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UA Project # 23031 Chautauqua Amphitheater
UrbanARCH Associates, P.C. 001116 - 1 Invitation to Bid and
Advertisement
2-5-2026
Invitation to Bid and Advertisement
Notice is hereby given that sealed bids will be received for the project named below by the City of Crystal
Springs, until 2:00 P.M. local time on March 12th, 2026, and will be opened and read aloud shortly thereafter.
Location for Receipt of Bids:
Bid for Chautauqua Amphitheater Project
Crystal Springs City Hall
210 E Railroad Ave
Crystal Springs MS 39059
Plans and Specifications Entitled:
Chautauqua Amphitheater
Plans, contract documents and proposal forms are on file for public inspection in the office of the City of Crystal Springs, 210 E. Railroad Ave., Crystal Springs, MS, 39059, and in the office of the Engineer, WGK, Inc., 204 W. Leake Street, Clinton, MS 39056(601-925-
4444). All documents required for bidding purposes, including specifications and plans, may be viewed for free at www.wgkengineersprojects.com. Documents may be downloaded for a non-refundable charge of $75. Hard Copies are also available for ordering online for a non-refundable fee. For questions regarding the website or online orders contact Plan House at 662-
407-0193 or admin@phbidding.com.
Bids shall be either hand delivered or mailed to the owner or submitted electronically. No bid received after the scheduled time for opening will be considered.
Partial Sets will not be issued
02.09.2026
UA Project # 23031 Chautauqua Amphitheater
UrbanARCH Associates, P.C. 001116 - 2 Invitation to Bid and
Advertisement
Proposals shall be submitted in duplicate only upon the blank proposal forms provided with the specifications and must be accompanied by Proposal Security in the form of Certified Check or acceptable Bid Bond in the amount equal to at least five percent (5%) of the Base Bid: such security to be forfeited as liquidated damages, not penalty, by any bidder who fails to carry out the terms of the proposal, execute contract and post-Performance Bond in the form and amount within the time specified.
The Bid Bond, if used, shall be payable to the Owner.
Bids on the Project must be received on or before the period scheduled for the project and no bid withdrawn after the scheduled closing time for the project for a period of forty-five (45) days.
All bids submitted in excess of $50,000.00 shall contain on the outside or exterior of the envelope or container of such bid, the contractor�s Certificate of Responsibility number issued by the Mississippi State
Board of Contractors.
PRE-BID CONFERENCE
A. There will be an advised pre-bid conference for this project on February 26th, 2026 at 10:00 am. Located at:
Crystal Springs City Hall Boardroom
210 E Railroad Ave
Crystal Springs, MS 39059
The Owner reserves the right to reject any and all bids on any or all projects and to waive informalities or irregularities.
OWNER:
City of Crystal Springs
210 E Railroad Ave
Crystal Springs, MS 39059
ARCHITECT:
UrbanArch Associates, P.C.
498 South Main Street
Memphis, TN 38103
PH: 901-578-7173
FX: 901-578-5223
DATES OF ADVERTISEMENT: February 5, 2026 (02.05.26)
February 12, 2026 (02.12.26)
February 9, 2026 (02.09.2026) February 16, 2026 (02.16.2026)
| 000101-USER-Project Title Page-12-20-2024 |
| Project Manual |
| For |
| Chautauqua Amphitheater |
| 114 Chautauqua Dr. |
| Crystal Springs, MS 39059 |
| Architect: |
| UrbanARCH Associates, P.C. |
| Brian P Bullard, AIA |
| 498 South Main Street |
| Memphis, TN 38103 |
| Phone: 901.578.7173 |
| Fax: 901.578.5223 |
| Owner: |
| City of Crystal Springs |
| 210 E Railroad Ave |
| Crystal Springs, MS 39059 |
| Set No. 23031 |
| Issued for Construction |
| Date of Issue: 12-20-2024 |
| 000107-RIB-Seals Page-12-20-2024 |
| 000110-RIB-Table of Contents-12-20-2024 |
| PROCUREMENT AND CONTRACTING REQUIREMENTS |
| 1.01 Division 00 -- Procurement and Contracting Requirements |
| A. 000107 - Seals Page |
| B. 000110 - Table of Contents |
| C. 001116 - Invitation to Bid and Advertisement |
| D. 002113 - Instructions to Bidders |
| E. 003100 - Available Project Information |
| F. 004100 - Construction Bid Form |
| G. 005000 - Contracting Forms and Supplements |
| H. 005200 - Agreement Forms |
| I. 006000 - Bonds & Certificates |
| J. 007200 - General Conditions |
| K. 007300 - Supplementary Conditions |
| SPECIFICATIONS |
| 2.01 Division 01 -- General Requirements |
| A. 011000 - Summary |
| B. 012000 - Price and Payment Procedures |
| C. 012100 - Allowances |
| D. 012300 - Alternates |
| E. 012500 - Substitution Procedures |
| F. 012620 - Weather Delays |
| G. 012625 - Weather Delay Report |
| H. 013000 - Administrative Requirements |
| I. 014000 - Quality Requirements |
| J. 014200 - References |
| K. 014216 - Definitions |
| L. 015000 - Temporary Facilities and Controls |
| M. 015526 - Maintenance of Traffic |
| N. 015713 - Temp Erosion and Sediment Control |
| O. 016000 - Product Requirements |
| P. 017000 - Execution and Closeout Requirements |
| Q. 017833 - Warranties and Bonds |
| 2.02 Division 02 -- Existing Conditions |
| a. 024100 - Demolition |
| 2.03 DIVISION 03 -- Concrete |
| A. 030516 - Underslab Vapor Barrier |
| 2.04 Division 04 -- Masonry |
| A. 042613 - Masonry Veneer |
| B. 047301 - Manufactured Stone |
| 2.05 Division 05 -- Metals |
| A. 055000 - Metal Fabrications |
| B. 055213 - Pipe and Tube Railings |
| C. 055305 - Metal Gratings and Floor Plates |
| D. 057500 - Decorative Formed Metal |
| 2.06 Division 06 -- Wood, Plastics, and Composites |
| A. 061000 - Rough Carpentry |
| 2.06 Division 07 -- Thermal and Moisture Protection |
| A. 071300 - Sheet Waterproofing |
| B. 072100 - Thermal Insulation |
| C. 072500 - Weather Barriers |
| D. 76200 - Sheet Metal Flashing and Trim |
| D. 079200 - Joint Sealants |
| 2.08 Division 08 -- Openings |
| 2.09 Division 09 -- Finishes |
| A. 099113 - Exterior Painting |
| B. 099300 - Staining and Transparent Finishing |
| 2.10 Division 10 -- Specialties |
| A. 101400 - Signage |
| 2.11 Division 11 -- Equipment |
| 2.12 Division 12 -- Furnishings |
| 2.13 Division 13 -- Special Construction |
| 2.14 Division 14 -- Conveying Equipment |
| 2.21 Division 21 -- Fire Suppression |
| 2.23 Division 23 -- Heating, Ventilating, and Air-Conditioning (HVAC) |
| 2.25 Division 25 -- Integrated Automation |
| 2.26 Division 26 -- Electrical |
| 2.27 Division 27 -- Communications |
| 2.28 Division 28 -- Electronic Safety and Security |
| 2.31 Division 31 -- Earthwork |
| A. 310505 - Removal of Structures & Obstructions |
| B. 311100 - Clearing & Grubbing |
| C. 312000 - Earthwork |
| D. 312300 - Structural Excavation, Backfilling & Compaction |
| E. 312333 - Excavation, Trenching & Backfilling |
| E. 312500 - Erosion and Sedimentation Control |
| F. 313700 - Riprap |
| 2.32 Division 32 -- Exterior Improvements |
| A. 321123 - Crushed Limestone Base |
| B. 321216 - Asphalt Concrete Pavement (2004 Edition) |
| C. 321313 - Concrete Pavement |
| D. 321623 - Concrete Drives, Aprons & Sidewalks |
| 2.33 Division 33 -- Utilities |
| A. 334000 - Site Drainage |
| B. 334200 - Storm Drainage |
| 2.34 Division 34 -- Transportation |
| 2.46 DIVISION 46 -- WATER AND WASTEWATER EQUIPMENT |
| 001116-USER-Invitation to Bid and Advertisement-12-20-2024 |
| 2-17-2025 |
| Invitation to Bid and Advertisement |
| Notice is hereby given that sealed bids will be received for the project named below by the City of Crystal Springs, until 2:00 P.M. local time on March 20th, 2025, and will be opened and read aloud shortly thereafter. |
| Location for Receipt of Bids: |
| Bid for Chautauqua Amphitheater Project |
| Crystal Springs City Hall |
| 210 E Railroad Ave |
| Crystal Springs MS 39059 |
| Plans and Specifications Entitled: |
| Chautauqua Amphitheater |
| Bids shall be either hand delivered or mailed to the owner or submitted electronically. No bid received after the scheduled time for opening will be considered. |
| Partial Sets will not be issued |
| Proposals shall be submitted in duplicate only upon the blank proposal forms provided with the specifications and must be accompanied by Proposal Security in the form of Certified Check or acceptable Bid Bond in the amount equal to at least five percent (5%) of the Base Bid: such security to be forfeited as liquidated damages, not penalty, by any bidder who fails to carry out the terms of the proposal, execute contract and post-Performance Bond in the form and amount within the time specified. The Bid Bond, if used, shall be payable to the Owner. |
| Bids on the Project must be received on or before the period scheduled for the project and no bid withdrawn after the scheduled closing time for the project for a period of forty-five (45) days. |
| All bids submitted in excess of $50,000.00 shall contain on the outside or exterior of the envelope or container of such bid, the contractor’s Certificate of Responsibility number issued by the Mississippi State Board of Contractors. |
| PRE-BID CONFERENCE |
| A. There will be an advised pre-bid conference for this project on March 5th, 2025 at 10:00 am. Located at: |
| Crystal Springs City Hall Boardroom |
| 210 E Railroad Ave |
| Crystal Springs, MS 39059 |
| The Owner reserves the right to reject any and all bids on any or all projects and to waive informalities or irregularities. |
| OWNER: |
| City of Crystal Springs |
| 210 E Railroad Ave |
| Crystal Springs, MS 39059 |
| ARCHITECT: |
| UrbanArch Associates, P.C. |
| 498 South Main Street |
| Memphis, TN 38103 |
| PH: 901-578-7173 |
| FX: 901-578-5223 |
| DATES OF ADVERTISEMENT: February 17, 2025 (02.17.25) |
| February 24, 2025 (02.24.25) |
| 002113-USER-Instructions to Bidders-12-20-2024 |
| PART 1 GENERAL |
| 1.01 GENERAL REQUIREMENTS |
| A. Interpretations: Should a bidder find discrepancies in or omissions from the plans and specifications or be in doubt as to their written meaning, he should immediately notify the Architect in writing. The Architect will then send a written instruction or interpretation to all known holders of the documents if deemed appropriate by the Architect. Neither the Owner nor the Architect will be responsible for nor bound by any oral instructions or for a bidder's failure to make inquiry. |
| B. Addenda: Any addenda to the plans and/or specifications issued before or during the time of bidding will become a part of the Contract and receipt of same must be acknowledged by Bidder in his proposal. |
| C. "Or Equal" Substitutions: Refer to General Conditions 3.2.2 and Section 01631 - "Or Equal" Substitutions: Bidder is advised that some sections of the specifications may not allow for substitutions and that the requirements of the General Conditions and Section 01600 must be strictly complied with to obtain a substitution where substitution is allowed. Failure to strictly comply with the General Conditions and Section 01631 and any requirements in the technical specifications which do not conflict with and which are in addition to the General Conditions and Section 01631 may, in the Owner's sole discretion, result in the rejection of the request for "or equal" substitution. |
| 1.02 bidding |
| A. Contract for Construction: Lump sum, single bid received from General Contractors and shall include General, Mechanical, and Electrical as well as all other work shown on plans and specified herein. |
| B. Subcontractors and Suppliers: The Bidder is specifically advised that any person, firm, or other party to whom it is proposed to award a Subcontract or Purchase Order under this Contract must be acceptable to the Owner. |
| 1.03 certificate of responsibility |
| A. Each Bidder submitting a bid equal to or in excess of $50,000.00 on public projects and equal to or in excess of $100,000.00 on private projects must show on his bid and on the face of the envelope containing the bid, his Certificate of Responsibility Number, as required by Section 31-3-21 (latest revision) Mississippi Code. If the bid does not exceed $50,000.00 on public projects and $100,000.00 on private projects, a notation so stating must appear on the face of the envelope. |
| B. Each subcontractor shall also have a Certificate of Responsibility Number, as required by Section 31-3-21 (latest revision), Mississippi Code. |
| C. Evidence: No bid will be opened, considered or accepted unless the above information is given as specified. Sufficient evidence that said Certificate of Responsibility has been issued and is in effect at the time of receiving bids must be submitted if required by the Owner or the Architect. Likewise, it shall be the responsibility of the General Contractor to require a Certificate of Responsibility Number from any subcontractor that falls into the category of "B" above. |
| D. In accordance with Mississippi law, if the Bidder is a joint venture, either the joint venture or all of the Contractors which make up the joint venture must hold certificates of responsibility from the State Board of Contractors. |
| 1.04 pre-bid conference |
| A. There will be an advised pre-bid conference for this project on March 5th, 2025 at 10:00 am at Crystal Springs City Hall Boardroom located at: 210 E Railroad Ave, Crystal Springs, MS 39059 |
| B. The pre-bid conference is advised, but not mandatory. |
| C. All Bidders are expected to have familiarized themselves with conditions relating to the Work prior to the pre-bid conference. |
| 1.05 non-resident contractor |
| A. When a non-resident Contractor submits a bid for a Mississippi public project, he shall, prior to submission of the bid, attach thereto a copy of his resident State's current law pertaining to such State's treatment of non-resident Contractors as required by Section 31-3-21, Mississippi Code, (latest revisions). |
| 1.06 bid bond |
| A. Use AIA Document A310, Bid Bond, 2010 Edition for execution of Bid Bond. |
| 1.07 bid security |
| A. Each bid, exceeding $5,000.00, must be accompanied by the Bidder's bid bond, duly executed by the Bidder as principal and having surety thereon, a surety company approved by the Owner and signed by an agent resident in Mississippi, in the amount of five percent of the bid. All bid bonds must be accompanied by the appropriate Power of Attorney designating the Mississippi Resident Agent. |
| 1.08 opening of proposals |
| A. Refer to the Advertisement for Bids. |
| 1.09 preparation of bid |
| A. Conditions of Work: Each Bidder must fully inform himself of the conditions relating to the construction of the project and employment of labor thereon. Failure to do so will not relieve a successful Bidder of his obligation to furnish all material and labor necessary to carry out the provisions of his Contract. The Contractor must employ methods or means to cause no interruptions of or interference with the work of any other Contractor. |
| B. Examination of Site: All Bidders, including the general contractor and subcontractors, will visit the site of the project, and inform themselves of all conditions. Failure to visit the site will in no way relieve the successful Bidder from his obligation to complete all work in accordance with the Contract Documents without additional cost to the Owner. |
| C. Staging and Access: All Bidders, including the general contractor and subcontractors, acknowledge that the construction premises are restricted, and that access is affected by the location of the project, by the facilities surrounding the project and by other construction either presently being performed or proposed to be performed during the performance of this Contract. All Bidders, including the general contractor and subcontractors, further acknowledge that such limitations in space and accessibility have been taken into account in estimating their bids. |
| D. Laws and Regulations: The Bidder's attention is directed to the fact that all applicable state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project apply to the Contract. The successful Bidder shall be required to comply with all applicable laws, ordinances, rules and regulations at no additional cost to Owner whether such laws, ordinances, rules and/or regulations are enacted or adopted or become effective before or after bid opening. |
| E. Obligation of Bidder: At the time of opening of bids, Bidder will be presumed to have inspected the site and to have read and be thoroughly familiar with the plans and specifications, including all addenda. |
| 1.10 proposals |
| A. Form: Submit all proposals on forms provided and fill all applicable blank spaces without interlineation, alteration, or erasure and recapitulations of the work to be done. No oral, telegraphic, or telephonic proposals will be considered. Any addenda issued during the bidding must be noted on the Proposal Form. |
| B. Withdrawal: Any bid may be withdrawn prior to the time for opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered. All bids are irrevocable offers to contract at the price bid which may not be withdrawn until Forty-Five (45) days after bid opening. |
| C. Submittal: Submit bids in duplicate in an opaque sealed envelope bearing on the outside, the name and Certificate of Responsibility number of the Bidder, his address, bid opening date, and time. |
| D. Mailing: If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to: City Clerk's Office, 210 E Railroad Ave, Crystal Springs, MS 39059. |
| E. Online Submittal: Bidders choosing to submit electronically are required to contact the City Clerk of Crystal Springs at 601- 892-1212 for information regarding electronic bidding requirements. |
| F. Bidders are urged to deliver their bid to the Owner. Owner will not be responsible for mis-delivery of mail or express deliveries. |
| 1.11 contract |
| A. Award of Contract: Award shall be made to the lowest and best Bidder, pursuant to Mississippi law and these Instructions to Bidders. The lowest bid shall be the base bid or combination of base bid and those alternates which produce a total within available funds. The Owner reserves the right to waive irregularities and to reject any and all bids. |
| B. Disqualification of Bidder: The Owner reserves the right to award to other than the low Bidder when, in the Owner's judgment, it is in his best interest to do so. For instance, a Bidder may be disqualified for such reasons as: |
| C. Security for Faithful Performance: When the bid exceeds $5,000.00 and simultaneously with his delivery of the executed Contract, the Contractor will furnish a payment and a performance bond in accordance with Section 31-5-51 et. seq. of the Mississippi Code (latest revision). The surety on such bonds will be a duly authorized surety company licensed to do business in the state of Mississippi which is acceptable to the Owner and which is listed on the United States' Treasury Department's list of acceptable sureties. |
| D. Time of Completion: By submission of its bid, Bidder agrees to commence work on or before a date specified in a written "Notice to Proceed" and to fully complete the project within the time stated in the Bid Proposal Form. |
| E. Substantial Completion: Substantial completion of the project shall be as defined by Section 9.8.1 of the General Conditions "...when the work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so the Owner can occupy or utilize the work for its intended use." |
| F. Final Acceptance/Completion: Final acceptance/completion of the project as defined in the General Conditions 9.10.2.1 requires the submittal by Contractor of all closeout documents, all ownership and maintenance manuals required by the technical sections of the Contract, the Guarantee of Work required by the General Conditions 12.2.2.5 and 12.2.2.6 and the manufacturer's certifications. Bidder's attention is specifically directed to the General Conditions 9.8.4 for additional conditions precedent to final acceptance/completion of the project. |
| G. Liquidated Damages for Failure to Enter Into Contract: The successful Bidder, upon his failure or refusal to execute and deliver the Contract and required bonds within ten days after he has received notice of the acceptance of his bid, will forfeit to the Owner as liquidated damages the security deposited with his bid. |
| H. Liquidated Damages for Failure to Substantially Complete Project in Time Stipulated: Applicable when stipulated sum is shown in General Conditions 9.11 and is listed in part 10 of the construction Bid Form (Section 004100). |
| 1.12 bid documents |
| A. Plans and Specifications are available and on file for public inspection, unless noted otherwise on the Advertisement for Bid, in the office of the City of Crystal Springs, 210 E. Railroad Ave., Crystal Springs, MS, 39059, and in the office of the Engineer, WGK, Inc., 204 W. Leake Street, Clinton, MS 39056 (601-925-4444). All documents required for bidding purposes, including specifications and plans, may be viewed for free at http://www.wgkengineersprojects.com. Documents may be downloaded for a non-refundable charge of $75. Hard Copies are also available for ordering online for a non-refundable fee. For questions regarding the website or online orders contact Plan House at 662-407-0193 or admin@phbidding.com. No partial sets of documents will be issued or accepted for return. |
| 003100-RIB-Available Project Information-12-20-2024 |
| PART 1 GENERAL |
| 1.01 EXISTING CONDITIONS |
| A. Certain information relating to existing surface and subsurface conditions and structures is available to bidders but will not be part of Contract Documents, as follows: |
| B. Site and Utility Survey: Entitled ‘Chautauqua Park Topographic Survey’, dated 11.28.23 |
| C. Geotechnical Report: Entitled ‘220400 Chautauqua Amphitheater’, date 08.11.22. |
| PART 2 PRODUCTS (NOT USED) |
| PART 3 EXECUTION |
| 3.01 OBTAINMENT OF PERMITS |
| A. Contractor to obtain the following required permits, at no cost to Owner: |
| B. Building Permit Procedures: When required to obtain this permit: |
| 004100-USER-Construction Bid Form-12-20-2024 |
| SECTION 00 41 00 |
| CONSTRUCTION BID FORM |
| Project Identification: Chautauqua Amphitheater |
| This Bid is Subimtted to: City of Crystal Springs |
| 210 E Railroad Ave |
| Crystal Springs, MS 39059 |
| ATTN: Mayor Sally Garland |
| This Bid is Submitted from (Contractor): |
| 1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with Owner in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with other terms and conditions of the Contract Documents. |
| 2. Bidder accepts all the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for forty-five (45) days after the day of Bid opening. Bidder will sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within fifteen days after the date of Owner's Notice of Award. |
| 3. In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, that: |
| (1) Bidder has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. |
| (2) Bidder has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions which are identified in the Supplementary Conditions and accepts the determination set forth in the General Conditions. |
| (3) Bidder has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies (in addition to or to supplement those referred to above) which pertain to the subsurface or physical conditions at the site or otherwise may affect the cost, progress, performance or furnishing of the Work as Bidder considers necessary for the performance or furnishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents. |
| (4) Bidder has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports or similar information or data in respect of said Underground Facilities are or will be required by Bidder in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of the General Conditions. |
| (5) Bidder has correlated the results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract Documents. |
| (6) Bidder has given Architect/Engineer written notice to all conflicts, errors or discrepancies that it has discovered in the Contract Documents and the written resolution thereof by Engineer/Architect is acceptable to Bidder. |
| (7) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid: Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner. |
| (8) Bidders understand that the contract may be awarded to the low/ best bidder based on the lump sum base bid solely and/or any combination of the alternates. |
| 4. LUMP SUM BASE BID: The completed and related work, as indicated on the contract drawings and/or described in the Specifications for the following LUMP SUM price. |
| _______________________________________________________________________DOLLARS |
| AND___________________________________CENTS ($_______________________________ ). |
| 5. ALLOWANCES: The above LUMP SUM (Item 4) price includes the following allowance(s). |
| 6. ALTERNATES |
| Deduct. Alternate # 1 - Site Lighting & Controls - (9) New exterior light fixtures with concrete base control panel, and all associated wiring. Located north of the new sidewalk at the top of the new bowl area and west of main stairs and sidewalk. |
| DOLLARS |
| AND CENTS ( $ ). |
| Deduct. Alternate # 2 - Landscaping / Trees - (9) New Shumard Red Oak trees located north of the new sidewalk at the top of the new bowl area and northwest of new stage / lower accessible ramp. |
| DOLLARS |
| AND CENTS ( $ ). |
| Deduct. Alternate # 3 - New Stage Platform - New 4100 square foot of 8" concrete slab on top of 12" cast-in-place concrete walls on concrete footings. The 8" slab contains (12) 1'-6" x 1'-6" block-outs throughout, centered atop concrete piers at locations of future stage enclosure columns. |
| DOLLARS |
| AND CENTS ( $ ). |
| Deduct. Alternate # 4 Manufactured Stone Veneer - Stage Wall Cladding: New manufactured stone veneer wall system slab at full perimeter of stage. |
| DOLLARS |
| AND CENTS ( $ ). |
| Add. Alternate # 5 - Natural Cut Arkansas Stone Veneer - Stage Wall Cladding: New natural cut Arkansas stone wall system at full perimeter of stage. |
| DOLLARS |
| AND CENTS ( $ ). |
| Deduct. Alternate # 6 - Lower Portion of Accessibility Ramp - The portion of the new concrete ramp from the top of the new bowl to the pit, as well as the associated metal railings, and portions of retaining wall not critical to the function of adjacent elements. |
| DOLLARS |
| AND CENTS ( $ ). |
| 7. SELECTED SUBCONTRACTORS LIST: |
| 8: ADDENDA: Receipt of the following Addenda is hereby acknowledged: |
| (Insert number of all addenda received; if no addenda received, insert "None") |
| 9. CONTRACT TIME: Bidder agrees that the Work: will be substantially complete within 335 calendar days after the date when the Contract Time commences to run as provided in General Conditions, and completed and ready for final payment within 365 calendar days after the date when the Contract Time commences to run for the Base Bid. Due to the contract nature any rain days will be counted towards weather delays. The following substantial completion timeframes shall apply. |
| a. Chautauqua Amphitheater - 335 calendar days after the date when the Contract Time commences to run and ready for final payment within 365 calendar days. |
| b. Add Alternates - If accepted, all alternates must be substantially complete within 335 calendar days after the date when the Contract Time commences to run and ready for final payment within 365 calendar days. |
| 10. LIQUIDATED DAMAGES: Bidder accepts the provisions of the "General Conditions of the Contract for Construction" as to liquidated damages in the event of failure to complete the Work on time. Liquidated damages are set at $1000 per calendar . |
| 11. The following documents are attached to and made a condition of this Bid: |
| (1) Required Bid Security in the form of Bid Bond or Bank Check in the amount of 5% of the Bid. |
| 12. Communications concerning this Bid shall be addressed to: |
| Joe Mangialardi |
| UrbanArch Associates, P.C. |
| joem @uarch.com |
| 13. The terms used in this Bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in the General Conditions. |
| Submitted on ______________________________________, 20_____. |
| If Bidder is: |
| An Individual |
| (Individual's Name) |
| (Individuals Signature) |
| Doing business as: |
| Business address: |
| Phone No.: |
| A Partnership |
| (Firm Name) |
| By: |
| (Signature of General Partner) |
| Business address: |
| Phone No.: |
| A Corporation |
| (Corporation Name) |
| By: Title: |
| (Signature of person authorized to sign) (Corporate Seal) |
| Attest: |
| (Secretary) (State of Incorporation) |
| Business Address: |
| Phone No.: |
| 005000-RIB-Contracting Forms and Supplements-12-20-2024 |
| PART 1 GENERAL |
| 1.01 AGREEMENT AND CONDITIONS OF THE CONTRACT |
| A. See Section 005200 - Agreement Form for the Agreement form to be executed. |
| B. See Section 007200 - General Conditions for the General Conditions. |
| C. The Agreement is based on AIA A101. |
| D. The General Conditions are based on AIA A201. |
| 1.02 FORMS |
| A. Use the following forms for the specified purposes unless otherwise indicated elsewhere in Contract Documents. |
| B. Bond Forms: |
| C. Post-Award Certificates and Other Forms: |
| D. Clarification and Modification Forms: |
| E. Closeout Forms: |
| 1.03 REFERENCE STANDARDS |
| A. AIA A101 - Standard Form of Agreement Between Owner and Contractor where the basis of Payment is a Stipulated Sum 2017. |
| B. AIA A201 - General Conditions of the Contract for Construction 2017. |
| C. AIA A310 - Bid Bond 2010. |
| D. AIA A312 - Performance Bond and Payment Bond 2010. |
| E. AIA G701 - Change Order 2017. |
| F. AIA G702 - Application and Certificate for Payment 1992. |
| G. AIA G703 - Continuation Sheet 1992. |
| H. AIA G704 - Certificate of Substantial Completion 2017. |
| I. AIA G706A - Contractor’s Affidavit of Release of Liens 1994. |
| J. AIA G707 - Consent of Surety to Final Payment 1994. |
| K. AIA G715 - Supplemental Attachment for ACORD Certificate of Insurance 25 2017. |
| L. AIA G710 - Architect's Supplemental Instructions 2017. |
| M. AIA G714 - Construction Change Directive 2017. |
| N. AIA G810 - Transmittal Letter 2001. |
| PART 2 PRODUCTS - NOT USED |
| PART 3 EXECUTION - NOT USED |
| 005200-Agreement Forms - 2.13.25 |
| 006000 Bonds & Certificates -2.13.25 |
| 007200-RIB-General Conditions-12-20-2024 |
| FORM OF GENERAL CONDITIONS |
| 1.01 The General Conditions applicable to this contract is attached following this page. |
| RELATED REQUIREMENTS |
| 2.01 SECTION 007300 - Supplementary Conditions. |
| 007300-RIB-Supplementary Conditions-12-20-2024 |
| PART 1 GENERAL |
| 1.01 SUMMARY |
| A. These Supplementary Conditions amend and supplement the General Conditions and other provisions of Contract Documents as indicated below. Provisions that are not so amended or supplemented remain in full force and effect. |
| B. The terms used in these Supplementary Conditions that are defined in the General Conditions have the meanings assigned to them in the General Conditions. |
| 1.02 MODIFICATIONS TO GENERAL CONDITIONS |
| A. ARTICLE 3 - CONTRACTOR |
| B. ARTICLE 7 - CHANGES IN THE WORK |
| C. ARTICLE 9 - PAYMENTS AND COMPLETION |
| D. ARTICLE 11 - INSURANCE AND BONDS |
| PART 2 PRODUCTS - NOT USED |
| PART 3 EXECUTION - NOT USED |
| 011000-RIB-Summary-12-20-2024 |
| PART 1 GENERAL |
| 1.01 PROJECT |
| A. Project Name: Chautauqua Amphitheater |
| B. Owner's Name: City of Crystal Springs |
| C. Architect's Name: UrbanARCH Associates, P.C. - Brian P. Bullard, AIA |
| D. This project is the first phase in the planned development of an outdoor amphitheater in located in the existing Chautauqua park, in crystal springs, Mississippi. The project scope consists largely of infrastructure additions to the site in preparation for the future amphitheater's construction. This includes regrading of the existing site and roadway and coordination of new utilities to the site. The scope of phase 1 will also include the construction of new concrete sidewalks, concrete stairs, accessible concrete ramps, concrete retaining walls, a new heavy duty asphalt drive, and a basic stage structure consisting of cast in place concrete walls with stone veneer at its base, and a new concrete slab with holdouts intended to support the future structure of the stage enclosure. Base Bid and Alternates Scopes of Work shown on Drawing Sheets G-001 / A-001 and included in the Specifications Alternates Section 012300. |
| 1.02 CONTRACT DESCRIPTION |
| A. Contract Type: A single prime contract based on a Stipulated Price as described in Document 005200 - Agreement Form. |
| 1.03 DESCRIPTION OF ALTERATIONS WORK |
| A. Scope of demolition and removal work is indicated on drawings. |
| B. Scope of alterations work is indicated on drawings. |
| 1.04 OWNER OCCUPANCY |
| A. Owner intends to occupy the Project upon Substantial Completion. |
| B. Cooperate with Owner to minimize conflict and to facilitate Owner's operations. |
| C. Schedule the Work to accommodate Owner occupancy. |
| 1.05 CONTRACTOR USE OF SITE AND PREMISES |
| A. Arrange use of site and premises to allow: |
| B. Provide access to and from site as required by law and by Owner: |
| 1.06 WORK SEQUENCE |
| A. Coordinate construction schedule and operations with Owner. |
| 012000-RIB-Price and Payment Procedures-12-20-2024 |
| PART 1 GENERAL |
| 1.01 SECTION INCLUDES |
| A. Procedures for preparation and submittal of applications for progress payments. |
| B. Documentation of changes in Contract Sum and Contract Time. |
| C. Change procedures. |
| 1.02 RELATED REQUIREMENTS |
| A. Section 005000 - Contracting Forms and Supplements: Forms to be used. |
| 1.03 SCHEDULE OF VALUES |
| A. Use Schedule of Values Form: AIA G703, edition stipulated in the Agreement. |
| B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Architect for approval. |
| C. Forms filled out by hand will not be accepted. |
| 1.04 APPLICATIONS FOR PROGRESS PAYMENTS |
| A. Payment Period: Submit at intervals stipulated in the Agreement. |
| B. Use Form AIA G702 and Form AIA G703, edition stipulated in the Agreement. |
| C. Electronic media printouts including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval. |
| D. Forms filled out by hand will not be accepted. |
| E. Execute certification by signature of authorized officer. |
| F. Submit one electronic and 0 hard copies of each Application for Payment. |
| G. Include the following with the application: |
| 1.05 MODIFICATION PROCEDURES |
| A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Architect will issue instructions directly to Contractor. |
| B. For other required changes, Architect will issue a document signed by Owner instructing Contractor to proceed with the change, for subsequent inclusion in a Change Order. |
| C. For changes for which advance pricing is desired, Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a fixed price quotation within 14 days. |
| D. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract. |
| E. Substantiation of Costs: Provide full information required for evaluation. |
| F. Execution of Change Orders: Architect will issue Change Orders for signatures of parties as provided in the Conditions of the Contract. |
| 1.06 weather delays |
| A. Extensions of Contract Time: |
| B. Standard Baseline for Average Climatic Range: |
| C. Adverse Weather and Weather Delay Days: |
| D. Documentation and Submittals |
| 1.07 APPLICATION FOR FINAL PAYMENT |
| A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due. |
| B. Application for Final Payment will not be considered until the following have been accomplished: |
| 012100-RIB-Allowances-12-20-2024 |
| PART 1 GENERAL |
| 1.01 zSECTION INCLUDES |
| A. Cash allowances. |
| B. Contingency allowance. |
| C. Payment and modification procedures relating to allowances. |
| 1.02 RELATED REQUIREMENTS |
| A. Section 012000 - Price and Payment Procedures: Additional payment and modification procedures. |
| 1.03 CASH ALLOWANCES |
| A. Costs Included in Cash Allowances: Cost of product to Contractor or subcontractor, less applicable trade discounts, product delivery to site and handling at the site, including unloading, uncrating, and storage; protection of products from elements and from damage; and labor for installation and finishing. |
| B. Architect Responsibilities: |
| C. Contractor Responsibilities: |
| D. Differences in costs will be adjusted by Change Order. |
| 1.04 CONTINGENCY ALLOWANCE |
| A. Contractor's costs for products, delivery, installation, labor, insurance, payroll, taxes, bonding, equipment rental, overhead and profit will be included in Construction Change Directive (CCD) authorizing expenditure of funds from this Contingency Allowance. |
| B. Funds will be drawn from the Contingency Allowance only by Construction Change Directive (CCD). |
| C. At closeout of Contract, funds remaining in Contingency Allowance will be credited to Owner by Change Order. |
| 1.05 ALLOWANCES SCHEDULE |
| A. Include the stipulated sum of $1,200.00 for purchase, delivery, and installation of Project Sign. |
| B. Contingency Allowance: Include the stipulated sum/price of $50,000 for use upon Owner's instructions. |
| PART 2 PRODUCTS - Not Used |
| PART 3 EXECUTION - Not Used |
| 012300-RIB-Alternates-12-20-2024 |
| PART 1 GENERAL |
| 1.01 SECTION INCLUDES |
| A. Description of Alternates. |
| 1.02 RELATED REQUIREMENTS |
| A. Document 002113 - Instructions to Bidders: Instructions for preparation of pricing for Alternates. |
| B. Document 004323 - Alternates Form: List of Alternates as supplement to Bid Form. |
| 1.03 ACCEPTANCE OF Alternates |
| A. Alternates quoted on Bid Forms will be reviewed and accepted or rejected at Owner's option. Accepted Alternates will be identified in the Owner-Contractor Agreement. |
| B. Coordinate related work and modify surrounding work to integrate the Work of each Alternate. |
| 1.04 SCHEDULE OF Alternates |
| A. Deductive Alternate No.1 - Site Lighting & Controls: (9) New exterior light fixtures with concrete base, control panel, and all associated wiring. Located north of the new sidewalk at the top of the new bowl area and west of main stairs and sidewalk. In Lieu of (9) exterior light fixtures, grade and sod proposed locations to match adjacent areas. |
| B. Deductive Alternate No.2 - Landscaping / Trees: (9) New Shumard Red Oak trees located north of the new sidewalk at the top of the new bowl area and northwest of new stage / lower accessible ramp. In lieu of (9) new Shumard Red Oak trees, grade and sod proposed locations to match adjacent areas. |
| C. Deductive Alternate No.3 - New Stage Platform: New 4100 square foot of 8" concrete slab on top of 12" cast-in-place concrete walls on concrete footings. The 8" slab contains (12) 1'-6" x 1'-6" block-outs throughout, centered atop concrete piers at locations of future stage enclosure columns. In lieu of new stage platform, grade and sod location to match adjacent areas and provide portions of concrete retaining walls necessary for the integrity of any adjacent structures or grading. |
| D. Deductive Alternate No.4 - Manufactured Stone Veneer - Stage Wall Cladding: New manufactured stone veneer wall system slab at full perimeter of stage. In lieu of manufactured stone veneer cladding, stage platform walls to remain with 12” concrete walls only. Broom finish to be applied on all exposed areas of walls. |
| E. Add. Alternate No.5 - Natural Cut Arkansas Stone Veneer - Stage Wall Cladding: New natural cut Arkansas stone wall system at full perimeter of stage. In lieu Natural Cut Arkansas stone cladding, stage platform walls to remain with 12” concrete walls only. Broom finish to be applied on all exposed areas of walls. |
| F. Deductive Alternate No.6 - Lower Portion of Accessibility Ramp: The portion of the new concrete ramp from the top of the new bowl to the pit, as well as the associated metal railings, and portions of retaining wall not critical to the function of adjacent elements. In lieu of lower portion of accessibility ramp, grade and sod location to match adjacent areas and provide portions of concrete retaining walls necessary for the integrity of any adjacent structures or grading. |
| PART 2 PRODUCTS - Not Used |
PART 3 EXECUTION - Not Used
| 012500-RIB-Substitution Procedures-12-20-2024 |
| PART 1 GENERAL |
| 1.01 SECTION INCLUDES |
| A. Procedural requirements for proposed substitutions. |
| 1.02 RELATED REQUIREMENTS |
| 1.03 DEFINITIONS |
| A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment. |
| B. Substitutions: See General Conditions for definition. |
1.04 REFERENCE STANDARDS
| PART 2 PRODUCTS - NOT USED |
| PART 3 EXECUTION |
| 3.01 GENERAL REQUIREMENTS |
| A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter: |
| B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer. |
| C. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response. |
| D. Limit each request to a single proposed substitution item. |
| 3.02 SUBSTITUTION PROCEDURES DURING CONSTRUCTION |
| A. Submit request for Substitution for Convenience immediately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule. |
| 3.03 RESOLUTION |
| A. Architect may request additional information and documentation prior to rendering a decision. Provide this data in an expeditious manner. |
| B. Architect will notify Contractor in writing of decision to accept or reject request. |
| 3.04 ACCEPTANCE |
| A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract. |
| 3.05 CLOSEOUT ACTIVITIES |
| A. See Section 017800 - Closeout Submittals, for closeout submittals. |
| B. Include completed Substitution Request Forms as part of the Project record. Include both approved and rejected Requests. |
| 012620 Weather Delays-12-20-2024 |
| 012625 Weather Delay Report 2.13.25 |
| 013000-RIB-Administrative Requirements-12-20-2024 |
| PART 1 GENERAL |
| 1.01 SECTION INCLUDES |
| A. General administrative requirements. |
| B. Preconstruction meeting. |
| C. Progress meetings. |
| D. Construction progress schedule. |
| E. Submittals for review, information, and project closeout. |
| F. Requests for Information (RFI) procedures. |
| G. Submittal procedures. |
| 1.02 RELATED REQUIREMENTS |
| 1.03 GENERAL ADMINISTRATIVE REQUIREMENTS |
| A. Comply with requirements of Section 017000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities. |
| B. Make the following types of submittals to Architect: |
| PART 2 PRODUCTS - Not Used |
| PART 3 EXECUTION |
| 3.01 PRECONSTRUCTION MEETING |
| A. Architect will schedule a meeting after Notice of Award. |
| B. Attendance Required: |
| C. Agenda: |
| D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made. |
| 3.02 PROGRESS MEETINGS |
| A. Attendance Required: |
| B. Agenda: |
| C. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made. |
| 3.03 CONSTRUCTION PROGRESS SCHEDULE |
| A. If preliminary schedule requires revision after review, submit revised schedule within 10 days. |
| B. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review. |
| C. Within 10 days after joint review, submit complete schedule. |
| D. Submit updated schedule with each Application for Payment. |
| 3.04 SUBMITTALS FOR REVIEW |
| A. When the following are specified in individual sections, submit them for review: |
| B. Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents. |
| C. Samples will be reviewed for aesthetic, color, or finish selection. |
| D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 017800 - Closeout Submittals. |
| 3.05 SUBMITTALS FOR INFORMATION |
| A. When the following are specified in individual sections, submit them for information: |
| B. Submit for Architect's knowledge as contract administrator or for Owner. |
| 3.06 SUBMITTALS FOR PROJECT CLOSEOUT |
| A. Submit Correction Punch List for Substantial Completion. |
| B. Submit Final Correction Punch List for Substantial Completion. |
| C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 017800 - Closeout Submittals: |
| D. Submit for Owner's benefit during and after project completion. |
| 3.07 SUBMITTAL PROCEDURES |
| A. General Requirements: |
| 3.08 SUBMITTAL REVIEW |
| A. Submittals for Review: Architect will review each submittal, and approve, or take other appropriate action. |
| B. Submittals for Information: Architect will acknowledge receipt and review. See below for actions to be taken. |
| C. Architect's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals. |
| D. Architect's and consultants' actions on items submitted for review: |
| E. Architect's and consultants' actions on items submitted for information: |
| 014000-RIB-Quality Requirements-12-20-2024 |
| PART 1 GENERAL |
| 1.01 SECTION INCLUDES |
| A. Submittals. |
| B. Quality assurance. |
| C. References and standards. |
| D. Testing and inspection agencies and services. |
| E. Control of installation. |
| F. Mock-ups. |
| G. Tolerances. |
| H. Manufacturers' field services. |
| I. Defect Assessment. |
| 1.02 RELATED REQUIREMENTS |
| A. Section 014216 - Definitions. |
| 1.03 REFERENCE STANDARDS |
| A. ASTM C1021 - Standard Practice for Laboratories Engaged in Testing of Building Sealants 2008 (Reapproved 2019). |
| B. ASTM C1077 - Standard Practice for Agencies Testing Concrete and Concrete Aggregates for Use in Construction and Criteria for Testing Agency Evaluation 2017. |
| C. ASTM C1093 - Standard Practice for Accreditation of Testing Agencies for Masonry 2022. |
| D. ASTM D3740 - Standard Practice for Minimum Requirements for Agencies Engaged in Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction 2019. |
| E. ASTM E329 - Standard Specification for Agencies Engaged in Construction Inspection, Testing, or Special Inspection 2021. |
| F. ASTM E543 - Standard Specification for Agencies Performing Nondestructive Testing 2021. |
| G. ASTM E699 - Standard Specification for Agencies Involved in Testing, Quality Assurance, and Evaluating of Manufactured Building Components 2016. |
| H. IAS AC89 - Accreditation Criteria for Testing Laboratories 2021. |
| 1.04 DEFINITIONS |
| A. Design Data: Design-related, signed and sealed drawings, calculations, specifications, certifications, shop drawings and other submittals provided by Contractor, and prepared directly by, or under direct supervision of, appropriately licensed design professional. |
| 1.05 SUBMITTALS |
| A. See Section 013000 - Administrative Requirements, for submittal procedures. |
| 1.06 Quality Assurance |
| A. Testing Agency Qualifications: |
| 1.07 REFERENCES AND STANDARDS |
| A. For products and workmanship specified by reference to a document or documents not included in the Project Manual, also referred to as reference standards, comply with requirements of the standard, except when more rigid requirements are specified or are required by applicable codes. |
| B. Comply with reference standard of date of issue current on date of Contract Documents, except where a specific date is established by applicable code. |
| C. Obtain copies of standards where required by product specification sections. |
| D. Maintain copy at project site during submittals, planning, and progress of the specific work, until Substantial Completion. |
| E. Should specified reference standards conflict with Contract Documents, request clarification from Architect before proceeding. |
| F. Neither the contractual relationships, duties, or responsibilities of the parties in Contract nor those of Architect shall be altered from Contract Documents by mention or inference otherwise in any reference document. |
| 1.08 Testing and Inspection Agencies and Services |
| A. Contractor shall employ and pay for services of an independent testing agency to perform other specified testing. |
| B. Employment of agency in no way relieves Contractor of obligation to perform Work in accordance with requirements of Contract Documents. |
| C. Contractor Employed Agency: |
| PART 3 EXECUTION |
| 2.01 CONTROL OF INSTALLATION |
| A. Monitor quality control over suppliers, manufacturers, products, services, site conditions, and workmanship, to produce work of specified quality. |
| B. Comply with manufacturers' instructions, including each step in sequence. |
| C. Should manufacturers' instructions conflict with Contract Documents, request clarification from Architect before proceeding. |
| D. Comply with specified standards as minimum quality for the work except where more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship. |
| E. Have work performed by persons qualified to produce required and specified quality. |
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