1284LL23Q0053 INRC and CdA Nursery IPNF - Janitorial Services.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

84LL

COEUR DALENE ID 83815-8420

3232 WEST NURSERY ROAD

IDAHO PANHANDLE NATIONAL FORESTS

USDA-FS CSA INTERMOUNTAIN 1

CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR84LL

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/11/2023 1700 PD

04/27/2023

208-765-7273CHRISTINA GRAVES

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1284LL23Q0053

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 155 See ScheduleOFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Multiple Destinations

15. DELIVER TO

COEUR DALENE ID 83815-8420

3232 WEST NURSERY ROAD

IDAHO PANHANDLE NATIONAL FORESTS

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA INTERMOUNTAIN 1

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

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UNIT PRICE

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UNIT

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QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Janitorial Services, Interagency Natural Resource Center (INRC) and Coeur d'Alene Nursery, Idaho Panhandle National Forests.

Period of Performance: 06/01/2023 to 04/30/2025

0001 Base Year, Janitorial Services, INRC Requisition No: 1083200

Delivery Location Code: 0281

IDAHO PANHANDLE NATIONAL FORESTS

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

CHRISTINA M. GRAVES

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

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SCHEDULE OF SUPPLIES/SERVICES

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ITEM NO.

SUPERVISORS OFFICE

3232 WEST NURSERY ROAD

COEUR DALENE ID 83815 US

Period of Performance: 06/01/2023 to 04/30/2024

0005 Base Year, Janitorial Services, Coeur d'Alene

Nursery

Requisition No: 1083474

Delivery Location Code: 0287

COEUR DALENE NURSERY

3600 NURSERY ROAD

COEUR DALENE ID 83815 US

Period of Performance: 06/01/2023 to 04/30/2024

1001 Option Year 1, Janitorial Services, INRC

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery Location Code: 0281

IDAHO PANHANDLE NATIONAL FORESTS

SUPERVISORS OFFICE

3232 WEST NURSERY ROAD

COEUR DALENE ID 83815 US

Period of Performance: 05/01/2024 to 04/30/2025

1005 Option Year 1, Janitorial Services, Coeur d'Alene

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1284LL23Q0053

Nursery

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery Location Code: 0287

COEUR DALENE NURSERY

3600 NURSERY ROAD

COEUR DALENE ID 83815 US

Period of Performance: 05/01/2024 to 04/30/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation #1284LL23Q0053 Janitorial Services – INRC and Coeur d’Alene Nursery

SECTION B – CONTINUATION OF SF-1449

B.1. CONTINUATION OF BLOCK 19. LINE ITEMS

B.2. CONTINUATION OF BLOCK 20. SCHEDULE OF SUPPLIES/SERVICES AND

PRICE/COST

INTERAGENCY NATURAL RESOURCE CENTER (INRC)

Period of Performance Base Year: 06/01/2023 – 04/30/2024

ITEM

NUMBER DESCRIPTION QTY

UNIT

OF

ISSUE

UNIT

PRICE

TOTAL

PRICE

INRC

June – April 3 days per week

11 Month $__________ $____________

Dispatch and Warehouse June – October, and April 2024 3 days per week

6 Month $__________ $____________

Dispatch and Warehouse November – March 1 day per week

5 Month $__________ $____________

OPTION ITEM – Surge Cleaning The estimated quantity shown is for evaluation purposes only.

Contractor will be paid for actual quantities.

1 Hour $__________ N/A

INRC – BASE YEAR TOTAL $____________

COEUR D’ALENE NURSERY

Period of Performance Base Year: 06/01/2023 – 04/30/2024

ITEM

NUMBER DESCRIPTION QTY

UNIT

OF

ISSUE

UNIT

PRICE

TOTAL

PRICE

Nursery Main Office, Seed Extractory, Greenhouse June – April 2 days per week

11 Month $__________ $____________

OPTION ITEM – Surge Cleaning The estimated quantity shown is for evaluation purposes only.

Contractor will be paid for actual quantities.

NURSERY – BASE YEAR TOTAL $____________

INTERAGENCY NATURAL RESOURCE CENTER (INRC)

Period of Performance Option Year 1: 05/01/2024 – 04/30/2025

ITEM

NUMBER DESCRIPTION QTY

UNIT

OF

ISSUE

UNIT

PRICE

TOTAL

PRICE

INRC

May – April 3 days per week

12 Month $__________ $____________

Dispatch and Warehouse May – October, and April 2025 3 days per week

7 Month $__________ $____________

Dispatch and Warehouse November – March 1 day per week

5 Month $__________ $____________

OPTION ITEM – Surge Cleaning The estimated quantity shown is for evaluation purposes only.

Contractor will be paid for actual quantities.

INRC – OPTION YEAR 1 TOTAL $____________

INRC TOTAL BASE AND ALL OPTION ITEMS $____________________

COEUR D’ALENE NURSERY

Period of Performance Option Year 1: 05/01/2024 – 04/30/2025

ITEM

NUMBER DESCRIPTION QTY

UNIT

OF

ISSUE

UNIT

PRICE

TOTAL

PRICE

Nursery Main Office, Seed Extractory, Greenhouse May – April 2 days per week

12 Month $__________ $____________

OPTION ITEM – Surge Cleaning The estimated quantity shown is for evaluation purposes only.

Contractor will be paid for actual quantities.

NURSERY – OPTION YEAR 1 TOTAL $____________

NURSERY TOTAL BASE AND ALL OPTION ITEMS $____________________

TOTAL BASE AND ALL OPTION ITEMS IF QUOTING BOTH LOCATIONS

MULTIPLE AWARDS

Quoters may submit their quote for either office or both offices. No award will be made for less than any one location in its entirety.

One or two awards may be made. The Government reserves the right to make multiple awards as a result of this solicitation. The Government intends to award one contract, or two contracts, resulting from this solicitation to the responsible Quoter(s) whose quote conforming to the solicitation requirements will be most advantageous to the Government.

B.3. DESCRIPTION OF REQUIREMENT

The Interagency Natural Resource Center (INRC) and the Coeur d’Alene Nursery have a requirement for janitorial services within six Federally-controlled facilities. All buildings will require year-round janitorial services.

This work is being solicited as a performance-based service contract. The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that janitorial services are performed at Federally-controlled facilities for the INRC and the Coeur d’Alene Nursery in a manner that will maintain satisfactory facility conditions and present a clean, neat, and professional appearance. The Contractor’s workforce shall perform all services associated with general janitorial cleaning duties listed in the technical requirements.

The Contractor shall be responsible for the orderliness and cleanliness of all areas. All areas shall be kept clean, neat, and free of fire and safety hazards or unsanitary conditions.

Floor plans and a site maps are included for both locations as part of this Request for Quotes

(RFQ).

The six buildings are defined as:

B.3.1. Interagency Natural Resource Center (INRC) B.3.2. Coeur d’Alene Interagency Dispatch Center (Dispatch) B.3.3. INRC Warehouse (Warehouse) B.3.4. Coeur d’Alene Nursery Main Office (Nursery Main Office) B.3.5. Seed Extractory B.3.6. Greenhouse

Note: While the Dispatch and Warehouse buildings are one structure, they are identified as two separate buildings. Access to the Warehouse is through the Dispatch portion of that building.

Janitorial services are required year-round for the INRC, Dispatch, Warehouse, Nursery Main Office, Seed Extractory, and Greenhouse.

The Government is not responsible for any error or variation in the square footage listed, nor will the Contractor, because of any error or variation in the square footage listed, be relieved of their responsibility to carry out the contract in accordance with the true intent and meaning of the specifications. There shall be no additional cost to the Government based solely on an error or variation in the square footage or other similar miscalculations listed. The descriptions that follow are the areas that are intended to be covered by the resultant contract.

B.3.1. INTERAGENCY NATURAL RESOURCE CENTER (INRC)

The Interagency Natural Resource Center (INRC) is a Federally-owned site that is located on lands within the U.S. Forest Service Coeur d’Alene Nursery. The INRC site is an interagency office for the U.S. Forest Service’s (USFS) Idaho Panhandle National Forests’ Supervisor’s Office, the Bureau of Land Management’s (BLM) Coeur d’Alene Field Office, and the U.S. Fish and Wildlife Service’s (USFWS) Supervisor’s Office.

The INRC is a four-level building comprised of a Basement, First Floor, Second Floor, and a Third Floor. The building was completed in 2020 and is approximately 28,900 square feet. The bulk of the janitorial services will be for the First and Second Floors. No work will be done on the Third Floor other than keeping the stairwell to that level clean.

There are three water fountains at the INRC building. They are the Halsey Taylor HydroBoost Bottle Filling Station & Bi-Level ADA Cooler type.

All lighting, except for in the restrooms, is either recessed fluorescent tube or recessed can lights.

Only the restrooms have light fixtures over the sinks.

Windows are fixed casement type that do not open except for four windows located in the second floor Break Room. There are several different types of window blinds and shades for the windows.

Flooring is 70% carpet tile, 18% porcelain tile, 10% Marmoleum, and 2% concrete with an epoxy finish.

The INRC building has three stairwells and one elevator. The elevator is fully functional from the basement to the second floor. The central stairwell is comprised of Douglas Fir stairs with a Minwax Polycrylic finish and traction strips on the front portion of each stair. This stairway makes two turns and has two landings which are also wood with the polycrylic finish. The stringer is powder-coated metal. The two lower risers are closed while the top riser is open. The handrail is wood. The balustrade is a combination of powder-coated metal frame with wood balusters. The stairwell off the southeast side of the building, leading from the first to third floor, is enclosed and makes three turns. It is comprised of carpet wrapped stairs, carpeted landings, a metal handrail, with walls that are painted drywall. The riser is solid. The stairwell leading from the first floor to the basement is enclosed and makes one turn. This stairwell has vinyl wrapped stairs, a vinyl landing, a metal handrail, and walls that are painted drywall. The riser is solid. There is a door at the bottom of this stairwell that leads into the basement hallway.

Special wall features include 3D End Grain Wood Accent walls, one 3D Natural Stone Accent wall, Vertical Wood Slat Wall Dividers, and a Skylight over the central stairway. The skylight will not be included on the contract.

NOTE: All flooring and all special features will be maintained utilizing manufacturer's recommended maintenance guidelines to maintain product warranties.

• INRC – Basement

The Basement is comprised of several storage rooms, a janitorial storage closet, and a small landing at the bottom of the stairwell. The elevator also opens onto a small hallway area.

For the basement, only the stairway, landing area, hallway, and janitorial storage closet will be included on this contract. The other storage areas will not need to be cleaned.

Flooring is concrete with an epoxy finish.

• INRC – First Floor The First Floor is comprised of a vestibule at the front entrance, a lobby/reception area, one mail room, nine offices, multiple open workspace areas with cubicles, one large conference room, two medium-sized conference rooms, one small conference room, two extremely small privacy rooms, one printer/supply room, one Break Room, four restrooms, and one janitorial storage closet.

The vestibule at the front entrance has a sealed concrete floor with heavy, steel, walk-off grilles. One wall in the vestibule is a 3D Natural Stone Accent Wall that sticks out a bit into the lobby. The other side of this wall is one of the walls in the medium conference room located off the lobby.

The lobby has a couple of fabric club chairs, a small sofa, a small coffee table, and a water fountain. Part of one wall in the lobby is a 3D End Grain Wood Accent Wall. Flooring in the lobby is porcelain tile.

The reception area and mail room have built-in cabinets with countertop workspace, cupboards, filing cabinets, and some small equipment. The walls of the reception desk are also the 3D End Grain Wood Accent Wall. Flooring is carpet tile.

The medium conference room off the lobby has built in storage cabinets, a countertop workspace, a wall-mounted white board, and a large stationary table with multiple chairs.

The large conference room off the lobby has built in storage cabinets, a countertop workspace with a small sink, two large wall-mounted white boards, and multiple tables and chairs that can be rearranged. Flooring in the lobby, medium conference room and two restrooms is porcelain tile.

Offices have desks, chairs, filing cabinets, and bookcases. The other conference rooms have stationary tables with multiple chairs.

The printer/supply room has built-in cabinets with countertop workspace, cupboards, and printers.

The Break Room has built-in cabinets and cupboards, a two-compartment, stainless steel sink, two full-size refrigerators, some small appliances, a small moveable table with some chairs, and a built-in countertop with short stools. Flooring is Marmoleum.

The men and women’s restrooms off the lobby are accessible to the public during normal business hours. The men’s restroom has three sinks, two toilets, and one urinal. The women’s restroom has three sinks and three toilets. Toilets and urinal are in metal stalls.

The walls have porcelain tile that runs ¾ up the walls. Flooring is rectangular shaped, porcelain tile.

The men’s restroom that is only accessible to employees has two sinks, two toilets, and one urinal. The women’s restroom that is only accessible to employees has two sinks and three toilets. Toilets and urinal are in metal stalls. The walls have porcelain tile that runs ¾ up the walls. Flooring is hexagon shaped, porcelain tile.

• INRC – Second Floor The Second Floor is comprised of an executive assistant reception area, 14 offices, several open workspace areas with cubicles, one large conference room, two medium conference rooms, one small conference room, one printer/supply room, one Break Room, and two restrooms. One of the Fish and Wildlife Service (FWS) offices is being used as a medium conference room.

The executive assistant reception area has a full-size sofa. The walls of the executive assistant reception area desk are 3D End Grain Wood Accent Wall. Offices have desks, chairs, filing cabinets, bookcases, and some may have furniture. Some of the conference rooms have moveable tables and some have stationary tables. All conference rooms have multiple chairs.

The printer/supply room has built-in cabinets with countertop workspace, cupboards, and printers.

The Break Room has built-in cabinets and cupboards, a two-compartment, stainless steel sink, one full-size refrigerator, some small appliances, a small, moveable table with some chairs, and a built-in countertop with short stools. Four windows in this Break Room are the only ones that are vertical sliding windows that can open. Flooring is Marmoleum.

The men’s restroom has two sinks, two toilets, and one urinal. The women’s restroom has two sinks and three toilets. Toilets and urinal are in metal stalls. The walls have porcelain tile that runs ¾ up the walls. Flooring is hexagon shaped, porcelain tile.

• INRC – Third Floor The third floor is comprised of storage and mechanical space. No work will be done on the Third Floor other than keeping the stairwell to that level clean.

B.3.2. COEUR D’ALENE INTERAGENCY DISPATCH CENTER (DISPATCH)

The Coeur d’Alene Interagency Dispatch Center (Dispatch) is a two-level building that was completed in 2019 and is approximately 10,560 square feet. The bulk of the janitorial services will be for the first floor. No work will be done on the second floor other than keeping the stairwell to that level and the second floor landing clean. This building houses a year-round, operational dispatch center for wildland fire management as well as the Idaho Panhandle Interagency Hotshot Crew.

The building is comprised of a lobby/reception area, six offices, one dispatch IA floor, one large training/conference room, one medium conference room, one Break Room, one men’s restroom, one men’s locker/shower room, one women’s restroom, one women’s locker/shower room, one unisex restroom, and four hallways.

The lobby has a couple of chairs with a built-in reception desk. The walls of the reception desk are the 3D End Grain Wood Accent Wall. The offices have desks, chairs, filing cabinets, and bookcases. Some of the offices have more than one occupant. The dispatch floor has built-in dispatch desks with large monitors and on one side of the room there is a small built-in cabinet with countertop workspace and storage. The training/conference room has several moveable tables and multiple chairs. The medium conference room has one large moveable table with multiple chairs. Both conference rooms have large white boards attached to the walls.

The Break Room is galley style and is in a hallway between the Dispatch floor and the Hotshot area. The Break Room has built-in cabinets with countertop, cupboards, a two-compartment stainless steel sink, one full-size refrigerator, and several small appliances. Flooring is BIO-

FLAKE.

The hallway that leads into the Hotshot area has built-in cabinets with countertop, cupboards, a two-compartment stainless steel sink, and a few small appliances. Flooring is BIO-FLAKE.

The unisex restroom has one sink and one toilet and is located off the dispatch floor. The walls have porcelain tile that goes halfway up the walls. Flooring in the unisex restroom is BIO-FLAKE.

The men’s restroom has two sinks, two toilets, and one urinal. The women’s restroom has two sinks and three toilets. Toilets and urinals are in metal stalls. Both the men and women’s locker/shower rooms have four shower stalls, a small wooden bench attached to the wall, and five large metal lockers. All walls in the restrooms and locker/shower rooms have porcelain tile from floor to ceiling Flooring in the restrooms and locker/shower rooms is BIO-FLAKE.

There is a stairwell that leads up to the second floor. The stairs are vinyl wrapped and the riser is solid. The handrail is metal, and the walls are painted drywall. The landing is polished concrete sealed with DCI polish guard.

All lighting is either recessed fluorescent tube or recessed can lights. Only the restrooms have light fixtures over the sinks.

Windows are fixed casement type that do not open. There are several different types of window blinds and shades for the windows.

Flooring is 70% carpet tile, 29% BIO-FLAKE with an epoxy seal, and 1% polished concrete sealed with DCI polish guard.

B.3.3. INRC WAREHOUSE (WAREHOUSE)

The INRC Warehouse is a one-level building that was completed in 2019 and is approximately 2,600 square feet. Access to the Warehouse is from the Dispatch building. The hallways and janitorial storage room are the only parts of the warehouse to be included on this contract, even though the floor plans show two offices to be included.

Flooring is 100% polished concrete sealed with DCI polish guard.

B.3.4. COEUR D’ALENE NURSERY MAIN OFFICE (NURSERY MAIN OFFICE)

The Nursery Main Office is comprised of an East Wing and a West Wing. The West Wing was built in 1962 and the East Wing was added in the 1970’s. This building is one level and is approximately 2,888 square feet. The Nursery Main Office is comprised of one lobby, two hallways, five offices, an open area office space, one printer room, one conference room that doubles as an office, one Break Room, and four restrooms.

Ceilings are approximately 10 ½ feet tall with small asbestos ceiling tiles and exposed support beams. Most lights are either suspended or recessed fluorescent light bars but lights in the restrooms are small, flush mounted to the ceiling. There is a combination of heat sources. Most rooms are heated via ductless heat pumps, the restrooms accessed from the east wing are heated via baseboard heat and the large restrooms that are accessed via the Pack Shed are heated via built-in wall heaters. Windows are original. Most are large pane, fixed casement window above a smaller horizontal, crank window. The windows in the restrooms are fixed casement with obscured glass. Flooring is 100% carpet except for the Break Room and restrooms.

Access to the West Wing from the East Wing is through the Pack Shed on the south side of the building.

• Nursery Main Office East Wing The east wing of the Nursery Main Office is comprised of a lobby, two hallways, three offices, one open area office space, one printer room, and one conference room that also acts as an office. One hallway goes through the east wing while the other hallway leads out the south side of this wing into the Pack Shed to access the west wing, one office, and two restrooms. Walls are a combination of painted drywall and three different types of wood paneling: tongue-and-groove, pine paneling; roughhewn wood paneling; and vertical wall wood paneling from the 1970’s.

The Lobby is comprised of interpretive displays on two walls, a built-in wood display case, a few chairs, and a small console with a small water cooler and microwave. The reception desk has tongue-and-groove wood paneling on the front with storage on the back side and a Formica-type countertop. There are painted murals on the upper portion of the walls all the way around the lobby.

There is a large, built-in wood storage cabinet in the hallway that leads out to the Pack Shed. The open office space has a few desks, file cabinets, and other small storage. Offices have desks, bookcases, filing cabinets, and furniture. One office has a moose skull mount, and another office has more furniture, a full-size sofa, club chair, and coffee table. The Conference room doubles as an office and has a desk, a small conference table with chairs and large wood bookcases along two of the walls. The copy room contains printers, a small plotter, a large storage shelf, and mechanical equipment.

• Nursery Main Office West Wing The west wing of the Nursery Main Office is comprised of two offices, one hallway, one Break Room, and four restrooms. Access to one office, the Break Room, and the two large restrooms is through the Pack Shed. Access to the other office and the two smaller restrooms is via a hallway from the east wing.

The Break Room, that is accessible from the Pack Shed, has six long, Formica topped, metal folding tables with metal framed, stackable chairs around them spaced apart in the middle of the room. There is one metal support pole in the center of the room. There is a small portion of one wall that has vertical wall wood paneling halfway up the wall. There are built-in, wood cabinets and cupboards with Formica-type countertop and one stainless steel, double sink. There are multiple small appliances and one full-size refrigerator. There is a medium-size television and DVD player mounted to the wall in one corner and a roll up projection screen suspended from the ceiling. Flooring is painted concrete.

The office that is accessible via the Break Room will only be serviced for biannual carpet and window cleaning. The office that is accessible from the East wing has a couple of desks and a variety of bookcases and storage racks.

The men’s restroom that is accessed from the east wing has a mirror, one sink, one toilet, and one urinal. The women’s restroom that is accessible from the east wing has a mirror, one sink, two toilets, and a storage closet. One of the toilets is in a metal stall, the other is freestanding. Both restrooms have porcelain tile that runs halfway up some of the walls.

Flooring is painted concrete.

The large men’s restroom that is accessible from the Pack Shed has a mirror, two sinks, two toilets in metal stalls, and one urinal. The large women’s restroom that is accessible from the Pack Shed has a mirror, 2 sinks, 6 toilets in metal stalls, 2 metal lockers and a wooden bench. Both restrooms have storage closets, and porcelain tile that runs halfway up some of the walls. One of the storage closets is a passthrough and will be used as the janitorial storage area. Flooring is painted concrete.

B.3.5. SEED EXTRACTORY

Built in the 1963 the Seed Extractory is a one level building and is approximately 568 square feet.

This building consists of two offices, two labs (Pollen and Seed), and one restroom. Both offices have desks with chairs, and storage. Both labs have built in painted wood cabinets with Formica-type countertops, a worktable in the center of the room, and scientific equipment. The Pollen Lab also has one large 3-compartment, stainless steel sink. None of the scientific equipment in either lab is to be touched. Windows are single-paned and are a combination of fixed casement, louvered, and crank/horizontal pivot. Flooring is 95% sheet linoleum (two different styles), and 5% painted concrete.

The restroom is accessed by going out the back door of the pollen lab into the Seed Extractory area and going left around a storage room. The restroom has one sink and one toilet. There is a water heater in the restroom that is not to be touched. The floor in the restroom is painted concrete with a floor drain in the middle of it.

B.3.6. GREENHOUSE

Built in the 1982 the Greenhouse is a one level building and is approximately 741 square feet.

This building is comprised of one office, one Break Room, and two restrooms. The office has desks, chairs, and storage. The Break Room has a couple of large, long tables in the center with chairs around it. There are also built in painted wood cabinets with Formica-type countertops, several small appliances, and one full-size refrigerator. Windows in this part of the Greenhouse are crank/pivot. Flooring is raw concrete in the Break Room and carpet in the office.

The men’s restroom has two sinks, one toilet in a painted wood stall, one urinal, and a small painted wood storage cabinet. The women’s restroom has two sinks and two toilets in painted wood stalls.

Both restrooms have a small, fixed casement sliding window and floors that are 100% raw concrete. The restrooms are not connected to the rest of the building and the doors lead directly outside to a small strip of dirt that abuts against a paved service road.

B.4. LOCATIONS

All buildings are located on lands within the U.S. Forest Service Coeur d’Alene Nursery. There is only one vehicular entrance to both sites. The INRC site is located approximately ½ mile east of the Nursery.

The Interagency Natural Resource Center is located at 3232 West Nursery Road, Coeur d’Alene, Idaho, 83515-8420. The Coeur d’Alene Interagency Dispatch Center is a separate building but is physically at the same site as INRC but has a different mailing address: 3260 West Nursery Road, Coeur d’Alene, Idaho, 83815-8420.

The Coeur d’Alene Nursery is located at 3600 West Nursery Road, Coeur d’Alene, Idaho, 83815- 5279.

B.5. SCHEDULE OF WORK

The facility office hours for both locations are 7:30 a.m. to 4:30 p.m., Monday through Friday, except Federal Holidays. The Contractor shall perform all work either three days per week, two days per week, or one day per week according to the Schedule in Section B. Contractor work hours shall be between the hours of 5:00 p.m. and 5:00 a.m. except on weekends. Weekend cleaning may be performed at any time during the weekend.

Contractor will coordinate with the CO and COR to determine the weekly cleaning days for all Contract Line Items. The agreed to cleaning days will be adhered to throughout the year and the time between cleanings must be a minimum of one or two days depending on the weekly cleaning frequency. Contractors’ normal work schedule shall be posted with contract information in the same area as storage of janitorial equipment and materials.

The Contractor is not required to provide service on Federal Holidays but may work Federal Holidays if they wish. If a normal cleaning day falls on a Federal Holiday and the Contractor chooses to skip cleaning that day, the Contractor shall make up that missed cleaning day during the week that the Federal Holiday falls. Federal Holidays are observed as follows:

• New Year’s Day, January 1*

• Birthday of Martin Luther King, Jr., third Monday in January

• Washington’s Birthday, third Monday in February

• Memorial Day, last Monday in May

• Juneteenth National Independence Day, June 19*

• Independence Day, July 4*

• Labor Day, first Monday in September

• Columbus Day, second Monday in October

• Veterans Day, November 11*

• Thanksgiving Day, fourth Thursday in November

• Christmas Day, December 25*

*Government facilities observe Federal Holidays that fall on a weekend as follows: Government facility will be closed the Friday before a holiday which falls on a Saturday; Government facility will be closed the first Monday after a holiday which falls on a Sunday.

The Interagency Natural Resource Center and the Coeur d’Alene Nursery periodically (possibly six times per year) holds public meetings after normal business hours. The Contractor will be given advanced notice by the COR as to when the Government will hold public meetings and when the Contractor can resume the normal cleaning schedule.

B.5.1. Nursery Schedule Changes

The Coeur d’Alene Nursery has a yearly Lift and Pack contract as well as a yearly Container Pack contract. During these contracts the Schedule will be adjusted to decrease some of the janitorial services normally provided.

The start of the Coeur d’Alene Nursery’s Lift and Pack contract is dictated by the weather but historically starts within the first two weeks of November and lasts for approximately 2-3 weeks.

During the performance of the Lift and Pack contract, the Main Office lunchroom and the Pack Shed restrooms shall not be cleaned by the janitorial staff. Those areas are the responsibility of the Government during performance of the Lift and Pack contract. If all seedlings are not able to be lifted out of the growing fields in November, the Government will have another short Lift and Pack contract in March of the next year. The same guidelines will be followed during the Nursery’s Lift and Pack contract whether in November and/or March.

During performance of the Nursery’s Lift and Pack contract, the Janitorial Contractor shall vacuum the Main Office area daily.

The start of the Coeur d’Alene Nursery’s Container Pack contract historically takes place in December for a period of approximately 3 weeks. During performance of the Nursery’s Container Pack contract, the Greenhouse restrooms shall not be cleaned by the janitorial staff. Those areas are the responsibility of the Government during the performance of the Container Pack contract. During performance of the Nursery’s Container Pack contract, the Greenhouse’s Break Room and office will remain on the normal cleaning schedule.

The Contractor will be given prior notice by the COR as to when the Government plans to start the Lift and Pack and Container Pack contracts as well as when the Contractor can resume the normal janitorial cleaning services when performance of these contracts is completed.

B.5.2. Biannual Items

INRC Biannual Items (April and November)

• Deep Clean Carpets

INRC Biannual Items (May and October)

• Clean Windows

NURSERY Biannual Items (January and July)

• Deep Clean Carpets

NURSERY Biannual Items (April and September)

• Clean Windows

B.6. CONTRACT TYPE

This is a firm fixed-price contract.

B.7. MEASUREMENT AND PAYMENT

B.7.1. Invoice.

The Contractor shall invoice through the Invoice Processing Platform (IPP) system for services rendered. Contractors shall submit all invoices electronically via IPP. Invoices shall be submitted each month in arrears after acceptance by the COR and/or CO. Payment will be made from the Contractor’s invoice and invoices shall be in accordance with FAR 52.212-4(g) Invoice.

Payment for less than a one-month period shall be pro-rated based on the actual number of working days in the month. An explanation of any pro-rated price shall be included on the Contractor’s submitted invoice.

B.7.2. IPP.

The Forest Service is utilizing IPP for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information. IPP is a web-based system that provides one integrated, secure system to simplify the management of Contractor invoices. It is offered at no charge to federal agencies and their Contractors. Visit https://www.ipp.gov/ to learn more.

After contract award, enrollment in IPP shall be completed by the USDA Forest Service based on the awardee’s System for Award Management (SAM) account. Once enrolled by the agency, the contract awardee shall receive two emails: one with an IPP login ID and one with a temporary password. Contractors need to ensure that the Point of Contact’s email address is up to date in your company’s SAM account at https://sam.gov/content/home and that any recent updates have been allowed time to process resulting in an “Active” status on the SAM account.

https://www.ipp.gov/ https://sam.gov/content/home

SECTION C – CONTRACT CLAUSES

52.252-2 Clauses Incorporated By Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR Clauses begin with 52)

Department of Agriculture Regulation (AGAR) Clauses:

Policies & Regulations | USDA | AGAR (AGAR Clauses begin with 452)

USDA FAR Class Deviations to Clauses:

Policies & Regulations | USDA | FAR Deviations

USDA AGAR Class Deviations to Clauses:

Policies & Regulations | USDA | AGAR Deviations

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.212-4 Contract Terms and Conditions – Commercial Items (DEC 2022) [DEVIATION 2017-1]

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

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(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.

3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

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(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

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(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by

33.211 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

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(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such https://www.acquisition.gov/far/32.607-2#FAR_32_607_2 https://www.acquisition.gov/far/32.608-2#FAR_32_608_2 termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall…