Descanso Janitorial Services RFQ 127EAT25Q0040.pdf

USDA Forest Service Pacific Southwest Region Descanso Ranger District Janitorial Services, Cleveland National Forest

Solicitation Number 127EAT25Q0040

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.

(iv) This procurement is set aside for Small Business. The NAICS code is 561720 and the Small Business Size Standard is $22.0M.

(v) Schedule of Items/Price Schedule Project Description: Descanso Ranger District Janitorial Services

Vendor Name: __________________________________Vendor UEI:___________________

Base Year: 10/1/2025 – 9/30/2026

Item Supplies/Services Qty Unit of Issue Unit Price Total Price

0001 Janitorial Services: 3,000 Square feet and includes two (2) total restrooms, a kitchenette area, 3 entrances with 1 main entrance and small lobby, one (1) conference room, (1) mailroom, 13 offices, and 22 desk areas.

12 MO $ $

Option Year 1: 10/1/2026 – 9/30/2027

Item Supplies/Services Qty Unit of Issue Unit Price Total Price

1001 Janitorial Services: 3,000 Square feet and includes two (2) total restrooms, a kitchenette area, 3 entrances with 1 main entrance and small lobby, one (1) conference room, (1) mailroom, 13 offices, and

Option Year 2: 10/1/2027 – 9/30/2028

Issue Unit Price Total Price

2002 Janitorial Services: 3,000 Square feet and includes two (2) total restrooms, a kitchenette area, 3 entrances with 1 main entrance and small lobby, one (1) conference room, (1) mailroom, 13 offices, and

Option Year 3: 10/1/2028 – 9/30/2029

Issue Unit Price Total Price

3003 Janitorial Services: 3,000 Square feet and includes two (2) total restrooms, a kitchenette area, 3 entrances with 1 main entrance and small lobby, one (1) conference room, (1) mailroom, 13 offices, and

Option Year 4: 10/1/2029 – 9/30/2030

Issue Unit Price Total Price

4004 Janitorial Services: 3,000 Square feet and includes two (2) total restrooms, a kitchenette area, 3 entrances with 1 main entrance and small lobby, one (1) conference room, (1) mailroom, 13 offices, and

12 MO

Grand Total: $

Solicitation Number 127EAT25Q0040

Schedule Notes:

a) All quotes must be submitted to Erin Scott-James @ erin.scott-james@usda.gov no later than August 11th, 2025 by 2:00 P.M. PST.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

(vi) Description of Requirement (including a list of any attachments)

The intent of this contract is to secure janitorial services including, but not limited to, cleaning of restrooms, floors, office areas, conference room, and other office spaces at the Cleveland National Forest, Descanso Ranger District Office. The building is approximately 3,000 Square feet and includes two (2) total restrooms, a kitchenette area, 3 entrances with 1 main entrance and small lobby, one (1) conference room, (1) mailroom, 13 offices, and 22 desk areas.

Such services include but are not strictly limited to the following types of effort.

1. Cleaning of laminate flooring, hallways, offices, common areas, kitchenette, and lobby.

2. Cleaning of tile flooring in bathrooms and storage areas.

3. Cleaning/ sanitizing restrooms, to include sinks, toilets, mirrors, fixtures, exposed pipe, floors, walls, counters, cabinets, and soap and paper towel dispensers.

4. Cleaning of kitchen area to include sink, countertops, cabinets and appliances.

5. Cleanup of non-hazardous spills and litter (natural or man-made).

6. Storage and stocking of standard commercial restroom supplies, cleaning supplies, and janitorial equipment.

7. Clean glass doors and windows.

8. Collect and remove all refuse, trash and garbage.

9. Dusting of horizontal surfaces, chairs, tables, bookcase, modular furniture, cabinets, blinds, electronic equipment and windowsills.

10. Cleaning of large rug in the lobby area and two side entrances.

11. Cleaning of conference room table, chairs, counters.

Contractor responsibility: the contractor shall provide everything--including, but not limited to supplies, transportation, labor, and supervision--necessary to complete the project, except for that which the contract clearly states is to be furnished by the government.

Technical requirements

General

Conduct: all work under this contract shall be performed in a skillful and professional manner.

The contracting officer may, in writing, require the contractor to remove from the work any employee they deem incompetent and/or careless, find in unauthorized possession of materials, supplies, equipment, or any government- owned property.

The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

mailto:erin.scott-james@usda.gov

The contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official government use.

The contractor will be notified of non-compliance and will be requested to correct the condition at the contractor's expense.

The contractor will not be allowed to have any persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the contractor or his/her employees during performance of the contract.

The following restrictions apply to the contractor and his/her employees:

A) Smoking: The District office is a non-smoking building. The contractor shall not smoke inside the building.

B) Gambling: the contractor shall not participate in games for money or personal property while on government property.

C) Alcoholic beverages and narcotics: the contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering on or on government property. This prohibition shall not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

D) Soliciting or vending: the contractor shall not solicit or sell any items while on government property.

E) Firearms: the contractor shall not be in possession of any firearms in the district office.

Security of Premises: the contractor shall be responsible for securing premises upon completion of each service. The contractor shall take the necessary precautions to assure that his/her employees do not leave exterior doors open during performance of services and/or exiting from the building. Only the contractor and the contractor's employees are allowed in the building outside of normal business hours. The contractor shall exit the building before 9 pm each night.

The contractor shall check to see that the two gates and 3 exterior doors are locked and that interior lights that illuminate the desks, hallways and offices are turned to their regular evening off position before departing the premises. The contractor shall ensure that all lights are turned off after each room or area has been serviced windows are closed.

The contractor shall place an "out of order'' sign on any plugged or otherwise inoperable toilets, sinks and report it to the contracting officer.

Specifications:

Storage rooms for a limited amount of supplies will be provided to the contractor. There is one small room available.

The specifications and performance objectives are described below and a schedule of work is attached. Cleaning tasks have been scheduled either daily, weekly, quarterly semiannually or annually.

The Contractor shall submit a supply requisition to the COR whenever the contractor estimates that no more than a 2-week (14 calendar days) supply of any Government furnished item exists.

Daily Service:

At the completion of each daily service, all areas:

a. Small rug in front desk lobby shall be free of dirt, dust, debris, and spots and stains.

b. Hard surfaced floors shall appear clean, and shall be free of dirt, dust, debris and spots and stains. All hard surfaced floors shall be swept and steam cleaned.

c. All surfaces shall be free of dirt, dust, cobwebs, spots and stains, including, but not limited to:

• Furniture

• File Cabinets

• Window and other exposed ledges

• Computer equipment, including areas around and behind display monitors and all office equipment.

• Bathroom paper towel racks

d. Front door glass shall appear free of dust, dirt, streaks, smudges, and spots both inside and out.

e. Display cases and all counter tops, tabletops shall appear clean and polished, free from dust, smudges, and debris.

f. Doors, door handles, and door casings shall be free of handprints, dirt, and other marks.

g. Waste Containers shall be free of odors. Liners shall be in place and appear free of liquids, stains or debris.

h. Chairs shall appear to be free of dust, debris, and stains.

i. Vents on doors shall appear clean and free of dust and cobwebs.

j. All wastebaskets, chairs, tables, and like objects shall be returned to the location where they were found.

Rest rooms:

a. Floors, as the result of mopping, shall appear be clean and be disinfected with no water left standing.

b. Mirrors, containers, and fixtures will be clean, and polished.

c. Replenish toilet tissue, paper towels, hand soap, and deodorant blocks such that adequate supplies exist sufficient to last until the next service. Ensure that dispensers function properly and that dispensers are not overfilled.

d. Wash basins, toilet bowls and urinals shall be sanitized, free of hair, dirt, debris, and otherwise have a clean and polished appearance.

e. Toilet seats, bowls, and urinals shall be sanitized and free of fecal matter, hair and have a clean and polished appearance on both the top and undersides.

f. Toilet and urinal stalls will be free of dirt, scuff-marks, and cobwebs.

Meeting/Conference Rooms and Mailroom:

a. Tabletop and counters shall be wiped down with disinfecting wipes or spray each cleaning.

Kitchenette:

a. Microwave, refrigerators, and other appliances shall be free of dirt, marks and have a polished appearance.

b. Counter tops, cabinet faces shall be free of dust, dirt, marks, handprints, and cobwebs.

Quarterly Services:

a. This period will be used to conduct the heavy work necessary to achieve and maintain the clean and spotless appearance of those areas including, but not limited to the lobby, rest rooms.

b. All outside windows shall be free of water spots, dirt, and the glass shall have a polished look. Window casings, both inside and out will be free of dirt, dust and other debris.

Semi-annual Services:

Upon the completion of the Semi-annual service, All Areas:

a. Door Frames will appear clean and polished.

b. Baseboards, molding, and other surfaces where vertical surfaces meet the floors shall be free of visible dirt and wax buildup.

c. All inside window glass shall be cleaned and have a polished appearance with no dust, dirt, grime, or other debris detectable around the window casings.

d. All flooring shall be thoroughly checked for hard to manage spots or scuff marks and those areas cleaned.

Annual Services:

Annual services shall be performed on weekends (Saturday and Sunday) only and completed within 7 days of the commencement of this contract. An initial “Annual Service” will be performed as a base line cleaning. This period will be used to conduct the heavy work necessary to achieve and maintain the clean and spotless appearance of those areas including, but not limited to the lobby, rest rooms:

a. All outside windows shall be free of water spots, dirt, and the glass shall have a polished look. Window casings, both inside and out will be free of dirt, dust and other debris.

b. Upon completion of the annual Service, All Areas:

c. All baseboards will be wiped clean, free of dust, dirt and stains.

d. All windows seals and ledges will be wiped clean of dust and dirt.

e. All blinds on windows will be wiped clean, free of dust.

f. Restroom walls and grout shall be cleaned and wiped down.

Quality Assurance Plan:

The contractor’s performance will be evaluated based upon the Governments Quality Assurance Plan (QAP), which includes the written inspections, customer surveys, service call logs, contractor/tenant meetings, and review of reports and logs.

The QAP will service as a guide for all parties involved ensuring that tenants and the Government receive the service paid for and specified in this contract. A sample of 25% of daily cleaning will be inspected daily. A Random sample of approximately 50% of weekly cleanings will be inspected weekly. And 100% of Quarterly, Semiannual and annual cleaning will be inspected.

Random visual inspection will occur daily. See attached checklist of what may be inspected.

QUALITY CONTROL PLAN: The Contractor shall conduct inspections on all units in accordance with his/her Quality Control Plan (QCP). The Contractor’s Quality Control Plan shall be submitted and accepted by the Government prior to any work starting.

GOVERNMENT INSPECTIONS:

Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

The Contracting Officer's Representative or designated inspector will conduct all inspections.

The Contractor (or designated representative) is encouraged to be present to observe inspections.

Summary results will be made available on request.

Specific Procedures: Inspections will be conducted daily, weekly, monthly, quarterly, and semiannually. The inspections will be conducted by inspectors visually inspecting as well as physically checking dispensers. Tenant participation in performance evaluation includes, compliments or complaints of service or lack of service. These compliments or complaints will result in an unscheduled inspection. Unscheduled visual inspections will also occur in any area at least twice monthly.

Acceptance will be for fully completed work in accordance performance requirements.

Deductions due to unacceptable service.

The COR may recommend to the Contracting Officer deductions based on poor or unacceptable performance or no service provided by the contract. If possible, the Contracting Officer will ask the contractor to re-work the deficient areas. The inspection forms will be provided along with the notice of non-compliance to the contractor for response within two days.

Performance Evaluation:

The terms of the contract have been agreed upon by the Contractor and the government at the time of contract award. During the life of the contract, Contractor performance will be documented by means of written inspection reports, minutes of meetings, GSA/customer surveys, customer comments, service call logs, and records which will be retained as part of the official contract file.

1) Effectiveness of Quality Control (QC): The COR shall assess the effectiveness of the contractor’s QC Program through review of reports required of the contractor, service delivery information reports, and all those previously listed.

2) Inspections: A Government representative will make periodic inspections, with the contractors representative when available, to document the level of services being performed. The contractor will be notified in writing of any deficiencies. The contractor will be called/emailed or notified and writing of any deficiencies noted.

3) Service delivery: The quality and timeliness of the Contractor’s (including subcontractor) performance, as well as service call responses, will be used to assess the overall service delivery. Record of service calls and responses is required by the contractor and will be available for inspection by the COR at all times.

4) Final inspection.

5) No Later than 60 days prior to last date of contract a final inspection will be completed. Contractor will contact the COR to schedule inspection. Any deficiencies identified will be corrected prior to expiration of contract.

CONTRACT ADMINISTRATION DATA

WORK TIMING:

AGAR 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from October 1, 2025 through September 30, 2030 with the option to renew October 1 the following year.

Emergencies:

Fire Plan: Contractors are required to comply with State law during fire season.

Pre-work:

Pre-work conference: Before work begins on service contracts, a pre-work conference is normally held to discuss the contract--especially the specifications, labor provisions, plan of work, and selected standard clauses. The pre-work meeting should be attended by an officer of the firm or someone designated in writing to act on behalf of the firm. The pre-work meeting may be waived at the discretion of the Contracting Officer.

Notice to Proceed: No work may begin on this contract until the Contracting Officer has issued a Notice to Proceed.

Payment: Payment will be made for fully acceptable work at the prices bid in the schedule of items. Payment will be made monthly.

Deductions: In accordance with the inspection clause, payment may be made for less than fully acceptable work at a reduced price. Other exceptions are noted below:

1. Standards of clean: Daily rate deficiencies:

Categories –

Restrooms (30% of daily value)

Offices (35% of daily value)

General (35% of daily value)

Front Desk/Entrances (10% of daily value)

The standards of clean deficiencies are for major daily deficiencies where the contractor is clearly not in compliance with the specifications. Contractor after being notified of deficiencies may have the opportunity to rework the areas. If the problem is reoccurring (more than three times in a month) the deductions will be made without opportunity to rework the areas and daily deductions will be made until the deficiencies are resolved.

2. 10 documented minor standards of clean deficiencies in a category in a week a will result in a deduction at daily rate for that category as stated in #1 above. 30 documented minor deficiencies in a 30 day period will result in deduction equal to the full daily rate.

3. Major deficiencies are defined as the large percentage (20 %+) of the work in the category was not acceptable. The contractor clearly did not adhere to the specifications and results of completing the objective/task listed. Examples are bathrooms have several deficiencies such as floors not being mopped, towels and soap not refilled, mirrors dirty. 5 or more offices did not have trash emptied or were not swept or mopped.

Was notified of leaves in the entry hallway the problem continues to persist.

4. Minor Deficiencies are defined as a small % of work required but items do not meet the standard. Examples are a couple of trash cans not emptied or overlooked, a restroom runs out of supplies or a window missed (not in entrance).

Contract Release: Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, the Contractor has specifically accepted from the operation of the release. A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).

Invoices: Payment will be made from the contractor’s invoice. All invoices are to be submitted via the electronic Invoice Processing Platform (IPP). This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/ There is no pre-award registration.

After award of a contract, please make sure that your company registers promptly at https://www.ipp.gov to establish your account. PRIOR to starting the IPP enrollment process, please verify that the point of contact’s (POC’s) email address is up to date in your company’s System for Award Management (SAM) account at www.sam.gov and that any recent update(s) have been allowed time to process resulting in an “Active” status on the SAM account. The one-time enrollment in IPP means a series of emails will be sent to the SAM POC. If you have questions on the IPP enrollment process, the help desk phone number is 1-866-973-3131.

GOVERNMENT-FURNISHED PROPERTY:

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

• Secure area for storage of Contractor-furnished materials

• Liquid hand soap

• Paper hand towels

• Toilet paper

• Paper toilet seat covers

• Incandescent and fluorescent light bulbs

• Bulk commercial trash disposal bins (outside dumpster)

• Interior and exterior recycle containers

AGAR 452.237-74 Key Personnel (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel:

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by https://www.ipp.gov/ https://www.ipp.gov/ http://www.sam.gov/ paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

(d) Personnel assigned to this contract shall wear a unform shirt bearing the company name and logo. Personnel will also wear identification clipped to their shirt or worn with a lanyard.

Identification shall bear their name, photo, and business name of the Contractor.

(e) Contractor will also submit a photo of their assigned employee to the COR for the purpose of posting visibly in the office and for sending electronically via Government email only to Government employees working within the office.

Contractor Representatives:

The Government may deal officially and directly only with the contract signer, with corporate officers with legal contractual authority, or with persons specifically designated by the contractor to act as official representatives.

Loss Damage or Destruction:

Equipment furnished with operator. The Government shall not be liable for loss, damage, or destruction of equipment furnished under this contract except for such loss, damage or destruction resulting from the negligent or wrongful act(s) of the government employee(s) while acting within the scope of their employment.

List of Solicitation Attachments:

DESCRIPTION PAGE COUNT

1. Statement of Work 18

2. Cleaning Schedule 4

3. Satellite Map 1

4. Office Building Blueprint Map 1

5. Wage Determination 11

6. Quality Assurance Surveillance Plan 7

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Location: the project is located at the Descanso Ranger District Office; 3348 Alpine Blvd., Alpine, CA. 91901.

Description: This office is located in Alpine, CA. From Interstate 8 exit at Willows Rd., turn right onto Alpine Blvd. and travel approximately .5 miles to 3348 Alpine Blvd. The building is located on the right side (north side) of the road. Business hours are Monday through Friday 8:00am to 4:30pm and closed on all Federal and State holidays. This Forest Service compound is surrounded by a security gate and is closed during non-business hours. Gate code will be provided to the contractor at the start of the contract.

Maps: Maps showing the general vicinity and/or specific work areas are included as attachments. Maps are general in nature and are not to be considered as definitively identifying locations.

Exclusions (non-work areas): any areas that the contractor is not granted access to. Three offices will have restricted access. These areas will be cleaned when occupants are present.

Accessibility: passenger car accessible

Any prospective contractor requesting an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the contracting officer soon enough to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of a contract will not be binding.

Period of Performance:

Base Year: 10/1/2025 – 9/30/2026 Option Year 1: 10/1/2026 – 9/30/2027 Option Year 2: 10/1/2027 – 9/30/2028 Option Year 3: 10/1/2028 – 9/30/2029 Option Year 4: 10/1/2029 – 9/30/2030

(viii) FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) (Provision)

Addenda to provision FAR 52.212-1:

Addenda to Provision FAR 52.212-1:

For simplified acquisitions, the word quote or quoter is substituted in provision FAR 52.212-1 for the word offer or offeror.

Addenda to Provision FAR 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

a) Technical Proposal – The technical proposal shall address the evaluation factors in FAR 52.212-2. At a minimum technical proposal shall include:

i) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

ii) Technical Capability – Provide a list of equipment and key personnel (with qualifications) that will be used to complete this project.

b) Price Proposal – Include the following: 1) the completed Schedule of Items from Section B of this solicitation, and 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s).

c) Representations and Certifications – Fill in the check boxes for provisions FAR 52.204-26, , FAR 52.212-3, and Employment of Eligible Worker-Workforce Certification found in paragraph(x) of this solicitation and include a copy with your offer.

NOTICE: SAM updates may lag policy updates and may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including:

• FAR 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—

Representation

• Paragraph (d) & (t) of 52.212-3, Offeror Representations and Certifications—

Commercial Products and Commercial Services Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

3) Submit offer by email to erin.scott-james@usda.gov so that it is delivered into this inbox by Friday, August 8, 2025 by 2:00 P.M. PST. Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from Erin Scott-James.

https://www.sam.gov/SAM/

4) Address questions about this solicitation to Erin Scott-James at erin.scott-james@usda.gov.

(ix) (FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision) (DEVIATION)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate offers:

1) Technical Capability – Offeror demonstrates its capability to successfully perform the contract based on key personnel, hiring of staff, management of staff and/or subcontractors, communication plan and ensuring cleaning standards are met, and demonstrates solution for resolving issues in the case of customer complaints.

2) Relevant Experience and Relevant Past Performance- Contractor has demonstrated experience and successful past performance supports based on references and information provided of contracts performed over the past three (3) years for janitorial services. The Government will still consider an offeror who has fewer than three (3) similar projects or references. An offeror with no Past Performance will be treated as an unknown performance risk and will receive a neutral rating for that criteria. The Government reserves the right to consider Past Performance from any source.

3) Price The price evaluation will document the reasonableness, balance, and affordability of the proposed total evaluated price.

Offerors whose pricing is determined unreasonable, that is significantly higher than at least three (3) quotes received will not be further evaluated or considered for award.

Price realism may be used in the evaluation of price quotes.

Affordability may be controlled in circumstances where two or more quotes are evaluated for past performance and the superior offeror is at a cost that the Government cannot afford.

The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the quoter’s final option period price to the quoter’s total price (base and two option periods). Thus, the quoter’s total price for the purpose of the evaluation will include the base year, 1st option year, 2nd option year, 3rd option year, 4th option year and ½ of the 4th option year pricing.

Quoters are not required to enter a price for the potential six-month extension period.

THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE

LOW QUOTER. PAST PERFORMANCE MAY NOT BE EVALUATED FOR ALL

QUOTERS, FOR EXAMPLE THOSE PROPOSALS WHOSE PRICE IS SO HIGH AS

TO BE CONSIDERED UNREASONABLE/UNAFFORDABLE.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of provision)

(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR UEI: _____________________________________________

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 2020) (Provision)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (Provision)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at FAR 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.sam.gov/ https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at FAR 52.204-26, or in paragraph (v)(2)(ii) of the provision at FAR 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that— https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.sam.gov/

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided;

and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025) (Provision)

[If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:]

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

http://www.acquisition.gov/far/ http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-4-administrative-and-information-matters#i1121876

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. Write “None” if there are no changes needed to your online reps and certs.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(End of provision)

(xi) FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023)

Addenda to FAR 52.212-4:

(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (JAN 2025)

(DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) FAR 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

☐ (1) FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

☐ (2) FAR 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509)).

☐ (3) FAR 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

☒ (4) FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C.

4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

☐ (5) FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☐ (6) [Reserved].

☐ (7) FAR 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-

117, section 743 of Div. C).

☐ (8) FAR 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

☒ (9) FAR 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section

102 of Division R of Pub. L. 117-328).

☐ (10) FAR 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal

Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts.

(Dec 2023) (Pub. L. 115–390, title II)

☒ (11)(i) FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders— Prohibition (Dec 2023) (Pub. L. 115–390, title II)

☐ (ii) Alternate I (Dec 2023) of FAR 52.204-30.

☐ (12) FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment, or Voluntarily Excluded.

(JAN 2025) (31 U.S.C. 6101 note).

☐ (13) FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

☐ (14) [Reserved].

☐ (15) FAR 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15

U.S.C. 657a).

☐ (16) FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

☐ (17) [Reserved] https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-14#FAR_52_204_14…