Land_Clearing_Fencing_SOW_.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Land Clearing and Ungulate Fence Construction and Repair

USDA-ARS

Germplasm Repository

928 Stainback Highway Hilo, Hawaii 96720

June 05 2019

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

a. Project Number:

b. Project Title: Land Clearing and Ungulate Fencing Construction and Repair

c. Project Location:

USDA-ARS-DKI

Pacific Basin Agricultural Research Center

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER (CO):

Jeffrey Ridenour

Contracting Officer USDA-ARS-PWA-Acquisition Branch 2413 Nashville, Road B-5, Bowling Green, KY 42101-4101 Phone: 309-363-5914 E-mail: Jeffery.ridenour@ars.usda.gov

b. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Tracie Matsumoto Research Leader Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center USDA-Agricultural Research Service Tropical Plant Genetic Resources and Disease Research Unit 64 Nowelo Street, Hilo Hi 96720 Hilo, HI 96720 phone: (808)959-4358 Email: tracie.matsumoto@ars.usda.gov

c. ADMINISTRATIVE OFFICER (AO):

Amber Leloup Administrative Officer Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center USDA-Agricultural Research Service 64 Nowelo Street, Hilo, HI 96720 Phone: (808) 959-4312 Cell: (808) 746-4082 Email: amber.leloup@usda.gov

d. LOCATION CONTRACTING OFFICER REPRESENTATIVE (COR):

Carolyn Williams P.E.

Facilities, Safety and Real Property Branch tel:(309)%20363-5914 mailto:Jeffery.ridenour@ars.usda.gov mailto:tracie.matsumoto@ars.usda.gov mailto:amber.leloup@usda.gov

USDA-ARS-Pacific West Area Phone: (510)-207-2929 Email: carolyn.williams@ars.usda.gov

e. AREA SAFETY AND HEALTH MANAGER (ASHM) Scott Geib PhD

Research Entomologist USDA-ARS Pacific Basin Agricultural Research Center 64 Nowelo Street Hilo, Hawaii 96720 808-959-4335 Email: scott.geib@ars.usda.gov

f. REAL PROPERTY MANAGEMENT:

N/A

g. ENGINEERING PROJECT MANAGER (EPM) Carolyn Williams

Facilities, Safety and Real Property Branch USDA-ARS-Pacific West Area

Phone: (510) 207-2929 Email: carolyn.williams@ars.usda.gov

3.0 SCOPE OF SERVICES:

The contractor shall provide all professional services necessary for the accomplishment of the contract project and such required service shall be in accordance with the requirements as described herein and on attached contract documents.

3.1 Background: The USDA-ARS/PBARC/DKI Germplasm Repository Lab located at 928 Stainback Hwy in Hilo Hawaii requires the land clearing and site preparation of approximately

4.29 acres, the installation of approximately 2000‘of new ungulate field fencing and the removal, replacement and repair of approximately 8500 ft of existing field fence utilizing the existing fence supports, posts and bracing. All new fencing will be constructed IAW the fencing guidelines listed below.

3.2 Contractor shall clear approximately 4.3 acres parcel of land.

3.2.1 Clear all trees, stumps, brush and rocks.

3.2.2 Cut, fill, level, grade and compact cleared area.

3.2.3 Remove all debris and spoils from area.

3.2.4 Supply and apply 1-1/2” minus black cinder approximately 4” thick throughout the entire cleared area.

3.2.5 Level and compact cinder to create an even surface for planting and accessible with mowers and agricultural equipment.

mailto:carolyn.williams@ars.usda.gov mailto:scott.geib@ars.usda.gov mailto:carolyn.williams@ars.usda.gov

3.3 Contractor shall construct a new 2000’ galvanized ungulate field fence and all associated posts, supports, connectors, hardware and any other parts or materials required to complete the installation to include a 14’ gate and concrete threshold.

3.3.1 All line post shall be 6’ -1.33 galvanized T- Post (Domestic Steel)

3.3.1.1 All T-Post shall be driven into the ground to a finished above ground height of 4’-6” with no more than 10’ spacing between posts.

3.3.2 All intermediate line posts shall be 2-3/8” schedule 40 pipe.

3.3.2.1 All intermediate line posts shall be cemented in bored holes with a finished above ground height of 4’-6” spaced every 100’ as applicable.

3.3.2.2 All schedule 40 posts will be capped.

3.3.3 All corner posts shall be a minimum diameter of 2-3/8” schedule 40 galvanized pipe or larger to meet load tension requirements.

3.3.3.1 Corner posts will be constructed in an H-brace configuration consisting of one corner post, two support posts and two horizontal braces.

3.3.3.2 All corner posts and support posts shall be cemented in bored holes to a minimum depth of 2’-6” with a finished above ground height of 4’-6”

3.3.3.3 Support posts shall be spaced no closer than 4’-6” from corner posts.

3.3.3.4 Horizontal bracing shall be welded to corner post and supporting posts.

3.3.4 All anchoring stakes shall be 24” -1.33 galvanized T -Post (Domestic steel)

3.3.4.1 Anchoring stake shall be driven in the ground approximately 18” with a finish above ground height of 6 “.

3.3.4.2 Anchoring stakes shall be spaced centered in between line posts no more than 5’ from posts.

3.3.4.3 Fencing fabric shall be attached to all T-Posts with class III or aluminized wire clips.

3.3.4.4 Fencing Fabric shall be attached to all pipe posts with stainless steel 9-gauge wire clips.

3.3.5 Gate posts shall be a minimum diameter of 4” schedule 40 galvanized pipe

3.3.5.1 Gate posts shall be constructed in an H-brace configuration consisting of two gate posts, two support post and two horizontal braces.

3.3.5.2 All gate posts shall be cemented in bored hole to a minimum depth of

3’ with a finished above ground height on 4’-6”.

3.3.5.3 Horizontal braces shall be welded to gate posts and supporting posts.

3.3.5.4 Fencing fabric used shall be high tensile Stay Tuff –Hog Tuff 1348-3 class III galvanized or aluminized hog wire with 3” spacing.

3.4 Contractor will supply and install one 14 ‘x 4’ high swinging gate.

3.4.1 Gate shall be constructed of galvanized tubing.

3.4.2 Gate shall have a galvanized wire mesh welded to the gate to prevent ungulates from entering through the gate when closed.

3.4.3 Wire mesh shall consist of spacing no greater than 3”.

3.4.4. Gate shall be attached to post with two galvanized gate hinges and spot welded to prevent slippage.

3.4.5 Gate shall open on the inward swing direction ONLY.

3.4.6 Gate posts and gate will be offset to allow ease of entry and exit with equipment and machinery.

3.5 Contractor will construct a concrete threshold directly beneath the gate entrance.

3.5.1 Threshold shall be 1’ wide by 18” deep and 14’ in length.

3.5.2 Concrete edges shall be beveled and smooth to allow vehicles safe transition during crossing.

3.5.3 Concrete threshold shall be constructed to accommodate vehicles and equipment up to

20,000 GVW.

3.5.4 Gate shall be secured with a 2’ -¼” galvanized chain welded to the gate.

3.6 Contractor shall remove/replace and repair approximately 8500’ of existing fencing of two separate parcels.

3.6.1 Contractor shall remove existing fence fabric only.

3.6.2 Contractor shall dispose of all removed fencing from site.

3.6.3 Contractor shall re-use all associated posts, supports, hardware and any other parts or materials required to complete the installation that is in serviceable condition.

3.6.4 Contractor shall provide a separate quote to CO for approval to replace any fence support that is broken, bent or rusted thru.

3.6.5 Contractor shall re-weld and support posts as required.

3.6.6 Fencing fabric shall be attached to all T-Posts with class III or aluminized wire clips

3.6.7 Fencing Fabric shall be attached to all pipe posts with stainless steel 9-gauge wire clips.

3.6.8 Contractor shall construct existing fence as close as possible to the guidelines stated above.

3.7 All materials used shall have a galvanized rating of class 3 or better. All welds shall be smooth, and a rust inhibitor and cold galvanizing paint applied. All wire clips will be painted with a cold galvanizing paint. All work shall be done in accordance with industrial fencing practices consistent with the trade. All land clearing, fence installation and gate locations shall be inspected and verified by the contractor and an approved by a government representative prior to beginning of the construction project.

ATTACHMENT 1A

4.29 ACRES

Perimeter Fencing = 1880’

360‘

380’

200’

280’

100’

136,800’

3.04 AC

56,000’

1.25 AC

Proposed Land Clearing and Fencing

ATTACHMENT 1B

4.29 ACRES PARCEL TO BE CLEARED AND NEW 2000’ FENCE CONSTRUCTED

ATTACHMENT 1C

8500’ EXISITNG FENCE BE REPLACED AND REPAIRED

4.0 PROJECT REQUIREMENTS:

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction and services shall comply with applicable federal, state, and local code requirements as well as current industry standards, (ie: EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

c. All work to meet all pertinent Unified Facilities Guide Specifications (UFGS) and ARS 242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs. ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

d. This project falls under the DAVIS BACON Wage Act.

4.1 Background & Site Description:

The project site is located at the Germplasm Repository in Hilo Hawaii. The specified project parcels will be used to promote coffee research and development. Due to research requirements, additional land is required to be cleared and fenced. Ungulate fencing is needed to protect research crops from damage from wild pigs.

4.2 Bid Schedule:

Item Description

Base Item Provide materials, labor, equipment and all associated services necessary to complete project.

4.3 Description of Work:

a. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

b. The Contractor will provide all the necessary materials and labor per Section 3.0 and properly dispose of all material being replaced.

c. Contractor is responsible for any damage to adjacent equipment and miscellaneous objects that may become damaged during installation of the fencing. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

d. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

4.4 Government Furnished Equipment\Services

a. The Government does not anticipate the need in this project, but the Government will be available to assist with the identification of possible other under- ground utilities but does not guarantee location of all utilities.

b. The Government will furnish a reasonable amount of electricity and water.

http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition: Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disturbances that might jeopardize on-going operations and research. Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all any materials removed that will not be retained.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government.

Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. Contractor shall furnish a Site Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) 10 days after contract award. SSSP / APP shall be approved by the Government before construction work commences.

b. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

c. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

d. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR 21 working days prior to the need.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

c. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.9 Cleanup: The construction site shall be kept clean and free of debris at all times. Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.10 Warranty:

a. Submit data concerning the standard one year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO

FINAL PAYMENT (other documents may also be required):

a. General contractors minimum one (1) year warranty on work.

b. Operation and Maintenance Data

c. Release of liens.

d. Final Invoice

6.0 PROJECT SCHEDULE: The Contract time for this project is 90 calendar days from Notice to Proceed.