Questions_&_Answers_-_07-26-19.xlsx
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- Jemez RD Office Construction Project
- Solicitation number
- 12837919R0002
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Questions & Answers
| Question # | Solictation Document Name | Document Section (Name or number) | Page Number | Question | Answers |
| 1 | Could you please tell me what the warranty period is for the plantings on the Jemez Ranger District Office Project? Are we supposed to install an irrigation system for the plants? | These are not in the specifications for this solicitation. No warrantee required. No irrigation system required. This is not in the specifications or drawings since we aren't calling for it. | |||
| 2 | Past Performance Questionnaire | Evaluator instructions | 2 | Should the questionnaires from the Evaluators be sumitted directly to Joseph Varoz, or can they be sent back to the Offerer and included with the proposal? | Yes. The past performance questionaires should be sent directly to Joseph Varoz at the following e-mail address: joseph.varoz@usda.gov |
| 3 | solicitation main | General Conditions | Please verify that no building permit will be required. | No general building permit needed. Electrical Permit from New Mexico Construction Industries Division of the Regulation & Licensing Department and EPA Stormwater Discharge permit will be required. See Spec 011000 1.11 A&B. | |
| 4 | I wanted to clarify a question, we are an El Paso, TX 8(a) and want to bid the work at Jemez Rd Office. We have General Contractors licenses in both FL and TX and when we have done work on Federal property we have been good to go in several states. Can you clarify this point? | This project is located on USDA Forest Service Land. No General Contractor License is needed on Federal Land. For this solicitation the 8(a) prime contractor and all subcontractors shall be appropriately licensed and in good standing with either the NM Regululation and Licensing Board or the Texas Department of Licensing and Regulation and per the solicitation specifications requiring such licensure. | |||
| 5 | solicitation_Main | Amendment 2 | 1 | It is our understanding that because this is an 8(a) set-aside, in order for an 8(a) contractor to utilize the experience, resumes, etc. of a "Teaming Partner" to meet the proposal requirements, the 8(a) contractor and the teaming partner must have an SBA approved Mentor/Protégé Joint Venture in place. If this JV is not in place, all of the past experience, personnel, etc. must be that of the 8(a) Prime contractor. If the JV is in place, it must be proven/documented in the proposal that the 8(a) contractor will be performing at least 51% of the work. Please confirm that this requirement applies to this solicitation. | |
| This is an 8(a) competitive solicitation approved by the SBA as requirement number GV1559760531J. 8(a) Joint Ventures are eligible to submit offers to this solictation and their Joint Venture Agreement must be approved by the SBA prior to any award to that Joint Venture. 8(a) Mentor-Protege teams are elegible to submit offers to this solicitation and their Mentor-Protege Agreement (MPA) must be approved by the SBA prior to any award to that Mentor-Protege team. 8(a) Prime-Subcontractor Teams are eligible to submit offers to this solicitation. The SBA will also perform an eligibility determination on all 8(a) contractors prior to consideration for award. Regarding the percentage of work that must be performed by the 8(a) contractor - The Code of Federal Regulations Title 13, Ch. 1, Part 124, Subpart A, 124.513 (d)(2) says, "The 8(a) partner(s) to the joint venture must perform at least 40% of the work performed by the joint venture." Regarding past performance/experience by an 8(a) in a Mentor-Protege Joint Venture or Joint Venture Agreement the Code of Federal Regulations Title 13, Ch. 1, Pat 124, Subpart A, 124.513 (f) says the following, "When evaluating the past performance and experience of an entity submitting an offer for an 8(a) contract as a joint venture approved by SBA pursuant to this section, a procuring activity must consider work done individually by each partner to the joint venture as well as any work done by the joint venture itself previously." Furthermore, per FAR Part 9 - Subcontractor Qualifications, Subpart 9.6 - Contractor Team Arrangements, 9.603 - Policy, "The Government will recognize the integrity and validity of contractor team arrangements; provided, the arrangements are identified and company relationships are fully disclosed in an offer or, for arrangements entered into after submission of an offer, before the arrangement becomes effective. The Government will not normally require or encourage the dissolution of contractor team arrangements." In addition, FAR 15.305 - Proposal Evaluation (2)(i)(i)(i) states the following, "The evaluation should take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition." | |||||
| 6 | solicitation_Main | 15.0 proposal structure Factor 2 Past Performance | 27 | Would the Forest Service allow proposers to include in the proposal Final CPAR evaluations and/or recently completed Past Performance Questionnaires from other recent solicitations in lieu of the USDA Forest Service Past Performance Template (Appendix B)? (This request is due to feedback we have recently received. Due to the recent heavy volume of Federal RFPs, we have been sending out numerous PPQs. Contracting Officers have expressed frustration at having to continually complete these forms one after another, especially when Final CPAR evaluations have been issued.) | |
| Offerors/proposers may include other past performance information in their proposals but not in lieu of Appendix B - USDA Forest Service Past Performance Template. Offerors/proposers must still adhere to the proposal format and page limitations. | |||||
| 7 | solicitation_Main | 15.0 Proposal Instructions | 25 | Would the Forest Service please consider extending the due date for the proposal by one week? | Due to the length of time it has taken to gather information/answers from the third party designer of record and utility companies, the USDA Forest Service has extended the due date of this solicitation to on or before Tuesday, August 13, 2019 at 12:00 NOON MDT. |
| 8 | General | Existing utilities. Does the project property already have existing utilities: water, electricity, and sewage? | Yes. City water and sewer run to the property. And electricity from Jemez Mtn. Electric Coop feeds the property. Amended drawing will be issued week of July 29, 2019. | ||
| 9 | General | Can the contractor tap into existing utilities to complete the project? | Yes. Contractor may have to make special arrangements with utility, or install temporary service taps for access to utilities. A vault toilet will remain onsite during and after construction for contractor's use. See Spec 011000 E. Add 5. Contractor will be able to access existing utilities at contractor's expense. | ||
| 10 | General | Contractor presumes that all new utility connections are within the physical boundaries of the property line, and not at other remote locations. Please confirm. | Yes | ||
| 11 | Solicitation - Main | 13 | Licensing -Solicitation states a requirement that all contractors be licensed in New Mexico. General contractor presumes that electrical, plumbing, HVAC trades people licensed in Texas is acceptable. Please confirm. | Contractor and all subcontractors shall be appropriately licensed and in good standing with either the NM Regululation and Licensing Board or the Texas Department of Licensing and Regulation and per the solicitation specifications requiring such licensure. | |
| 12 | Hazardous material abatement. Contractor presumes that there is only one building with asbestos; and that there is no lead paint anywhere. Please confirm | Per the 2019 Asbestos & Lead Report, no lead-based paint was detected in the office, the annex (small office) or the warehouse. Asbestos was not detected in the annex (small office). Asbestos was detected in the glazing of the 2 west windows of the warehouse. Asbestos was detected in the drywall joint compound, texture, and drywall throughout the main office. See the report for detailed information. | |||
| 13 | General | Can the government provide any/all Geotec Reports? | 2 EA - GeoTec Reports have been provided in the solicitation documents. They are located in Appendices C and D. | ||
| 14 | General | Contractor understands that new electrical work includes underground electrical. Question: contractor is to perform the trenching, but the utility company will make the actual installations and connections, correct? Or is this contractors responsibility? If a new transformer box is also needed, is this the contractors responsibility/ | Contractor will do all secondary trenching, conduit and wiring from the transformer to the buildings and power poles. Contractor will do all trenching, conduit, and pull wires for the primary power that crosses the property. Drawing ESO-1 keynote S2 answers transformer question. Transformer will be supplied and installed by Jemez Mtn. Elec. COOP. Amended drawing will be issued week of July 29, 2019. | ||
| 15 | Solicitation - Main | 2 | Solicitation has two base item lines-base item 1/ base item two, followed by nine optional items. Question: On what line item does the government want the contractor to include New Mexico gross income receipts tax? | Amendment # 3 addresses the area for placement of the NM GRT and provides a place to list tax in a revised schedule of items. The document is titled, "Pricing Spreadsheet Template.xls". | |
| 16 | General | It was mentioned that there will be a vacant living quarters on site. Will contractor be allowed to use these quarters for lodging? | Yes. See Specification 011000, Section 1.9 | ||
| 17 | General | Will other buildings be occupied during construction? | No. Government or others will not occupy or need to access the site during construction other than for construction inspection or for access to the acequia. See Specification 011000, Section 1.6 | ||
| 18 | General | Contractor presumes that all demolished asphalt will not be recyclable. Please confirm. | The contract requires the contractor to dispose of all demolished material off site. The contractor can propose to recycle and re-use the demolished asphalt after the contract has been awarded, but during the solicitation, these proposals will not be reviewed. See Specification 017419 section 3.4 | ||
| 19 | General | Architect will be involved in tier 3 design review, but not inspections. Government will perform inspections. Is this accurate? Please confirm | Government will perform inspections. Government reserves the right to contract with designers or anyone else to perform additional inspections, for example with the HVAC system or any other system. | ||
| 20 | Project Manual - Volume 3 | 323113 Section 2.3 (A,B,C) | 413 | Sections A, B, and C all callout "Stainless Steel" but the specs reference ASTM's that are typically galvanized hot dipped items. Will galvanized hot dipped meet the needs of this contract? I don't know if they even make these parts in Stainless Steel. | The specification has been updated to specify galvanized steel for the various fence products. |
| 21 | Project Manual - Volume 3 | 323113 Section 2.3 (D) | 413 | This section calls out 1" mesh. The picture of chain link shown and material located on site is 2" mesh. Will typical 2" chain link mesh with 2" slats (which is existing on site) meet the requirements for this project? | Yes, 2" is what we want. The specification will be changed to show 2" mesh instead of 1" mesh.. |
| 22 | It was discussed in the Pre-Bid walkthrough that there are migratory birds currently inhabiting the location and that it would be necessary to get permits for relocating the migratory birds. Will the Forest Service be providing the permits for this? | The Forest Service will either remove the nests before mating season or will get the permits so as to not hinder demolition. | |||
| 23 | Are the funds guranteed on this project? | Yes. | |||
| 24 | Drawings | ESO-1 and U2-0 | Drawings ESO-1 pg 250 and U2-0 pg 52 | On the drawing of ESO-1 it doesn't show any electrical heading south from the transformer/vault from the office heading south. On the drawing on U2-0 it shows UE (underground utilities) from the transformer/vault to the power pole on the south side of the property. Please clarify if the Electrical will tie in from the transformer/vault next to the office to the south power pole (like shown in U2-0). | Drawing ESO-1 does show the electrical from the transformer north of the office to the office, so no change needed on the first question. |
| 25 | Project Manual - Volume 1 | 092116 Section 3.6 (A1) | 501 | This section calls out Level 4 for gypsum finish but it doesn't state what texture will be applied if any. Will there be a texture applied to these walls or will it remain smooth/sanded smooth? | No texture is to be applied to the gyp board. |
| 26 | Can you please specify what kind of fill dirt is to be used on this project and or is acceptable? I.E. native soil, or class 2. | Please reference the geotechnical report section "Site Grading" for fill material specifications. Native materials can be used with geotechnical approval. | |||
| 27 | General | Can the design team please clarify the soil/rock areas where the new underline electrical service will be relocated? | The existing material is unclassified excavation. See geotechnical report for existing soils found on site. | ||
| 28 | General | Can the migratory bird dates be clearly defined for proposal purposes? This will have a significant impact given the duration and multiple options to be included. | The migratory birds will not be an issue. The Forest Service will remove the nests outside of mating season and will keep them away. | ||
| 29 | General | Can the existing asphalt be recycled on site and used as base course for the new underlayment? | See item 18 | ||
| 30 | General | What is the current schedule of the road work into the site? The impact of material deliveries and demolition removal may need to be coordinated | The bridge work is expected to take 2 years. But Highway 4 and the entry into the site will be kept open, except for occasional, minor delays. | ||
| 31 | General | Site Visit | Are there any historical requirements not mentioned in the current specifications? Responsibilities of the construction team will need to be defined if applicable. (as identified at the site walk) | The site has been cleared with a NEPA document. No additional requirements above any other construction project with regard to historical requirements are needed on this administration site. | |
| 32 | General | Please verify the government staff will have vacated all properties prior to construction beginning? Including all real property and equipment. | Yes, the government will be completely moved off the site before construction starts. This includes any items meant to be kept by the government and all vehicles. | ||
| 33 | SF-30_Amendment_2_-_Jemez_RD_Office_Complex_-_12837919R0002 | 14.4 | 1 | Will a Microsoft Excel pricing proposal form be issued? | Yes. In solicitation amendment # 3 a pricing template was provided and is titled, "Pricing Spreadsheet Template.xls". |
| 34 | SF-30_Amendment_2_-_Jemez_RD_Office_Complex_-_12837919R0002 | general | Will the excavation contractor be responsible for demo and removal of existing utilities? | The contractor will be responsible for demo and removal of existing utilities. Buried water and sewer lines can be left in place. | |
| 35 | SF-30_Amendment_2_-_Jemez_RD_Office_Complex_-_12837919R0002 | general | Please clarify relocating and reusing existing manholes. The bases for existing manholes cannot be reused, only the barrels and tops if needed. | Existing manhole bases are not to be used. | |
| 36 | Part 3Base bid #1 | 3.1 | 010125-2 | Are 8A contractors the only contractors that can bid as prime | Yes. This solicitation is an 8(a) competitive set-aside approved by the Small Business Administration (SBA). |
| 37 | Optional item | 3.1 | 010125-4 | SWPPP Will it be just behind office to stop contamanation into the water | This will be determined in the permitting process. |
| 38 | Part 3 Base bid item # 2 | 3.1 | 010125-3 | Sizes of pipe for water and sewer and type of pipe | Drawings U2-1, 2, 3, 4 show pipe sizes and types |
| 39 | Part 3 Bid item # 2 | 3.1 | 01025-3 | willJemaz Electric have all permits in place | The electrical subcontractor must obtain an Electrical Permit from New Mexico Construction Industries Division of the Regulation & Licensing Department. |
| 40 | Can this job be moved back | The plan is to begin construction in Spring 2020. No exceptions. | |||
| 41 | Project Manaul Volume 2 | 323113 | Through out Section | The specs reference ASTMs that are all typical galvanized hot dipped items. However, the various products, chain link, posts, rails, and fittings call out stainless steel. Is this correct. | See Item 20 |
| 42 | Project Manaul Volume 2 | 323113 | Page 3 2.3 D | Fabric call out a 1" masc The picture of existing that we are trying to match are slats are typical 2" mesh. Idont think slats are avilable for 1" mesh Please confirm 2" is acceptable. | See Item 21 |
| 43 | Do you want the proposed schedule to reflect only the base items & in the 15 month timeframe or a proposed schedule that covers all the base & optional items in the new total timeframe of 568 calendar days? | Offerors are required to provide a proposal that covers the base items and all optional items for the total timeframe of 568 days. |
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