127EAV24Q0007 Carson National Forest El Rito Ranger District Janitorial 25 January 2024.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

7EAV

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

USDA-FS CSA SOUTHWEST 5

83L6 CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR7EAV

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

01/25/2024

912-463-3328SHAVERA LEVEILLE

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

02/08/2024 1200 MT

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127EAV24Q0007

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER

1116885OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

EL RITO NM 87530

HWY 554 BLDG 1221

EL RITO RANGER DISTRICT

USDA FOREST SERVICE

15. DELIVER TO

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA SOUTHWEST 5

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Janitorial Contract for Carson National Forest El Rito Ranger District

Please send all quotes by email only to shavera.leveille@usda.gov. Quotes must be received on or before 1200 P.M. Mountain Time on February 8, 2024. If you have questions regarding this requirement, please email the questions to shavera.leveille@usda.gov no later than 1700 P.M.

Mountain Time on January 29, 2024. Any questions submitted after this date will not be accepted.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

ELLENA C. SILVA

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

All answers will be posted to SAM.gov by 1700

P.M. Mountain Time February 1, 2024.

Note: Please include all applicable taxes in your quote. Contractor must be registered/active in

SAM.gov on RFQ due date/time.

Project: Carson National Forest El Rito Ranger

District NM Janitorial

Janitorial Services per Scope of Work, specifications, attachments, terms, and conditions. The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that janitorial services are performed at El Rito Ranger District at Building 1221 State

Road 554, El Rito, NM 87530, in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. The contractor shall accomplish all cleaning tasks and be required to provide and replenish soap and paper products in all restrooms.

The area under contract will include approximately 5700 square feet of office space and all related areas such as entrance ways, corridors, lobbies, two (2) restrooms, closets, and kitchen. Workout Room, and Engine Bay

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

(A) (B) (C) (D) (E) (F)

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bathroom, approximately 537 square feet. Bathroom incudes a sink, commode, shower, and appurtenant fixtures.

The "Submit Invoice-to address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm.

Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendo rs.htm to establish your account.

Period of Performance: 04/01/2024 to 03/31/2029

0001 FY2024 El Rito Ranger District Janitorial Base Year To include Weekly, Bimonthly, and Biannually services per the SOW.

Delivery: 3/31/2025 Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 04/01/2024 to 03/31/2025

0002 FY2025 El Rito Ranger District Janitorial Option Year 1 To include Weekly, Bimonthly, and Biannually services per the SOW.

***PENDING THE AVAILABILITY OF FUNDING***

*** THE GOVERNMENT RESERVES THE RIGHT NOT TO

AWARD OPTION YEARS***

Delivery: 3/31/2026 (Option Line Item) Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 04/01/2025 to 03/31/2026

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

(A) (B) (C) (D) (E) (F)

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0003 FY2026 El Rito Ranger District Janitorial Option Year 2 To include Weekly, Bimonthly, and Biannually services per the SOW.

***PENDING THE AVAILABILITY OF FUNDING***

*** THE GOVERNMENT RESERVES THE RIGHT NOT TO

AWARD OPTION YEARS***

Delivery: 3/31/2027 (Option Line Item) Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 04/01/2026 to 03/31/2027

0004 FY2027 El Rito Ranger District Janitorial Option Year 3 To include Weekly, Bimonthly, and Biannually services per the SOW.

***PENDING THE AVAILABILITY OF FUNDING***

*** THE GOVERNMENT RESERVES THE RIGHT NOT TO

AWARD OPTION YEARS***

Delivery: 3/31/2028 (Option Line Item) Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 04/01/2027 to 03/31/2028

0005 FY2028 El Rito Ranger District Janitorial Option Year 4 To include Weekly, Bimonthly, and Biannually services per the SOW.

***PENDING THE AVAILABILITY OF FUNDING***

*** THE GOVERNMENT RESERVES THE RIGHT NOT TO

AWARD OPTION YEARS***

Delivery: 3/31/2029 (Option Line Item) Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 04/01/2028 to 03/31/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Line Item 0001 Task/Description Quantity Unit of Measure Unit Price Total

Monthly Janitorial Services- Office, Workout Room, and Engine Bay Restroom (Services Performed 3 x Per Week) IAW SOW 12 Months

Every Two Months -Office & Workout Room: IAW SOW 6 Each Every Six Months -Office & Workout Room IAW SOW 2 Each

Line Item 0002 Task/Description Quantity Unit of Measure Unit Price Total

Monthly Janitorial Services- Office, Workout Room, and Engine Bay Restroom (Services Performed 3 x Per Week) IAW SOW 12 Months Every Two Months -Office & Workout Room: IAW SOW 6 Each Every Six Months -Office & Workout Room IAW SOW 2 Each

Line Item 0003 Task/Description Quantity Unit of Measure Unit Price Total

12 Months Every Two Months -Office & Workout Room: IAW SOW 6 Each Every Six Months-Office & Workout Room IAW SOW 2 Each

Line Item 0004 Task/Description Quantity Unit of Measure Unit Price Total

Monthly Janitorial Services- Office, Workout Room, and Engine Bay Restroom (Services Performed 3 x Per Week) IAW SOW 12 Months Every Two Months -Office & Workout Room: IAW SOW 6 Each Every Six Months-Office & Workout Room IAW SOW 2 Each

Line Item 0005 Task/Description Quantity Unit of Measure Unit Price Total

Monthly Janitorial Services- Office, Workout Room, and Engine Bay Restroom (Services Performed 3 x Per Week) IAW SOW 12 Months Every Two Months -Office & Workout Room: IAW SOW 6 Each Every Six Months -Office & Workout Room IAW SOW 2 Each

Contract Total:

Date:

Option Year 2: April 01, 2026, through March 31, 2027

Option Year 3: April 01, 2027, through March 31, 2028

Option Year 4: April 01, 2028, through March 31, 2029

***All Quotes must include all applicable taxes***

Contractor Name & SAM Unique ID#:

Contractor Authorized Signature:

Schedule of Items: El Rito Ranger District Janitorial Services-Base Plus 4 Option Periods Base Year: April 01, 2024, through March 31, 2025

Option Year 1: April 01, 2025, through March 31, 2026

Monthly Janitorial Services- Office, Workout Room, and Engine Bay Restroom (Services Performed 3 x Per Week) IAW SOW

Section B – Supplies or Services and Prices/Costs

127EAV24Q0007

El Rito Ranger District Janitorial

***QUOTES MUST INCLUDE ALL APPLICABLE TAXES***

BASIS OF AWARD: Award will be made based on Lowest Price Technically Acceptable.

Quote price is assumed to be best and final offer.

This Procurement requires the use of biobased products to the extent that such products are reasonably available, meets agency or relevant industry performance standards, are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P).

For more information on the biobased program: https://www.biopreferred.gov/BioPreferred/.

To locate biobased products: https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml.

***PRE- AWARD SITE VISIT***- There will not be a formally scheduled site visit for this solicitation. To schedule a site visit please contact Rebecca Alire at 575-581-4554 or email her at rebecca.alire@usda.gov.

If you have questions regarding this requirement, please email the questions to shavera.leveille@usda.gov no later than 1700 P.M. Mountain Time on January 29, 2024. Any questions submitted after this date will not be accepted. All answers will be posted to SAM.gov no later than 1700 P.M. Mountain time on February 1, 2024.

***This is an extremely rural location so please call ahead of time if you need directions. ***

CONTRACT TIME – 60 MONTHS

Signature Date

FED TAX ID #: DUNS #:

Note: All offerors must be currently registered in SAM in order to be considered for award. Offerors and Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling 1-866-606-8220.

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Page Page 6 of 38

Section C- Description/Specifications/Statement of work

Project El Rito Ranger District Janitorial with four (4) option years.

General Information

1.0 Scope of Work

The contractor shall provide all management, tools, equipment, and labor necessary to ensure that janitorial services are performed at El Rito Ranger District, El Rito, NM, in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. The contractor shall accomplish all cleaning tasks and be required to provide and replenish soap and paper products in all restrooms.

2.0 Background

Janitorial services will commence estimated April 01, 2024, to March 31, 2025, with four (4) option years.

The government reserves the right not to exercise the option year(s).

The janitorial services will be performed at the El Rito Ranger District at Building 1221 State Road 554, El Rito, NM 87530. The area under contract will include approximately 5700 square feet of office space and all related areas such as entrance ways, corridors, lobbies, two (2) restrooms, closets, and kitchen.

• Workout Room, and Engine Bay bathroom, approximately 537 square feet. Bathroom incudes a sink, commode, shower, and appurtenant fixtures.

Contractor Requirements

3.0 Technical Requirements /Tasks

The contractor shall furnish supplies and equipment listed below:

• Vacuum cleaner

• Carpet shampooer

• Deodorant cakes

• All detergents/cleaners

• Hand soap

• Disinfectant, germicides& deodorants

• Toilet tissue

• Paper hand towels

• Furniture polish/wax

• Push brooms

• Mops

• Mop Buckets

• Wax remover and floor wax

• Carpet Shampoo

• Window cleaner

• Trash Bags

FACILITY CLEANING SERVICES -Includes Main Office Building, Conference room, Restrooms, Kitchen, and Engine Bay.

There will be services performed: three (3) times a week [Tuesday, Thursday, and Saturday's after 5 p.m.] Three Times a Week - (Tuesdays, Thursdays, and Saturdays after 5 p.m.)

1. TRASH COLLECTIONS/REMOVAL-The contractor shall collect and dispose of ALL trash from ALL trash receptacles in the building, which includes offices, restrooms; and common areas (break room, conference rooms, front greeting are, etc.). All trash receptacles shall be emptied, trash disposed, and containers returned to original locations. The contractor shall provide and replace any obviously soiled, worn or tom plastic can liners. The trash receptacles shall be left clean, free of foreign matter and free of odors.

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2. NON-CARPETED FLOORS - (Hard Floors: vinyl tile, ceramic tile, wood, concrete, etc.) Hard floors shall be maintained free of grit, soil, dust, scuff and heel marks, stains, spills, debris, litter, and other foreign matter by effective routine cleaning. Cleaning shall be accomplished by the most appropriate method (vacuum, sweep, dust mop, damp mop, spot clean, etc.) with cleaning solutions if applicable, for the specific floor type. After cleaning floor surfaces, they should have a clean appearance without streaks, swirl marks, detergent residue, nor any evidence of soil, stain, film or standing water. Baseboards, corners, and wall/floor edges shall also be cleaned. Charis, trash receptacles and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning.

3. CARPETED FLOORS - Carpets shall be maintained free of soil, dirt, debris, litter, and other foreign matter to be effective routine cleaning. Any spots and/or spills shall be removed by the carpets manufacturer's approved methods or other commercially accepted practices as soon as noticed. All tears, bums, and raveling shall be brought to the attention of the COR. Area and throw rugs shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning. The contractor shall maintain all carpet areas free from visible soil and vacuumed. Soiled areas should be cleaned as necessary.

4. CLEAN FLOOR (WALK-OFF MATS- Vacuum and/or clean interior and exterior floor mats. Mats shall be free of all visible lint, litter, debris, soil, and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their original locations.

5. RESTROOMS - Clean and disinfect all surfaces of sinks, toilets, urinals, lavatories, dispensers, plumbing fixtures, partitions, doors, door handles, walls, stalls, and stall doors, entry doors and entry door handle and other such surfaces shall be cleaned and disinfected using germicidal detergent. Restrooms shall have a clean scent or no odor at all. Toilets, and urinals will be free of spots, water spots, scale buildup, soap scum, odors, and any other deposits. Mirrors shall be clean and have no streaks or other removable matter. Partitions shall be smudge and stain free.

6. STOCK ROOM SUPPLIES-Contractor shall ensure restrooms are stocked sufficiently and must provide supplies including toilet tissue, paper towels, hand soap, and ensure that these supplies do not run out. Supplies shall be stored in designated area.

Every Two Months - (November, January, April, May, July, and September):

1. Dust Furniture/Remove Spider Webs - All office furniture i.e., shelves; cabinets, etc. shall be dusted within reach while standing on the floor. DO NOT dust areas which contain personal belongings. All spider webs need to be removed from the walls, window seals, doorways etc. Inside and outside.

2. Clean Windows Interior and Exterior - All windows will be cleaned with appropriate window cleaner and rags, and left free of dirt, dust, and streaks.

Every Six Months (March, and November):

1. Periodic Carpet Restorative Cleaning (Shampooing) - Carpets shall be deep cleaned to remove embedded soil from carpet fibers. Deep cleaning shall employ an effective technique and/or method to address soil suspension, soil extraction and drying. After deep cleaning, the carpeted area shall show an improvement in visible appearance. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Chairs, trash receptacles and other items shall be moved to clean carpets underneath and returned to their original location after the carpet has been dried.

4.0 Special Cleaning Requirements

Cleaning Products - The contractor shall tum in a Material Safety Data Sheet.

Cleaning Equipment/Materials -The contractor shall furnish all supplies and proper equipment required to perform the janitorial services. The equipment shall be safe and operable. All equipment cords shall be free of tears and cannot be frayed; cords must be free of electrical or any other tape. Mops and rags used for cleaning may be segregated: One set used for bathrooms, counter tops, hallways, offices, and lobby. The contractor shall clean and

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disinfect the mops and rags prior to each use with detergent and hot water, rinsed in warm water and sanitized in a bleach solution, wrung out and hung to dry. Mop heads and rags must be changed out when dirty. Sponges can NOT be used.

Sweeping/Mopping Non-carpeted Floors - All non-carpeted floors shall be swept, mopped with hot water, and sanitized with the bleach water solution.

Janitorial Space - The contractor will be required to maintain odorless and clean space. Space will be free of clutter and debris.

5.0 Contracting Officer’s Representative (COR)

The contracting officer will designate a representative herein referred to as the Contracting Officer's Representative (COR). The COR will provide on-the-ground administration of the contract. Prior to the start of work, the Contracting Officer will provide the Name, Address, and Telephone number of the COR to the contractor.

6.0 Quality Assurance

The Government may inspect contract services using a variety of methods; however, the primary means of inspecting all types of work is the periodic method. The Government shall inspect and evaluate the Contractor's performance to ensure services are received in accordance with the requirements set forth in the contract. The COR may inspect by watching actual task performance, physically checking a completed task, checking a management information report; investigating customer complaints, conferring with building occupants/managers; or any combination of the above; or otherwise inspecting the task or its results to determine whether or not performance meets. the standards contained in this PWS.

1. Government Surveillance. The Government will monitor the Contractor's performance under this contracting using the method(s) of surveillance specified in the Performance Requirements Summary. The Government, through the COR, will be monitoring the Contractor's performance on a continuous basis. All monitoring observations will be recorded by the Government. When an observation indicates defective performance, the COR will request the Contractor's representative to confirm defective work and perform corrective work as needed. The Government will also perform a visual inspection of the Contractor's inspection results. The contractor shall be required to rework the effort until the performance standard is achieved, or a payment deduction could be taken.

2. Surveillance Methods. 100% Surveillance: This method requires the COR to inspect the service each time it occurs. Any deficiency shall be documented, and the Contractor shall reperform the service, is appropriate, at no increase in the contract amount.

7.0 Inspection and Acceptance

The Contracting Officer’s Representative (COR) shall perform periodic inspections. The Contractor shall return to any area that does not meet specifications and bring the work up to specifications within two (2) days of written notification.

8.0 Conduct of Work

The work will be performed in accordance with time or frequency schedules prescribed in the specifications. It shall be carried on without interference with the proper performance of government business. The successful bidder and their employees shall:

a. Shall not disturb papers on desks, drawers, or cabinets; use telephones or radios provided for official government facility during work performance.

b. See that all articles found are turned in to the District Ranger.

c. Refrain from having minor children under age 16 present on the Government facility during work performance.

d. Turn off lights, close and lock windows, and doors, ensuring that the building is safe and secure upon completion of work.

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9.0 Defective Work, Damage, and Protection

The successful quoter shall, at their own expense, remedy and correct any defect in risk. They shall, without additional cost to the Government, be fully responsible for all damage to property or injury to persons, which results from their employee's fault or negligence in connection with this contract.

10.0 Payment

Payment will be made monthly in arrears at the Contract Unit Price. The Contractor shall submit an invoice every month to the Contractor shall submit an invoice every month through the Invoice Processing Platform (IPP), https://www.ipp.gov/.The Contract number, remittance address and duns’ number, and invoice number must be referenced on the invoice, to insure payment. Payment will be made in accordance with the Prompt Payment Act.

Payment will be due 30 days from the date the invoice is received by the payment office or acceptance or services, whichever is the later. If, after the acceptance of this contract, the Contractor is unable to perform the janitorial services according to the specifications (either by nonperformance or unacceptable work), a deduction will be made for each day the services are not done or accepted. This determination will be made by the COR. The Contractor will have two (2) days to bring work up to specifications.

11.0 Government Furnished

Keys to building. If keys are misplaced the contractor shall contact the COR for replacement keys. The contractor shall NOT have copies made of keys.

12.0 Inclement Weather

When inclement weather sets in, and the work is impractical, upon written request by the Contractor, the Contracting Officer may authorize a total suspension until such weather has passed, and work can proceed. During period of total suspension, the calendar days elapsed will not be charged against the contract time specified.

13.0 Pre-Work Conference

Prior to the beginning of work, a meeting will be held with the successful contractor.

14.0 Mandatory Contractor Training

Contractor personnel will be required to complete mandatory training as specified in requirements documents. At a minimum, the following classes are required for all contractors if the below conditions are met. The COR may propose additions to this list, but not delete from the below list.

• All contractor employees who will access USDA's IT systems/network will automatically have AgLearn access and must complete the following training courses in AgLearn:

o Information Security Awareness;

o Understanding and Interrupting Unconscious Bias;

o Section 508 Compliance;

o Anti-Harassment Training: Identifying and Preventing Workplace Harassment; and o Records Management.

• For the USDA Records Management Training, contractor personnel with USDA IT systems access will complete the USDA Records Management training in AgLearn. Contractors with no USDA IT systems access will inform their COR or USDA point of contact who will do the following:

o Email Beatriz.Collazo@usda.gov requesting a paper-based version of the training;

o Ensure that the Program Manager (PM) / Project Lead and deputy (if applicable) for the contractor receives the training material, and completes the RM class.

o Start the 60-day clock for course completion;

o Submit quizzes and acknowledgements to Agency AgLearn Lead for grading;

o Wait to learn if contractor PM/deputy passed or did not pass the training;

o If contractor PM / deputy received less than 80%, advise the contractor to re-take the training;

o Once the contractor PM / deputy earns an 80% or higher score, email the signed Acknowledgement to USDADepartmentalRecords@usda.gov;

o The AgLearn Lead will provide the course completion certificate to the contractor’s COR or USDA point of contact.

o Thereafter, it is the responsibility of the PM to convey to his/her employees USDA’s requirements for Records Management. Thereafter, if a

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contractor employee has a record that must be submitted to USDA, it will be submitted through the PM or deputy.

After this internal training is completed, the PM is expected to notify the COR.

• CORs should NOT add training to the list that would fill technical knowledge/skills gaps or fulfill professional certification requirements that are required in the contract.

Section D-Packaging and Marking {For this Solicitation there are NO clauses in this section}

Section E-Inspection and Acceptance

52.246-4 Inspection of Services - Fixed-Price. (Aug 1996)

(a) Definition."Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

452.246-70 Inspection and Acceptance (Feb 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

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(b) The COR or a designated inspector will make periodic inspections as work progresses. The contractor may observe the inspection while it is being made.

(c) Acceptance of the work will be determined by 100% visual inspection and will be based on adherence to the specifications.

(d) Non-conformance with any of the specifications will classify the work as unsatisfactory and rework may be required to bring the work up to standard. (End of clause)

(End of clause)

Section F-Deliveries and Performance

AGAR 452.211-74 Period of Performance (FEB 1998)

The period of performance for this Base year is from (estimated) 04/01/2024 to 03/31/2025. There are four option years that, if exercised, will have a performance of one year.

BASE YEAR – FY 2024 April 01, 2024, through March 31, 2025 OPTION YEAR ONE – FY 2025 April 01, 2025, through March 31, 2026 OPTION YEAR TWO – FY 2026 April 01, 2026, through March 31, 2027 OPTION YEAR THREE – FY 2027 April 01, 2027, through March 31, 2028 OPTION YEAR FOUR – FY 2028 April 01, 2028, through March 31, 2029

Section G-Contract Administration

AGAR 452.215-73 Post Award Conference (NOV 1996) A post award conference with the successful offeror is required. It will be scheduled at a mutually agreed upon time and date. The conference will be held VIA Teleconference with the Contracting Officer, the COR, and the successful offeror.

G-1 Designation of Contracting Officer’s Representative The Contracting Officer upon award will designate in writing a Contracting Officer’s Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract is effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor shall communicate with the Contracting Officer.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

G-2 Notification of Subcontracting The Contractor shall promptly the Contracting Officer upon entering any subcontract arrangement. The notification shall include as a minimum:

1. The name, address, and telephone number of the subcontractor.

2. The date upon which the subcontract was entered into and its duration.

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3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.

G-3 Use of Premises The Contractor shall comply with the regulations governing the operation of premises which are occupied and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of Government business.

G-4 Public Officials not Personally Liable There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or within the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

G-5 Basis for Payment Payment will be based monthly, in arrears, for all work satisfactorily inspected and accepted at the unit prices on the Schedule of Items.

Section H-Special Contract Requirements

H-1 Site Visit Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

H-2 Material Safety The Contractor shall not use or apply any chemicals that may be hazardous or have environmental concerns, without prior approval of the COR. Examples of chemicals: insecticides, pesticides, and harsh cleaning agents.

Contractor shall have on site, MSDS (Material Safety Data Sheets) sheets for all chemical products utilized.

H-3 Use of Recovered Materials and Biobased Products The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management, “and the Federal Acquisition Regulation to provide bio-based products. The Contractor shall utilize products and material made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered of the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal Specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative. Additionally, the Contractor shall use recovered materials to the maximum extent possible.

The following is an example list of products that may be used in this contract for which bio-based products or recovered materials are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications.

Janitorial cleaning products and supplies. All Purpose Cleaner Degreaser/Cleaner Heavy-duty Cleaner Deodorizer Carpet Shampoo Floor Finish Gum Remover Floor Finish Restorer Disinfectant Sanitizer Floor Sealer Extraction Fluid Furniture Polish Floor Stripper Glass Cleaner Neutral Cleaner (Liquid) Grout Sealer Stain Remover Stainless Steel Polish Laundry Detergent Toilet Bow Cleaner Bathroom Cleaner White Board Cleaner Brass Polish/Cleaner Wood Floor Cleaner Chrome Polish/Cleaner Liquid Hand Soap (Including Dispenser) Cream Cleaner Air Freshener (Including Dispenser) Solvent Lime & Scale Remover (Tub/Tile Cleaner) The Contractor shall comply with the provision of FAR 52.223-1, Bio based Product Certification.

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PART II CONTRACT CLAUSES

Section I Contract Clauses 52.202-1 Definitions- Definitions (Jun 2020) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights. (Nov 2023) 52.211-6 Brand Name or Equal (Aug 1999) Provision 52.212-1 Instructions to Offerors - Commercial Items. (Sep 2023) Provision 52.212-4 Contract Terms and Conditions - Commercial Items. (Nov 2023) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran- Representation and Certifications. (Jun 2020) 52.232-39 Unenforceability of Unauthorized Obligations. (Jun 2013) 52.233-3 Protest after Award. (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim. (Oct 2004) 52.237-1 Site Visit. (Apr 1984) 52.242-15 Stop-Work Order. (Aug 1989) 52.242-17 Government Delay of Work. (Apr 1984) 52.244-6 Subcontracts for Commercial Items. (Dec 2023) 52.245-1 Government Property. (Sep 2021) 52.249-1 -- Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984) 52.249-2-Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-8 -- Default (Fixed-Price Supply and Service) (Apr 1984) 452.204-70 Inquiries. (FEB 1988)

52.204-3 Taxpayer Identification. (OCT 1998)

(a) Definitions.

Common parent, as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Taxpayer Identification Number (TIN), as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number.

(b) All offerors must submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements described in Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror's relationship with the Government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN).

[XX] TIN: _____________________.

[] TIN has been applied for.

[] TIN is not required because:

[] Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[] Offeror is an agency or instrumentality of a foreign government;

[] Offeror is an agency or instrumentality of the Federal Government.

(e) Type of organization.

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[] Sole proprietorship;

[] Partnership;

[] Corporate entity (not tax-exempt);

[] Corporate entity (tax-exempt);

[] Government entity (Federal, State, or local);

[] Foreign government;

[] International organization per 26 CFR 1.6049-4;

[] Other _________________________.

(f) Common parent.

[] Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision.

[] Name and TIN of common parent:

Name _____________________________

TIN ______________________________

(End of provision)

52.212-2 Evaluation—Commercial Products and Commercial Services. (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Award will be made based on Lowest Price Technically Acceptable (LPTA). To be technically acceptable the offeror will need to be registered in SAM with the NAICS code: 561720.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 Offeror Representations and Certifications-Commercial Items. (Nov 2023) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible

127EAV24Q0007

El Rito Ranger District Janitorial https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300 under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"— Sensitive technology—

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El Rito Ranger District Janitorial http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_25

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13

CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent…