Atch_1_Williams Solicitation Final.pdf

REQUEST FOR

QUOTATION

2024 Williams Hand Thinning and Piling

SALMON-CHALLIS NATIONAL FOREST

1282B124Q0025

April 26, 2024

PROPOSAL DUE BY: June 27, 2024, at 1300 hours, CST.

TASK: This is a request for a request for quote. See Schedule of Items and Statement of Work.

This task order is a request for services on North Fork and Salmon-Cobalt Districts of the Salmon-Challis National Forest under the Forest Service Region 1 and 4 Fuels Reduction IDIQ Contract for vegetation treatments.

The period of performance starts August 5, 2024, and continues through October 31, 2025.

CONTRACT #:

COMPANY NAME:

UEI:

EMAIL:

PHONE NO.:

SIGNATURE NAME:

SIGNATURE:

SCHEDULE OF ITEMS

North Fork and Salmon-Cobalt Ranger Districts Salmon-Challis National Forest

Williams Hand Thinning and Piling Note: Unit prices shall be filled out on all sub-items.

Item Sub-Item Supplies/ Services

Estimated Quantity

Unit Units Price $ Total

Price $

0001 Base Item Tree Thinning - North Fork & Salmon-Cobalt Ranger Districts

0001AA Williams 1 Hand Thinning 27 Acres 0001AB Williams 2 Hand Thinning 5 Acres 0001AC Williams 3 Hand Thinning 13 Acres 0001AD Williams 4 Hand Thinning 7 Acres 0001AE Williams 5 Hand Thinning 5 Acres 0001AF Williams 6 Hand Thinning 5 Acres 0001AG Williams 9 Hand Thinning 5 Acres 0001AH Williams 11 Hand Thinning 10 Acres 0001AJ Williams 12 Hand Thinning 39 Acres 0001AK Williams 13 Hand Thinning 23 Acres 0001AM Williams 15 Hand Thinning 4 Acres 0001AN Williams 16 Hand Thinning 7 Acres

0001AP Williams 17 Hand Thinning 6 Acres 0001AQ Williams 18 Hand Thinning 25 Acres 0001AR Williams 19 Hand Thinning 17 Acres 0001AS Williams 22 Hand Thinning 22 Acres 0001AT Williams 23 Hand Thinning 20 Acres 0001AU Williams 24 Hand Thinning 12 Acres 0001AV Williams 25 Hand Thinning 12 Acres 0001AW Williams 26 Hand Thinning 23 Acres 0001AX Williams 27 Hand Thinning 17 Acres 0001AY Williams 44 Hand Thinning 16 Acres 0001AZ Williams 45 Hand Thinning 7 Acres 0001BA Williams 46 Hand Thinning 7 Acres 0001BB Williams 48 Hand Thinning 2 Acres 0001BC Williams 49 Hand Thinning 4 Acres 0001BD Mustang 14 Hand Thinning 39 Acres 0001BE Mustang 68 Hand Thinning 21 Acres 0001BF Mustang 69 Hand Thinning 28 Acres 0001BG Moose 158 Hand Thinning 31 Acres

Total Quote for Base Item 0001 459 Acres Total =

0002 Base Item Hand Piling - North Fork & Salmon-Cobalt Ranger Districts

0002AA Williams 1 Hand Piling 27 Acres 0002AB Williams 3 Hand Piling 13 Acres 0002AC Williams 4 Hand Piling 7 Acres 0002AD Williams 5 Hand Piling 5 Acres 0002AE Williams 6 Hand Piling 5 Acres

0002AF Williams 9 Hand Piling 5 Acres

0002AG Williams 15 Hand Piling 4 Acres 0002AH Williams 16 Hand Piling 7 Acres 0002AJ Williams 17 Hand Piling 6 Acres 0002AK Williams 19 Hand Piling 17 Acres 0002AL Williams 22 Hand Piling 22 Acres 0002AM Williams 27 Hand Piling 17 Acres

0002AN Williams 44 Hand Piling 16 Acres

0002AP Williams 45 Hand Piling 7 Acres

0002AQ Williams 46 Hand Piling 7 Acres 0002AR Williams 48 Hand Piling 2 Acres 0002AS Williams 49 Hand Piling 4 Acres 0002AT Mustang 14 Hand Piling 39 Acres 0002AU Mustang 68 Hand Piling 21 Acres

0002AV Mustang 69 Hand Piling 28 Acres

0002AW Moose 158 Hand Piling 31 Acres

Total Quote for Base Item 0002 290 Acres Total =

1001 Option Item Hand Thinning- North Fork & Salmon-Cobalt Ranger Districts

1001AA Williams 40A Hand Thinning 49 Acres 1001AB Williams 40B Hand Thinning 68 Acres 1001AC Williams 40C Hand Thinning 66 Acres 1001AD Williams 41A Hand Thinning 80 Acres 1001AE Williams 41B Hand Thinning 35 Acres

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

c) Lop & Scatter is incidental to thinning and no separate payment will be made for lop and scatter.

d) No separate payment will be made for walk ins. Adjust unit per acre bid price accordingly.

1001AF Williams 43A Hand Thinning 98 Acres 1001AG Williams 43B Hand Thinning 54 Acres 1001AH Williams 43C Hand Thinning 72 Acres 1001AJ Williams 47 Hand Thinning 8 Acres

Total Quote for Option Item 1001 530 Acres Total =

2001 Option Item Hand Piling - North Fork & Salmon-Cobalt Ranger Districts

2001AA Williams 40A Hand Piling 49 Acres

2001AB Williams 40B Hand Piling 68 Acres

2001AC Williams 40C Hand Piling 66 Acres 2001AD Williams 41A Hand Piling 80 Acres 2001AE Williams 41B Hand Piling 35 Acres

2001AF Williams 43A Hand Piling 98 Acres 2001AG Williams 43C Hand Piling 72 Acres 2001AH Williams 47 Hand Piling 8 Acres

Total Quote for Option Item

476 Acres

Total =

3001 Option Item Roadside Hand Piling - North Fork & Salmon-Cobalt Ranger Districts

3001AA

Williams 43B Roadside Hand

Piling 27 Acres

Total Quote for Option Item 3001 27 Acres Total =

Unit Information Sheet

Unit Name

Current Estimated Trees Per

Acre

Post Thinning

Trees Per Acre

Post Thinning Avg. Spacing

(feet)

Thinning Difficulty

Score

Unit Average % Slope

Additional Thinning

Specifications

Williams 1 2,817 303 12x12 3.1 35 2 Williams 2 2,150 303 12x12 2.6 35

Williams 3 2,083 303 12x12 2.6 20

Williams 4 3,300 303 12x12 3.3 15 walk in < 1/4 mile Williams 5 1,500 303 12x12 2.5 10 walk in < 1/4 mile Williams 6 3,550 303 12x12 3.6 5 walk in < 1/4 mile Williams 9 2,650 303 12x12 3.3 20 walk in < 1/4 mile

Williams 11 4,000 303 12x12 2 20 Walk in <1/2 mile Williams 12 1,133 303 12x12 1.8 15 walk in < 1/4 mile Williams 13 2,433 303 12x12 2.6 15

Williams 15 2,500 303 12x12 2.8 5 walk in < 1/4 mile Williams 16 9,400 303 12x12 4.2 10

Williams 17 850 303 12x12 1.8 20

Williams 18 450 303 12x12 1.5 40

Williams 19 6,233 303 12x12 3.4 35

Williams 22 2,567 303 12x12 3.1 20 2 Williams 23 3,533 303 12x12 3.6 15 Walk in < 1/4 mile Williams 24 3,000 303 12x12 2.6 20

Williams 25 2,300 303 12x12 2.6 25 walk in < 1/4 mile Williams 26 6,833 303 12x12 4.2 30

Williams 27 2,750 303 12x12 3.1 40

Williams 40A 733 222 14x14 3.3 35 1 Williams 40B 1,125 222 14x14 3.3 30 1 Williams 40C 700 222 14x14 2.5 30 1 Williams 41A 1,675 222 14x14 3.5 30 walk in 150 feet, 1, 2 Williams 41B 1,483 222 14x14 3 15 walk in 150 feet, 1, 2 Williams 43A 2,050 222 14x14 3.1 30 1, 2 Williams 43B 583 222 14x14 2 40 1, 2 Williams 43C 1,433 222 14x14 2.7 30 1, 2 Williams 44 2,525 222 14x14 3.3 55 walk in 150 feet, 1,2 Williams 45 1,725 222 14x14 3.3 30 1, 2 Williams 46 1,175 222 14x14 3.8 45 1,2 Williams 47 1,450 222 14x14 2.3 20 1,2 Williams 48 1,000 222 14x14 2.5 20 1, 2 Williams 49 1,250 222 14x14 2.3 10 1,2 Mustang 14 - 0 0x0 4 - 3 Mustang 68 - 0 0x0 4 - 3 Mustang 69 - 0 0x0 4 - 3 Moose 158 - 0 0x0 4 - 3

Scope of Contract

The Salmon-Challis National Forest has a need for hand thinning of live and dead trees, lopping and scattering slash and hand piling as described in the Statement of Work. This solicitation is a request for services on the Salmon-Cobalt District of the Salmon-Challis National Forest. The purpose of this solicitation is to place a task order under the Forest Service Region 1 and 4 Fuels Reduction IDIQ Contract for vegetation treatments.

Project Size: The project contains 989 acres of hand thinning with 793 acres of hand piling (including option items).

Project Location: Projects areas are located on National Forest land in Lemhi County in the state of Idaho. The Williams area is located approximately 7 air miles southwest of Salmon, Idaho. The Mustang and Moose areas are located approximately 15 air miles northwest of Salmon, Idaho. See project maps for legal descriptions and exact locations.

Period of Performance: Contract time begins at award and estimated time to start work is August 5, 2024, and completed by October 31, 2025. Work should not begin before July 1st to prevent road damage due to snow runoff creating muddy roads and as a mitigation against pine beetle outbreaks. COR may allow exceptions to these timing restrictions if mitigations are agreed upon. Order of unit completion will be coordinated with the COR.

The contractor should notify the Forest Service of the expected work start date as early as possible, preferably at least two business days prior to arrival to ensure the COR or inspector is available.

Project Completion Schedule: Contractor will be required to complete at least 20% of the units by 12/31/2024. The remaining units will then be completed on or before the period of performance closes.

Contractor will coordinate with the contract COR to establish the parameters for the completion schedule.

Project Designation: Williams thinning units have pink and black candy stripped flagging around unit boundaries. When a unit boundary is along a road, the road may or may not be flagged. The contractor will also be provided a digital map for use on cell phones and tablets.

The Contractor shall furnish all labor, equipment, transportation, supervision, supplies (except those designated as government-furnished), incidentals, and perform all work necessary to complete the project in compliance with terms, specifications, conditions, and provisions of this solicitation.

Camping is allowed but must be approved by District Ranger and in compliance with Salmon-Challis NF camping provisions. Hotels may be difficult to obtain in Salmon during river rafting season (June-August) and hunting season (October).

No off-road vehicle use; the contractor shall follow the Salmon-Challis NF Motor Vehicle Use Map:

https://www.fs.usda.gov/main/scnf/maps-pubs

Statement of Work North Fork & Salmon-Cobalt Ranger Districts

2024 Williams Hand Thinning and Piling

Unit Name

Approx Acres

Post

Thinning Trees Per

Acre

Post Thinning

Avg.

Spacing

(feet)

Slash Requirements

Additional Thinning Specifications

Williams 1 27 303 12x12 WUHP 2

Williams 2 5 303 12x12 LS

Williams 3 13 303 12x12 WUHP

Williams 4 7 303 12x12 WUHP walk in < 1/4 mile

Williams 5 5 303 12x12 WUHP walk in < 1/4 mile

Williams 6 5 303 12x12 WUHP walk in < 1/4 mile

Williams 9 5 303 12x12 WUHP walk in < 1/4 mile

Williams 11 10 303 12x12 LS Walk in <1/2 mile

Williams 12 39 303 12x12 LS walk in < 1/4 mile

Williams 13 23 303 12x12 LS

Williams 15 4 303 12x12 WUHP walk in < 1/4 mile

Williams 16 7 303 12x12 WUHP

Williams 17 6 303 12x12 WUHP

Williams 18 25 303 12x12 LS

Williams 19 17 303 12x12 WUHP

Williams 22 22 303 12x12 WUHP 2

Williams 23 20 303 12x12 LS Walk in < 1/4 mile

Williams 24 12 303 12x12 WUHP

Williams 25 12 303 12x12 LS walk in < 1/4 mile

Williams 26 23 303 12x12 LS

Williams 27 17 303 12x12 LS

Williams 40A 49 222 14x14 WUHP 1

Williams 40B 68 222 14x14 WUHP 1

Williams 40C 66 222 14x14 WUHP 1

Williams 41A 80 222 14x14 WUHP walk in 150 feet, 1, 2

Williams 41B 35 222 14x14 WUHP walk in 150 feet, 1, 2

Williams 43A 98 222 14x14 WUHP 1, 2

Williams 43B 54 222 14x14 RSHP 1, 2

Williams 43C 72 222 14x14 WUHP 1, 2

Williams 44 16 222 14x14 WUHP walk in 150 feet, 1,2

Williams 45 7 222 14x14 WUHP 1, 2

Williams 46 7 222 14x14 WUHP 1,2

Williams 47 8 222 14x14 WUHP 1,2

Williams 48 2 222 14x14 WUHP 1, 2

Williams 49 4 222 14x14 WUHP 1,2

Mustang 14 39 0 0x0 WUHP 3

Mustang 68 21 0 0x0 WUHP 3

Mustang 69 28 0 0x0 WUHP 3

Moose 158 31 0 0x0 WUHP 3

Williams Thinning Performance Requirements for all units:

Treatment Type:

• PCT Units: Space all healthy, undamaged trees under 7.0 inches DBH to the spacing indicated on the Performance Requirement Chart. Pile or lop and scatter created slash.

• Fuels Units: Space all healthy, undamaged trees under 10 inches DBH to the spacing indicated on the Performance Requirements Chart. Pile or lop and scatter created slash.

•Planting Site Prep Units: Fell all standing snags (dead trees) <16” DBH. Pile existing down wood and contractor generated slash <12” diameter on the large end.

Do not select any trees for leave with signs of dwarf mistletoe, root rot, gall rust, bark beetles, or mechanical damage unless there are no other leave tree options. Lodgepole pine with dead tops or yellowing needles should be cut. Spacing can vary up to 25% of the desired distance to leave the most desirable tree and shall not materially increase or decrease the number of leave trees per acre. Lop, scatter, and pullback slash.

Contractor must make their own assessment and decline to fell any snags that pose more risk to cut instead of leave standing/work around. Contractor may fell any snags >16” that pose a safety threat to forestry crews.

• Cut trees shall be felled away from unit boundaries, open roads, closed roads, telephone lines, established trails, stock driveways and trails, fence lines, established land corners, superior trees, dispersed camp sites, and live or intermittent streams. Any trees falling on such areas shall be removed as specified elsewhere herein.

• DO NOT CUT any whitebark pine or aspen

• Leave trees by preference are as follows: WBP, DF, ES, and LP

• Trees to Ignore: Do not cut/Do not count the following trees towards spacing/stocking:

Whitebark pine <2.0” DBH, dead trees, tree’s <18 inches tall, quaking aspen and other deciduous trees, unless stated otherwise in “additional thinning specs”.

• Stump height shall be a maximum of 6 inches above ground and 4 inches above natural obstacles, with stems severed below the lowest live limb whenever possible. No hang-ups: all thinning slash shall be placed on or near the ground surface, so that it will not lean against or be suspended by an uncut tree.

• If a fence or other range improvement is damaged through the Contractor operations, the Contractor shall repair the damage within twenty-four hours or before starting work on another unit or sub-item, whichever is the shorter time. The Contractor shall notify the Contracting Officer of any such damage by the end of the day.

Species abbreviations are as follows: WBP = whitebark pine, DF = Douglas-fir, ES = Engelmann spruce, LP = lodgepole pine, PP = ponderosa pine, AF = subalpine fir, QA= quaking aspen

Boundary:

PCT, Meadow, and Planting Site Units are flagged in “pink and black” candy stripe.

Fuels Reduction Units are flagged in “orange”.

Roadside Hand piling areas are flagged in “yellow”.

Virtual boundaries have been used where landscape features can clearly be followed. Examples are along roads, fences, or along distinct stand boundaries. Corner trees along the roads are labeled with the project name and unit number.

Contractor will be provided with a georeferenced digital map for use on cell phones or tablets and shall thin the area indicated on the map.

Additional Specifications:

1 - Snags: fall all snags <7.0” DBH

2 - Pile existing down material smaller than 5”

3 – Pile existing down material smaller than 12” large end diameter

Slash Treatment:

• LS: Lop & Scatter; slash accumulations must not exceed 18 inches in depth. Slash will be cut into lengths of 5 feet or less. Slash shall be directionally felled away and pulled back 6 feet from whitebark pine, unit boundaries, untreated areas, trails, fences and the edges of roads. Directional felling should be used whenever possible to reduce slash depth. Lop & Scatter is incidental to thinning and no separate payment will be made.

• WUHP: Whole Unit Hand Pile. Hand pile all contractor created slash (contractor felled live and dead trees). Piles must be constructed as far as possible from leave trees and 4-6 feet in width and length, and 4 to 6 feet tall.

• RSHP/LS: Roadside Hand Pile / Lop & Scatter. Hand pile slash in mapped areas (450 feet from centerline of designated roads). Lop and scatter slash in the remaining areas of the unit. Areas to be hand piled are indicated on the map.

• PUHP: Planting Unit Hand Pile. Buck all contractor generated slash and down wood (logs) into 6-foot lengths. Hand pile all contractor generated slash and existing down wood <12” diameter on the big end. Piles shall be made 5 to 10 feet in diameter and at least 4 feet tall but not more than 6 feet high. Piled material shall be placed in a uniform direction and compacted down to limit air pockets. Minimum size of material to be piled: Limbs and other small pieces under 1.5” diameter on the big end are not required to be piled. Piles shall be constructed as far as possible from the base and crown of existing live trees as conditions permit.

Additional Handpile Specifications

The objective of piling is to gather and stack slash into compact piles. The piles are to be later burned by Forest Service personnel in late fall when the threat of fire spreading out from piled areas is greatly reduced.

Piles shall be placed 6 feet away from leave trees if possible. If not possible, additional tree’s may be cut on select tree species in order to construct a pile. Piles shall be constructed such that all piled slash is perpendicular to slope contour. Piles shall be constructed as compactly as possible, with a core of smaller material at the bottom of the pile to act as kindling, and with the heavier, larger diameter material placed on top of the pile. At least 50% of material in the lower third of the piles shall be composed of small diameter material and attached fines (needles) when available. Material protruding out of the pile beyond the compact portion shall be bucked and added to the pile. Piles shall be located at least 30 feet from whitebark pine and 20 feet from the ordinary high water mark of live streams. Avoid piling on slopes greater than 50%, lop and scatter when slash is more than 66 away from pile.

Piles shall not be constructed:

On wet soils or within mapped RHCAs or scree slopes On top of stumps, within the intake/discharge areas of culverts, or drainage ditches On System Roads, Closed Roads, or Recreation Trails Within 20 feet of property boundaries and county roads.

If a pile is placed on an existing down log, then the log is cut where it leaves the pile to prevent fire spread. Transport all slash up to 66 feet from any pile to meet the minimum pile size and specifications. When possible, build piles on U routes/unauthorized forest roads.

Any piles not meeting specifications shall be reconstructed at no additional cost to the Government.

Government Quality Assurance Surveillance Plan and Acceptance Requirements

This plan provides a basis for the Contracting Officer to evaluate the quality of the Contractor’s performance.

Government Quality Assurance Inspection: The Government will, at its convenience, make periodic inspections of the work to assure itself of contract compliance and to perform Quality Assurance Inspections to determine or confirm that the Contractor is performing quality control in accordance with its QCP.

Government Verification Inspection: The Government will conduct verification inspections of thinning to determine compliance with specifications and to provide the basis for computing the rate of payment. Each sub-item will be verified separately and inspection results on one sub-item will not be averaged with those of other sub-items. Determination of the acceptability of the work performed will be based on Verification Inspection (V-I) and will be considered conclusive. The Contractor or a designated representative is encouraged to observe V-I being made.

Government V-I will be completed within 72 hours, not including Saturday, Sunday, or holidays, after Contractor inspection is completed, and completed plot cards are submitted to the Contracting Officer for the sub-item. Verification Inspection percentages shall be determined by use of the formula shown in this section under the Quality Assurance (QA) Requirements – Contractor Inspection. In some cases, the Government may elect to do visual inspections only.

Contractor Inspection - Quality Assurance (QA) Requirements

The contractor is responsible for installing and recording a series of plots in each subunit.

Contractor shall:

Mark plot centers on the ground with ribbon Inspect concurrently with thinning Submit legible plot cards to the Contracting Officer prior to requesting COR inspection Use the Government-approved QA by installing a series of 1/20 acres circular plots, with slope correction (radius = 26.33 feet). One plot will be installed for every 5-unit acres.

o Plots will be spread across the unit to provide a representative sample of the thinning work.

o Each plot will be examined to record thinning, slashing, lopping, pile construction, stumps, pile location, missed cut trees, missed slash and other specifications. All defects will be recorded on the provided inspection form, as shown in the example from. Each plot will be divided into 4 quadrants along North-South and East-West lines. Each quadrant will be pass or fail due to defects in the quadrant.

o Thinning Quality Assurance: The quality percentage will be calculated by taking the total number of quadrants acceptable divide by the total quadrants to be treated in the entire unit.

Percentage of thinning quality assurance as calculated above shall be rounded to the nearest whole percent.

o Each pile with a majority in a quadrant will be inspected in that quadrant. If less than 50% of a pile is in the plot, it will not be considered in the plot.

o Whips: A quadrant can have 1 whip (an excess tree less than 3’ tall) without being defective. If 3 whips are found on a plot, one quadrant shall be counted as defective.