RFP_12844718R0001_NRI.pdf

REQUEST FOR PROPOSAL

SOLICITATION NUMBER: 12844718R0001

U.S. Department of Agriculture (USDA) Aerial Photography Services and Supplies

National Resources Inventory (NRI)

U.S. DEPARTMENT OF AGRICULTURE

FARM SERVICE AGENCY

AERIAL PHOTOGRAPHY FIELD OFFICE

NOTICE TO PROSPECTIVE OFFERORS:

This solicitation is for a multiple award, single year, firm fixed price contract and is partially set-aside for small business. One (1) contract award, comprising of a minimum of 5% of total sites is set-aside for small business. The small business industry size standard for the type of services covered by this procurement, under NAICS code 541922, is the average annual receipts of the concern and its affiliates for the preceding three (3) years not in excess of $7.5 million.

Proposals must be presented in two parts: a pricing proposal and a technical proposal. One complete printed copy of the proposal plus one digital copy saved to a USB are required. Please do not secure the proposal using a “plastic comb” or spiral type bindings (3-ring binders are preferred).

The pricing proposal (part I) shall contain two signed documents, the contract form SF-33 (page 1 of this RFP), and the pricing proposal (Excel file attachment).

The technical proposal shall respond to information requested herein and shall be limited in size to a maximum of 50 double-sided, letter sized pages (camera reports, resumes, resource documentation and other supporting documentation may be placed under a separate tab without page limitations). Do not include any pricing or cost information in the technical proposal.

Funds are not presently available for contract award under this solicitation.

NOTICE TO OFFEROR

Any proposal submitted for this RFP must be identified with the following information labeled on the outside of the mailing package:

SOL.NO: 12844718R0001

DUE DATE: Mar 26, 2018, 4:00 PM

RECEIVING OFFICE: CONTRACTS

Mail To: FARM SERVICE AGENCY

CONTRACTING OFFICER

2222 WEST 2300 SOUTH

SALT LAKE CITY UTAH 84119-2020

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PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS RFP 12844718R0001

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B-1 DESCRIPTION AND SCHEDULE OF ITEMS

Aerial Photography services and supplies for vertical, natural color film imagery in varying scales of National Resources Inventory (NRI) sites located throughout the Contiguous United States, Hawaii, Puerto Rico, and US Virgin Islands in accordance with the requirements, specifications, terms, conditions, clauses, and provisions specified herein.

B-1.1 Contract Line Items

CLIN 0001: Contiguous United States Sites

SUB-ITEM SITE

QUANTITY UNIT PRICE TOTAL

Site TBD TBD TBD Scan TBD TBD TBD

Table will be completed by Contracting Officer upon contract award.

CLIN 0002: Hawaii Sites

QUANTITY UNIT PRICE TOTAL

Site 344 TBD TBD Scan 344 TBD TBD

CLIN 0003: Puerto Rico and US Virgin Islands Sites

QUANTITY UNIT PRICE TOTAL

Site 473 TBD TBD Scan 473 TBD TBD

Please refer to Section L for pricing instructions.

B-1.2 Sub Items CLIN 0001

Sites/Scans will be awarded on a full-state basis only.

SUB

ITEM ID STATE QUANTITY

SUB

ITEM ID STATE QUANTITY

AL Alabama 1,404 PA Pennsylvania 1,819 AZ Arizona 675 RI Rhode Island 275 AR Arkansas 1,418 SC South Carolina 1,250 CA California 2,151 SD South Dakota 1,822 CO Colorado 1,678 TN Tennessee 1,549 CT Connecticut 453 TX Texas 4,794 DE Delaware 281 UT Utah 804 FL Florida 1,994 VT Vermont 550 GA Georgia 1,651 VA Virginia 1,773 ID Idaho 1,604 WA Washington 1,360 IL Illinois 2,243 WV West Virginia 841 IN Indiana 1,520 WI Wisconsin 1,861 IA Iowa 1,750 WY Wyoming 930 KS Kansas 1,974 KY Kentucky 1,480 Total CONUS Sites 70,762 LA Louisiana 1,905 ME Maine 690 MD Maryland 987 MA Massachusetts 609 MI Michigan 2,121 MN Minnesota 2,398 MS Mississippi 1,689 MO Missouri 2,171 MT Montana 1,490 NE Nebraska 1,733 NV Nevada 743 NH New Hampshire 509 NJ New Jersey 582 NM New Mexico 1,429 NY New York 1,666 NC North Carolina 1,594 ND North Dakota 2,024 OH Ohio 1,659 OK Oklahoma 1,554 OR Oregon 1,305

B-2 TYPE OF CONTRACT

This is a firm-fixed price contract, as defined in Federal Acquisition Regulation (FAR) 16.502, Fixed- Price Contracts.

B-3 PERIOD OF PERFORMANCE

The period of performance of this contract is from date of award for one year, which is approximately:

April 1, 2018 through March 31, 2019

B-4 PLACE OF PERFORMANCE

The place of performance will be primarily the contractor’s establishment, as well as locations to be determined by the contractor based on sub-items awarded.

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT RFP 12844718R0001

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.0 PURPOSE AND OBJECTIVES

The objective of this contract is to furnish aerial photography and all related services and supplies in accordance with the requirements, specifications, terms, conditions, clauses, and provisions specified herein.

1.1 Background and Intended Use. USDA Natural Resources Conservation Service (NRCS) National Resources Inventory (NRI) imagery shall be used by NRCS for interpretative analysis and extraction of data on samples by means of Geographic Information Systems (GIS) measurements. The NRI sample sites are generally 160 acre square parcels measuring 0.5 mile on each side, centered on a single natural color positive aerial photograph. Some sample sites are larger, exceeding 500 acres, requiring an alternate scale and higher altitude to achieve the desired result. Within each sample, NRCS collects data on land cover and use, soil erosion, prime farmland, wetlands, and characteristics of other natural resources. Sample site identification and location data shall be provided by the Government as part of each task order. The nominal photographic scale is predominately 1:7,920 with oversize sites requiring scales of 1:12,000 and 1:15,840. The approximate photographic period is March through September. Historically, NRCS requires approximately 70,000 NRI Sites located nationwide to be acquired each year. This random sample set is derived from a larger population of approximately 300,000 NRI Sites.

1.2 Confidentiality Statement. It is USDA policy that site locations of the NRI are “for official use only” and shall remain confidential. Site locations, represented in either hardcopy or digital form, are available exclusively for use by Government authorized personnel conducting resource inventory activities or other authorized use. Before release of exact site locations, Contractor must agree to, by signature, the non-disclosure statements in Attachment 8, Non-Disclosure Agreement.

2.0 GENERAL REQUIREMENTS

The general scope of this contract is to procure vertical, high resolution, natural color, analog aerial photography and associated digital scans for the inventory of natural resources for the NRI. NRCS use the imagery acquired under this contract to collect, measure and monitor natural resource data by means of photo interpretation, change detection and use of GIS technologies.

2.1 Location of Work. This 2018 collection covers a sample of 70,762 NRI Sites located in the 48 contiguous states, 344 NRI Sites in Hawaii, and 473 NRI Sites in Puerto Rico/US Virgin Islands.

Please refer to the maps in Attachment 2, NRI Sample Map, for general locations.

2.2 Labor and Materials. The Contractor shall furnish all materials, equipment, transportation, superintendence, and labor as required herein. The Contractor shall execute and finish the aerial photographic services for the project specified and shall deliver to the USDA all materials called for in Section F, Deliverables.

2.3 Delivery Schedule. Film and scans shall be submitted on a full county basis in accordance with

Section F, Deliverables.

2.4 Importance of Image Quality. Any imagery submitted to the Government that does not meet the minimum quality requirements may impact the Government’s ability to properly use the imagery for its intended purpose and will be subject to a price reduction based on the diminished usability of the product.

3.0 TASKS AND CRITICAL SUBTASKS

The specific tasks of this contract are summarized as follows.

3.1 TASK 1: Flight Planning. The Contractor is required to provide the necessary project management, coordination, and supervision to conduct project planning, flight planning and acquisition, image processing, product delivery, and related technical and progress reports as required in the contract.

(a) Size of NRI Sample Sites. Nationally, the nominal size of a NRI sample site is approximately 160 acres (1/4 square mile). Exceptions to the nominal size include:

(1) The 13 Northeastern states where the site size is 20 seconds of latitude by 30 seconds of longitude. This corresponds to a size from approximately 97 acres in Maine to 113 acres in Virginia.

(2) In Louisiana the NRI Site size is 500 meters by 500 meters, or 61.8 acres.

(3) Various western states have 40 acre sites of irrigated areas and 640 acre sites of relatively homogeneous areas containing large tracts of range, forest, or barren land.

(4) Other exceptions also exist, with some NRI Sites either being larger than 640 acres or smaller than 40 acres.

(b) Nominal Photographic Scales. Standard photographic scales range from 1:7,920 to

1:15,840, predominately 1:7,920 scale.

(1) All NRI Sites of 500 acres or less (300 acres in California, Illinois, Kansas, Missouri, South Dakota and Wyoming; 200 acres in Utah) shall be flown at flight altitudes designed to achieve a nominal photographic scale of 1:7,920, with the nominal flight altitude above ground of 1,207 meters (3,960 feet) with a 6” focal length lens.

(2) For oversize NRI Sites of greater than 500 acres but less than 900 acres, (300 acres in California, Illinois, Kansas, Missouri, South Dakota and Wyoming; 200 acres in Utah) the nominal photographic scale is 1:12,000, with the nominal flight altitude above ground elevation of 1,829 meters (6,000 feet) with a 6” focal length lens.

(3) For oversize NRI Sites greater than 900 acres within the conterminous 48 states, the nominal photographic scale is 1:15,840, with the nominal flight altitude above ground elevation of 2,414 meters (7,920 feet) with a 6” focal length lens.

There are approximately 1,349 over-size NRI Sites located in the following states:

STATE QUANTITY MIN ACRES MAX ACRES

California 2 327 460 Colorado 1 633 633 Kansas 2 342 523 Missouri 8 313 397 Nebraska 201 553 692 New Mexico 251 506 998 South Dakota 394 301 728 Utah 256 207 882 Wyoming 263 302 1,084

TOTAL QUANTITY 1,378

(c) Site Coverage. USDA requires all sites acquired with film to be on a single frame regardless of the size of the site.

(d) Approximate Photographic Season. The Government will be assigned state based photo periods (with exceptions in CA and TX which will have multiple season within each state) that are designed to capture specific crop types during their prime growing season.

These photo periods generally follow state boundaries and range between the dates of March 1 through September 30, 2018. NRI sites with elevations above 2,438 meters (8,000 feet) have been assigned an allowable alternate flying season of August 1, through September 30, 2018 where remaining snow below the timberline will be considered acceptable.

Nearly all states contain one or more counties with non-critical agricultural crops that allows a front-end extended photographic season called “First Photo Period.” The delivery requirements for the NRI sites are designed to achieve a uniform and consistent acquisition and delivery of materials from contractors. This is to facilitate a required steady flow of NRI site data; both film and scans, to the three NRCS Remote Sensing Labs for processing. In order to accomplish this objective, the timely acquisition of all first photo period counties and the prompt delivery of all materials is essential. NOTE:

Timely acquisition of the first photo period imagery is a factor in contractor performance evaluation.

3.2 TASK 2: Imagery Acquisition. The Contractor shall obtain precise vertical aerial photography in accordance with the following technical requirements:

(a) Photographic Period. The Contractor shall only acquire sites during the photographic seasons listed in Attachment 3, 2018 NRI State Quantities and Seasons. An exception is for counties identified has having a First Photo Period which allows early collection before the State Photo Period begins. Although sites within a First Photo Period may be acquired throughout the State Photo Period, the Government preference is to have all First Photo Period counties be completed and delivered before the official start of the State Photo Period.

(b) Coverage Requirements. Complete physical photographic coverage of the site be obtained by the Contractor. The image shall be acquired directly over the specified latitude/longitude coordinate of the exposure station centroid. In addition to complete coverage of the site, USDA requires coverage over a buffer zone beyond the actual site boundary. The minimum buffer shall be 1,320 feet, (402 meters) or (1/4 mile).

(c) Flight Direction. All flights will be oriented in either a North-South or East-West.

Independent of the flight direction all titling shall be at the north or most northerly edge of the image.

(d) Deviation from Specified Flight Altitudes. Deviation from the specified flight altitude shall not exceed 2% low or 3% high. For deviation from specified altitudes for nominal scales, see table below.

SCALE DEVIATION FROM SPECIFIED FLIGHT ALTITUDES

2% Low 3% High

1:4,000 24 meters (80 feet) 37 meters (120 feet) 1:7,920 24 meters (80 feet) 37 meters (120 feet)

1:12,000 37 meters (120 feet) 55 meters (180 feet) 1:15,840 48 meters (157 feet) 73 meters (240 feet) 1:24,000 73 meters (240 feet) 110 meters (361 feet) 1:40,000 120 meters (394 feet) 181 meters (594 feet)

(e) Photographic Conditions. Photography shall be acquired during conditions when well-defined, high detail images can be resolved. It shall be free from smoke, clouds, cloud shadows, and excessive haze. The ground shall be free from standing water (other than natural or man-made ponds and lakes), flood waters from streams which have overflowed their banks, and wet ground or snow which obscures field, soil, or crop lines.

Specular reflections that limit or hinder photo interpretation of the site will not be acceptable.

(1) Minimum Sun Angle. The Contractor shall acquire photography only during that portion of the day when the sun angle exceeds the minimum thirty degrees (30°).

(2) Horizontal Deviation. Deviation from the specified site exposure station centroid in excess of six (6) percent of a full frame may be cause for rejection of the site.

(3) Crab. Any photograph crabbed in excess of five degrees (5o) as measured against a

North-South orientation, may be cause for rejection.

(4) Tilt. Exposure made with the optical axis of the camera in a vertical position is desired. Tilt (departure from the vertical) of exposure station exceeding four degrees (4o) may be cause for rejection.

(f) Airspace Clearances. The sites may contain areas of controlled or restricted airspace. It is the responsibility of the Contractor to obtain all approvals necessary to assure that required clearances are achieved. (see Section H-3, Airspace Clearances)

(g) Aircraft. All aircraft used in the performance of the work under this contract shall be maintained and operated in accordance with all regulations required by the U.S.

Department of Transportation, Federal Aviation Administration (FAA). Aircraft operated in the acquisition of imagery under this contract shall be FAA certified to a service ceiling with operating load (crew, camera, film, oxygen, and other required equipment) of not less than the highest altitude required. (see Section H-2, Aircraft Regulations and Certifications)

The design of the aircraft shall be such that when the camera is mounted with all its parts within the outer structure, an unobstructed field of view is obtained. The field of view shall be shielded from the exhaust gases, oil, effluence, and air turbulence. Glass, plastic, or other window material shall not be interposed between the camera or digital image system and the ground to be imaged unless authorized by the Contracting Officer.

The aircraft shall have an onboard, operational, and integrated Global Positioning System (GPS) receiver with a FAA certified antenna for navigation to sample site centroids and acquisition of aerial photography over the centroid. The GPS shall be able to receive real time differential correction signals where available.

(h) Aerial Camera. The Contractor shall only use an aerial camera that meets the requirements of Attachment 6, USDA Aerial Film Camera Specifications. The nominal lens focal length shall be 153mm (6 inch) and use an antivignetting filter. Other lens focal lengths are not permitted on this contract without prior approval from the Contracting Officer.

(i) Aerial Film. The Contractor shall use color negative aerial Film (Brand Name: Kodak

Aerocolor IV 2460 or equivalent). All aerial film shall be unexpired, fine grained, polyester base from one film type and manufacturer. The film base shall have a nominal thickness of 4 mils and be 24.1cm (9.5 inches) wide. The film shall be processed as soon as possible after exposure to avoid undesirable changes in the latent image.

(1) Film Quality. The film shall be of such quality that results in a sharp image that provides maximum image detail of the site. All film imagery, positive or negative, shall be inspected and evaluated according to established industry standards for general film quality and proper exposure and processing of film.

(2) Film Processing. All film shall be properly exposed and processed according to manufacturer’s specifications. Modified or non-standard processing is not permitted on this contract without prior approval from the Contracting Officer. The film shall be processed in a continuous roller transport processor to achieve consistent and uniform development throughout the roll.

(3) Physical Properties. All aerial film shall be free of chemicals, stains, tears, scratches, abrasions, watermarks, finger marks, lint, dirt, and other physical defects. The imagery shall be clear and sharp in detail and uniform density. It shall be free from light streaks, static marks, and other defects that would interfere with the intended purpose. Any notations or marks placed on the film or on the sleeve for titling or editing purposes shall be removed prior to shipment. All film shall be thoroughly fixed and washed to insure freedom from chemicals and shall be of archival quality.

(4) Natural Color Negative Films Densities. All color negative film shall be exposed and processed to the manufacturer’s specifications. Modified or non-standard processing is not permitted on this contract. Density measurements will be taken on negatives using a transmission densitometer with a 2mm probe for scales

1:36,000 and larger and with a 1mm probe for scales 1:36,000 and smaller.

Readings will be made no closer than 38mm (1.50 inches) from the image edge.

All minimum (D-min) and maximum (D-max) densities as measured on the original aerial film negatives using status M filters shall be no lower nor higher than the values provided below. All density values include the Base + Stain value.

Max Base and Fog D Min D Max Red .25 Base + .20 Dmin + 1.00

Green .35 Base + .20 Dmin + 1.00 Blue .35 Base + .10 Dmin + .60

When required by the contracting officer to establish contract standards for color rendition, the Contractor shall supply representative samples of his work for evaluation. If approved, these shall be used as criteria for acceptance or rejection of the contract photographs

(j) Priorities for Acquiring Project Areas. The Contracting Officer may direct by written order certain areas or sites to be photographed in a priority order, weather and ground conditions permitting. All reasonable effort will be directed to providing a schedule of operations favorable to both the Government and Contractor.

3.3 TASK 3: Cut and Sleeved Film (Deliverable). The Contractor shall tile, cut (in accordance with

Section D-1(a), Aerial Film), and sleeve (in accordance with Section D-1(b), Film Sleeves) all individual film negatives.

(a) Film Titling. The Contractor shall be clearly titled each exposure on the northern edge of the film in accordance with the following format example sketch and required project data:

+ 13:26Z AZ 04001 090901B + 8 USDA-NRCS 06-12-18 +

Exposure Time: The time of the exposure, expressed in Coordinated Universal Time

(UTC) (also known as Zulu Time) as designated by a “Z”, using HH:MMZ for the hour and minute of the exposure. Alaska and Hawaii shall use local time and the “Z” shall not be appended to the time.

State Acronym: The two-letter acronym representing the state designation State and County FIPS: Number identifying the state and county in accordance with

Federal Information Process Standards (FIPS).

Site Identification Number: The unique site or exposure identification number.

Scale: Nominal photographic scale represented by one or two digits to the nearest thousand (8 = 1:7,920, 12 = 1:12,000).

Agency Designator: The acronym of the Government agency the image is being acquired for and used by. Use “USDA-NRCS” for this contract.

Date: Month-Day-Year in standard numeric notation (MM-DD-YY).

(1) Type and Size of Characters and Application. The characters used in titling film shall be standard block lettering 6.35 mm (1/4 inch) high. They shall be sharp, legible, and uniformly applied with non-flaking black ink. The titling shall be placed on the non-emulsion side of the film and may be applied by use of an ink drawing pen or stamp.

(2) Location of Titling Characters. Identifying data shall be placed in a line along the northerly edge of the image. Titling shall be positioned so that the characters are

2.5 mm (1/10 inch) from the image edge and no closer than 2.5mm (1/10 inch) to the corner fiducials.

(3) Deviation from Film Scale. The nominal photographic scale in the tilting shall be the actual scale acquired and not the scale flight planned.

(4) Automatic Titling Option. The Government may approve the use of automatic labeling/titling systems as a replacement of the standard ink titling. Contractors are required to submit samples of “auto-labeling” with similar data indicated above including any additional data such as symbol indicating north and latitude and longitude coordinates. The Contracting Officer shall evaluate the proposed titling and notify the contractor of decision to accept or reject.

(b) Cutting and Sleeved Film.

3.4 TASK 4: Film Scanning (Deliverable). The Contractor shall be scanned all individual aerial photographic images after being titled but before being cut and individually sleeved.

(a) Image Scanning Requirements. The scan shall include the film image from edge to edge of the film and include the data strip and all fiducial marks associated with the image.

The scans shall be clear and sharp in detail with uniform density, and free from dirt and other defects in the digital imagery. The Contractor shall only use a photogrammetric quality scanner in accordance with the following requirements:

(1) Inverted Scan. The color negative film shall be scanned as a color positive image.

(2) Resolution. Aerial photography shall be scanned such that the final product results in a 40 micron (approximately 600 pixels per inch) resolution.

(3) Accuracy. The geometric accuracy of the scan shall be such that a Root Mean

Square Error (RMSE) of 2 or less results when registering the calibrated fiducial marks to the scanned image.

(4) Scan Orientation. The digital scan of the aerial film exposure shall be oriented such that the north-most edge is at the top position of the computer screen when viewed with standard computer software, regardless of North-South or East-West oriented flights.

(5) Histogram. The histogram of scanned images must represent all the pixels with the digital image without clipping highlight or shadow detail from the image.

(6) Color Requirements. The scans shall be properly color balanced to match the original film’s color, contrast, and brightness.

(b) File Format. Tagged Image File Format (TIFF). Scanned files shall be submitted in accordance with the Baseline TIFF 6.0 file format as defined in the TIFF 6.0 Specifications. All files shall store data as uncompressed RGB full-color images as defined in the specification and shall only contain one image file directory (IFD). All TIFF files submitted shall be readable by older applications that assume TIFF 5.0 or an earlier version of the specification. TIFFs that use designated "Extended TIFF 6.0 file" features shall not be acceptable. Features designated as "not recommended for general data interchange" are considered extensions to the Baseline TIFF 6.0 specification, and will not be acceptable. This includes TIFFs that use one of the major new extensions such as "tiled images". In the TIFF 6.0 specification, the term "tag" refers only to the identifying number, the term "field" refers to the entire field, including the value. Tags that are defined by the TIFF specification are called public tags and shall not be modified outside of the parameters given in the latest TIFF specification. Tags numbered 32768 or higher, sometimes called private tags, are reserved and shall not be acceptable. Enumeration constants numbered 32768 or higher are reserved and shall not be acceptable. Do not choose your own tag numbers, use only those specified in the Baseline TIFF 6.0 Specification for RGB full-color. Tags numbered in the "reusable" 65000-65535 range shall not be acceptable.

(c) Scan File Naming Convention. The Contractor shall create a directory in the specified media for each county and store all related scan files in that directory. The directory shall be named “<stnnn>” where <stnnn> is the Federal Information Processing Standards (FIPS) code for the state and county containing the images. State codes will be expressed as lower-case, two-letter US Postal Office abbreviations (md, az, tx, etc.).

County codes will be expressed as three-digit FIPS number (001, 015, etc.).

Example: az001

Scan files shall be named “scan_<identifier>_<yyyy>.tif”. The <identifier> shall be the five-digit FIPS code and sample identification number separated by an underscore.

<yyyy> is the year the photo was acquired. File names shall be in lower-case only.

Example: scan_04001_090901B_ 2018.tif scan_04001_110701R_ 2018.tif

(d) Scan Data File Description. Contractor shall furnish a Scan Data File in ASCII comma delimited text format containing the following data for each scan file on the media.

Only one text file per media is allowed and shall be saved in the root directory. All data elements shall be included and shall be provided in the specified order. The “Number of Characters in Field” represents the MAXIMUM number of characters for any element.

Description Number of Characters in Field Scan File Name 30 Scan resolution in microns 4 Samples = Columns 4 Lines = Rows 4 Camera Number (10 characters max) 10 Lens Number (10 characters max) 10 Camera Calibration Date (ddmmyyyy)* 8 Exposure Date (ddmmyyyy)* 8 Time of Exposure in UTC (hh:mmZ)* 6 Scanner Manufacturer and Model Number:

“Free text with quotations” (50 characters max)

* All dates shall be padded with leading zeros.

Example (for each line in the text file):

scan_04001_090901B_2018.tif,40,6400,5900,1234567890,1234567890,14112009,1506 2011,13:26Z,"LHS XXXXX Photogrammetric Scanner"

(e) Scan Data File Description Naming Convention. The text file shall use the following naming convention: scan_data_item<item number>_drive<sequence number>.txt where <item number> is the contract item number and <sequence number> is a non-padded sequence number for the individual drive.

Example: scan_data_item1_drive1.txt

(f) Metadata. The Contractor is not responsible for creating metadata files for either the scan files or the Scan Data File Description file.

(g) Media Requirements. Scan files and associated Scan Data File Description shall be save in the root directory and delivered on industry standard hard drives as defined in Section D-1(c)(1), Hard Drive Disks. All drives, independent of type (i.e., hard drive or flash) shall be consecutively numbered starting with 1 without any breaks

3.5 TASK 5: Project Management. The Contractor shall establish and maintain a project management system with a designated project manager for this effort. Project management consists of those activities required to plan, manage, administer, and control efforts to accomplish the objective of the contract. The project manager will serve as the primary point of contact for the Contractor’s activity with the Government. The project manager’s name and contact information shall be identified, in writing, to the Contracting Officer within 20 days of contract award.

(a) Progress Reports (Deliverable). Progress Reports indicating the progress made in imagery acquisition shall be submitted on a daily basis in accordance with instructions in Attachment 4, Progress Reports Convention. Reporting shall start when the Contractor receives the Notice to Proceed and continue until the area is completed or the photographic season and any extension ends. Separate reports are required from each acquisition crew. On days that no imagery was collected, the email body shall be blank and “No progress” is added to the end of the date shown in the subject line. Each progress report shall be sent by email transmission to NRI.apfo.reports@slc.usda.gov not later than the day following performance. In the event that day is a holiday or non-business day, the report shall be sent on the next business day.

(b) Subcontract Management (Deliverable). If the Contractor uses subcontractors in the performance of the contract, a plan and procedure will be established to manage its subcontractors. Contractor should give prior notification of any subcontracts in accordance with Section G-4, Subcontracts. The Contractor is encouraged to maximize its use of partnerships and subcontractors to accomplish the requirements of this contract. However, the Contractor is solely responsible for the performance and cost control of its partnerships and subcontractors.

mailto:NRI.apfo.reports@slc.usda.gov

3.6 TASK 6: Quality Control. Quality control shall be exercised by the Contractor continuously throughout the performance of the contract. Procedures shall be established to assure that all contract materials are delivered in accordance with the delivery schedule and at the required level of accuracy and quality. The Contractor shall inspect and constantly monitor the image quality and coverage, and shall undertake immediate reflights of any imagery where the quality fails to meet minimum requirements of the contract specifications. Any marginal photography/imagery submitted for inspection which does not meet minimum requirements may be rejected. The marginal photography may be accepted, at the Government’s convenience, but shall be subject to a price reduction based on the diminished utility of the product. The nature and urgency of this project may require the Government to make equitable financial adjustments for materials deemed rejectable or where product use is adversely impacted. USDA inspection and acceptance procedures are described in Section E, Inspection and Acceptance.

4.0 GOVERNMENT-FURNISHED INFORMATION

The Government shall furnish the following items listed below:

4.1 Exposure Data. The Contractor will be furnished upon award, for the states awarded, one (1) data text file containing the official Exposure Data and one (1) Esri compatible shapefile set showing the centroid location and boundary of each NRI site. The data text file contains latitude/longitude coordinates and NRI site identification data. The data shall be furnished by the government as represented by the following sample data set:

St. Countyname Poly-id Number Latitude Longitude Elevation Acreage Start End AL Autauga 01035_040402R 32.38066 -86.66086 308 171.345 20170601 20170630 CT Hartford 09003_080402R 42.01980 -72.83128 446 102.622 20170701 20170815 SC York 45091_010101R 34.86437 -81.42939 499 158.527 20170515 20170731

4.2 Packing Slips. Packing slips shall be provided for each state at time of award. These contain a listing by state and county of the quantities of NRI Sites associated with each state. The instructions for filling them out are included in the header for the slip. See Attachment 5, Packing Slip.

5.0 ADMINISTRATIVE MATTERS

5.1 Confidentiality Statement. Site locations of the National Resources Inventory (NRI) are “For

Official Use Only” and shall remain confidential. Site locations, represented in either hardcopy or digital form, are available exclusively for use by government authorized personnel conducting resource inventory activities or other authorized use.

Before release of exact site locations, offerors must agree to, by signature, the non-disclosure statements contained herein and submit with proposal. (See Attachment 8, Non-disclosure Agreement).

SECTION D– PACKING AND MARKING RFP 12844718R0001

SECTION D - PACKAGING AND MARKING

D-1 PREPARATION OF MATERIALS FOR SHIPMENT

(a) Aerial Film. Each original color film negative shall be submitted cut and individually sleeved

(see paragraph b below). Each exposure shall be cut from the original film roll with the data strip intact and unimpaired. All negatives shall be assembled by full county. The assembled material shall be placed in a clear plastic bag with the county name, FIPS code, and total sites contained identified on the outside.

(b) Film Sleeves. Every film transparency shall be protected and submitted in clear, sturdy archival quality polypropylene film sleeves in accordance with the following requirements:

(1) Aerial film sleeve nominal dimensions: 25.4 cm (10 inches) by 24.1 cm (9.5 inches); long side open; 3.0 mil thickness.

(2) Brand names for aerial sleeve: Picture Pocket® Corporation, FilmGuard Corporation, or equivalent.

(3) Film sleeves must have a fold-over lip seal located on the short side (9.5”) of the sleeve.

(4) Original aerial film and film sleeves shall be free of any marks or labels which would obstruct any part of the film negative.

(c) Media Requirements.

(1) Hard Drive Disks. All hard disk drives (HDDs) used to deliver imagery shall be “factory new” industry standard internal Serial Advanced Technology Attachment (SATA), 3.0 Gb/sec transfer-rate hard drives, with a minimum rotation speed of 7,200 rpm. Drives may be either 3.5 inch or 2.5 inch form factors. The drives shall have a maximum storage capacity of four terabytes (4TB) with no more than ninety percent (90%) of the individual hard drive capacity used for actual storage. Each drive shall be enclosed in anti-static bag and shall have the label attached directly to the outer surface of the bag identifying the project contained on the drive in accordance with Attachment 7, Hard Drive Labeling Requirements. The files shall not be write-protected nor require an ‘administrator’ to access them. The drives shall become property of the Government and will not be returned to the Contractor. External hard drives are not allowed on this contract.

(2) USB Flash Drives. USB flash drive, also known as a thumb drive, used to deliver imagery shall be USB 2.0 compatible, with a type-A USB connection and must be “factory new.”

There is not minimum nor maximum drive storage capacity but the Contractor shall not use more than ninety percent (90%) of drive capacity used for actual storage. The information required on a hard drive label (see Attachment 7, Hard Drive Labeling Requirements) should be physically attached to the flash drive directly via a label or “string” connected tag. Micro sized flash drive should not be used.

SECTION D– PACKING AND MARKING RFP 12844718R0001

D-2 PACKAGING FOR SHIPMENT

All material shall be packed for shipment in such a manner that ensures acceptance by common carrier and safe delivery at the destination. Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification rules, or regulations of other carriers as applicable to the mode of transportation. Damaged materials shall be replaced by the Contractor at no cost to the Government.

A Government furnished packing slip form shall accompany each shipment. See Attachment 5, Packing Slip.

D-3 SHIPPING RECEIPTS

Receipts from common carriers for shipment of materials shall be retained by the Contractor and made available to the Contracting Officer upon request.

D-4 SHIPPING CONTAINER MARKINGS

All shipping containers shall be clearly marked with the delivery address. See Section F-5, Place of Delivery.

D-5 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (FAR 52.252-2)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

{No clauses for this Section of the Contract}

SECTION E– INSPECTION AND ACCEPTANCE RFP 12844718R0001

PART I -THE SCHEDULE

SECTION E - INSPECTION AND ACCEPTANCE

E-1 INSPECTION AND ACCEPTANCE (FEB 1988) (AGAR 452.246-70)

The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

Inspection and acceptance will be performed at:

Aerial Photography Field Office 2222 West 2300 South Salt Lake City, Utah 84119-2020

E-2 INSPECTION PROCEDURE

All materials specified in Section F-3, Deliverables, will be inspected to determine conformance to all contract requirements and specifications. Inspections will be performed at APFO in Salt Lake City, Utah. (Refer to FAR 52.246-2, Inspection of Supplies-Fixed Price, and FAR 52.246-4, Inspection of Services-Fixed Price)

If any of the services do not conform to the contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may:

(a) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and

(b) Reduce the contract price to reflect the reduced value of services performed.

E-3 INSPECTION SCHEDULE

The Government will make every effort to inspect all material specified within 30 calendar days after they are received at the point designated. Should the inspection procedure be delayed longer than 30 days, the Contractor will be notified of the reason(s) for delay and given the estimated completion date. Contract materials will be inspected in the order of their receipt, unless otherwise prioritized by the Government.

Contract materials will be inspected in the order of their receipt, unless otherwise prioritized by the Government. Inspection of project areas where the photographic season is open will be given priority over projects for which the season has closed.

SECTION E– INSPECTION AND ACCEPTANCE RFP 12844718R0001

The Contractor will be notified in writing whether the materials are satisfactory and what areas, if any, shall be re-photographed and what materials, if any, shall be remade because of non-conformity with contract requirements.

E-4 ACCEPTANCE

Final acceptance will be made after inspection by the Government of all required materials delivered at the specified destination. The delivery date is specified under Section F-4, Schedule for Delivery of Materials. The acceptance date shall be the date of the letter by the Government to the contractor stating all materials are acceptable and invoice may be submitted.

Acceptance on any incomplete project item will be made only after the photographic season has ended and all materials required for the partial project item have been delivered and inspected by the Government. The acceptance date shall be the date of the letter by the Government to the contractor identifying the amount of partial acceptance and referring the contractor to the Contracting Officer.

E-5 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (FAR 52.252-2)

they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

52.246-02 Inspection of Supplies - Fixed Price (AUG 1996)

52.246-04 Inspection of Services - Fixed Price (AUG 1996)

52.246-16 Responsibility for Supplies (APR 1984)

SECTION F – DELIVERIES OR PERFORMANCE RFP 12844718R0001

SECTION F - DELIVERIES OR PERFORMANCE

F-1 EFFECTIVE PERIOD OF THE CONTRACT (FEB 1988) (AGAR 452.211-75)

The effective period of this contract is from Date of Award (approximately April 2018) through March 31, 2019.

F-2 NOTICE TO PROCEED

The Contracting Officer will authorize and direct the photographic season to begin or end anytime within thirty (30) days before or after the approximate acquisition dates given in the Schedule, depending upon the weather, ground, foliage, and sun angle conditions required for the project item or area. No imagery shall be undertaken before the Notice to Proceed is issued or after the final date of the photographic season (or its extension) has occurred. Weather and ground conditions for all project locations will be monitored daily to determine Contractor compliance to performance requirements.

The Notice to Proceed will be given by telephone and confirmed in writing by regular mail. Failure of the Contractor to proceed with flights on a project item area within 10 calendar days after a "Notice to Proceed" is given, may be considered as evidence of failure to prosecute the work so as to ensure its timely completion. As evidence of performance, Progress Reports shall be submitted.

(see paragraph C-3.5(a), Progress Reports)

F-3 DELIVERABLES

The following deliverables shall be submitted by the Contractor and prepared in accordance with this Task Order and the IDIQ contract specifications including work statement (Section C), packaging and marking (Section D), inspection and acceptance (Section E), and delivery schedule (Section F).

The deliverables for this task order consist of the following:

Deliverable Initial Submission Date Additional Submission(s)

Government Approval Required

Metadata Required

Original color negative film (cut and sleeved)

See paragraph F-4, Schedule for Delivery of Materials (must be delivered as complete counties)

As required Yes No

Packing Slip Same as film Required for each shipment of film

No N/A

Positive digital scan

See paragraph F-4, Schedule for Delivery of Materials (must be delivered as complete counties)

As required Yes No

Progress Reports Daily, starting with first day of photographic season

Daily, until 100% imagery acquisition

No No

Subcontract Plan Within 15 business days of contract award As required Yes No

F-4 SCHEDULE FOR DELIVERY OF MATERIALS

All materials required in this contract shall be shipped within the time limits specified below. Failure to ship within this period will be considered as failure by the Contractor to prosecute the work as to ensure completion and will render the contract subject to default. Date of shipment will be shown by postmark or carrier receipt. Prompt delivery of all materials will better assure the timely inspection and prompt payment for accepted materials.

4.1 Delivery Schedule for Film. The film and related data material should be shipped as soon as completed, but no later than fifteen (15) calendar days after all sites in the county has been acquired. All sites shall be shipped no later than fifteen (15) calendar days after the photographic season end date for each project item, or any season extension thereof.

4.2 Delivery Schedule for Scans. The scans and related data material should be shipped no later than five (5) business days after Government acceptance of film. The Contractor shall not submit scans until Government acceptance of film.

4.3 Delivery Schedule for Remake Materials. Remake materials shall be shipped as soon as possible after correction is made, but no later than fifteen (15) days after receipt in the Contractor's facility of the materials or data required to make the corrections. Only materials as specifically requested by USDA to be remade shall be submitted for inspection.

F-5 PLACE OF DELIVERY

The materials to be furnished hereunder shall be delivered, all transportation charges paid by the Contractor, and in accordance with FAR Clause 52.247-34, F.o.b. Destination, to:

USDA Aerial Photography Field Office Attn: Contracting Officer’s Representative 2222 West 2300 South

Offers submitted on a basis other than F.o.b. Destination within consignee's premises will be deemed unacceptable or rejected as non-responsive.

F-6 ACQUISTION PERIOD EXTENSION

The Government reserves the right to extend the photographic season of this contract beyond the period indicated in the Schedule, at no increase in price, by written notice to the Contractor at any time prior to the end of the photographic season. (Refer to FAR 52.217-08, Option to Extend Services). A lower minimum sun angle requirement may be necessary to allow the season extension.

F-7 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2)

they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

52.242-15 Stop Work Order (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

SECTION G – CONTRACT ADMINISTRATION DATA RFP 12844718R0001

SECTION G - CONTRACT ADMINISTRATION DATA

G-1 CONTRACTING OFFICE

The Aerial Photography Field Office (APFO) of the United States Department of Agriculture (USDA), Farm Service Agency (FSA), is responsible for the solicitation, award, and administration of this contract.

Communications shall be directed to:

Contracting Officer Farm Service Agency 2222 West 2300 South

Telephone (801) 844-2909

Written correspondence shall reference the contract number plus project number, if applicable.

G-2 CONTRACTING OFFICER'S REPRESENTATIVE

Each awarded task order may have a Contracting Officer's Representative (COR). Such designations will be made either at the time of award or by appointment letter.

G-3 CONTRACT INTERPRETATION

Technical assistance regarding interpretation of the specifications and/or terms of the contract will be provided by the Contracting Officer or the COR.