EncinoVista_SOW_Draft_7-16-25.docx

US Department of Agriculture (USDA)

Statement of Work for Encino Vista Road Maintenance

United States Forest Service Santa Fe National Forest Coyote Ranger District

July 16, 2025

Contents

Project Encino Vista Road Maintenance

General Information

1.0 Scope of Work

The Santa Fe National Forest is pursuing road maintenance activities to be accomplished on the Coyote Ranger District during Fiscal Year 2025. Base items include drain dip construction, road widening, aggregate surfacing, road reconditioning, and culvert replacement. Drain dip construction will involve the excavation and compaction of approximately 300 cubic yards of native material. Road widening will involve the excavation and compaction of approximately 530 cubic yards of native material and will result in total road widths of twelve (12) feet. Aggregate surfacing will involve the furnishing, placement, and compaction of 1800 tons of aggregate. Road reconditioning will involve ditch maintenance, shoulder maintenance, and roadbed maintenance along a length of 6.5 miles. Lastly, culvert replacement will involve the placement of one round corrugated metal pipe with a diameter of 36 inches and a length of 30 feet on top of approximately 15 cubic feet of uncompacted bedding material.

Work is necessary to accommodate access and stabilize roads and drainages within the Rio Chama Collaborative Forest Landscape Restoration Project area. Road maintenance activities will accommodate future timber cutting operations and will be subject to the transport of heavy machinery and log hauling.

Base items are located along National Forest System Roads (NFSRs) 103, 103E, 103EH, 103F, 461, 461EBA, 461F, 461G, 461H, and 461J for a total of 7.9 miles and one option item is located along NFSR 103 for a total of 0.6 miles. However, not all tasks are applicable to these total lengths.

The coordinates of the end of NFSR 103 are 36.200557, -106.771269 and the coordinates of the beginning of NFSR 461 are 36.198789, -106.772385.

2.0 Background

The project is located on the Coyote Ranger District of the Santa Fe National Forest near Gallina, New Mexico. The project landscape is flat in some areas and moderately steep in others. The project is located at the low-to-mid elevations of the area, ranging between 7800 and 8800 feet. The Continental Divide National Scenic Trail is located within the project area and crosses NFSRs 103 and 461. NFSR 103 is a major recreational corridor for dispersed camping, OHV use, and hunting opportunities. All project roads are currently open to the public.

Contractor Requirements

3.0 Technical Requirements / Tasks

This contract contains five different tasks, each of which are applicable to at least one of the eleven project roads. Each project road requires a different combination of such tasks as detailed in Table 3.1.

Table 3.1. Base Items and Option Items

Base Items

NFSR 103

NFSR 103E

NFSR 103EH

NFSR 103F

NFSR 461

NFSR 461EBA

NFSR 461F

NFSR 461G

NFSR 461H

NFSR 461J

Option Items

NFSR 103

The Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP-14 U.S. Customary Units), 2014 are included by reference. The requirements contained in these specifications are hereby made a part of this solicitation and any resultant contract.

The 746-page book entitled “Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects” (FP-14 U.S. Customary Units), is available from:

https://highways.dot.gov/federal-lands/specs

FOREST SERVICE SUPPLEMENTAL SPECIFICATIONS TO THE STANDARD SPECIFICATIONS FOR CONSTRUCTION OF ROADS AND BRIDGES ON FEDERAL HIGHWAY PROJECTS (FSSS) may add to, delete from, or modify the Forest Service Standard Specifications (FP-14).

Table 3.2 includes the primary specifications pertinent to this contract. However, this list is not comprehensive as these specifications may reference others not listed here.

Table 3.2. Included Standard Specifications

4.0 Deliverables / Schedule

Table 4.1 details the ten deliverables the Contractor shall submit.

Table 4.1. Required Deliverables

The Contractor is required to provide written progress reports weekly for the entire duration of the contract. Progress reports shall cover all work completed during the specified period and shall present the work to be accomplished during the subsequent period. Progress reports shall identify any problems that arose and a statement explaining how the problems were resolved. Progress reports shall also identify any problems that have arisen but have not been completely resolved and provide an explanation. These are the same weekly reports as those referred to as Status Reports (Deliverable No. 1) in Table 4.1.

Submittals shall include the following:

All submittals shall be sent via email to the Contracting Officer (CO) and the Contracting Officer’s Representative (COR).

Timely submission of deliverables is essential to successful completion of this requirement. Schedules for deliverables are specified in Table 4.1. All deliverables shall be prepared and submitted according to format, content, and schedule as described in Table 4.1. All “hard copy” deliverables will be submitted on recycled content paper and printed double-sided.

The CO shall fully accept, conditionally accept and provide comments, or fully deny submittals within five (5) business days of receipt from the Contractor. If the initial version of a deliverable was conditionally accepted by the government, the Contractor shall submit the final version of the deliverable within ten (10) business days of receipt of the government’s comments.

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