Q&A_and_Attendees.docx

Pre-Proposal Questions and Answers, Attendees & Changes to Contract Package North Delta Storage and Office Building

1282MK19R0003

Pre-Proposal Meeting Held: July 17, 2019 - 10:00 a.m. Mountain Time Location: US Forest Service, H 50 Road, Delta, Colorado

Government Attendees Peggy Dobie - Contracting Officer Daris Matos – Civil Engineer Doug Marah – Civil Engineering Tech.

Vendor Attendees

QUESTIONS DURING SOLICITATION PHASE:

During the solicitation phase several questions were raised. Each question and answer is provided below:

1. Is the office going to be a wood framed building and not a metal building?

Answer:. It will be metal building. The office/conference/bathroom area interior will have dry wall, insulation, ceiling, etc. as to look more like an office.

2. Do you have code and load for this area?

Answer: Yes, The code and loads are included in the drawings.

3. Is the roof panel to be colored??

Answer: The contractor shall submit “powdered coating finish colors” from manufacturer’s standard colors (take in consideration that the lap siding color is “Chestnut Brown”)

4. Can standard colors from the manufacturer be used or is there specific needs?

Answer: It is recommended to provide colors from the manufacture’s standard colors

5. Can x-bracing run behind the windows?

Answer: The windows and doors can be relocated to accommodate the structural members per manufacture’s recommendations. If the manufacture recommend to run x-bracing behind windows the Forest will evaluate the recommendation as long as the building is properly designed.

6. In reviewing the project solicitation documents we did not locate the specification manual. Will this be issued in an Amendment?

Answer: The Specifications are Attachment 2 and will only be updated if changed..

7. In reviewing the project solicitation and plans we did not find a spec for the overhead doors. Are these to be sectional doors -or- coiling Answer: Refer to Attachment 2 Specifications.

8. Sheet A-03, ½” Plywood sheathing to 8’-0” aff. Is the plywood to be painted?

Answer: Refer to Attachment 2 Specifications.

9. Fiber Cement Lap Siding - Is the exterior siding to be painted?

Answer: Refer to Attachment 2 Specifications

10. Exterior Man Doors - Will they be painted?

Answer: Refer to Attachment 2 Specifications.

11. Overhead doors - Will they be painted?

Answer: Refer to Attachment 2 Specifications.

12. Who is responsible for locating the private utilities?

Answer: The contractor will be responsible for locating all utilities on the site.

13. Will the new building need to be built before demolition of the old building?

Answer: Yes, we will occupy the old office/building until the new building is built.

14. Is there a need for main power past the new building?

Answer: No the only thing that will need power beyond the new building is the light poles.

15. Are you aware that the building dates listed in the Solicitation may not work?

Answer: We are aware of that. We will adjust our timeline based on date of award, time to order/deliver new metal building, etc.

16. Are there other options than the fiber cement board finish?

Answer: The contractor can suggest other options. The siding must be color fast and must have a warranty against fading, warping, etc. The R and U values must be consistent with the values listed in the Specifications and Drawings. R value information is listed on page 11 of the Drawings (Attachment 1). U Value information is listed on Page 11 of Attachment 1 – Map and Drawings.

17. Can site work be done before the new building is delivered?

Answer: Site work can start at any time after the Notice to Proceed is issued.

18. Continuous Insulation?

Answer: Continuous insulation must meet or exceed the 2018 IECC Code.

19. Will the Government be doing all inspections including electrical and plumbing?

Answer: The Government will be doing inspections for the Government’s benefit. All electrical and plumbing inspections must be done as required by the State of Colorado and City of Delta.

20. Will a building permit be required?

Answer: Yes, the building permit will be required and will be the contractor’s responsibility.

21. Since this is a federal facility are we required to follow codes?

Answer: Yes, all city, county state and federal codes must be followed. You are required to meet code or exceed code if required in the Specifications and drawings.

22. Can we request an additional walk through?

Answer: Yes, you must send an email to peggy.dobie@usda.gov and request a walk through. Allow sufficient time for scheduling. No questions may be asked during the walk through, but must be emailed to Peggy Dobie prior to July 30, 2019 – 1:00 pm. MT.

23. What is the timeline for demolition of the old building?

Answer: We should be able to be out of the current building 14 days after receipt of the Certificate of Occupancy.

24. Will demolition permits need to be pulled from the State?

Answer: Yes.

25. Has the City of Delta reviewed the plans?

Answer: No but Daris Matos will meet with them on Friday.

26. Depending on the amount of asbestos and lead based paint after testing, costs may increase.

Answer: See Attachments 4 & 5. These tests have already been done. The costs should be included in your proposal.

27. Will all concrete slabs be removed from under the buildings after demolition?

Answer: No, the concrete slab under the main office/shop will not be removed. The slab under the main office will need to be left in place. All areas need to be taken down flush or flat with the surface except for the remnants of the overhead lift. This area will need to be capped off and covered. (See photo below of area to be capped off). All other slabs under the building will be removed.

28. Will the flag pole be reinstalled at the new building? Will it be a new or existing flag pole?

Answer: Yes it will be reinstalled. We prefer to use the existing.

29. There is a “gas” line on the outside of Building 2 on page 5 of the Drawings. Is the line needed?

Answer: No that line is not needed. We only need 1 gas service, to the main building.

30. Do all utilities need to be located?

Answer: Yes, our site plans show all utilities as shown on Page 2 of the drawings, but we cannot be sure.

31. Do you need the air compressor lines to feed the new building?

Answer: No, we will not need air compressor lines to feed the new building.

32. Can we provide additional options for the building exterior?

Answer: Yes, the value engineering clause is included and alternate proposals will be accepted. Be sure and include the benefits and how they meet the contract objectives including R insulation values, etc.

33. Do you have a list of preferred biobased products to be used in this building?

Answer: No we do not have a list other than what is listed in Section H of the contract.

34. What are the qualification’s for submittal of these products, should we base them off of the LEED program or do you have your own?

Answer: The products should be based off of the information in Section H and the web site at http://www.biopreferred.gov.

35. Will you need pricing on the demolition of the concrete slab under the large storage building?

Answer: No we will not need pricing for the demolition of the concrete slab at this time.

36. Will you be using Submittal Exchange for Submittals?

Answer: We have not made that decision, but it is being considered. If we decide to include it an Amendment will be posted.

37. In reviewing the project solicitation we were unable to find if Liquidated Damages will be applied if project is not completed on time. If yes, please clarify the rate per day.

Answer: We are still checking into Liquidated Damages. At this time it is not included. If we decide to include it an Amendment will be posted.

OTHER INFORMATION

Vendors should read the entire solicitation and pay attention to Sections L and M of the solicitation and the date and time responses are due.

CHANGES/UPDATES TO CONTRACT PACKAGE

Attachment 1 – Maps and Drawings

1. Sheet 3

0. Added approximate location of flag pole.

0. Edited note 3 to add “flag pole” to the statement.

1. Sheet 4

1. Added key note 20 to show approximate location of existing flag pole.

1. Sheet 12

2. Deleted one of the drinking fountain locations.

1. Sheet 18

3. Updated water and sewer lines for water fountain

1. Sheet 19

4. Updated schematic for water and sewer lines for water fountain

1. Sheet 21

5. Updated water fountain area.

Attachment 2 - Specs

1. Wind and snow load discrepancies were updated to match drawings

1. Updated county image1.jpeg