1280987-event.pdf
PDF 406 KB Posted
- Solicitation number
- 005-RFB-1458-2025
- Issued by
- Polk County, Des Moines City, Iowa
About this file
This is a Request for Bids (RFB) issued by the Iowa Department of Health and Human Services for freezer, refrigerator, and ultra-cold storage equipment. The RFB (005-RFB-1458-2025) opens on December 16, 2024, at 1:00 PM CST and closes on December 30, 2024, at 1:00 PM CST. The requested equipment includes one full-size double glass door NSF 456 certified vaccine refrigerator with approximately 45 cu ft capacity, two solid door upright freezers for labs with approximately 56 cu ft capacity, and two upright ultra-cold freezers with approximately 26 cu ft capacity. All units must be NSF 456 certified. Delivery is required to their new response warehouse located at 1901 Bell Ave, Suite 12, Des Moines, Iowa 50315, with 24-hour advance notice.
The bid will be awarded by line item and requires FOB Destination with Freight Prepaid terms. Payment terms allow 60 days for invoice payment per Iowa Code § 8A.514. The state prefers to pay using their Purchasing Card Program (Pcard) when possible. The commodity code for this procurement is 41558 (Refrigerators and Cooling Equipment, Laboratory, Specialized: Explosion-Proof, Ultra-Low Temperature, etc.). Randy Bennett is the contact person, reachable at randy.bennett@iowa.gov or +1 515-322-1210.
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Text version
16 December 2024
Freezer, Refrigerator and Ultra Cold Storage for Health and Human Services The Department of Health and Human Services is seeking a Bidder to provide Freezer, Refrigerator and Ultra Cold Storage.
16 December 2024
Open 12/16/2024 1:00 PM CST Type RFB - Request for Bids Close 12/30/2024 1:00 PM CST Number 005-RFB-1458-2025 Currency US Dollar
Sealed Until 12/30/2024 1:00 PM CST
Contacts Randy Bennett randy.bennett@iowa.gov
Phone +1 515-322-1210
Commodity Codes Commodity Code Description
41558 Refrigerators and Cooling Equipment, Laboratory, Specialized: Explosion-Proof, Ultra-Low Temperature, etc.
16 December 202416 December 202416 December 202416 December 202416 December 202416 December 202416 December 202416 December 202416 December 2024 mailto:randy.bennett@iowa.gov
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
The Department of Health and Human Services is seeking cold vaccine storage units for their new response warehouse.
This warehouse is located at 1901 Bell Ave, Suite12, Des Moines, Iowa 50315. This bid will be awarded by line item.
Agency would like a 24 hour notice prior to delivery.
Description
Required to View Event
Prerequisites Required to Enter Bid
16 December 2024
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Specification Terms and enter a response.
2.4 Bidder shall read the Terms and Conditions for GOODS and enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
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Product Line Items Product Line Items
1. Vaccine Storage Units # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Refrigerator 1 EA - Each
Full Size, Double Glass Door NSF 456 Certified Vaccine Refrigerator.
Around 45 cu ft capacity.
NSF 456 Certified: A refrigerator or freezer that is NSF-certified for vaccine storage means the units have been tested and certified to meet the NSF/American National Standards Institute (ANSI) 456 standard. The NSF/ANSI 456 standard (or simply “NSF 456” standard) defines the criteria for construction and performance of vaccine refrigerators and freezers used in healthcare settings where vaccines are given. These criteria were developed through a collaboration with NSF, CDC, healthcare providers, public health agencies, equipment manufacturers, and vaccine manufacturers, including experts from Immunize.org.
The NSF 456 certification is a voluntary standard. CDC does not require NSF-certified units for vaccine storage in the Vaccines for Children program or any other federal program. Not all storage units capable of reliably storing vaccines have this certification; however, all storage unit models with this certification have been designed and proven to properly store vaccines under a range of normal clinic conditions.
Brand - Model -
NSF 456 Certified - Unit Size -
P2 Freezers 2 EA - Each
Solid Door, Upright Freezer for Labs.
Around 56 cu ft capacity.
NSF 456 Certified: A refrigerator or freezer that is NSF-certified for vaccine storage means the units have been tested and certified to meet the NSF/American National Standards Institute (ANSI) 456 standard. The NSF/ANSI 456 standard (or simply “NSF 456” standard) defines the criteria for construction and performance of vaccine refrigerators and freezers used in healthcare settings where vaccines are given. These criteria were developed through a collaboration with NSF, CDC, healthcare providers, public health agencies, equipment manufacturers, and vaccine manufacturers, including experts from Immunize.org.
The NSF 456 certification is a voluntary standard. CDC does not require NSF-certified units for vaccine storage in the Vaccines for Children program or any other federal program. Not all storage units capable of reliably storing vaccines have this certification; however, all storage unit models with this
P3 Ultra Cold Freezers 2 EA - Each
Upright
Around 26 cu ft capacity.
NSF 456 Certified: A refrigerator or freezer that is NSF-certified for vaccine storage means the units have been tested and certified to meet the NSF/American National Standards Institute (ANSI) 456 standard. The NSF/ANSI 456 standard (or simply “NSF 456” standard) defines the criteria for construction and performance of vaccine refrigerators and freezers used in healthcare settings where vaccines are given. These criteria were developed through a collaboration with NSF, CDC, healthcare providers, public health agencies, equipment manufacturers, and vaccine manufacturers, including experts from Immunize.org.
The NSF 456 certification is a voluntary standard. CDC does not require NSF-certified units for vaccine storage in the Vaccines for Children program or any other federal program. Not all storage units capable of reliably storing vaccines have this certification; however, all storage unit models with this
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Service Line Items Service Line Items
There are no Items added to this event.
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