127EAV25Q0039.pdf

127EAV25Q0039

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

08/14/2025 1153773

1 33

333 BROADWAY BLVD SE

ALBUQUERQUE NM 87102-3498

USDA-FS CSA SOUTHWEST 5

Multiple

USDA FOREST SERVICE

GLENWOOD RANGER DISTRICT

PO BOX 8

GLENWOOD

NM 88039

505 346-3805ELLENA SILVA

08/27/2025 1700 MT

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

GLENWOOD RANGER DISTRICT JANITORIAL

-Offers will be reviewed for conformance to the requirements of the RFQ. Award will be made based on the offer that meets or exceeds the acceptability standards for technical factors listed in the Evaluation Criteria below. See Instructions to Offerors and Evaluation Criteria below.

-Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 33

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV25Q0039

event shall failure to inspect the site constitute grounds for a claim after contract award. Pre-Award Site Visit: Prior to the Request for Quotation (RFQ) closing date, the bidder may contact Elizabeth Toney at (575)388-8430 or email elizabeth.toney@usda.gov to request a site visit.

- If you have any questions regarding this

Solicitation please email them to the CO Ellena

Silva at ellena.silva@usda.gov. All questions must be received no later than 1700 on August 20, 2025 Mountain time. The answers to all questions will be posted to sam.gov. There will not be any questions accepted after this time.

- Quotes shall be emailed to the Contract Officer

Ellena Silva at ellena.silva@usda.gov by 1700

Mountain time on August 27, 2025, or sooner.

Later offers will not be accepted.

Period of Performance: 09/01/2025 to 08/31/2030

Health & Safety

0001 Glenwood Ranger District Janitorial

Base Year

Delivery: 08/31/2026

Period of Performance: 09/01/2025 to 08/31/2026

Health & Safety

0002 Glenwood Ranger District Janitorial

Option Year 1

**THE GOVERNMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS.**

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 08/31/2027

Period of Performance: 09/01/2026 to 08/31/2027

0003 Glenwood Ranger District Janitorial

Option Year 2

**THE GOVERNMENT RESERVES THE RIGHT NOT TO AWARD

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 33

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV25Q0039

OPTION YEARS.**

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 08/31/2028

Period of Performance: 09/01/2027 to 08/31/2028

0004 Glenwood Ranger District Janitorial

Option Year 3

**THE GOVERNMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS.**

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 08/31/2029

Period of Performance: 09/01/2028 to 08/31/2029

0005 Glenwood Ranger District Janitorial

Option Year 4

**THE GOVERNMENT RESERVES THE RIGHT NOT TO AWARD

OPTION YEARS.**

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 08/31/2030

Period of Performance: 09/01/2029 to 08/31/2030

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice

Processing Platform (IPP), https://www.ipp.gov.

If the contractor lacks an IPP account, USDA will automatically initiate the enrollment process with Treasury using the contractor's SAM.gov

Accounts Receivable POC as the IPP account holder. Once the enrollment process is complete, the IPP account holder will receive notification and can being invoicing. More information about

IPP can be found at: https://www.ipp.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SCHEDULE OF ITEMS GLENWOOD RANGER DISTRICT JANITORIAL

GILA NATIONAL FOREST, FOREST SERVICE,

USDA

BASE YEAR PLUS FOUR OPTION YEARS

Updated:

11/21/202

Line Item

Task/Description

Quantit y

Unit of Measure

Unit Price

Extended Price

B A

SE

Y

EA

R

GWRD Monthly Janitorial Service (Service Performed 2 x Per Week- SOW

Months

0002 GRD Quarterly Janitorial Service SOW 4 Each $

Base Year

Total:

O

PT

IO

N

Performed 2 x Per Week SOW

Option Year 1

IO

Performed 2 x Per Week) SOW

Option Year 2

IO

Performed 2 x Per Week SOW

Option Year 3

IO

Performed 2 x Per Week SOW

Option Year 4

***ALL QUOTES MUST INCLUDE ALL APPLICABLE TAXES***

***The resulting contract will be a firm-fixed price contract.

BASE PLUS FOUR

OPTION YEAR

TOTAL AMOUNT:

BASIS OF AWARD: Offers will be reviewed for conformance to the requirements of the RFQ. Award will be made based on the offer that meets or exceeds the acceptability standards for listed Evaluation Criteria below.

This Procurement requires the use of bio based products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Bio based Products Preferred Procurement Program (FB4P).

For more information on the bio based program: http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx To locate bio based products: http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx

***PRE- AWARD SITE VISIT: Prior to the Request for Quotation (RFQ) closing date, the bidder may contact Elizabeth Toney at (575)388-8430 or email elizabeth.toney@usda.gov to request a site visit.

This is a rural location and offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Nor shall failure to inspect the site constitute grounds for delay in the start of work on the required start of Period of Performance.

QUESTIONS: If you have any questions regarding this Solicitation please email them to the CO Ellena Silva at ellena.silva@usda.gov. All questions must be received no later than 1700 on August 20, 2025. The answers to all questions will be posted to sam.gov. There will not be any questions accepted after this time.

**All quotes shall be emailed to the CO Ellena Silva at ellena.silva@usda.gov no later than August 27, 2025 at 1700

MT.

Signature Date

UEI #:

Note: All offerors must be currently registered in SAM in order to be considered for award. Offerors and Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling 1-334-206-7828.

http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx mailto:elizabeth.toney@usda.gov mailto:ellena.silva@usda.gov mailto:ellena.silva@usda.gov http://www.sam.gov/

GLENWOOD JANITORIAL SERVICES

Scope of Contract

The work involves janitorial services for approximately 3,760 square feet of the office space and related area and 951 square feet of Fire/Recreation office, including entrance ways, corridors, lobbies, restrooms, and closets at the Glenwood Ranger District Office, in accordance with the following terms, conditions, and specifications.

Description of Services

The contractor shall provide all management and labor necessary to ensure that janitorial services are performed at the Glenwood Ranger District in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance.

SITE VISIT

This is a rural location and offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim or request for additional funds after contract award. Nor shall failure to inspect the site constitute grounds for delay in the start of work on the required start of Period of Performance set by the Government.

If you are interested in viewing the office space, a site visit can be scheduled. Please contact Elizabeth Toney at

(575) 388-8430, if you are interested in scheduling a visit.

Government Furnished Property

The Government will provide the following materials, and property, as set forth below. The contractor shall be liable for loss or damage to such property (beyond normal wear of equipment) until completion and final acceptance of the work.

A. Push Broom B. Mops C. Mop Bucket D. Hand Soap E. Toilet Paper

F. Paper Towels G. Plastic Trash Bags H. Carpet Shampooer and cleaner I. Vacuum Cleaner

Contractor Furnished Property

Materials to be furnished by the contractor consist of all detergents, cleansers, disinfectants, germicides, deodorants, furniture polish/wax, wax removers, window cleaner, and other supplies necessary to accomplish the work.

Work Performance

The work shall be performed pursuant to the frequency schedules described below in all areas between the hours of 5:00 p.m. and 7:00 a.m. on weekdays. Also, work can be performed on weekends all day Saturday and Sunday as needed. In the event services are not provided because the Facility is closed due to inclement weather, unanticipated holidays declared by the President, etc., the Contracting Officer shall either:

a) Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

b) Reschedule the work on day(s) satisfactory to both parties. Except as noted in the schedule of work, work shall not be required on the following holidays:

New Year’s Day Martin Luther King, Jr. Birthday

Presidents’ Day Memorial Day Juneteenth Day Independence Day Labor Day

Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

The Contractor or the Contractor’s Employees Shall:

A. Not open desks or file drawers.

B. Not remove papers on desks, tables, or file cabinets.

C. Not use office equipment, radios, or telephones.

D. Turn in all lost and found articles to the Contracting Officer’s Representative (COR) E. Notify the COR as to needs to Government-furnished property.

F. Turn off all lights, lock doors, and insure that the building is secure upon completion of work.

G. Not have children under the age of sixteen on the premises.

H. Not have any animals on the premises.

I. Not smoke anywhere inside the building.

J. Follow all occupancy rules.

K. Not clean computers, keyboard, computer screen, TV screen or other electronics.

Contractor shall also inform the Contracting Officer (CO) in writing the names of all his/her employees associated with this contract.

Services to be performed Twice a Week

A. Sweep all tiled floors, and damp mop with disinfectant solution.

B. Empty all wastebaskets, and other waste receptacles, including those in the restrooms. Insert new plastic bags, in all wastebaskets. Waste and trash collected shall be removed from the building and put in cans at the back of the office.

C. Clean and disinfect drinking fountain.

D. Clean, polish, and disinfect all wash basins, toilets, urinals, and utility sinks (including metal connections) with suitable scale remover, germicides, and deodorants.

E. Replenish supply of soap, toilet tissue, paper hand towels and deodorant cakes in restroom.

F. Floor mats are to be removed from building, swept and replaced.

G. Vacuum carpets.

H. Wash windows in front of visitor area which includes both doors and windows to the side of teach door and display window and back door.

I. Dust all furniture, office equipment, window sills, and all surfaces within reach while standing on the floor.

J. Dust and sweep conference room.

Services to be Performed Quarterly

A. Clean all light fixtures and perform other high cleaning, such as, dusting exposed pipes, tops of partitions, tops of storage cabinets, etc.

B. Wash all wastebaskets.

C. Shampoo and clean all carpets, spot clean as necessary.

D. Wash all windows, inside and out, remove cob webs on window frames inside and outside.

E. Wash all tiled walls and mirrors in restrooms. (Or as needed) F. Buff all floors and remove all black marks.

Protection of Government buildings, Equipment, and Vegetation

The Contractor shall use reasonable care to avoid damage to buildings, equipment, and vegetation on the Government installation. If the Contractors failure to use reasonable care caused damage to any of this property, the

Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

QUALITY ASSURANCE

The government COR will inspect and evaluate the contractor’s performance in accordance with the contract statement of work. In the event that the contractor cannot clean on a scheduled day it shall be made up the next day of the same week. A missed cleaning cannot be made up the following week. If the day is not made up the day will be deducted from the invoice.

CONTRACTOR’S KEY PERSONNEL

(a) The Contractor shall assign to this contract the following key personnel:

Janitor/Quality Control Manager

See AGAR Clause 452.237-74 Key Personnel.

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer.

Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

SECURITY REQUIREMENTS

Supervisory Personnel. The Contractor shall designate an on-site supervisor who shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for performance of work. An equally qualified alternate supervisor shall be provided to act on behalf of the supervisor during his/her absence. The supervisor and alternate shall be designated as key personnel and be able to read, write, speak/understand English and have full authority to act for the Contractor. The Contractor shall provide the telephone number of the supervisor and alternate to the CO with the list of key personnel.

The Contractor shall immediately notify the Contracting Officer’s Representative (COR) and CO in writing when a decision to terminate an employee has been made. The Contracting Officer may, in writing, require the Contractor to remove from the worksite any employee who the Contracting Officer deems incompetent, careless or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or Government owned property. No one other than approved personnel shall be allowed on premises after hours or during performance of duties. The Forest Service Office is a non-smoking building. The Contractor shall ensure his/her employees do not smoke inside the building.

Background Investigation. A Background check shall be conducted on contractor personnel who has access to the facility, and contractor will be required to obtain a PIV-A card for identification purposes when accessing the facility. A person model sponsor will be identified and require a background check. Upon request, a social security number shall be provided to the Person Model Sponsor.

The Contractor must provide security sufficient to prevent illegal entry into or loitering on the premises; to prevent loss by pilferage or theft; and to admit to the space during off-duty hours only those who are authorized to enter. In the event keys are lost, the Contractor is required to report the lost key to the CO or COR immediately. The Contractor will be required to reimburse the Government for lock replacement or rekeying of the locks.

Building Security. The Contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage.

The Contractor shall announce their arrival and departure to employees who may be occupying the building.

Doors shall be left locked unless otherwise instructed.

The Contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. Government-issued keys shall not be duplicated. The Contractor shall reimburse the Government for replacement of locks or re-keying as a result of Contractor loss or negligence.

Only the Contractor’s employees are allowed in the building or on the job site. The Contractor is prohibited from opening locked areas to permit entrance of persons other than the Contractor’s employees.

The Contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The Contractor shall leave written notification on the COR’s desk of any computer equipment accidentally disconnected.

All work under this contract shall be performed in a skillful and workman like manner. The Contracting officer may, in writing, require the Contractor to remove from work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable or for theft, possession and/or removal of materials, supplies, equipment or any Government owned property.

The Contractor shall not disturb papers on desks, counters, equipment or bulletin boards nor shall the Contractor use Government telephones or other equipment except for emergency use. The Contractor shall use caution not to damage Government owned property while executing items under this contract. The Contractor shall be held liable for any damage incurred to property during the performance of work. All damage by Contractor to property (including personal property of employees) due to performance of any activity under this contract shall be repaired/replaced by the Contractor at no additional cost to the Government. Repairs shall be made in a timely manner, in no case more than two weeks, unless agreed to in writing.

The contractor shall provide sufficient supervision of all work required by this contract. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to his/her employee as may be necessary.

Unclear items may be referred to the COR for clarification.

Key Control. No Keys or security access codes will be issued until personnel complete the Gov't sponsored background investigation. No keys shall be duplicated unless authorized in writing by the COR. The supervisor shall issue keys to Contractor employees and be responsible for their return. The Contractor shall report the occurrence of a lost key immediately to the COR. The Contractor shall be required to replace or to reimburse the Government for replacement as a result of the Contractor losing keys. The Contractor shall prohibit the use of keys and access codes issued by the Government by any persons other than the Contractor’s employees. The Contractor’s employees shall prohibit entrance to the building by other than Contract employees engaged in the performance of contract related.

DATA RIGHTS

N/A

SECTION 508 - ELECTRONIC AND INFORMATION TECHNOLOGY STANDARDS

N/A

PERFORMANCE REQUIREMENT MEASURES

Services performed annually and quarterly shall be scheduled in advance a minimum of two weeks to clear the floor areas of minor furniture items that may be in the way. Heavy furniture: i.e. bookcases, file cabinets, desks, etc., shall not be moved.

The contractor shall have sufficient staffing to be responsive to cleaning requirements. The determination of the total daily productive labor-hour requirements for the performance of all services herein specified is the sole responsibility of the contractor. Nothing in this provision should be construed as being contrary to the contractor's responsibility.

The Contractor shall be responsible for all damage to property and to persons, including third parties that occur as a result of his or his agent’s or employee’s fault or negligence. The term “third parties” is constructed to include employees of the Government. This includes damage to duplex outlets, corner base molding and knocking parts off cubicle furniture. At their own expense, Contractor shall repair any damage, returning damaged item to original condition.

Packaging and Marking {For this Solicitation there are NO clauses in this section}

Inspection and Acceptance 52.246-4 Inspection of Services - Fixed-Price. (Aug 1996)

(a) Definition."Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

452.246-70 Inspection and Acceptance (Feb 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) The COR or a designated inspector will make periodic inspections as work progresses. The contractor may observe the inspection while it is being made.

(c) Acceptance of the work will be determined by 100% visual inspection and will be based on adherence to the specifications.

(d) Non-conformance with any of the specifications will classify the work as unsatisfactory and rework may be required to bring the work up to standard.

(End of clause) Deliveries and Performance

AGAR 452.211-74 Period of Performance (FEB 1998)

The period of performance (estimated) Base Year: September 1, 2025- August 31, 2026 with four (4) option years.

The Government reserves the right not to exercise the option year(s).

Base Year: September 1, 2025- August 31, 2026 Option Year 1: September 1, 2026- August 31, 2027 Option Year 2: September 1, 2027- August 31, 2028 Option Year 3: September 1, 2028- August 31, 2029 Option Year 4: September 11, 2029- August 31, 2030

Contract Administration

AGAR 452.215-73 Post Award Conference (NOV 1996) A post award conference with the successful offeror is required. It will be scheduled at a mutually agreed upon time and date. The conference will be held VIA Teleconference with the Contracting Officer, the COR, and the successful offeror.

Designation of Contracting Officer’s Representative

The Contracting Officer upon award will designate in writing a Contracting Officer’s Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract is effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor shall communicate with the Contracting Officer.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

Notification of Subcontracting

The Contractor shall promptly the Contracting Officer upon entering any subcontract arrangement. The notification shall include as a minimum:

1. The name, address, and telephone number of the subcontractor.

2. The date upon which the subcontract was entered into and its duration.

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.

Use of Premises

The Contractor shall comply with the regulations governing the operation of premises which are occupied and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of Government business.

Public Officials not Personally Liable

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or within the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

Basis for Payment

Payment will be based monthly, in arrears, for all work satisfactorily inspected and accepted at the unit prices on the Schedule of Items. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendo rs.htm to establish your account.

USE OF RECOVERED MATERIALS AND BIOBASED PRODUCTS

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management, “and the Federal Acquisition Regulation to provide bio-based products. The Contractor shall utilize products and material made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered of the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal Specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative. Additionally, the Contractor shall use recovered materials to the maximum extent possible.

The following is an example list of products that may be used in this contract for which bio-based products or recovered materials are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications.

Janitorial cleaning products and supplies. All Purpose Cleaner Degreaser/Cleaner Heavy-duty Cleaner Deodorizer Carpet Shampoo Floor Finish Gum Remover Floor Finish Restorer Disinfectant Sanitizer Floor Sealer Extraction Fluid Furniture Polish Floor Stripper Glass Cleaner Neutral Cleaner (Liquid) Grout Sealer Stain Remover Stainless Steel Polish Laundry Detergent Toilet Bow Cleaner Bathroom Cleaner White Board Cleaner Brass Polish/Cleaner Wood Floor Cleaner Chrome Polish/Cleaner Liquid Hand Soap (Including Dispenser) Cream Cleaner Air Freshener (Including Dispenser) Solvent Lime & Scale Remover (Tub/Tile Cleaner) The Contractor shall comply with the provision of FAR 52.223-1, Bio based Product Certification.

ATTACHMENTS

- Building drawings-1 pages

- Wage Determination- 14 pages

- Past Performance questionnaire- 3 pages

INSTRUCTIONS TO OFFERRORS

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023):

Project Title – Glenwood RD Janitorial Services

Solicitation Number – 127EAV25Q0039

NAICS: 561720- Janitorial Services

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer.

https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include past performance, a technical proposal, , and a price proposal.

a) Past Performance- past performance shall address the evaluation factors in 52.212-2 (shall not exceed 1 page)

b) Technical Proposal – The technical proposal shall address the evaluation factors in 52.212-2. (shall not exceed 2 pages)

c) Price Proposal – Include the following: 1) the completed, signed SF-1449, 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s), and 3) the completed Schedule of Items contained in this solicitation.

3) General Instructions: The Government must receive your offer no later than the time and date specified in the RFQ or subsequent amendments. Offers submitted in response to this RFQ shall be furnished in the following format with the number of copies as specified below.

4) Submission of Offer or Documents: Offers must comply with and follow the format and content of this RFQ; if the submitted offer does not comply with the instructions for format and content, the offer may be considered non-responsive and may render the offeror ineligible for award. The intent of this Request for Quote is to award a Firm Fixed Price contract. The Government intends to evaluate prices, past performance, and the technical capability of submitted offers.

Submit offer by email to Contracting Officer, Ellena Silva via email at ellena.silva@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain separate attachments for Past Performance, Technical Proposal, and Price Proposal (SF18 with the Schedule of Items), in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from the Contracting Officer, Ellena Silva. Quotes shall be emailed to the Contract Officer Ellena Silva at ellena.silva@usda.gov by 1700 Mountain time on August 27, 2025, or sooner.

Facsimile proposals will not be accepted. If you have questions regarding this requirement, please email them to ellena.silva@usda.gov by 1700 Mountain time August 20, 2025 and any questions submitted after this date will not be accepted. All answers will be posted to SAM.gov.

EVALUATION CRITIERIA

BASIS OF AWARD

52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Past Performance

2. Technical capability

3. Price

Past Performance: The offeror must demonstrate performance of similar type, scope, and magnitude to that detailed in this solicitation. Offeror shall provide Past Performance Questionnaire to current and/or previous clients where the Offeror has performed similar janitorial services within the past three (3) years. Include clients name, description of building, square footage, and contact information to include telephone numbers and email addresses.

When evaluating past performance, the contracting officer will consider:

(1). The offerors record of past performance, and to what extent the performance has been satisfactory.

(2). The timeliness of performance.

(3). The Government will also consider personal knowledge and data obtained from other sources when evaluating past performance.

Technical Capability: Offerors are instructed to demonstrate capability to perform janitorial services, including hiring practices and the offerors plan for quality control.

Price: Technical and past performance, when combined, are of equal importance when compared to price in accordance with FAR 13.106-2. As non-price factors become more equal, Price will become substantially more important.

CLAUSES AND PROVISIONS

52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): [Insert one or more Internet addresses] https://www.acquisition.gov/browse/index/far

(End of clause)

52.202-1 Definitions- Definitions (JUN 2020) 52.204-6 Unique Entity Identifier. (Oct 2016) 52.204-8, Annual Representations and Certifications (JAN 2025) (DEVIATION FEB 2025) 52.204-19 Incorporation by Reference of Representations and Certifications. (Dec 2014) 52.211-6 Brand Name or Equal (Aug 1999) 52.212-4 Contract Terms and Conditions - Commercial Items. (Nov 2023) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving. (Jun 2020) 52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013) 52.237-1 Site Visit. (APR 1984) 52.242-15 Stop-Work Order. (AUG 1989) 52.242-17 Government Delay of Work. (APR 1984) 52.244-6 Subcontracts for Commercial Items. (Jan 2025)(DEVIATION FEB 2025) 52.245-1 Government Property. (Sep 2021) 52.246-4 Inspection of Services - Fixed-Price. (AUG 1996) 52.249-1 -- Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984).

52.249-2-Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-8 -- Default (Fixed-Price Supply and Service) (Apr 1984).

452.204-70 Inquiries. (FEB 1988)

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.

(DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(c) Procedures.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.acquisition.gov%2Fbrowse%2Findex%2Ffar&data=04%7C01%7C%7Cc1b7909c0dc24dc94a8c08d95de48fc4%7Ced5b36e701ee4ebc867ee03cfa0d4697%7C0%7C0%7C637644058523894199%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=NRf9cJtLuiDviUbSkL8egv8x0lPNpWZ%2BZFM479Q%2BG4o%3D&reserved=0 https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.acquisition.gov/far/part-52#FAR_52_204_30

(1) The Offeror shall search for the phrase “FASCSA order” in the System for Award Management (SAM)( https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)

52.212-3 Offeror Representations and Certifications-Commercial Items. (May 2024)(DEVIATION FEB 2025) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service— https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.acquisition.gov/far/part-4#FAR_4_2303 https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_25 authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13

CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic…