PWS.docx

Performance Work Statement (PWS) For

Mendocino NF Antenna Upgrade and Installation

Version 1 14 February 2018

Statement of Requirements

1.0 INTRODUCTION: The contractor shall provide all personnel, equipment, tools, materials, and non-personal services necessary to perform the removal of existing antennas and hardware, installation of multiple (11) antennas, feedlines, and lightning protection devices, climbing ladder with a safe climb system mounted, installation of coax ladder, installation of Ice Bridge, and building entrance with two ports as outlined in Part 5 Task list provided below. The contractor shall perform to the standards in this contract.

1.1 BACKGROUND: The Mendocino NF has a requirement to upgrade the existing tower with new Antennas, Climbing ladder and Ice Bridge. The contractor shall provide, replace, and install, all necessary items, parts, cabling, and mounting hardware.

1.2 SCOPE: This Scope of Work outlines and describes the requirements for services and equipment to upgrade the existing tower. The goal of this contract is to upgrade the tower with items that are in compliance with this PWS.

1.3 SERVICES REQUIRED:

The contractor shall provide services for the installation, testing and optimization associated with the antenna system.

1.4 QUALITY REQUIREMENTS:

1.4.1 Quality Control (QC):

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS and Attachment A. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services and equipment.

1.4.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the PWS and Attachment A. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Remedies: The contracting officer and COR shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.5 RECOGNIZED HOLIDAYS:

1.6 HOURS OF OPERATIONS/PLACE OF PERFORMANCE: The contractor is responsible for providing services Monday through Saturday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the Government facility is not closed for the above reasons.

1.7 SECURITY REQUIREMENTS: This contract may require the contractor to handle Sensitive information. Sensitive information is the property of the U.S. Forest Service and is disclosed to the contractor in confidence. Sensitive data shall be protected by the contractor and not disclosed to others, or reproduced without the expressed written consent of the COR.

1.7.1 Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.8 CONSERVATION OF UTILITIES: The contractor shall instruct employees in utilities conservation practices. The contractor will be responsible for operating under conditions that preclude the waste of utilities in work areas. This includes use of electrical power and turning off the water faucets or valves after use.

1.9 CONTRACTING OFFICERS REPRESENTATIVE (COR): The (COR) is identified below:

David Corbin, Mendocino Radio Technician, 530-934-1131, dcorbin@fs.fed.us

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements to the Contracting Officer, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract or order.

1.10 CONTRACTOR MANAGER: The contractor shall provide a contractor manager or lead who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contractor manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

PART 2

DEFINITIONS & ACRONYMS

Bill of Materials (BOM): A listing of all proposed equipment, components, cabling, hardware, and software.

Contracting Officer’s Representative (COR): A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

PWS – Performance Work Statement. A statement that outlines and describes the requirements for services and equipment.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Best Effort: That effort expended by the contractor to perform within the awarded ceiling price all work specified in this task order (TO) and all other obligations under this TO and the basic contract. This effort includes providing required qualified personnel, properly supervised, and following industry accepted methodologies and other practices. The effort is further characterized by operating at all times with the Government’s best interest in mind, using efficient and effective methods, and demonstrating sound cost control. The effort must be identical to the effort that would be expended if this were a firm-fixed price TO and the contractor’s profits were dependent upon reducing costs while meeting the Government’s requirements in terms and quality and schedule. Failure to provide this required effort may result in the withholding of payment for hours expended that do not qualify as best effort or a reduction in the rate per hour to reflect decreased value of services received.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 GENERAL: The government shall provide the facilities, equipment, materials, and/or services listed below.

3.2 Equipment: The Government will provide : N/A

3.3 Services: N/A

3.3.1 Utilities. N/A

3.4 Facilities: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: Except for those items specifically stated to be government furnished in Part 3.

1. Contractor shall furnish all required tools, wires, connectors, mounting supplies, including standoff brackets and hardware for mounting antennas, testing equipment, grounding connections to professionally install, and test the systems covered in this PWS.

2. Contractor shall furnish all tower Ground Buss Bars, mounts and bonding equipment as required., LDF-4 Coax cable and shield grounding kits, Side Mount brackets for Dipole Antennas (UHF and VHF), and Coax cable L4CLICK hold down kits as required.

3. Contractor shall furnish 60’ climbing ladder with safe climb equipment mounted to the ladder.

4. Contractor shall furnish a 10’ ice bridge with 4 ea. support legs to be cemented into the ground. Additionally, contractor shall furnish all trapeze style coax supports to be used under Ice Bridge.

5. Contractor shall furnish 2 ea. 2 foot galvanized stand offs to mount VHF antennas to tower. Similar to the stand offs currently being used.

6. Grounding: National Electrical Code (NFPA 70) and National Fire Protection Association (NFPA 780). It is recommended that all personnel responsible for the installation, testing, and maintenance of Forest Service grounding and lightning protection systems reference the NEC, and NFPA 780 standards for more detail on the subjects contained in this document.

7. Access to Site: Public roads to site shall be accessible with travel available late spring through late fall. At the site, it shall be the contractor's responsibility to provide access to the construction site for their heavy equipment. If no access road is provided, it is the responsibility of the contractor's to return any and all areas to access to their original conditions. It shall be the contractor's responsibility to repair any damage to access road by project equipment and return it to its' previous condition.

Part 5

TASKS

Task 1

Installation of Ice Bridge:

1. Length from tower to building Approx. 6 feet Install Ice Bridge at an angle from center of north face of tower to the entry port location on the building in such a manner as to provide smooth transition of coax from vertical cable ladder on tower to dual entry port on building.

2. Ice bridge to be 12” wide and solid galvanized steel. Not grated type.

3. Ice Bridge to have 4 posts and be cemented into the ground.

Install at sufficient height to allow smooth coax transition using 15ft pipe legs designed to support the ice bridge. Pipe legs shall be cemented in the ground 2-3ft deep depending on soil conditions. Cement truck will not be able to access site so hand mixing on site is required. All cement materials to be back hauled and no dumping of excess cement will be permitted at site.

4. Installation shall adhere to approved NEPA guidelines for the site. See Attachment C: NEPA part 1 & 2

5. All coax to be mounted in trapeze style hangers.

Utilize trapeze style cable hangers and snap-stack holders to support coax underneath Ice Bridge.

6. Ice bridge ground to be bonded to tower and building ground.

Ice Bridge is to be grounded to R56 standards.

7. Height above ground approx. 8 feet.

8. Must follow manufacture guidelines and instructions

Task 2

Install of climbing ladder and safe climb system: Installation of industry approved anti fall / safe climb device OSHA 1910.27, "Fixed Ladders, Ladder Safety Devices”.

1. 60 foot ladder Ladder to be engineered to work with existing tower and installed per manufacturer guidelines.

2. Construct across South West corner of tower.

Preferred location of ladder will be the southwest corner of tower if possible. Other solutions can be recommended if this is not feasible. This is to be determined and approved by FS prior to installation.

3. Must follow manufacture guidelines and instructions

4. Climbing Ladder: Shall be provided that extends from the base to the top and situated for convenient climbing of tower. Climbing ladder shall provide anti-climb protection to discourage un authorized climbers.

5. Safety Climb Cable: Shall be provided that extends from the base to the top and situated for convenient climbing of tower. The fall stop assembly shall be removable to prevent weathering and corrosion. Shall be 3/8” solid core cable engineered for fall protection.

6. Provide a design of ladder and installation prior to any work beginning.

Task 3

Install two port building cable entrance on building.

1. 4 Inch ports

2. One ea. 9 hole cushion

3. One ea. 4 hole cushion

4. Install grounding plate to be used for coax shield grounds.

Grounding buss to be located under entry ports and utilized for coax shield grounds. Ground buss connections will adhere to NEC grounding standards. Ground buss will be bonded to site ground system.

Task 4

Install coax transmission cable ladder:

1. 60 feet tall, capable of supporting 12 cable runs

2. Build on center of North Face of tower

3. Utilize Commscope L4CLICK coax supports to fasten coax to ladder

4. Must follow manufacture guidelines and instructions

5. All materials shall be installed in accordance with, and in compliance with NEC Standards for Installation of Communications Equipment.

6. The Waveguide Ladder shall accommodate coax hangers. Vertical Spacing between waveguide ladder rungs shall not exceed three (3) feet. All waveguide Cable shall be secured to waveguide ladder.

Task 5

Remove old antennas, coax and mounting hardware:

1. Remove two foot stand offs attached to VHF antennas. Confirm with new layout.

2. Remove all antennas mounted on tower.

3. Remove all Coax and connectors mounted to tower.

Task 6

Mount new antennas, hardware, coax and shield grounds:

1. Mount antennas as indicated on layout plan

2. 7 VHF antennas, Telewave ANT150F2 Install VHF antennas at the following locations utilizing 2ft standoffs. Existing standoffs can be used and moved at contractor’s discretion SW Leg at 20ft, 33ft, 47ft, 60ft SE Leg at 30ft, 60ft N leg at 60ft

3. 4 UHF antennas, Telewave ANT450D SE Leg, Install 4 antennas evenly spaced between 40ft and 50ft utilizing existing mounting pipe attached to tower.

4. Cable Runs: Andrew LDF 4 50A 1/2" cable (or equal) shall be used for all runs. Contractor must supply documentation of cable specifications. All cables shall be secured to tower using appropriate hangers. Cables shall be installed on the cable ladder in an orderly fashion, with the highest antenna lines to be toward the center of the ladder. All cables shall be grounded at the antenna, at the bottom of the tower and at the building entrance as stated above. Coaxial cables shall be labeled at the point where they leave the tower and at the inside termination. This labeling shall include frequency range, and location on the tower. The interior labeling may be label printer. All cables shall be terminated with N Male connectors (or as needed for direct attachment to antenna and existing Polyphaser protector). Cable shield ground attachment points and antenna connections shall be weatherproofed to industry standards, using mastic and tape or cold shrink protection, if mastic is used; a courtesy wrap (Single wrap of electrical covering both end of the connector) tape shall be installed on antenna connections. Coaxial cables shall be secured to the standoff using an appropriate hanger (zip ties of metal banding will not be acceptable.)

5. Attach horizontal coax with other than rubber cushion style mounts

6. Color code coax, color codes located at top, entry port, bottom termination, and every 20ft of coax length

7. Terminate coax with N Male type connectors and attach to existing Polyphasors in building.

8. Sweep antennas systems for performance at polyphasors to and provide test results.

9. Seal antenna connectors at antennas with 3M brand 8426-9M cold shrink.

10. No Antenna substitutions.

11. All excess materials and equipment to be policed up and removed from site upon completion of project.

Task 7 Safety Plan.

1. Provide detailed description of a safety plan for review.

2. Vendor must comply will all Occupational Safety & Health Standards (OSHA) Safety Standards for climbing and tower installation. Information may be obtained at www.osha.gov or you can contact OSHA 800-321-6742.

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