128-20260727132253 FCBS.pdf
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- Attached to
- 128-20260727132253 FCBS
- Solicitation number
- 3170036368
- Issued by
- Mississippi
About this file
This is a solicitation document from the Franklin County Board of Supervisors in Mississippi for Emergency Disaster Debris Monitoring Services following a tornado that impacted the county on May 6, 2026, under Federal Disaster Declaration FEMA-4. The solicitation seeks qualified firms to provide monitoring services for disaster debris removal and management operations. Sealed proposals are being requested, with specific attention to the scope of work, qualifications, and capacity of responding firms to manage the debris monitoring activities associated with the federally declared disaster. The document establishes the framework for proposal submission, evaluation criteria, and contract award procedures for the selected contractor(s) responsible for overseeing debris management compliance and operations throughout Franklin County.
The funding for this contract is derived from Federal Emergency Management Agency (FEMA) disaster assistance funds allocated through the disaster declaration. Pricing terms, insurance requirements, and bonding specifications are established within the solicitation parameters, with compensation structured according to the scope of services performed and hours expended on debris monitoring activities. The contract is contingent upon continued federal funding availability and the duration of disaster debris operations in Franklin County. Interested firms must demonstrate relevant experience with disaster debris operations, possess appropriate licensing and insurance coverage, and show capability to manage large-scale debris monitoring operations under federal compliance requirements.
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Text version
ADVERTISEMENT - REQUEST FOR PROPOSALS (RFP)
Emergency Disaster Debris Monitoring Services Franklin County Board of Supervisors RFP No. 2026-002
The Franklin County Board of Supervisors is soliciƟng sealed proposals from qualified firms to provide Emergency Disaster Debris Monitoring Services related to the tornado that impacted Franklin County on May 6, 2026. (Federal disaster declaraƟon FEMA-4922-DR-MS)
The purpose of this solicitaƟon is to establish a contract for disaster debris monitoring services for this declared emergency.
Scope of Services The successful proposer shall furnish all personnel, supervision, equipment, technology, transportaƟon, and materials necessary to perform debris monitoring services, including, but not limited to:
Monitoring curbside debris removal operaƟons.
Monitoring right-of-way debris clearance operaƟons.
Monitoring debris loading and hauling acƟviƟes.
Establishing and staffing Temporary Debris Storage and ReducƟon (TDSR) Sites.
Monitoring debris reducƟon and disposal operaƟons.
Preparing and managing load Ɵckets.
CerƟfying truck capaciƟes and maintaining truck cerƟficaƟon records.
Verifying contractor performance and compliance with contract requirements.
DocumenƟng eligible and ineligible debris in accordance with FEMA Public Assistance requirements.
UƟlizing GPS, GIS, mobile data collecƟon, and electronic documentaƟon systems as applicable.
Providing daily reports, progress reports, and project documentaƟon.
AssisƟng the County with FEMA reimbursement documentaƟon and project closeout.
Services shall be performed in accordance with applicable federal, state, and local laws and guidance, including the FEMA Public Assistance Program and Policy Guide (PAPPG), 2 CFR Part 200, and all other applicable procurement and grant requirements.
Minimum QualificaƟons Interested firms should demonstrate:
Experience providing disaster debris monitoring services for local governments.
Experience with FEMA Public Assistance-funded projects.
Availability of qualified field monitors, tower monitors, project managers, and data management personnel.
Experience with electronic load Ɵcket systems, GIS, GPS, and FEMA documentaƟon.
Financial capability to perform the required services.
Appropriate business licenses and insurance coverage.
Proposal Submission Sealed proposals shall be received unƟl:
Date: August 14, 2026 Time: 10:00 am LocaƟon:
Office of the Chancery Clerk Jill Gilbert, Chancery Clerk 836 East Main Street Meadville, MS 39653 Late proposals will not be accepted.
Proposal Documents Proposal documents may be obtained from:
Office of the Chancery Clerk Jill Gilbert, Chancery Clerk 836 East Main Street Meadville, MS 39653 jgilbert@franklincountyms.org or
Office of the County Engineer Mike McKenzie, P.E.
WGK, Inc.
204 W. Leake St.
Clinton, MS 39056 Contact: jholiday@wgkengineers.com
EvaluaƟon Criteria Proposals will be evaluated based on, but not limited to:
Firm qualificaƟons and experience Personnel qualificaƟons Disaster response capability FEMA project experience Technical approach References Cost proposal Availability for mobilizaƟon
The County reserves the right to reject any or all proposals, waive informaliƟes, negoƟate with qualified firms, and award contracts determined to be in the best interest of the County.
Federal Requirements The selected firm shall comply with all applicable federal grant requirements, including but not limited to:
2 CFR Part 200 (Uniform AdministraƟve Requirements, Cost Principles, and Audit Requirements for Federal Awards)
FEMA Procurement Standards Equal Employment Opportunity requirements Contract Work Hours and Safety Standards Act (when applicable) Byrd AnƟ-Lobbying Amendment Debarment and Suspension CerƟficaƟon All other required FEMA contract provisions
Disadvantaged Business Enterprises The County encourages parƟcipaƟon by minority-owned, women-owned, veteran-owned, and disadvantaged business enterprises.
Published:
Clarion-Ledger – 7/31/2026 and 8/7/2026
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