PWS.docx

Performance Work Statement (PWS) For Shelter Manufacture and Installation

March 24, 2016

PART 1

Statement of Requirements

1.0 Description of Services/Introduction:

The Forest Service (FS), Chief Information Office (CIO) Radio Group, COMLOS, has an ongoing, annual, requirement to acquire, install new or replace old damaged and/or obsolete radio communications shelters throughout the National Forest System. COMLOS has annually identifies numerous Radio Communication shelters that are no longer maintainable and need replacement or a new site must be implemented. An annual Program of Work (POW) is identifying locations as part of this requirement depending upon funding and order placement for said shelters. The risk of losing communications at each one of these sites due to exposure and inadequate protection is unacceptable to the Forest Service. Professional Services are required to manufacture, place, and install concrete communications shelters in various locations to drive in sites in support of the USFS radio communications network and remove old shelter once the new one is in place, when requested.

This requirement covers the entire National Forests Systems complex shelter requirements and installations in support of Forests Operations, Safety, Fire and Law Enforcement at remote radio communication sites. This project includes designing, manufacturing, transporting, planning, coordinating, and oversight of radio communication sites. Installation of each site will vary and could be as easy as driving off a paved road to flying the shelter via helicopters to the mountain top. Tele-handlers, cranes and any other specialized equipment may be necessary to accomplish this effort. Additional installation could include various modes of unconventional means such as people hiking, air drops, and Forest Service provided pack animals. All Installations must be done to avoid rendering null and void, the manufactures full warranties and extended warranties through-out the entire transport and site installation process. The individual Forest Service radio technicians will install their own radio equipment into these shelters.

The Forest Service reserves the right to design/complete their own site specifications and installations based on individual requests which are the exception to this PWS. Alaska is a prime example. The other exception is the Industry Standard FOB destination from the manufacturer to a Forest Service location or directly to a drive in site i.e. pre-build concrete cast structures which is delivered to the final site directly from the and installed by the manufacturer due to the complexity of the installation.

The contractor shall provide project management with the approval and coordination of the Forest Service their functions to include: planning, scheduling of contract personnel, parties, vendors, subcontractors. The contractor shall coordinate with the Contracting Officers Representative (COR) and each respective Forest Point of Contact (POC) to have proper personnel on site and all proper approvals prior to implementation. The contractor shall provide all equipment, tools, materials, and non-personal services necessary to perform the complete manufacture/installation of radio communication shelter. The contractor shall be required to obtain in writing from the CO/COR of additional tasking’s which could include removal and backhaul of existing shelters and debris clean-up that were not anticipated but required and is contingent upon approval of funding. All work shall be completed as defined in this Performance Work Statement along with government furnished information, property and services at various locations across the United States as required.

1.1 Background and Objective:

The National Forest Service owns leases and shares thousands of shelters across the United States. The use of these structures can vary widely from research projects, Law enforcement, Fire communications and public safety. The Shelters in the Forest Service fall within the “Life Cycle Replacement Program”, the Land Mobile Radio Group dedicates approximately $1.5 Million to $3 Million of the annual Program of Work budget to this effort.

1.2 Scope:

To procure the necessary professional services required to design, manufacture, transport and install radio communication shelters to the USDA/Forest Service. Shelter manufacture’s, third party vendors, contractors and subcontractors, must exactly adhere to the specifications set forth by the Bill of Materials (BOM) as a turn-key solution. The end goal of this effort is to provide a radio communication shelter that will not only protect the Forest Service’s valuable radio assets but ensure it is a quality product. Installation and removal of shelters must be handled with the least amount of impact to the environment. This could include the removal of debris and backhaul of previously used and no longer serviceable shelters. Additional site information will be provided by the Forest Service once the contact is awarded.

1.3 Technical Requirements:

Must be capable of designing, manufacturing, transporting, offloading, and ensure all necessary functions/approvals are complete from the National Environmental Protection Act (NEPA) or noxious weed abetment program for the site to final inspection by the Forest Service. To include moving the shelter multiple times to and from forest staging areas, after installation of radio equipment and antennas if required. Communications shelters and supplies destined for remote locations and hard to access locations will require a high degree of technically competent personnel and to accomplish in some cases a manufacturer’s certification of training may be required to install shelters.

1.4 Shelter description:

Shelters sizes and configurations will vary by the requirements of the forest and a Bill of Materials (BOM) will be provided with each individual request provided by the Forest Service for each respective site. Each site is unique and conditions vary from location to location, environmental considerations e.g. snow load, wind speed, ground conditions, and any special requirements will be addressed in the BOM.

1.5 Shelter Installation:

Each shelter will have the direction with which the shelter will be orientated and if side solar panel mounts are equipped will face south. Upon placement, contractor will set and level the shelter in accordance with the manufacture’s specifications to include grounding, ballast and stability. Details will be determined per site and based on brand of shelter. All Installations must be done to ensure the manufactures full warranties and extended warranties through-out the entire process are adhered to and followed to be sure the installation is done properly. The Forest Service Radio personnel on site will ensure this is done and the contractor must follow their instructions.

1.5.1 Manufacturer Guidelines:

All shelters will be manufactured in accordance to IAW nationally recognized building codes and any additional requirements such as grounding will be identified in the BOM. The shelters will be installed in strict compliance with the respective manufacturer’s guidelines to ensure proper installation and adherence to warranty and extended warranty requirements as provided by the manufacturers.

1.5.2 Standards and Specifications:

Manufacture of all shelters will be in compliance with all nationally recognized building codes. Unique Forest Service requirements for grounding, rodent proofing, and any other special requirement will be identified in the BOM. Shelters with attached towers must be specified and identified by the Forest Service in the BOM. Installation of all communications shelters will be in compliance with manufacturer's specifications as to not void any warranties or extended warranties. If any damage is found after the installation and for the period of the shelter warrantee the contractor will be held liable.

1.6 Shelter Back Haul:

When there is an existing shelter in place, back haul of old shelters shall be required unless otherwise directed. Shelters designated for back haul will be transported to a location designated by the USFS or transported to a facility for final disposal IAW current USFS recycle procedures. Batteries will be transported to a facility for disposal or recycling following all the Forest Service Sustainable Operations Program and all Federal/State regulations including documentation for disposal or recycling provided to the US Forest Service during the installation acceptance closeout process. Any HAZMAT materials, other than batteries, will be the responsibility of the Government for removal and disposal.

1.7 Services Required.

The contractor shall provide services for the design, manufacture, and transportation, IAW the Forest Service’s BOM. Taking into consideration the Forest Service encompasses enormous acreages of land, unique locations and varying elevations, nationwide it is imperative each shelter built for the Forest Service is manufactured to meet the individual needs as prescribed in the Forest Service provided Bill of Materials. These shelters are and cannot be “Cookie Cutter” designs in many cases. Additional information will be provided by the Forest Service once the contract is awarded.

1.7.1 Task 1 – Design:

The Forest Service will advertise using a BOM detailing the need for a shelter, location, and all necessary information about the site, the BOM will go into detail on the specific needs of the shelter e.g. number of racks, solar powered, etc. Once a contract is awarded the Forest Service will provide additional site information.

The Contractor shall:

1. Be responsible for project management for this effort including, but not limited to:

1. Meeting PWS performance standards and deliverable timeframes.

1. Managing and overseeing all contract personnel and subcontractors.

1. Coordinating and communicating with the applicable Forest Service personnel as required.

1. Monitoring and reporting on status weekly through daily logs and monthly reports.

1. Develop a draft project plan and schedule for accomplishing the required activities.

1. Finalize the project plan and schedule based on feedback from the Government.

1. Updates shall be made to the final project plan or schedule as changes occur.

1. Ensure that all deliverables for all tasks under this contract are complete, accurate and delivered according to established schedules and are provided to the Government for review, comment, and acceptance 60 days prior installation or as soon as possible.

1. Provide daily diaries, weekly on activities while installing each shelter.

1. Provide Metrics and a Quality Assurance Plan (QAP)

1. Take corrective actions.

1. Ensure the appropriate oversight and quality control of all task activities included in this PWS follows applicable laws, regulations, manufacturer specifications and policy (PWS Part 4 below) and ensure all USFS regulations and policies are followed while on site.

1.7.2 Task 2 – Shelter Delivery and Installation

Effective Turnkey Shelter Installation according to Forest Service requirements and manufacturer's specifications.

1. Be responsible for transporting shelters to specified locations after released from the USFS staging area.

1. Install shelters according to manufacturer's specifications and USFS installation requirements.

1. Provide a signed Quality Inspection Checklist to the local USFS POC for shelter acceptance

1. Provide photos of finished shelter to FS COR as specified in Acceptance Checklist.

1. Provide a signed accurate, complete, detailed report for each Airlift event, including copies of flight plans, flight time log and fuel logs for each event within 10 business days after the event.

1. Provide a signed accurate, complete, detailed ground transport report for each event that includes shipping documentation and other pertinent information within 10 business days after the event.

1.7.3 Task3 – Existing Shelter Removal

Outcome: Effective removal and disposal of existing Shelters in accordance with Forest Service sustainability program plan if required.

1. Be responsible for removing shelter and any materials specified by the government excluding HAZMAT materials, and for recycling specified items per sustainability plan.

1. Be responsible for disposal of shelter materials in accordance with local, State, and Federal regulations, laws and according to contractor’s discretion.

1. Be responsible for relocation of existing shelter to location specified by the government.

1.8 Quality Requirements

1.8.1 Quality Control (QC):

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services and equipment.

1.8.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the PWS. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8.3 Government Remedies: The contracting officer and COR shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.9 Period of Performance:

Will be identified in the award document when an offer is accepted and contract is awarded by the Forest Service.

1.10 Administrative Considerations:

1.10.1 Hours of Operation/Place of Performance: The contractor is responsible for providing services as pre coordinated with the local contact except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the Government facility is not closed for the above reasons. Request for work on the weekends shall be coordinated and approved by the Local forest and coordinated with COR within a reasonable amount of time to secure all approvals as required.

1.10.2 Recognized Holidays:

New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

1.10.3 Contractor Travel:

All additional travel not part of the contract requires advance, written Government approval/authorization and notification to the COR.

1.10.4 Security Requirements:

1.10.4.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.10.4.2 Key Control.

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.10.5 COR and Team Responsibilities:

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements to the Contracting Officer, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract or order. The (COR) is identified below:

Contracting Officer’s Representative: Marc Kaschmitter Telephone Number: (541)480-8242 Email: mkaschmitter@fs.fed.us

1.10.6 Conservation of Utilities.

The contractor shall instruct employees in utilities conservation practices. The contractor will be responsible for operating under conditions that preclude the waste of utilities in work areas. This includes use of electrical power and turning off the water faucets or valves after use.

1.10.7 Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.10.8 Contractor Manager:

The contractor shall provide a contractor manager or lead who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer representative (COR). The contractor manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.10.9 Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will not be required to obtain and wear contractor badges in the performance of this service.

PART 2

DEFINITIONS & ACRONYMS

Bill of Materials (BOM): A listing of all proposed equipment, components, cabling, hardware, and software.

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

PWS – Performance Work Statement. A statement that outlines and describes the requirements for services and equipment.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 GENERAL: The government shall provide, the facilities, equipment, materials, and/or services listed below.

3.1 Equipment: The Government will provide: N/A

3.2 Government-furnished information (GFI): After Award and prior to the contractor submitting a project plan and schedule. The Government (COR unless otherwise specified) will provide the following:

a. Prioritized list of all installation sites and details of locations including street addresses (if applicable) / GPS coordinates of staging areas and installation sites, Air Lift installations will take priority to be manufactured and installed first

b. Manufacturing schedule(s) and agreement to collaborate with manufacturers directly

c. List of all sites that will require an Air Lift installation

d. Aviation Safety Plans from each designated Forest (provided by POC) and the contractor.

e. Specifications of each shelter

f. National Environment Protection Act (NEPA) plan or equivalent as required

g. Points of Contact (POC) and Alternative Points of Contact (Alt POC) information for each installation site

h. Forest Aviation Manager and Aviation Group contact information for each designated Forest

i. Any and all Backhaul requirements including exactly what materials need to be backhauled, provide photographs if possible of all sides of the shelter (as well as estimated size, weight and specifications of backhaul shelter and material) (provided by POC)

j. Exact relocation destination of the backhaul materials. (provided by POC)

During the course of the contract, the Government will provide according to schedule:

k. Letter/email that each installation site has been approved and the installation schedule has been coordinated 90 days prior to the scheduled installation date.

l. Proof of material condition, location, and shelter serial number to Contractor that Buildings and supplies have been delivered to the staging area.

m. 2 week advance notice to Forest Aviation Manager before Air Lift event (provided by POC) and the contractor.

n. Mark each site with an “X” of spray paint or aerial target material. (provided by POC)

o. Site area prepared prior to installation. Dig out any sites covered with snow prior to lift. (completed by POC)

p. Identify all equipment and materials with sizes and weights being airlifted to site. (provided by POC)

q. Buildings and all supplies delivered to each helicopter-base site prior to scheduled lift. (provided by POC)

r. In areas Identified as a hazard potential, Grizzly Bear awareness training will be provided for all personnel who will be on the mountain-tops. (provided by POC)

s. Provide all environmental considerations like noxious weeds, fire hazards, protected plants and species.

3.3 Utilities. All utilities in the facility will be available for the contractor’s use in performance of duties outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4 Services and Materials. The Government POC will be responsible for providing the following on specified sites:

a. Access to site and current road conditions as coordinated by the contractors Project Manager.

b. Prepare shelter site according to manufacturer's specifications

c. Install ballasts if not included in contract

d. Install solar panels

e. Transfer/installation of radio equipment and other equipment not directly related to the shelter

3.5 Facilities: When applicable, the Government will furnish the necessary workspace for the contractor to provide the support outlined in this PWS as available.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 GENERAL: Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish everything required to perform this PWS in accordance with the installation requirements for each site.

4.1 Essential Duties and Overall Deliverables: Include, but are not limited to, the following:

a. A complete installation schedule for all sites

b. Successfully and safely accomplish the transport event.

c. Provide all the necessary equipment (Lowboy, lift, helicopter, slings, long-line, hooks etc.) and personnel to accomplish the installation.

d. Ensure compliance with all Federal and State, and local laws, regulations, and policy.

e. Provide subcontractor Delegation of Authority letter within 10 days After Receipt of Order (ARO).

f. Provide an over-all written safety plan associated with all services provided to the Government within 30 days of award

g. At least 15 business days advanced notice of intent to lift to the Forest, Law Enforcement group, the Local Forester for possible closure of trails and roads, the Forest Engineer, and the Forest Botanist in addition to POC and COR

h. Provide a signed USFS accurate, complete, detailed report of each Airlift event to include copies of flight plans (provided before each event) for each lift, and copies of flight time log and fuel logs for each event (10 business days after event)

i. Provide a signed USFS accurate, complete, detailed ground transport report for each event that includes shipping documentation and other pertinent information within 10 business days after the event.

j. Provide POC signed installation inspection checklist and photos.

k. Daily Summary Report that documents the activity during that month to include the Airlift and Ground Transport reports mentioned above. These daily logs/reports shall be provided on a weekly basis and as part of the monthly report.

l. Metrics and a Quality Assurance Surveillance Plan (QASP) will be proposed by the contractor to the Forest Service along with Proposal/Quote.

4.2 Objective Measurements:

The contractor will accurately perform the duties assigned to them within these error rates:

a. Provide a detailed drawing of the shelter to the COR as soon as possible. But no later than 15 days after award is received. 95% of the time.

b. Provide a manufacturing schedule within 15 days after the award is received. 100% of the time.

c. Provide a proposed delivery schedule coordinated with each forest. 95% of the time.

d. A proposed installation schedule for all sites within 30 days after Government Furnished Information (GFI) is fully receipted by the contractor 95% of the time.

e. A finalized installation schedule for all sites within 7 days after COR Approval of proposed installation schedule 95% of the time.

f. Monthly summary report within 5 days after the end of the month, no more than 2 reports 5 business days late in a 12 month period.

g. Provide a written Air Lift safety plan associated with the Air Lift installation within 30 days of event 100% of the time.

h. Safety and security protocols are adhered to 100% of the time with no at-fault reportable incidents.

i. Deliver specified shelter to correct location 100% of the time.

j. Install specified shelter according to manufacturer's specifications 100% of the time, unless otherwise specified by the COR.

k. Install specified shelter according to the latest version of the COR approved schedule 90% of the time.

l. Provide accurate, complete, detailed report of each Airlift event to include copies of flight plans (provided before each event) for each lift, and copies of flight time log and fuel logs for each event within 15 business days 100% of the time. Must be signed by USFS POC or Engineer on site.

m. Provide accurate, complete, detailed ground transport report for each event that includes shipping documentation and other pertinent information within 15 business days after the event 100% of the time. Must be signed be USFS POC or Engineer on site.

n. Remove shelters and any materials specified by the COR 100% of the time.

o. Disposal or relocation of existing shelter to location specified by the government 100% of the time.

p. Provide subcontractor Delegation of Authority letter within 15 days of ARO 95% of the time.

q. Submission of accurate Invoices to COR without rejection 95% of the time.

r. Provide final metrics and a Quality Assurance Plan (QAP) within 30 days ARO 95% of the time.

s. Ensure compliance with all USFS, local, State and Federal laws and Regulations 100% of the time, with no reported violations. Comply with all local forest requirements with respect to fire, hours of work, noxious weed precautions and any additional requirements as conditions dictate.

t. The contractor shall provide skilled (manufacture trained as required) personnel together with the supervision, management and administrative services necessary to successfully meet the requirements of this contract. 100% of the time.

4.3 Completion Criteria: The contractor will have fulfilled its obligations under this acquisition when any one of the following occurs:

a. The period of performance ends;

b. The Forest Service terminates the PWS in accordance with the provisions of the contract

c. All services have been received

d. All relevant project documents have been provided to the US Forest Service and have been formally accepted.

4.3.1 Acceptance Plan:

The Contractor will submit a Quality Inspection Checklist with each shelter installation for acceptance and signature by the Forest Service POC. The Quality Inspection Checklist will validate compliance to all requirements set forth in this PWS as well as those provided in established manufacturer guidelines.

4.4 Management Plan: Contractor shall submit a management plan within 30 days of award that describes the intended approach that meets the specifications of this PWS. The management plan will consist of the following documents at a minimum.

4.4.1 Project Management:

Contractor shall assign a project manager to provide complete oversight of the project. The Project Manager will be responsible for maintaining the project schedule and all other duties associated with the project. The Contractor’s Project Manager will be the direct interface with the Forest Service COR and must be reasonably available to the USFS during the prime hours of work 0800 1630 Mountain Time, Monday to Friday. An alternate Project Manager POC must be provided in case they are unreachable or on leave.

4.4.2. Subcontractor/Supplier Management:

Contractor shall inform the USFS COR of all subcontractors or suppliers used during the duration of the project. The Contractor shall provide a Delegation of Authority letter to the COR within 10 days of ARO. Contractor will be held responsible for the performance of subcontractors and suppliers and properly manage and provide adequate oversight to protect the respective forest. The COR shall be notified immediately if a Government or Contractor deems a subcontractor or supplier as unfit, unsafe, unethical and should be replaced and/or removed immediately as to protect the interests of the Government and its citizens.

4.4.3 Project Management Plan:

Contractor shall provide a project plan in Microsoft Excel consisting of a Work Breakdown Structure (WBS) and associated project schedule identifying each task and subtask and delivery timelines for each. The project schedule will additionally identify minor and major milestone completion dates for each communications shelter to be transported and those requiring installation.

4.4.4 Safety Plan:

Contractor shall provide a safety plan within 30 days of contract award. The safety plan will detail the safety processes and procedures to be implemented and followed throughout the duration of the project. At a minimum the plan will include the following:

a. Required safety briefings

b. List of safety equipment

c. Accidental Injury Procedures

d. Evacuation Plan

e. Approved Fire Plan

4.4.5 QA/QC Plan:

Contractor will submit a Quality Assurance Plan within 30 days of contract award. The QA/QC plan will detail all QA/QC processes to include quality audits and describe the process for remedy in the event of quality violations. Contractor will perform quality control audits at a minimum of two intervals for each shelter. At hand off of shelter to the contractor from USFS at the staging area and at completion of installation.

4.4.6 Risk Management Plan:

Contractor will submit a risk management plan within 30 days of contract award. The risk management plan will detail anticipated risk areas and provide options for mitigating such risks and will include at a minimum the following:

· Risk Register

· Risk assignment matrix

PART 5

INSTRUCTIONS, CONDITIONS, AND NOTICES

5.0 PROTECTION OF PROPERTY:

A. Underground utilities – Locate underground utilities prior to excavation. Contractor is responsible for utility location.

5.1 WEED PREVENTION AND CLEANING EQUIPMENT:

A. This work consists of washing and treating construction equipment and vehicles necessary for equipment transport to remove seeds, plants, and plant fragments before the equipment is used on Forest Service lands.

B. Wash the sides, tops, and undercarriages of all construction equipment. Remove all seeds, plants, plant fragments, dirt, and debris from the construction equipment. Only equipment inspected by the Forest Service will be allowed to operate within the project area. All subsequent move-ins of equipment to the project area will be treated in the same manner as the initial move-in. This requirement does not apply to cars, pickup trucks, and other vehicles that regularly travel between the construction site and areas off the National Forest.

C. Equipment will be considered free of soil, seed, and other such debris when a visual inspection does not disclose such material. Disassembly of equipment, components or the need for specialized inspection tools is not required.

D. Notify the COR and Local Forest POC in writing at least 24 hours before moving any construction equipment onto the national forest. Notification will include an agreed upon location where the equipment will be available for inspection by the Forest Service. Inspection will be required after every cleaning.

E. Use methods of cleaning and locations for cleaning approved by the COR and Local Forest POC.

F. For work at a commercial washing facility, use an approved facility.

G. New infestations of noxious weeds of concern to Forest Service and identified by either Contractor or Forest Service, on the Project Area or on the haul route, will be promptly reported to the other party. Contractor and Forest Service will agree on treatment methods to reduce or stop the spread of noxious weeds when new infestations are found. A current list of noxious weeds of concern to Forest Service is available at each Forest Service office.

5.2 CODES AND REGULATIONS

A. All work shall comply with the rules and regulations of Federal, State, and local agencies having jurisdiction.

5.3 SITE CLEARING (when required):

5.4 EXISTING UTILITIES

A. Locate existing utilities prior to excavation. If utilities are damaged during excavation, contact the Contracting Officer immediately and take necessary measures to prevent interruption of service (if live). Damaged utilities will be repaired at the Contractor’s expense.

5.5 USE OF EXPLOSIVES

A. The use of explosives is not permitted.

5.6 JOB CONDITIONS

5.7 CAST IN PLACE CONCRETE (if required)

PART 1 - GENERAL

5.7.1 DESRIPTION

A. This work consists of constructing minor concrete slabs

5.7.2 SECTION REQUIREMENTS

A. Summary Comply with ASTM C 94; ACI 301, "Specification for Structural Concrete"; ACI 117, "Specifications for Tolerances for Concrete Construction and Materials"; and CRSI's "Manual of Standard Practice."

PART 2 - PRODUCTS

5.7.3 MATERIAL

PART 3 - CONSTRUCTION REQUIREMENTS

5.7.4 CONCRETING.

A. Construct formwork and maintain tolerances and surface irregularities within ACI 117 limits of Class A for concrete exposed to view and Class C for other concrete surfaces.

B. Accurately position, support, and secure reinforcement.

C. Place concrete in a continuous operation and consolidate using mechanical vibrating equipment. Prepare the surface according to Section 2519.

D. Protect concrete from physical damage, premature drying, and reduced strength due to hot or cold weather during mixing, placing, and curing.

E. Formed Surface Finish: Smooth-formed finish for concrete exposed to view, coated, or covered by waterproofing or other direct-applied material; rough-formed finish elsewhere.

F. Slab Finishes: Nonslip-broom finish to exterior concrete platforms, steps, and ramps.

G. Begin curing concrete after finishing. Keep concrete continuously moist for required time or apply membrane-forming curing compound to concrete.

H. Protect concrete from freezing. Maintain minimum temperature of 40° F for at least seven days.

I. Protect concrete from damage. Repair surface defects in formed concrete and slabs.

J. Repair slabs not meeting surface tolerances by grinding high areas and a repair topping to low areas to remain exposed.

5.8 CLEAN UP AND DISPOSAL

5.8.1 MISCELLANEOUS

A. The contractor shall keep the work site free from accumulation of waste materials and rubbish resulting from the work.

B. Before final acceptance of the project by the Government, the contractor shall remove from Government land all waste materials and rubbish resulting from this work.

C. Except as follows, waste material shall be disposed of legally off project and National Forest Land.

D. Barricades, Warning Signs, and Other Devices

1 The Contractor shall provide, erect, and maintain all necessary barricades, suitable and sufficient lights, danger signals, signs, and other traffic control devices, and shall take all necessary precautions for the protection of the work and safety of the public. Roads closed to traffic shall be protected by effective barricades, and obstructions shall be illuminated during the hours of darkness. Suitable warning signs shall be provided to properly control and direct traffic.

2 The Contractor shall erect warning signs in advance to any place on the project where operations may interfere with the use of the road or trail by traffic and at all intermediate points where the new work crosses or coincides with an existing road or trail. All road barricades, warning signs, lights, temporary signals, flagmen and pilot car operators and equipment, and other projective devices, except for special devices, shall conform to Part VI of the Manual on Uniform Traffic Control Devices for Streets and Highways, published by the Federal Highway Administration and applicable safety codes.

E. Fire Control

(a) - Contractor's Responsibility for Contractor-Caused Fires. The Contractor, whether or not directed by the Forest Service, shall immediately extinguish, without expense to the Government, all fires on or in the vicinity of the project which are caused by Contractor's employees, whether set directly or indirectly as a result of Contractor operations. The Contractor may be held liable for all damages and costs of additional labor, subsistence, equipment, supplies, and transportation resulting from fires set or caused by the Contractor's employees or resulting from contract operations.

(b) - Other Fires. For the purpose of fighting forest fires on or in the vicinity of the project which are not caused by the Contractor or his employees, the Contractor when requested by the Contracting Officer shall place his employees and equipment temporarily at the disposal of the Forest Service. Payment for such services will be made by the Government at not less than the current rate for fire-fighting services established by the Forest Service in the area concerned.

Any employees and equipment furnished will be relieved from firefighting as soon as the Forest Service finds that it is practicable to employ other labor and equipment adequate for the protection of the area.

An equitable adjustment in contract time may be made for this period.

(c) - Fire Protection Requirements - Fire Plan. At all times during closed fire season period, as specified by State law, the Contractor shall comply with each of the following provisions to the extent applicable to his operation under the contract.

(1) - Fire Tools. The Contractor will provide for each employee in the contract area at least one approved hand tool of a type appropriate in the contract area, such as shovel, Pulaski, or ax. Tools required and furnished under (2) and (4) below, shall count toward fulfillment of the above requirement. Where additional tools, beyond those required under (2) and (4) below, are to be provided, the Contractor shall seal such tools in one or more boxes painted red and marked "Tools for Fire only." All tools required herein shall be kept sharp and in good serviceable condition and maintained at locations to be designated by the Forest Service.

(2) - Fire Extinguishers and Tools on Mobile or Stationary Equipment. Each unit of powered equipment used in connection with this contract, including automobiles, trucks, tractors, etc., shall be equipped with serviceable tools and fire extinguishers as follows:

(3) - Spark Arresters. Each internal combustion engine shall be provided with a spark arrester or spark arresting device approved by the Forest Service. Exceptions where the Forest Service may approve mufflers, or other equipment in lieu of spark arresters qualified and rated under Forest Service Standard 5100-1a are: (a) small multi-position engines, such as chain saws, shall meet Society of Automotive Engineers J335b standards; (b) passenger-carrying vehicles and light trucks may have baffle-type mufflers with tail pipe; (c) heavy-duty trucks may have a vertical stack exhaust system and muffler, provided the exhaust stack extends above the cab of the vehicle. An exhaust-driven turbocharger is considered to be a satisfactory spark arrester. Internal combustion engine exhaust systems, arresters, and other devices must be properly installed and maintained.

(4) - Power saws. For each power saw used in connection with this contract, the following will be provided:

One - shovel, round point #0 lady or equal. Shovel must be immediately available for use.

One each - Fire extinguisher, containing not less than 8 ounces of extinguisher fluid, or a dry chemical powder-type of not less than 1-pound capacity. The extinguisher must be immediately accessible to the saw operator at all times.

Any fueling or refueling of a power saw shall only be done in an area which has first been cleared or is free of all material capable of carrying fire; power saw shall be moved at least 10 feet from place of fueling before starting.

(5) - Blasting. Fuse or prima cord shall not be used unless authorized in writing by the COR with special precautions stated.

(6) - Smoking. Smoking shall not be permitted within the contract area except on surfaced or dirt roads, at landings, within closed vehicles, in camps, or at other posted places, and shall never be allowed while working or traveling on foot.

(7) - Storage of Petroleum and Other Highly Flammable Products. Gasoline, oil, grease, or other highly flammable material will be stored either in a separate building used exclusively for such storage, or at a site where all combustible debris and vegetation is cleared away within a radius of 25 feet. Fire extinguishers and/or sand barrels may be required at such locations specified by the Forest Service when unusually hazardous conditions exist.

(8) - Debris Burning and Warming Fires. Burning permits will be required for all debris burning fires. Lunch and warming fires may be allowed in fireproofed areas during periods of low fire danger if and as specified in the fire plan. Such fires must not be left burning unattended.

(9) - Precautions for Stoves. Stovepipes on all temporary buildings, trailers, and tents using wood burning stoves, will be equipped with roof jacks and serviceable spark arresters of mesh with openings no larger than 5/8 inch.

All stovepipes, inside and out, will not be closer than 2 feet from any wood or other flammable material or 1 foot if the combustible material is protected by a metal or asbestos shield.

(10) - Welding. Welding or use of cutting torches will be permitted only in areas that have been cleared or are free of all material capable of carrying fire. Flammable debris and vegetation must be removed from within a minimum of 10 feet radius of all welding and cutting torch operations. A shovel and a 5-gallon standard backpack water container (filled) with hand pump attached, shall be immediately available for use in the event of a fire start.

(11) - Fire Plan. Prior to initiating work on the contract area, during the closed fire season period, a fire prevention and suppression plan will usually be prepared. The Contractor and the Forest Service will jointly prepare this plan. Such plan shall include a detailed list of men and equipment at the Contractor's disposal for implementing the plan. The fire plan shall also specify additional measures and/or special requirements, such as Hoot Owl restrictions, necessary during periods of critical fire weather conditions.

When Hoot Owl restrictions are invoked, the Forest Service may curtail or shut down all or portions of a Contractor's operations. The following requirements may be imposed:

(i) All high fire risk operations could be terminated at 1300 local time.

(ii) All burning could be stopped, including debris burning…