Attachment 1 - PWS.pdf

Urban Forestry Instructor(s) 1282A720Q0009 Multiple Job Corps Center Locations Page 1 of 12

ATTACHMENT 1 - PERFORMANCE WORK STATEMENT

Urban Forestry Instructor – Multiple Job Corps Centers

The purpose of this fixed price contract is to provide Urban Forestry (UF) instructors for between one and five United States Forest Service (USFS) Job Corp Civilian Conservation Centers (JCCCC). The performance period is one base of 6 months and four option years with a fifth 6 month option and the anticipated award start date is January 1, 2020.

1. BACKGROUND:

The Job Corps Program has been in existence since 1964, is funded by Congress, and administered by the U.S.

Department of Labor (DOL). The USFS operates 24 JCCCCs, located throughout the United States, through an Interagency Agreement with DOL. Job Corps is a voluntary residential and educational workforce training program for disadvantaged youth. Students are required to be between the ages of 16 and 24 upon entry into the program. The students live on the centers which are open 24 hours a day, seven days a week, and 365 days a year. USFS centers generally serve approximately 150 full-time students. Job Corps’ mission is to provide students with the academic, career technical and employability skills necessary to be placed in an entry level job enter the military or pursue further education. Job Corps’ curriculum integrates academic and career technical training. Academic training includes General Educational Development (GED) and accredited High School Diploma programs. Career technical training includes instruction in a variety of industry clusters, including construction, manufacturing, healthcare, business, hospitality, natural resources and information technology. Job Corps is a self-paced, open-entry/exit program where students are continuously arriving and separating. The average student enrollment period is about one year.

2. CONTRACT EFFORT REQUIRED:

This requirement is for a non-personal services Urban Forestry instructor at multiple Job Corps Centers, including but not limited to the following:

Job Corp Center Location

Angell (2 Instructors)

335 NE Blogett Road, Yachats, OR 97498

Great Onyx (1 Instructor)

3115 Ollie Ridge Road, Mammoth Cave, KY 42259

Pine Knot (2 Instructors)

132 Job Corps Road, Pine Knot, KY 42635

The Contractor shall provide vocational training services in accordance with:

a. Policy & Requirement Handbook (PRH)

b. Training Achievement Record (TAR/eTar)

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In addition, the Contractor shall adhere to any such standards as may be established by the Office of the Director, Job Corps, US Department of Labor, and the Contractor. The Contractor shall be responsible for the direct supervision of the Contractor Personnel on the Center. Contractor’s on-Center staff will coordinate work with the Work Program Officer on all matters of program operations and coordination with other Center activities. The Urban Forestry instructor(s) are responsible for providing training in accordance with the Job Corps Urban Forestry Training Achievement Record (TAR’s listed in section A below), on- and off-center work experiences. In addition, contractor will be required to assist with placement services as outlined in the next section in training (section 2, A,

14) for students assigned to their programs. Finally, they are required to model, mentor and monitor appropriate workplace behaviors for students.

A. Training

1. The Contractor will provide vocational training services towards the achievement of an ISA Ground Level

Tree Worker. The training program has to follow these steps outlined in the current Training Achievement Record toward completion:

a. 73099JT, Trainee

b. 73099JA, Ground Level Tree Worker

2. The Contractor will operate a full-day vocational program configuration. Students who enter the program without a high school diploma or GED certificate will be assigned a bi-weekly schedule rotating weeks between vocation and education programs. Students with a high school diploma or GED will be assigned to the trade full time. Vocation classes will operate on a daily schedule determined by the Center Director.

3. Identify certification testing opportunities and collaborate with the graduate to ensure progress toward certification(s) and/or licensure(s) within 30 days of a student completing the trade.

4. The Contract Personnel will monitor student activities daily at on-Center Career Technical Skills Training

(CTST) sites and off-Center (Work Based Learning and Forest) sites

5. Training shall be a combination of classroom and work experience for the purpose of acquiring specific fundamental skills. Students shall perform all work normally performed by the craft.

6. All training performed under this contract shall be in an environment similar to that found in the industry and similar to training required for Apprentices, as outlined in the Craft Apprenticeship and Training Standards published by the Department of Labor.

7. The training provided shall be a combination of work experience and related training, divided approximately seventy percent (70%) practical and thirty percent (30%) related instruction. During the time spent in the program, the students will receive instruction in the manipulative skills and related knowledge necessary for entry-level apprenticeship positions.

8. The Urban Forestry Training Achievement Record (TAR/eTAR) are vehicles for providing and documenting the training provided for under this contract, as well as other types of competency based training such as: industry required practice and performance testing, classroom required curriculum, and mock-up training.

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9. The contractor will use professional contacts to assist in establishing Work-Based-Learning (WBL) sites and agreements with local employers.

10. Contractor placement assistance functions shall be coordinated through the COR. The following are the guidelines for this function:

• Use labor market information and other resources to work with each graduate to develop placement strategies tailored to meet his or her individual needs and career goals.

• Provide assistance to graduates in obtaining additional educational and training opportunities and federal funding, as appropriate, to meet certification and/or licensure requirements.

• Identify job leads and/or educational and training opportunities for which the graduate qualifies.

• Emphasize training that leads to better paying jobs (e.g., apprenticeships) and/or jobs with college tuition reimbursement programs.

• Provide direct referrals to suitable job openings and/or educational and training opportunities for graduates.

• Provide each graduate, as needed, with an assessment of and assistance in updating resumes, improving interviewing skills, developing self-advocacy skills (for students with disabilities), and developing additional job search strategies throughout the Career Transition Services period.

• Continue to collaborate with each graduate throughout the Career Transition Services period to assess his or her transition needs to ensure progress toward career goals, including certification or licensure, as outlined in the student’s Personal Career Development Plan (PCDP).

11. The Contractor will not make any changes in vocation slots or curriculum without the written approval of the Center Director.

12. Where there are any ambiguities or differences between the Contractor’s proposal and the provisions of the contract, the provisions of the contract shall prevail.

13. The Contractor will not designate a non-holiday weekday as a non-training day for students without the written approval from the Center Director.

14. The programs set forth herein represent the maximum level of instruction under this contract based on the Center’s On Board Strength (OBS). The Center reserves the right to reduce the level of instruction.

15. The Contractor shall be responsible for job development and placement of students who complete the Urban Forestry Program prior to graduation from the Job Corps Program, as well as for (up to and including 12 months after completing the On-Center Program) for former Job Corps students who were enrolled in the Urban Forestry program.

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B. Instructor Work Schedule

The work schedule is 40 hours, five days a week (Monday to Friday) from 7:30 AM to 4:00 PM, for 52 weeks per year, excluding Federal holidays and student break periods. The work schedule can be adjusted at the Center’s discretion, but shall not exceed 40 hours per week. Lunch break is non-paid 30 minutes per day. The instructor will coordinate with Center staff to determine the appropriate time to take lunch.

Contractor Personnel will not be scheduled to work on the following Government holidays:

• New Year’s Day – January 1

• Martin Luther King Junior’s Birthday – Third Monday in January,

• Presidents Day – third Monday in February,

• Memorial Day – Last Monday in May,

• Independence Day – July 4,

• Labor Day – First Monday in September.

• Columbus Day – Second Monday in October,

• Veteran’s Day – November 11,

• Thanksgiving Day – fourth Thursday in November

• Christmas Day – December 25

Instructor vacations are encourgaed to coincide with Center’s student break. The Center’s student break are approximately two weeks in December. The contractor will be responsible for providing substitute instructors if the contractor is away from center at other times during the year.

C. Instructor Responsibility

1. During the period that the students are under the Instructor’s supervision, the Instructor shall be responsible for :

• Enforcing On- the-job safety rules and regulations

• Enforcing Forest Service and OSHA safety rules

• Enforcing Disciplinary procedures

• Enforcing Center rules and regulations

• Enforcing Student accountability

• Developing a Job Hazard Analysis (JHAs) for all equipment

• Documenting Tail Gate Safety Meeting prior to start on all work projects.

2. The Instructor has the responsibility for disciplinary action during the period the enrollee is assigned to vocational training. The Instructor has the authority to immediately suspend a student for violation of safety and/or behavior rules when such action is necessary to prevent injuries or to maintain program discipline. The Center Director has the authority, after 24 hour notification and recommendation by the Instructor, to permanently remove from the vocational program any student who continues to disregard and violate safety and/or behavior rules. In the case of safety violations, an investigation must be conducted by the Center's authorized Safety Officer. The Instructor will review TAR’s at the time of student termination.

D. Training Program

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1. This training program shall be based on a 240 calendar day schedule, with a Base of 6 months of January 1, 2020 through June 30, 2020 of task oriented student training as outlined in the TAR/eTAR.

Student trainees who show exceptional ability and have attained the required level of competency may be placed in available jobs prior to the completion of the 48 week program. Where additional training is necessary, the student may remain for a longer period.

2. The Center Director, or designated representative, and the instructor shall coordinate the termination or graduation of students assigned to their training program. Recognizing the nature of the placement opportunities in the trade, the Center Director, or representative, agrees to work closely with the instructor to expedite the release of a student to a job placement that may not conform to normal center release policy.

3. Students will be assigned to the program on the basis of their educational capability. An average of one-half the training capacity will be assigned to the program in accordance with Job Corps maximum benefits system guidelines. Students at each Center shall be scheduled for alternate periods of general education and vocational training in accordance with these guidelines.

E. Program Complement

1. A program complement will consist of twelve (12) full time, (or 24 half time, or appropriate combination of) students per instructor during any given workday. It is understood that a maximum effort will be made by other tasks while said students are in vocational training or under the supervision of the trade program instructor. When a student indicates a desire to change vocational programs, he/she shall be placed in the desired trade expediently, but shall remain as currently assigned until placement is made using the established Center procedures for transferring students to other trades.

F. Instructor Related Activities

The Contractor Personnel shall:

1. Participate in Student Employability Review Panel whenever students assigned to the vocational training classes under this contract are involved. It is expected that the Contractor staff will work with Center staff in developing schedules for evaluation panels that will result in a minimum disruption to classes. Evaluation panels will be scheduled during working hours.

2. Maintain a membership in the Career Technical Skills Training (CTST) committee, within their normal hours.

3. Review all student profiles weekly, as provided, to ensure progress updates are timely, accurate, and recorded.

4. Verify, maintain, update, and be responsible for the Training Achievement Records (TAR/eTAR).

5. Follow Center student record-keeping procedures.

6. Use criterion referenced measurements to verify student’s competency in each skill area.

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7. Use the TAR to document student progress in the program.

8. Record start and completion dates for the program on the Employment Training Administration (ETA) 6-40.

9. Work closely with the Center's teachers to modify or to adjust course material to the student's level of learning. Applied Academic principles shall be utilized to achieve these goals.

10. The instructor will notify center management, in advance of student’s completion or readiness for placement, as required by Career Transition Period (CTP) guide lines.

11. Participate in other facets of the Center program as necessary to maintain an effective Vocational training program.

12. Be involved in other facets of the Center program (Social Living and Education) from time to time in order to keep the staff well informed and integrated with other program areas.

13. Provide transportation to and from the Center.

14. The Government shall advise the vocational instructor hereunder of anticipated termination of students assigned to his/her program whenever possible. The Contractor hereunder has the primary placement responsibility for students completing the vocational training programs. The Center Director shall, upon request by the Instructor, provide to the student, (up to the maximum allowable amount) student's separation pay as stated in the PRH.

15. The contractors shall follow the center procedures for the assignment of the student to career technical programs.

16. Unless the center physician determines participation in a particular program would be a direct threat to the student, other students and/or the instructor, the condition of a student’s health shall not be a factor affecting his/her participation in Urban Forestry. The contractor is not authorized to collect information, formally or otherwise, regarding the health/disability status/history of a potential enrollee, or a student who has or has not, as yet, entered into Urban Forestry.

17. Instructors shall advise the Center Director if issues arise in the trade as soon as practicable, with adequate documentation. The Center Director will make the determination of the follow up actions needed to remedy the issue.

18. Urban Forestry Instructors are expected to serve as role models for students. Any abusive or other inappropriate behavior by instructors towards students or staff, failure to properly supervise students and maintain order, effectiveness, and safety, or disregard center rules, will not be tolerated.

19. Urban Forestry Instructors are expected to support and participate in pre-planned, scheduled activities/projects that have been established by Center Management and staff to support center goals and objectives.

20. The contractor and instructors shall fully support the functioning of the Center Industry Council.

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21. Urban Forestry instructors shall notify the appropriate center staff when students are within 90 days of career technical training completion.

22. Instructor’s shall average a 12% monthly TAR completion each month, or word it that Instructors shall work with the Center Director on determining each students progress.

G. Training and Orientation – Instructor Staff

1. Instructor personnel who are newly assigned to the program will be given orientation and training, of no more than five (5) days duration, prior to beginning instruction of students. Such orientation and training shall be conducted at the Job Corps Center to which the instructor is assigned and shall be conducted by qualified representatives of the Contractor's national headquarters, or their designees.

2. Contractor Personnel working at a Job Corps Center will participate in all staff training scheduled by the Center as pertaining to their job. All required training that involves travel away from the Center will be paid by the Center in an amount not to exceed that established by the General Services Administration’s Government Travel Regulations, per person, per calendar day. Any round (day) trip travel less than day (12 hours), will not be reimbursed at GSA rates, but will be considered as a normal work day. Contract personnel will participate in meetings with other vocational instructors to disseminate information and obtain suggestions for enhancing placement activities.

3. Occasionally special training may be required for instructors by the Job Corp Center. The instructor will be informed of any such requirements by the COR or CO. The contractor will be responsible for providing a substitute instructor when contractor is required to attend and will provide the center with two weeks’ notice prior to the training.

4. The cost of Contractor Personnel training required by the Contractor shall be the responsibility of the

Contractor.

H. Performance Requirements

The contractor’s performance will be based on the performance requirements of the DOL CTT-10 Report Card standards as determined by the Department of Labor Job Corps Program and the Job Corps Forest Service National Office. Programs performing below the prevailing performance requirement will be considered poor performers and appropriate corrective action implemented.

I. Other

The Contractor and Contractor Personnel shall make no public statements with respect to Job Corps, this contract, or of its work hereunder. The Contractor shall issue no news release, advertising, website information, or conduct research related to this program or the Center without prior written approval from the Contracting Officer.

3. QUALIFICATIONS OF CONTRACTOR PERSONNEL:

The Contractor is responsible for the recruitment of qualified instructional staff as stated below:

1. Full-time, qualified Instructors for each Center.

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2. Substitute instructors for those times when a full time instructor is absent for more than five (5) days due to illness, jury duty, military duty, funeral, vacation, termination, or extended illness.

The Instructors must:

1. Be properly certified, licensed, or accredited in the state in which the center is located or is accredited by a professional trade organization. If the Contractor is unable to employ certified instructors, a request for a waiver will be made to the Forest Service. The Forest Service will work with the Department of Labor to obtain a waiver. Instructors for whom waivers have been obtained, must agree to complete their credentials (certification, licensure, or accreditation) within periods specified by the Regional Office (at the instructor’s/Contractor’s expense).

2. Recognize and apply current industry training techniques and skills.

3. Be thoroughly competent in the theory, practices, and skills of the craft

4. Have the interest, desire, experience, and ability to work effectively with unemployed and disadvantaged youth from various economic and social backgrounds without regard for their race, creed, color, sex, national origin, or disability

5. Have at least two (2) years of experience in the Urban Forestry field.

6. Have at least two (2) years of experience working with youth.

7. Must maintain valid state and U.S. government driver’s license. Must maintain documented certifications on specialized equipment used for training.

The contractor is required to have a drug screening policy. All contract personnel are subject to their employer's drug and chemical screening testing policies. The Job Corps reserves the right to require testing of specific Contractor Personnel, as the agencies deem necessary when reasonable suspicion exists. Reasonable suspicion includes (1) direct observation of alcohol or drug use or behavioral signs or symptoms suggestive of alcohol or drug use, or (2) reliable information that the contract personnel employee used alcohol or drugs while on duty.

Contractor Personnel Background Checks: Contractor agrees that, prior to hiring Contractor Personnel, these applicants will meet the requirements set by Contractor for drug testing and other background checks. The Contractor also agrees that, pursuant to the requirements of P.L. 101-647, Subtitle E, Section 231, 42 U.S.C.

Section 13041, the following applies:

The Contractor shall ensure that all individuals provided by or through the Contractor, who have any contacts with children under the age of 18, undergo a Criminal History Background Check. No additional staff or persons, other than existing staff, may be provided by or through the Contractor unless the staff person has successfully completed and passed a background check. If existing staff is insufficient to perform the contract, the Contractor shall notify the Contracting Officer, in writing, and request authority to hire additional staff provisionally until the completion of a background check. Background checks may be performed by third party investigative agencies. Such third party agencies must be approved or sanctioned by a state or federal law enforcement

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Any conviction of a sex crime, an offense involving a child victim, or a drug felony, will be grounds for denying employment or dismissal of the Contractor Personnel under this contract. In the case of an incident in which an individual has been charged with one of those offenses, when the charge has not yet been disposed of, the Contractor shall replace that individual until the case is resolved. Replacement of the individual shall not create any additional cost to the Government provided the Contractor Personnel removed due to allegations is not required to remain on the NTC payroll. Conviction of a crime other than a sex crime may be considered if it bears on the individual’s fitness to have responsibility for safety and well-being of children. Employment applications for individuals who are seeking work under this contract shall contain a question asking whether the individual has ever been arrested for or charged with a crime involving a child and, if so, a description of the disposition of the arrest or charge shall be required. The application shall state that it is being signed under penalty of perjury, with the applicable Federal punishment for perjury stated on the application. The Contractor shall first obtain the signature of the Contractor Personnel or prospective Contractor Personnel indicating that they have been notified of the Contractor’s obligation to require a criminal background check as a condition of employment, their right to obtain a copy of the criminal history background check by written request to the Contractor, and the right to challenge the accuracy and completeness of any information contained in the criminal history background check.

4. MATERIALS, EQUIPMENT, TRAINING, AND UTILITIES.

a. The Government Shall Furnish (at the discretion of the CO or COR): Supplies and materials needed to deliver services under this contract. These include, but are not limited to:

1. Urban Forestry Training Achievement Record (TAR) # URFOR-100-OJC-14

2. “Arborist Certification Study Guide “for contractors use in developing curriculum used to teach the items described in the above mentioned TAR.

3. Office space and equipment for instructor. Office phone, computer, printer, copier etc.

4. Safety equipment and clothing

5. Instructional materials

6. Class rooms and administrative space to operate programs

7. Classroom supplies

8. Chainsaws, weed eaters, leaf blowers and other grounds maintenance tools.

9. Classroom tools and equipment

10. Government vehicles will be made available. Use of these types of vehicles is based on availability. Use is restricted to transporting students to:

a. Project work sites

b. Training related activities

c. Prospective job sites for interviews and/or testing

All equipment provided to the Contractor under this contract is the property of USDA Forest Service Job Corps and/or the Department of Labor, and is in the custody of the Contractor. The Contractor agrees to assume responsibility for the care and security of the equipment issued to it under this contract. The Contractor agrees to sign a receipt for all equipment issued to operate its program. The Contractor will perform periodic inventories of Government property under its control. Inventories must be conducted and reconciled at least once per year with the Center’s Property Officer.

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A complete detailed inventory shall be made by the Government and the Contractor at each Center before actual performance begins in order to survey the condition of all Government furnished property. Any Government furnished property found to be in unsatisfactory condition will be repaired or replaced by the Government. After performance begins, any Government furnished property that becomes worn beyond repair and is no longer usable, or becomes obsolete, the Government will replace upon final evaluation and determination.

The Contractor is responsible for the care and security of all Government furnished property. The Contractor shall ensure that sufficient stocks of Government supplied items are on hand to minimize downtime. As supplies become depleted, the Contractor shall submit a request for needed items to the Contracting Officer’s Representative (COR) or Work Program Officer (WPO) for replacement by the Government. In the event equipment is lost, damaged, or destroyed, the Contractor shall immediately report it to the COR. If the Contractor is found negligent for the loss and/or destruction of the Government property and the Contractor is not relieved of accountability by the COR, the Contractor is liable for any loss or damage to Government property or any expense incidental related to the property.

The government shall also provide vehicles for Contractor’s use when it is required to transport student’s off- Center to work related sites, or for off-Center activities.

b. The Contractor Shall Furnish:

1. Qualified instructors, as required to implement the program for the Center.

2. Substitutes: Instructor will notify the Contracting Officer’s Representative by phone when he/she will be absent from work. When an instructor is absent from work, the Contractor will supply qualified substitutes. The Instructor needs to give the Center advance notice (two weeks) when he/she plans to be on leave except under emergency conditions. When the instructor is out for more than 5 consecutive days, the contractor will provide a substitute instructor.

3. Assistance with Career Placement Services (See item 2.A.14)

5. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT ADMINISTRATION

1. Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to amend, modify, or deviate from the contract.

Other responsibilities may be delegated to authorized representatives.

2. Contracting Officer's Representative (COR): The COR for each Center will be designated in writing at the time of award to assist the CO in the day-to-day on-site administration of the contract requirements. The responsibilities of the COR include, but are not limited to;

a. Determining the compliance and adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

b. Requesting removal of unsuitable Contractor Personnel;

c. Ensuring adequacy of schedule and Quality Control Plan, including changes;

d. Ordering re-performance of unacceptable work or performance by other mean, etc.

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6. RECORDS, REPORTS, and REQUIRED SUBMITTALS: The Contractor shall develop and maintain a file for each student.

The file shall contain pertinent data as follows:

1. Job analysis,

2. Job development,

3. Job placement,

4. Attendance,

5. Progress,

6. Performance,

7. Successes, (and)

8. All information that is required by Center Information Systems (CIS) computer program.

As required by the Contracting Officer, the Contractor shall provide a periodic progress report. The Contractor shall complete the Training Achievement Record (ETA 6-152) for weekly evaluation and counseling with each trainee. The Contractor shall assist Center personnel with other records relating to the student and student projects (i.e. work accomplishment notes necessary for quarterly reports). All records and reports maintained by the Contractor are subject to the provision of the Privacy Act and Freedom Information Act and shall be maintained in accordance with the provision of those acts.

7. GOVERNING REGULATIONS, HANDBOOKS, AND REFERENCES: Contractor personnel shall be familiar with and all work shall be performed in accordance with the following applicable documents:

Urban Forestry Training Achievement Record (TAR) # URFOR-100-OJC-14 (Attachment 10) The International Society of Arboriculture Arborist Certification Study Guide Item: available at http://www.isa-arbor.com/store/product.aspx?ProductID=7 20 CFR Section 638 and 20 CFR Section 670: The CFR (available at http://www.gpo.gov/fdsys/browse/collectionCfr.action?collectionCode=CFR) states the operating regulations for Job Corps.

FAR Part 37.1 Service Contracts: available at https:www.acquisition.gov/far/index.html AGAR: a FAR supplement which provides additional regulations for acquisitions done by Department of

Agriculture agencies; the AGAR can be accessed at http://www.dm.usda.gov/procurement/policy/agar_x/agar04/index.html.

PRH: Job Corps Policy and Requirements Handbook. The PRH is available at the following website:

http://www.jobcorps.gov/pdf/prh.pdf.

PAG: Program Assessment Guide. The PAG provides guidance on how Center programs are assessed.

Center Operating Procedures: Available at the Center.

CDSS Plan: Available at the Center.

Any documents referred to in any contractual documents that are not available online at a public website may be requested, in writing, from the Contracting Officer.

DEFINITIONS/ACRONYMS:

AGAR: Agriculture Acquisition Regulation CDSS: Career Development Services System CFR: Code of Federal Regulations CO: Contracting Officer. Government personnel responsible for award and administration of

Government contracts. COs are the only Government representatives authorized to obligate the

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Government to a contract, as well as the only Government representatives authorized to direct changes to Government contracts.

COR: Contracting Officer’s Representative. Personnel delegated by the CO for specified duties. A COR Delegation Letter outlining specific responsibilities will be provided to the Contractor.

DOL: Department of Labor FAR: Federal Acquisition Regulation JTM: Job Training Match PAG: Program Assessment Guide PRH: Job Corps Policy and Requirements Handbook TAR: Training Achievement Records. The term is used interchangeably to refer to:

Department of Labor approves vocational skills programs to be taught at Job Corps Centers. Each of these programs has one or more official Job Corps TARs, detailing the requirements of the program.

Training Achievement Records are maintained for each student during his or her vocational instruction to monitor progress and determine individual proficiency. See “Attachment A - Urban Forestry – Tar Report”

WBL: Work-Based Learning