ATTACHMENT 11 - SOW EAST - UPDATED 15 MARCH 2023.pdf

Woods Creek Fire East Fence Project - 2023 Page 1

ATTACHMENT 11 – SOW – EAST – UPDATED 15 MARCH 2023

Woods Creek Fire EAST Fence Replacement and Heavy Maintenance Project 2023

Townsend Ranger District, Helena-Lewis & Clark National Forest

SCOPE OF WORK (SOW)

B- 2 - BASIS OF AWARD: Award will be made on the best value to the Government based on experience, past performance, and price.

SECTION C - DESCRIPTION AND SPECIFICATIONS

C-1 GENERAL

1.01 Intent of Contract - The intent of the contract is to provide for the construction and completion of the work described. The precise details of performing the work are not stipulated except as considered essential for the successful completion of the work.

Furnish all labor, material, equipment, tools, transportation, and supplies necessary to complete the work according to the contract.

1.02 Description of Work – The work shall consist of the construction of a new 3-wire (barbed wire) fence, fence maintenance, and fence removal and disposal. Clearing is scheduled from a Forest Service crew to substantially remove the majority of downed timber obstructing fence operations however, nominal clearing of brush and trees from fence area should be anticipated.

Work covered under each Pay Item in the Schedule of Items includes:

Pay Item No. 1 – Mobilization (entire project):

The work shall consist of moving personnel, equipment, material, and incidentals to the project and performing all work necessary before beginning work at the project site.

Pay Item No. A1 –Removal and Reconstruction of 3-wire Fence:

The work shall consist of roll-up and removal of all fencing material on identified segments off of National Forest System Lands and disposed of in a lawful manner.

Reconstruction of a 3-wire barbed wire fence with steel posts, corner braces, line braces, wood line posts or deadmans on hilltops, dips and swales. Fence must be wildlife friendly and the top wire shall be no higher than 40 inches and the bottom wire no lower than 19 inches with three sections of let-down fence identified on the ground. Letdown sections need to be in the main wildlife crossing areas. There shall be three, 50 to 100 feet sections of letdown and the location will be flagged/staked on the ground by the Forest Service with braces on either side of the letdown sections. The sections of letdown shall be constructed with steel posts and stays between steel posts and attached to the steel posts.

Historically, this is what has been used for fencing in this area:

• 30 corner braces

• 3 let down sections

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• 48 line braces

• 7 wire gates (minimum 12’, 16’ length preferred)

• 2 - 6’ panel gates on post and pole fence

This is provided as a guide but the contractor should bid according to the work. This is not meant to be an all-inclusive list.

See Section C2 for fence material specs and Section C3 (3.04) for installation specs.

Pay Item No. A2 –Removal and Reconstruction of 3 Rail Fence:

The work shall consist of removal of all fencing material on identified segments from National Forest System Lands and disposed of in a lawful manner. Reconstruction of a 3 rail fence with wooden post, spaced no more than 10 foot apart. See Section C2 for fence material specs and Section C3 (3.04) for installation specs.

Some nominal clearing of brush and trees from fence area should be anticipated.

Pay Item No. A3 – Contractor Furnished Materials:

Contractor is responsible for furnishing all required materials and will be paid at the lump sum bid rate after materials have been delivered and inspected by the Forest Service.

Stockpile locations can be agreed to by the Forest Service before arrival of materials.

Approved materials can be found under, Section C2-Products.

Pay Item No. B1 –Maintenance of Existing Fence:

The work shall consist of repairing or heavy maintenance of existing fences that were not completely damaged by the Woods Creek fire and are still maintainable. The work shall consist of repairing the existing fence. This may include replacing braces, posts, tightening up the wire, etc. See Section C2 for fence material specs and Section C3 (3.04) for installation specs.

Some nominal clearing of brush and trees from fence area should be anticipated.

1.03 Project Location. The project is located on the Townsend Ranger District, Helena-Lewis & Clark National Forest, in Broadwater and Meagher Counties, Montana. The Woods Creek Fire project area is approximately 30 miles northeast of Townsend, Montana and approximately 30 miles west of White Sulphur Springs. General elevation in the project area varies from is approximately 4,800 feet to 6,800. The elevation of the fence fluctuation is approximately 1000 feet in areas. The topography of this fence varies from extremely steep and rocky to fairly level but rocky. Access by equipment is moderate but not guaranteed. The landscape ranges from burned juniper and Douglas fir to burned shrubland. The majority of the fences were impacted by the fire, but some areas were classified as high burn severity. The fences to repair were in low severity with minor damage.

1.04 Intentionally left blank

1.05 Pre-Bid Tour. A pre-bid tour will not be held however permission from private landowners maybe necessary to access some fence locations. Contact Tracy Schilling, Woods Creek Fire East Fence Project - 2023 Page 3

Townsend Ranger District, at 406-439-6219 concerning project location and site conditions.

1.06 Pre-Bid Conference. A pre-bid conference will not be held.

1.07 Start Work. It is estimated that the work will begin on June 15, 2023.

1.08 Performance Period. Contract time shall be 180 calendar days (Entire Project – both

West and East).

1.09 Contractor-Furnished Materials. Contractor is responsible for furnishing all required materials and will be paid at the lump sum bid rate after materials have been delivered and inspected by the Forest Service. Approved materials can be found under, Section C2- Products.

1.10 Work Schedule. The Contractor shall supply a work schedule before starting the project.

The Contractor shall notify to Contracting Officer a minimum of 48 hours in advance of changes in the work schedule.

1.11 Use of Roads by the Contractor. The Contractor is authorized to use roads under the jurisdiction of the Forest Service for all activities necessary to complete this contract, subject to the limitations and authorizations designated in Road Order(s) or described in the contract, when such use will not damage the roads or National Forest System resources, and when traffic can be accommodated safely.

1.12 Off-road permits. Portions of the project area are inaccessible to highway vehicles but may be accessible via off-highway vehicles. The Contractor is encouraged to review site conditions prior to submitting bids.

Upon request, the Contractor will be issued an off-road permit for use of ATVs and other off-highway motor vehicles for the purposes of completing work required under this contract. Contact Tracy Schilling at the Townsend Ranger District (406) 439-6219 for additional information.

1.13 Camping – Camping will be permitted in the contract area during the contract performance period with written permission from the Contracting Officer and District Ranger.

1.14 Cleanup and Disposal – The Contractor shall be responsible for solid waste disposal. The

Contractor shall at all times keep the area in a clean, neat, and orderly condition.

Construction related debris, camp refuse, etc. resulting from the Contractor’s operations shall be removed promptly from the site and disposed of in a lawful manner. The Contractor shall pay for fees for the use of landfills or transfer stations if there is a charge.

1.15 Security and Protection - The Contractor shall be responsible for protecting all equipment and supplies for use on the project and stored on the site. The Contractor shall be responsible for all costs required to provide such protection.

C2 – PRODUCTS

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2.01 Posts

A. Steel Line Posts - Standard T post, minimum 1.33 lb/ft. with a steel anchorplate, minimum 5 1/2 foot length, and white tops.

B. 2-3” Drill stem for posts and braces can be used OR, Wood Line Posts – Pressure treated (.40 CCA) wood posts with minimum size of

5”x7’OR Wooden Brace Posts - Pressure treated (.40 CCA) wood posts with a minimum size of 7"x7'6”. Can be either set posts or drivers.

C. Horizontal or Bracing Post – Pressure treated (.40 CCA) wood rail or post with a minimum size of 4" diameter will be used OR 2 7/8" Steel pipe bolted on the posts OR 2”-3” drill stem either welded or clamped on the drill stem posts.

D. Gate Sticks - Pressure treated (.40 CCA) wood rail or post with a maximum size of 4" diameter will be used.

E. Gate Stays - Pressure treated (.40 CCA) wood rail or post with a maximum size of 3" diameter will be used.

F. Nails or Construction Screws- 5 inch minimum length unless otherwise approved.

2.02 Rails for the Corral

A. Rails - Pressure treated (.40 CCA) wood rails with minimum size 2.5-3” x 10’ OR Pressure treated (.40 CCA) split wood rails with minimum size 4” x 10‘.

2.03 Wire

A. Barbed Wire - 12.5 gauge, strength, 90,000 to 105,000 PSI.

B. Twisted Smooth Wire – 12.5 gauge (for bottom wire, brace wire, deadmans, and gate loops).

C. Staples – Barbed, galvanized 1.5 - 2 inch length.

D. Clips – standard steel clips manufactured for attaching barbed wire to steel posts E. Twist Stick– 5/8” rebar or fiberglass; 24” in legnth (twist stick)

2.04 Gate Closure – Gate closures shall be heavy duty and fit 2 7/8” pipe posts or be welded on.

C3 - EXECUTION

3.01 Delivery and Storage - Deliver, store, and handle material and other manufactured items so that they will not be damaged or deformed.

3.02 Underground Utilities – The Contractor is responsible for the location of all utilities prior to ground disturbance. Damaged utilities shall be repaired at the Contractor’s expense.

The Contractor shall contact Montana One Call prior to any ground disturbance.

3.03 Installation:

A. Staking – The fence alignments will go where old fence was removed except where the fence has been relocated by the Forest Service. This will be staked or flagged for proximity reference. The Contractor shall survey the fence line as necessary to ensure the fence is installed in a straight line between posts and braces. The final fence alignment shall be within 10 feet of the Forest Service’s staked or flagged alignment or removed fence line. Contractor is responsible for maintaining all fence alignment

Woods Creek Fire East Fence Project - 2023 Page 5 stakes or flags throughout the life of the contract. All staking and/or flagging shall be removed and disposed of by the Contractor prior to final acceptance.

B. Alignment – The fence shall be constructed in straight line segments from brace to brace. All turns will require a corner brace installed with the angle of the brace in line with the fence direction.

C. Line Braces - Line braces shall be placed a minimum of every quarter mile of stretch and where needed along draw crossings or hill points. Line braces shall consist of two brace posts and one horizontal 4” rail or post or 2” pipe. Brace posts shall be installed a minimum of 36 inches in the ground and tamped in layers around the post until firm.

Smooth wire brace will be double wire twisted tight. The twist sticks shall be secured in place. (See Exhibit A)

Exhibit A (Line Brace)

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D. Gates - Gates will be 12 to 16 feet wide with three wooden stays at 1/4 width. Gate sticks will have a minimum diameter of 4 inches. Twisted smooth wire will be used for all bales on brace posts. The length of the gates and location will be determined by the COR. A gate closure shall be installed on one side of each gate. (see exhibit B)

Exhibit B (Gate)

E. Gate Braces - Construct gate braces as described for Line Braces above. (see exhibit A)

F. Corner Braces - Corner braces shall be placed in all turns in fence, constructed as described above for Line braces and as shown on the drawings. (See exhibit C)

Exhibit C (Corner Brace)

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G. Line posts - Spacing for line posts shall be as shown on the drawings. Steel posts shall be driven so the anchor plate is not above ground. Wood line posts shall be placed at low and high points along the fence and on each side of deadman. Wood line posts shall be embedded a minimum of 36 inches in the ground. (see exhibit D)

H. Wire Spacing – As shown on the drawings. In no case shall top wire exceed 40 inches above ground and the bottom wire be less than 19 inches from the ground. (See exhibit D)

Exhibit D (Line and Wire Spacing)

Brace post driven to a minimum of 48”.

Diagonal brace rails secured with brace hardware at a maximum of 75% of the heigh of the brace post. Backing posts of a minimum of 4 to 6’ are driven to slightly above ground level, with brace rail secured via other brace hardware.

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I. Deadman – A deadman shall be used for crossing small draws or ravines. A large rock buried 24 inches deep, or other methods approved by the Forest Service shall be used where needed. The method used shall hold fence wires down and in place without any upward movement. (see exhibit E)

Exhibit E (Deadman)

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J. Letdown Fence – A maximum length of 75 feet of letdown will be constructed. Line braces (see exhibit A) will be constructed at each end of the letdown segments. Steel post spacing of 18 feet and gate sticks will have a minimum diameter of 4 inches.

Wooden stays will have a maximum diameter of 3.5 inches and will be spaced at a maximum of 8 feet between steel posts, with one stay attached to the steel post at the ground level and a loop at the top to allow for the fence to be laid down using 12.5 gauge smooth wire. More than one stay will be necessary between each steel post. Wire will be attached to the stays and will look like a large gate until opened and then the fence will lay on the ground but attached to the steel posts at the bottom. (See exhibit F).

Exhibit F (Letdown Segments)

K. Post and Rail Fence – Wood line posts shall be embedded a minimum of 36 inches in the ground, with a maximum distance of 10 feet between posts. Three rails will be spaced out to allow for a minimum of 19 inches from the ground. (see exhibit G)

Exhibit G Post and Rail

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C4 – MEASUREMENT AND PAYMENT

4.01 Scope of Payment. Payment for all completed contract work will be made according to pay items shown in the bid schedule. Work is considered completed once inspected and approved by the COR.

Compensation provided by the pay items included in the contract bid schedule is full payment for performing all contract work in a complete and acceptable manner. All risk, loss, damage, or expense arising out of the nature of prosecution of the work is included in the compensation provided by the contract.

Work measured and paid for under one pay item will not be paid for under any other pay item.

The quantities shown in the bid schedule are approximate unless designated as a contract quantity. Limit pay quantities to the quantities staked, ordered, or otherwise authorized before performing the work. Payment will be for the actual quantities of work performed and accepted or material furnished according to the contract. No payment will be made for work performed in excess of that staked, ordered, or otherwise authorized.

4.02 Unit of Measurements: Payment will be by units defined and determined according to measure. Unless otherwise specified, the meanings of the following terms are as follows:

A. Linear Foot (LF) – As applicable, measure the work along its length from end-to-end; parallel to the base or foundation; along the front face; or along the invert. Do not measure overlaps.

B. Mile – 5280 linear feet. Measure along slope line of each fence.

C. Lump Sum (LS) – Do not measure directly. The quantity is designated as “All”.

D. Each – One entire unit. The quantity is the actual number of units completed and accepted.

4.03 Methods of Measurement: One of the following Methods of Measurement for determining final payment is DESIGNATED on the SCHEDULE OF ITEMS for each pay item:

A. Contract Quantities (CQ) AND Design Quantities (DQ) - These quantities denote the final number of units to be paid for under the terms of the contract. They are based upon the original design data available prior to advertising the project. Original design data include the preliminary survey information, design assumptions, calculations, drawings, and the presentation in the contract. Changes in the number of units SHOWN in the SCHEDULE OF ITEMS may be authorized under any of the following conditions:

a) As a result of changes in the work authorized by the Contracting Officer.

b) As a result of the Contracting Officer determining that errors exist in the original design data used to determine designed quantities that cause a pay item to change

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c) As a result of the Contractor submitting to the Contracting Officer a written request showing evidence of errors in the original design data used to determine design quantities that cause a pay item total to change by 15 percent or more. The evidence must be verifiable and consist of calculations, drawings, or other data that show how the designed quantity is believed to be in error.

B. Actual Quantities (AQ) - These quantities are determined from measurements of completed work.

C. Lump Sum Quantities (LSQ) - These quantities denote one complete unit of work as required by or described in the contract, including necessary materials, equipment, and labor to complete the job. They will not be measured.

4.03 Mobilization. This work consists of moving personnel, equipment, material, and incidentals to the project and performing all work necessary before beginning work at the project site.

The mobilization lump sum will be paid as follows:

A. When 5 percent of the original contract amount is earned from other bid items, 50 percent of the mobilization item, or 5 percent of the original contract amount, whichever is less, will be paid.

A. When 10 percent of the original contract amount is earned from other bid items, 100 percent of the mobilization item, or 10 percent of the original contract amount, whichever is less, will be paid.

B. Any portion of the mobilization item in excess of 10 percent of the original contract amount will paid after final acceptance.

SECTION C - DESCRIPTION AND SPECIFICATIONS