12700243 Chestnut Neighborhood Sidewalks Specifications Final.pdf

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CHESTNUT NEIGHBORHOOD SIDEWALKS

BID FILE NUMBER: 12700243

OCTOBER, 2026

PROJECT ID #: PW01008

FUND/ORG: 22048-189901

P.W. FILE NO.: 13387

PROJECT MANAGER: ANDREW GUTHRIE

PROCUREMENT SPECIALIST: VERONICA BRANDON

PHONE (559) 621-1131 or 621-1332

RIGHTFAX: (559) 457-1398

SCHEDULED BID OPENING: Tuesday, November 17, 2026

TABLE OF CONTENTS

PAGE

INTRODUCTION

Notice Inviting Bids ......................................................................................... i

Instructions to Bidders .................................................................................... iv

DIVISION I BIDDING AND CONTRACT DOCUMENTS 1.0

Bidder's Checklist ............................................................................................ 1.1

Bid Proposal .................................................................................................... 1.3

Time of Completion and Liquidated Damages ................................................ 1.5

Time Period to Award Bid ............................................................................... 1.5

Bid Deposit ...................................................................................................... 1.7

Contractor’s License ....................................................................................... 1.8

List of Subcontractors ..................................................................................... 1.9

Disadvantaged Business Enterprise Bidders List ............................................. 1.10

Comptroller’s Certification ............................................................................... 1.14

Non-Collusion Declaration .............................................................................. 1.15

Update of Statement of Qualifications ............................................................. 1.16

Debarment and Suspension............................................................................. 1.17

Equal Employment Opportunity Certification ................................................... 1.18

Non-Lobbying Certification for Federal Aid Contracts ...................................... 1.19

Federal Requirements for Federally Assisted Construction Projects ...................................................................................... 1.20

Buy America Certification ................................................................................ 1.21

Signature Page for Bid Proposal ..................................................................... 1.23

Sample Certification ........................................................................................ 1.25

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Attachments (to be filed within 1 working day after Bid Opening)

Subcontractor Information – Detail .............................................................. 1.26

Attachments (to be filed within 3 working days after Bid Opening) Certification for Prime Contractor Self Performance ................................... 1.27

Attachments (to be Filed after Award) ................................................................... 1.28 Sample Contract Fair Employment Practices Compliance Report Payment Bond Performance Bond

DIVISION II GENERAL CONDITIONS 2.0

Definitions (Nonfederal) .................................................................................. 2.1

Insurance Requirements ................................................................................. 2.2

Bonds .............................................................................................................. 2.5

General Guaranty ........................................................................................... 2.7

Precedence of Contract Documents ............................................................... 2.7

Nonfederal Labor Standards Provisions .......................................................... 2.12

Payrolls and Basic Records ............................................................................ 2.15

Fair Employment Practices and Nondiscrimination ......................................... 2.17

Claims for Additional Time .............................................................................. 2.22

Claims and Disputes ....................................................................................... 2.23

DIVISION III FEDERAL REQUIREMENTS 3.0

Definitions (Federal) ........................................................................................ 3.3

Federal FHWA Requirements Contract Provisions (Form 1273) .................... 3.5

Disclosure of Lobbying Activities ..................................................................... 3.27

Prompt Payment to Subcontractors ................................................................ 3.30 andrewgu Set to Completed andrewgu Set to Completed andrewgu Set to Completed andrewgu Set to Completed andrewgu Set to Completed andrewgu Set to Completed andrewgu Set to Completed andrewgu Set to Completed

(Continued)

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Assurances ..................................................................................................... 3.31

DBE Prompt Payment Certification ................................................................. 3.33

Federal Wage Rates ....................................................................................... 3.40

DIVISION IV SPECIAL CONDITIONS 4.0

DIVISION V STANDARD SPECIFICATIONS 5.0

DIVISION VI TECHNICAL SPECIFICATIONS 6.0

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NOTICE INVITING BIDS

Sealed or electronic bids will be received at the office of the Purchasing Manager of the City of Fresno for the following:

CHESTNUT NEIGHBORHOOD SIDEWALKS

BID FILE NUMBER: 12700243

The scope of work includes but is not limited to; The Chestnut Neighborhood SRTS Project is within the area bounded by Chestnut Avenue, Tulare Avenue, Willow Avenue and Belmont Avenue. This project will install new sidewalk and curb ramps through the neighborhood including:

Garden Avenue, Winery Avenue, Fine Avenue, Willow Avenue, Belmont Avenue, Madison Avenue, Grant Avenue, Washington Avenue, McKenzie Avenue, Nevada Avenue, Illinois Avenue, Iowa Avenue and Tulare Avenue.

The Construction Allocation for this project is $1,865,000.00

Bids will be taken on complete work, in accordance with Plans and Specifications on file in the office of the Purchasing Manager, 2101 G St., Bldg A, Fresno, California 93706-1620, or via Planet Bids, phone number (559) 621-1332.

Specifications and bid proposal forms for these items can be downloaded at the City’s online website at: http://www.fresno.gov. Business (at the top of the screen), Bid Opportunities in the “Additional Resources” section.

Bids will be submitted electronically via Planet Bids or by paper only.

Bid Proposals must be filed electronically or with the Purchasing Manager prior to the bid opening at 3:00 p.m. on Tuesday, November 17, 2026, when the bids will be publicly opened and recorded. Electronically filed is defined as by means of electronic equipment or devices. Join the bid opening meeting at https://fresno.zoomgov.com/j/1619517892 or call 1

(669) 254-5252, meeting ID 161 951 7892.

The work hereunder constitutes a “public work” as defined in Chapter 1, Part 7, Division 2 of the California Labor Code, and Contractor shall cause the work to be performed as a “public work” in accordance with such Chapter of the California Labor Code. The Council of the City of Fresno has adopted Resolution No. 82-297 ascertaining the general prevailing rate of per diem wages and per diem wages for holidays and overtime in the Fresno area for each craft, classification, or type of worker needed in the execution of contracts for the City. A copy of the resolution is on file at the Office of the City Clerk. Actual wage schedules are available at Capital Projects Administration Division 747 R Street, 2nd Floor, Fresno, California 93721, (559) 621-8880.

Contractors and Subcontractors must meet any and all requirements of Labor Code sections

1771.1 and 1771.5 prior to submitting bids.

All proposals must be made on the Bid Proposal Form provided by the Purchasing Manager. A Bid Deposit, which can be provided separately, in the amount of TEN PERCENT (10%) of the Total Net Bid Amount (or, in bids with Add Alternates, the highest possible combination of the Base Bid plus Add Alternates) in the form of a certified or cashier's check, an irrevocable letter of credit, or a certificate of deposit or a bidder's bond executed by a corporate surety, admitted by the California Insurance Commissioner to do business in California, payable and acceptable to the City of Fresno; or the Bidder shall have registered with the Purchasing Manager of the City an annual bid bond sufficient to provide coverage in such amount. All Bid Deposits will be held until a Contract has been executed with the successful Bidder or all bids have been rejected. Copies

A250090 2025-01 CPDFHWADivI ii rev. 07.25 of Bid Deposits may be submitted electronically, with the exception of a certified or cashier’s check, which must be brought to the Purchasing Manager’s office and labeled accordingly with bid number prior to the bid opening.

The City of Fresno hereby notifies all Bidders that no person shall be excluded from participation in, denied any benefits of, or otherwise discriminated against in connection with the award and performance of any contract on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era or on any other basis prohibited by law.

Furthermore, the City of Fresno hereby notifies all Bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, national origin, religion, age, or disability in consideration for an award.

The City will carry out applicable federal requirements in the award and administration of any contract awarded hereunder. This is a federal project funded with financial assistance from the U.S. Department of Transportation, Federal Highway Administration (FHWA).

An Interim Final Rule (IFR) published by the U.S. Department of Transportation (DOT) on October 3, 2025, eliminates the presumption that a business is disadvantaged based solely on the owner’s race, ethnicity, or sex. As a result, the DBE program still exists, but there is a temporary suspension while firms are being recertified. No DBE goal will be placed on this project, and proposals will not be evaluated based on proposed DBE participation.

A pre-bid conference will be held at 10:00 a.m., on Tuesday, November 3, 2026. Join the meeting by going to https://fresno.zoomgov.com/j/1609588136 or call 1 (669) 254-5252 , Meeting ID: 160 958 8136. Prospective Bidders are encouraged to attend since City Staff will be present to answer any questions regarding the Specifications, and there may be an inspection tour of the job site(s).

The services of an interpreter and additional accommodation can be made available. Requests for accommodation should be made at least five working days but no later than 48 hours prior to the scheduled meeting/event. Please contact the Procurement Specialist on the cover at 559-621-1332 or through the Questions and Answers field on Planet Bids.

In accordance with provisions of section 22300 of the California Public Contract Code, Contractor may substitute securities for any monies withheld by City to ensure performance under the Contract.

A 100 percent Payment Bond and 100 percent Performance Bond for all public works contracts must be filed with the Contract Documents and approved by the City before the Contractor enters upon performance of the Work.

No bid will be considered for award unless the Bidder at the time of bid opening, is licensed with a valid Class "A" Contractor's License issued by the State of California.

The Contractor shall utilize the City’s Construction Management Information System (CMIS) for the submission, management, and review of all project-related data and documents throughout the duration of the Contract. CMIS is a web-based electronic project management system provided by the City at no cost to the Contractor. It is intended to facilitate the electronic exchange of information, automate key construction management processes, provide electronic notifications of project activities, and serve as the primary platform for the submission and oversight of contract documentation.

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All construction management documentation, including but not limited to daily inspection reports, submittals, Requests for Information (RFIs), pay estimates and change orders, shall be submitted and reviewed through CMIS. The use of CMIS by both the City and the Contractor is mandatory and shall serve as the official record of project communications and documentation unless otherwise authorized in writing by the City.

The City reserves the right to reject any and all bids.

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INSTRUCTIONS TO BIDDERS

CHESTNUT NEIGHBORHOOD SIDEWALKS

BID FILE NO. 12700243

BID PROPOSALS WILL BE CONSIDERED FOR AWARD ONLY IF THE BIDDER HAS

COMPLIED WITH THE FOLLOWING:

Bid Proposals shall be submitted on the forms furnished by the Purchasing Manager, with all documents listed on the Bidder's Checklist, completely filled out, properly signed by the Bidder and delivered, under sealed cover, plainly marked or electronically to the Office of the Purchasing Manager, 2101 G St., Bldg. A, Fresno, California 93706-1620, or electronically filed utilizing Planet Bids prior to the date and time specified in the Notice Inviting Bids, when all bids will be publicly opened and recorded. Bids received at 3:00 p.m.

or after will not be accepted. The time stamp in the Purchasing Division will be the official clock for documenting the time of filing. Electronically filed is defined as by means of electronic equipment or devices. Failure to submit all forms required herein may deem the bidder non-responsive at City’s sole discretion.

In the event that both paper and electronic bid for the same project is submitted, the City will use and accept the electronic version as the authorized submittal.

1. A Bid Deposit has been made in accordance with either paragraph (a) or paragraph (b), below. A bid without a proper Bid Deposit will be automatically rejected.

(a) BID DEPOSIT. Bidders must submit a Bid Deposit, which may be provided separately, in the amount of TEN PERCENT (10%) of the Total Net Bid Amount (or, in bids with Add Alternates, the highest possible combination of the Base Bid plus Add Alternates) with their Bid Proposal. Such Bid Deposit shall be in the form of a certified or cashier's check, an irrevocable letter of credit or a certificate of deposit payable to the City of Fresno, or a bidder's bond executed by a corporate surety, admitted by the California Insurance Commissioner to do business in California, payable and acceptable to the City of Fresno. Such Deposit shall be retained by the City of Fresno as a guarantee that the Bidder, if awarded all or part of the Contract, will within 10 working days from the date the Notice of Award is mailed to the Bidder, execute, and return a Contract furnished by the City. No Bid Deposits will be returned to Bidders until either a Contract has been executed for all items awarded, or all bids have been rejected. Bid bonds will not be returned, except upon bidder's written request. Copies of Bid Deposits may be submitted electronically, with the exception of a certified or cashier’s check, which must be brought to the Purchasing Manager’s office and labeled accordingly with bid number prior to the bid opening.

(b) ANNUAL BIDDERS BOND. If the Bidder contemplates submitting bids from time to time during a period of one (1) year for the furnishing of certain materials, supplies or services to the City of Fresno, the Bidder may cover all such bids by a single Annual Bidder's Bond instead of a separate bond for each bid. If such an Annual Bidder's Bond is registered with the Purchasing Manager of the City of Fresno, and is currently valid, it shall be deemed to accompany each and every bid submitted, provided such bond is in a sufficient amount to provide the required Deposit for all of the Bidder's proposals then outstanding. It shall be stated upon the Bid Proposal that such an Annual Bidder's bond is registered with the Purchasing Manager of the City of Fresno.

NOTARIAL ACKNOWLEDGEMENT

Each Bid Bond must be executed by a surety authorized to do business in the State of California.

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CONTRACT DEFINITIONS

Attention of Bidders is especially directed to all provisions of the Contract Documents, as defined in the GENERAL CONDITIONS.

PREVAILING WAGE

The work hereunder constitutes a “public work” as defined in Chapter 1, Part 7, Division 2 of the California Labor Code, and Contractor shall cause the work to be performed as a “public work” in accordance with such Chapter of the California Labor Code. The Council of the City of Fresno has adopted Resolution No. 82-297 ascertaining the general prevailing rate of per diem wages and per diem wages for holidays and overtime in the Fresno area for each craft, classification, or type of worker needed in the execution of Contracts for the City. Information specific to the Work to be done under this Contract can be obtained by contacting the Contract Compliance Officer at the City of Fresno Capital Projects Administration Division, (559) 621-5600.

This project is being funded with federal funds administered by the California Department of Transportation (Caltrans). This project is subject to the payment of predetermined minimum wages mandated by the Davis-Bacon Act of 1931. A copy of the Federal wage rates is enclosed, starting at page 3.40 of these specifications.

This project is subject to the payment of State or Federal wage rates, whichever rate is higher.

FEDERAL IMMIGRATION REFORM AND CONTROL ACT

As a material part of any Contract for a City of Fresno project, every Contractor who has employees who will work on a City of Fresno project, is required to comply with all of the provisions of the Federal Immigration Reform and Control Act of 1986 (P.L. 99-603, 100 Stat. 3359). This requirement includes compliance with all of the employee documentation provisions.

Furthermore, the Contractor will make any employee documentation required to comply with the Act immediately available to the City upon its request for each individual employee working on a City of Fresno project.

VERIFICATION OF WORK

All dimensions and quantities noted on the Plans, exhibits, etc., are approximate. Before submitting a Bid Proposal, Bidders should inspect the Work site to verify the Work and the conditions under which the Work will be performed. The submittal of a Bid Proposal shall be considered prima facie evidence that the Bidder has reviewed the Specifications, job site and conditions; is fully aware of the required Work and Work conditions and has included within the Bid Proposal the appropriate amounts covering the cost of execution of the Work in accordance with such Specifications, job site and conditions.

SUBCONTRACTORS

The Prime Contractor shall include with the Bid Proposal the name, location and license number of the place of business of each Subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the Work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-

The bond must be originally signed by both the Principal and the Surety. Notary acknowledgments for both the Principal and the Surety must be attached if corporate seal is not visible on the bid bond. If signed by an Attorney-in-Fact, a certified and effectively dated Power of Attorney must be included with the bond. Failure to provide properly notarized signatures or visible corporate seal will render the bid non-responsive.

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PROMPT PAYMENT TO SUBCONTRACTORS

All Contracts and Subcontracts (all tiers), shall contain the following provisions:

(a) Prompt Progress Payment to Subcontractors. In accordance with California Business and Professions Code section 7108.5, the prime contractor or subcontractor shall pay to any subcontractor, not later than seven days after receipt of each progress payment, unless otherwise agreed to in writing, the respective amounts allowed the contractor on account of the work performed by the subcontractors, to the extent of each subcontractor’s interest therein. In the event that there is a good faith dispute over all or any portion of the amount due on a progress payment from the prime contractor or subcontractor to a subcontractor, the prime contractor or subcontractor may withhold no more than 150 percent of the disputed amount. Any violation of this requirement shall constitute a cause for disciplinary action and shall subject the licensee to a penalty, payable to the subcontractor, of 2 percent of the amount due per month for every month that payment is not made. In any action for the collection of funds wrongfully withheld, the prevailing party shall be entitled to his or her attorney’s fees and costs. The sanctions authorized under this requirement shall be separate from, and in addition to, all other remedies, either civil, administrative, or criminal.

The Contractor must submit Exhibit 9-P to the Local Agency administering the contract by the 15th of the month following the month of any payment(s). If the Contractor does not make any payments to subcontractors, supplier(s) and/or manufacturers they must report “no payments were made to subs this month” and write this visibly and legibly on Exhibit 9- P.

(b) Prompt Payment of Withheld Funds to Subcontractors. The City shall hold retainage from the prime contractor and shall make prompt and regular incremental acceptances of portions, as determined by the City of the contract work and pay retainage to the prime contractor based on these acceptances. The prime contractor or subcontractor shall return all monies withheld in retention from all subcontractors within seven (7) days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the contract work by the Agency. Any delay or postponement of payment may take place only for good cause and with the City's prior written approval. Any violation of these provisions shall subject the violating prime contractor or subcontractor to the penalties, sanctions, and other remedies specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California Public Contract Code.

half of 1 percent of the prime contractor’s total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime contractor’s total bid or ten thousand dollars ($10,000), whichever is greater.

Subcontractor Information – Detail concerning any subcontractor who the prime contractor is required to list under this subdivision, other than the subcontractor’s name and location of business, shall be submitted by the prime contractor within 1 working day after the time of bid opening. The Prime Contractor shall list only one subcontractor for each portion of work as is defined by the prime contractor in its bid.

ASSURANCE

The Contractor shall comply with the following assurance and require that each subcontract include the same assurance by each of its subcontractors:

The Contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of contracts hereunder. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract, or such other remedy or sanction as may be available. Contractor will contain this paragraph in each of its subcontracts and require the same of its subcontractors.

PRE-BID CONFERENCE

A pre-bid conference may be held at the time and place listed in the Notice Inviting Bids.

This requirement shall not be construed to limit or impair any contractual, administrative or judicial remedies otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor; deficient subcontractor performance and/or noncompliance by a subcontractor. This clause applies to both DBE and non-DBE subcontractors.

Any violation of these provisions of Prompt Progress Payment and Prompt Payment of Withheld Funds to Subcontractors shall subject the violating prime contractor or subcontractor to the penalties, sanctions and other remedies specified therein. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the prime contractor, deficient subcontract performance, or noncompliance by a subcontractor.

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Prospective Bidders are encouraged to attend. City Staff will be present to answer any questions regarding the Specifications, and there may be an inspection tour of the job site(s).

QUESTIONS, CLARIFICATIONS AND CONCERNS

The Specifications describing this project have been carefully prepared. Any questions or concerns relating to these Specifications shall be directed in writing to the designated Procurement Specialist of the Purchasing Division (see cover page) and shall be sent by facsimile to the RIGHTFAX number on the cover page. A Bid Question form for this purpose has been included as page xiii.

Questions will be accepted only up to 5 working days prior to the bid opening date to allow the City, if necessary, to issue an addendum to all bidders stating revisions, deletions, or additions to be made to the Specifications as a result of any questions. If questions arise after the deadline, please contact the designated Procurement Specialist of the Purchasing Division, but the City will not guarantee a response.

The City will not be responsible for verbal responses made by parties other than the Purchasing Manager or its designee.

Any questions concerning Disadvantaged Business Enterprise (DBE) issues shall be addressed to DBE Program staff at telephone No. (559) 621-1154 or email at DBE@fresno.gov.

CONTACTS WITH CITY STAFF

Before an award is made, any contact with City staff, other than the Purchasing Manager or designee(s), without prior written authorization is strictly prohibited and may render the Bidder non-responsible.

CONSTRUCTION ALLOCATION

The Construction Allocation listed in the Notice Inviting Bids is given for informational purposes only. This amount does not include other Project costs such as design, inspection, contingency and Contract compliance and is not warranted to represent the City's estimated cost of construction for this Project.

SUBSTITUTION OF MATERIALS

Where specific names are used in conjunction with materials, they are mentioned as standards, but this implies no right upon the part of the Contractor to substitute other materials or methods without the permission of the Engineer.

If manufacturers or brands are used or listed in conjunction with products, equipment, or materials in these Specifications without the words "or equal," equals are allowed.

Except in those instances where the product is designated as "No Substitution Allowed," the Specifications will list at least two brands or trade names of comparable quality or utility followed by the words "or equal." Where "or equal(s)" are allowed for any product, equipment, or materials, they must meet all the requirements of the Specifications to the satisfaction of the City and must be in current production.

For all "or equal(s)," Contractor shall make submittals after Notice to Proceed for evaluation. If approval as an equal is denied by the City, Contractor shall provide one of the manufacturers/brands listed in the Specifications without change in the Contract Price.

STATEMENT OF QUALIFICATIONS

Bidders who desire to participate in the formal bidding process of the City of Fresno for public works projects must, (a) have on file with the Office of the Purchasing Manager of the City of

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Fresno; or (b) must submit with the Bid Proposal, a "Statement of Qualifications," including Schedules "A-1" and "A-2." The Statement must be filed annually. Statements that are older than one year are no longer valid which may render a bid nonresponsive.

EXCEPTIONS

Any exceptions taken at the time of or after bid submittal may render the bid nonresponsive.

Attachments by Bidders which include legal terms and conditions that conflict with the GENERAL CONDITIONS may be considered an exception, and Bidder may, therefore, be considered nonresponsive.

ERRORS AND OMISSIONS

Errors and omissions by the Bidder will be dealt with in accordance with the California Public Contract Code including, but not limited to sections 4107.5 and 5103.

BID APPEAL PROCEDURE

The City has an appeal procedure in place as adopted by the City Council on May 7, 2026, in Resolution No. 2026-88. Any Bidder wishing to file an appeal should refer to that Resolution. A copy of the Resolution may be obtained from the City Clerk’s Office, 2600 Fresno Street, Fresno, California 93721.

Once City staff has reviewed and evaluated the bid proposals received and has determined the lowest responsive and responsible Bidder for award, that determination will be posted on a public bulletin board outside the Purchasing Division Office and the City’s website www.fresno.gov, Departments, General Services, Purchasing Division, a minimum of 5 working days prior to council action to award a Contract for the project/purchase. It is the sole responsibility of interested bidders to seek this information from either of these sources.

Should bidders be found non-responsible and wish to appeal the staff determination on the grounds of non-responsibility, appeals must be received in writing and conform to the requirements under Resolution No. 2026-88 within three working days from the time the determination is posted. “Working day” means a City of Fresno regular business day. Appeals must be submitted to the following:

City of Fresno Purchasing Division 2101 G Street, Bldg. A

Fresno California, 93706-1620 FAX Number (559) 457-1564

Letters of appeal must clearly follow the rules and procedures laid out in Resolution No.

2026-88. Only a bidder determined by the City to be non-responsible may file an appeal under the Resolution. Formal appeals are not permitted for bids deemed non-responsive; such determinations are subject only to internal administrative review. No appeals by non-bidders shall be accepted.

Appeals not submitted within the stated three working day timeframe will not be honored and the City will proceed to award the Contract.

REGULATED COMMUNICATIONS IN CITY PROCUREMENT PROCESS ORDINANCE

The Regulated Communications in City Procurement Process Ordinance (Article 6, Chapter 4 of the Fresno Municipal Code) became effective May 7, 2004. With certain specified exceptions, the Ordinance provides that no Respondent, Bidder, Proposer (as the case may be) shall initiate, engage in, or continue any communication to or with any City elected official concerning or touching upon any matter which is the subject of this competitive procurement process.

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Any Respondent, Bidder, Proposer, or elected official (as the case may be) who initiates, engages in, continues in, or receives any regulated communication shall file the written disclosure required by the Regulated Communications in City Procurement Process Ordinance.

Any Respondent, Bidder, or Proposer violating the Regulated Communications in City Procurement Process Ordinance may be disqualified from participating in this procurement process and/or determined to be non-responsible. Additionally, the City may set aside the award of a contract, prior to its execution, to a party found to have violated the Ordinance.

Note: The full text of Fresno Municipal Code, Chapter 4, Article 6 may be viewed on the City’s website at, http://www.fresno.gov. under “Departments” on the top left portion of the home page click on “City Clerk”, then click on “Fresno Municipal Code and City Charter” located to the right of the page. Or view the Fresno Municipal Code directly at the link below:

https://library.municode.com/ca/fresno/codes/code_of_ordinances?nodeId=MUCOFR_CH4CIP

UCOSA

DEBARMENT

A Bidder may be debarred from bidding or proposing upon or being awarded any contract with the City, or from being a subcontractor or supplier at any tier upon such contract, in accordance with the procedures in Fresno Municipal Code Section 4-104 adopted by Council on May 17, 2018. The initial period of any such debarment shall not be less than one year and may be permanent depending on the violation. A Bidder may request a hearing, in accordance with Fresno Municipal Code Section 4-104, upon receipt of a notice of proposed debarment from the City Manager or designee. A copy of the Resolution may be obtained from the City Clerk's Office, 2600 Fresno Street, Fresno, California 93721.

SUBLETTING OR ASSIGNING THE CONTRACT

Pursuant to Required Contract Provisions Federal-Aid Construction Contracts, Section VI of Federal Form 1273 (see page 3.13 herein), the Contractor shall perform with its own organization Contract Work amounting to not less than 30 percent of the original total Contract Price (i.e., the total net bid amount) and not less than 30 percent of each possible combination of the Base Bid plus Add Alternate(s), if applicable, excluding specialty items designated by the City on the bid proposal.

Accordingly, the three lowest Bidders shall provide, within three working days from the date of the bid opening, the CERTIFICATION FOR PRIME CONTRACTOR SELF PERFORMANCE form found on page 1.25 that the bidder will perform not less than 30 percent of the total net bid amount and not less than 30 percent of each possible combination of the Base Bid plus Add Alternate(s), if applicable, excluding specialty items designated by the City on the bid proposal.

The Bidder shall identify in the letter those bid items and dollar amounts for the work to be done by the Prime Contractor.

DISADVANTAGED BUSINESS ENTERPRISE (DBE)

An Interim Final Rule (IFR) published by the U.S. Department of Transportation (DOT) on October 3, 2025, eliminates the presumption that a business is disadvantaged based solely on the owner’s race, ethnicity, or sex. As a result, the DBE program still exists, but there is a temporary suspension while firms are being recertified. No DBE goal will be placed on this project, and proposals will not be evaluated based on proposed DBE participation.

ACH PAYMENT INITIATIVE-ELECTRONIC PAYMENT

Contractor shall provide complete and accurate billing invoices in order to receive payment.

Billing invoices submitted must contain all information and supporting documentation required by the contract.

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Payment for invoices submitted by the contractor shall only be rendered electronically unless payment by paper check is expressly authorized by the Controller, in the Controller’s sole discretion, due to extenuating circumstances. Such electronic payment shall be made in accordance with ordinary City procedures and practices. The contractor shall comply with the Controller’s procedures to authorize electronic payments. Contractor acknowledges that it will not receive payment on any invoices submitted under this Contract if it does not comply with the Controller’s electronic payment procedures, except where the Controller has expressly authorized payment by paper check as set forth above.

HOT WORK SAFETY REQUIREMENTS

A. Applicability

This section applies whenever Contractor's work under this Contract involves or may involve "hot work," defined as soldering, welding, pipe-cutting, heat-treating, grinding, thawing pipes, hot riveting, torch-applied roofing, or any other activity involving open flame, heat, or the production of sparks. If Contractor's work does not involve hot work, this section does not apply.

B. Compliance with City Program Where applicable, Contractor shall comply with the City of Fresno Hot Work Safety Program (Program), as may be amended, a copy of which is available upon request from the City's Personnel Services Department, Risk Management Division, or from the City's project representative. In the event of any conflict between this section and the Program, the more stringent requirement shall control.

C. Designated Roles Prior to performing any hot work, Contractor shall designate, from among its own personnel, a Supervisor, a Fire Watch, and, when City personnel are not present at the work location, a Hot Work Approver, each trained consistent with the Program's requirements for that role.

D. Permits Where hot work is to be performed at a location where City employees are present, Contractor shall obtain a hot work permit from the City's designated Hot Work Approver prior to beginning work.

Where hot work is to be performed at a location where City employees are not present, Contractor is responsible for issuing its own permit consistent with the Program.

Contractor may use its own hot work permit form in lieu of the City's, provided it contains, at minimum, the information required by the Program's standard permit and has been approved in advance by the City.

Contractor shall provide the City's project representative with copies of all revoked/closed hot work permits by the end of each business day, or within such other reasonable time as may be mutually agreed.

E. Precautions Contractor shall, at a minimum: remove or protect combustible materials within 35 feet of the hot work; confirm any applicable fire suppression system is operational; ensure a fire watch is maintained during hot work and for not less than 60 minutes after work concludes; and ensure personnel performing or exposed to hot work use PPE appropriate to the hazard.

A250090 2025-01 CPDFHWADivI xii rev. 07.25

F. Notification Contractor shall notify the City's project representative before hot work begins so the City can coordinate access, evacuate affected areas if necessary, and confirm no conflicting activity is scheduled in the vicinity.

G. No Relief from Other Requirements Nothing in this section relieves Contractor of its independent obligation to comply with all applicable fire codes, Cal/OSHA requirements, NFPA standards, and manufacturer requirements for equipment used in hot work operations.

A250090 2025-01 CPDFHWADivI xiii rev. 07.25

PURCHASING DIVISION

TELEPHONE # (559) 621-1332

RIGHTFAX # as shown on the front page

BID QUESTIONS FOR:CHESTNUT

NEIGHBORHOOD SIDEWALKS

BID FILE NUMBER: 12700243

ATTENTION: VERONICA BRANDON,

PROCUREMENT SPECIALIST,

EMAIL: PURCHASING@FRESNO.GOV

(FOR CITY OF FRESNO USE ONLY)

QUESTION NO:

DATE:

REVIEWED BY:

RESPONSIBLE FOR RESPONSE:

[ ] CITY STAFF [ ] CONSULTANT

FROM:

COMPANY:

CONTACT PERSON:

DATE:

PHONE No:

FAX No:

QUESTION (One question per sheet.)

ANSWER:

RESPONSE BY:

INCLUDED IN ADDENDUM NO.:

DATE:

DATE:

One question per page - Duplicate this form as necessary.

A250090 2025-01 CPDFHWADivI 1.0 rev. 07.25

DIVISION I

BIDDING AND CONTRACT DOCUMENTS

BIDDER’S NAME:

(Submit with Bid Proposal)

A250090 2025-01 CPDFHWADivI 1.1 rev. 07.25

BIDDER'S CHECKLIST

CHESTNUT NEIGHBORHOOD SIDEWALKS

Bid File No. 12700243

SUBMIT THIS BIDDER'S CHECKLIST WITH YOUR BID DOCUMENTS. Bidders shall complete and submit all documents marked with an "X" in the "REQUIRED" column. Documents required on the checklist but not included may render your bid nonresponsive and ineligible for award.

Bids received by the City by the scheduled bid opening time will be opened and publicly read but are subject to verification that all the required documents have been submitted. Copies of Bid Deposits may be submitted electronically and separately, with the exception of a certified or cashier’s check, which must be brought to the Purchasing Manager’s office and labeled accordingly with bid number prior to bid opening.

REQUIRED

[X] 1. A valid STATEMENT OF QUALIFICATIONS including Schedules "A-1” and "A-2" must be on file with the Office of the Purchasing Manager of the City of Fresno at the time of the bid opening.

[X] 2. BID PROPOSAL page 1.3 through 1.4 [X] 3. CONTRACTOR'S LICENSE information, page 1.8 [X] 4. BID DEPOSIT attached to front of Proposal or submitted electronically in the form of:

[ ] Certified Check [ ] Bidder's Bond [ ] Cashier's Check [ ] Irrevocable Ltr of Credit [ ] Certificate of Deposit [ ] Annual Bidder's Bond

[X] 5. LIST OF SUBCONTRACTORS, page 1.9.

[X] 6. DISADVANTAGED BUSINESS ENTERPRISE (DBE) BIDDERS LIST, page 1.10.

[X] 7. CERTIFICATION, (Comptroller General's List), page 1.14.

[X] 8. NONCOLLUSION DECLARATION, page 1.15.

[X] 9. UPDATE OF STATEMENT OF QUALIFICATIONS, page 1.16.

[X] 10. DEBARMENT AND SUSPENSION CERTIFICATION, page 1.17.

[X] 11. EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION, page 1.18.

[X] 12. NONLOBBYING CERTIFICATION, page 1.19.

[X] 13. FEDERAL REQUIREMENTS FOR FEDERALLY ASSISTED CONSTRUCTION

PROJECTS 1.20.

[X] 14. BUY AMERICA REQUIREMENTS, page 1.21.

[X] 15. SIGNATURE PAGE 1.23.

[X] 16. ADDENDA - Signature page of all Addenda issued, Addenda No. to . (Enter numbers) [_] 17. PRE-BID CONFERENCE - A company representative attended the pre-bid conference held on Tuesday, November 3, 2026 at 10:00 AM.

If one (1) of the three (3) lowest bidders, submit within one (1) working day from the date of the bid opening:

[X] 18. SUBCONTRACTOR INFORMATION - DETAIL, page 1.26. If bidder lists subcontractors on page 1.9, this form is to be submitted to the Purchasing Division within one working day from the date of the bid opening.

(Continued)

A250090 2025-01 CPDFHWADivI 1.2 rev. 07.25

BIDDER'S CHECKLIST (cont.)

If one (1) of the three (3) lowest bidders, submit within three (3) working days from the date of the bid opening:

[X] 19. CERTIFICATION FOR PRIME CONTRACTOR SELF-PERFORMANCE, page 1.27.

This form is to be submitted within three working days from the date of the bid opening to the Purchasing Division, certifying that the bidder will perform with its own organization not less than 30% of the Total Net Bid Amount (Original Contract Price) and not less than 30% of each possible combination of the Base Bid plus Add Alternate(s), if applicable, excluding specialty items designated by the City on the bid proposal, pursuant to Required Contract Provisions Federal-Aid Construction Contracts, Section VI of Federal Form 1273 (see pages 3.13).

[X] 20. EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION, page 1.18.

(An additional form shall be completed, signed, and submitted for each of the proposed subcontractors)

SUBMITTED BY:

Name of Company Contact Name

Address City State Zip

Phone No. Fax No.

E-Mail Address:

A250090 2025-01 CPDFHWADivI 1.3 rev. 07.25

BID PROPOSAL

CHESTNUT NEIGHBORHOOD SIDEWALKS

BID FILE NO. 12700243

TO: THE PURCHASING MANAGER OF THE CITY OF FRESNO:

The undersigned Bidder, having carefully examined the location of the hereinafter described work, plans and/or specifications therefor, hereby proposes to furnish, all, in strict accordance with said plans and/or specifications, the materials, labor, and equipment necessary to complete the project for the prices set forth in the following bid items:

ITEM QUANTITY DESCRIPTION OF WORK UNIT PRICE TOTAL

1. Lump Sum Mobilization Lump Sum $*88,000

2. Lump Sum Mediator (Owner’s 50% share, see page

2.28 of General Conditions) Lump Sum $**10,000

3. Lump Sum Traffic Control Lump Sum $

4. Lump Sum Clearing and Grubbing Lump Sum $

5. Lump Sum

Storm Water Pollution Prevention Plan (SWPPP) and Fugitive Dust Control Plan (FDCP) Preparation, Implementation & Maintenance

Lump Sum $

6. 760 SF Detectable Warning Devices $ $

7. 3,000 SF Concrete Curb Ramp $ $

8. 34,100 SF Concrete Sidewalk $ $

9. 5,450 SF Concrete Driveway Approach (Residential) $ $

10. 1,670 SF Concrete Alley Approach $ $

11. 2,110 LF Concrete Curb and Gutter (Unreinforced) $ $

12. 1,130 LF Concrete Curb (4” to 6” Curb Face) $ $

13. 100 LF Concrete Curb (8” Curb Face) $ $

14. 12 LF Concrete Wedge Curb $ $

15. 85 LF Concrete Wedge Curb and Gutter $ $

16. 5,000 SF Concrete Valley Gutter $ $

17. Lump Sum Signing & Striping (Thermoplastic) Lump Sum $

(Continued)

Mediator (Owner's 50% share, see page

2.28 of General Conditions) andrewgu Set to Confirmed

Set to Confirmed

A250090 2025-01 CPDFHWADivI 1.4 rev. 07.25

18. Lump Sum Transition Grading and Landscape & Irrigation Restoration Lump Sum $

19. 1,383 SY Pavement Grinding (0.25’) $ $

20. 231 Tons HMA Overlay (0.25’) $ $

21. 5,330 SF Hot Mix Asphalt Plug $ $

22. 720 LF Fencing Removal and Relocation $ $

23. 14 EA Remove and Dispose of Tree $ $

24. 4 EA Adjust Facilities to Finish Grade $ $

25. Lump Sum Lead Compliance Plan (F) Lump Sum $

26. Lump Sum Fresno County Encroachment Permit Lump Sum $

27. Lump Sum Miscellaneous Facilities and Operations Lump Sum $

TOTAL NET BID AMOUNT $

The Total Net Bid Amount is Dollars and Cents.

*This item has been determined to be $88,000.00 as noted in the “Explanation of Bid Items,” page 6.1.

**This item has been determined to be $10,000.00 as noted in the “Explanation of Bid Items”, page 6.1 and in the General Conditions, page 2.28.

The Bid Prices set forth herein shall include any and all applicable taxes.

(F) Final pay quantity as defined by Section 9 of the State Standard Specifications

Completion of Bid Proposal Form to be Eligible for Award. Bidders must bid all bid items (including any Alternates). The Bidder is non-responsive and ineligible for award in the event Bidder fails to initial this paragraph on the line provided and completely fill in this Bid Proposal Form including, without limitation, all dollar amounts, and information called for on this Bid Proposal Form. By its initials to the right hereof, Bidder represents he or she has read and understands the consequences of not completely filling in this Bid Proposal Form.

Initial andrewgu Set to Confirmed

Set to Confirmed

A250090 2025-01 CPDFHWADivI 1.5 rev. 07.25

TIME OF COMPLETION/LIQUIDATED DAMAGES

The Contractor shall diligently prosecute the work to completion for all bid items before the expiration of NINETY (90) working days from the date of the Notice to Proceed.

It is agreed that the Contractor shall be liable for and shall pay to the City, as fixed, and agreed, liquidated damages, and not as a penalty, the sum of ONE THOUSAND DOLLARS ($1,000) per day for each calendar day of delay in completion of the work from the date for completion as specified herein or in any written extension of time granted by the City.

NOTE: The following shall apply to all bid items:

TIME OF COMPLETION AS SPECIFIED WILL BE ENFORCED.

LIQUIDATED DAMAGES WILL BE DEDUCTED FROM PAYMENTS.

CONTRACT QUANTITIES

The City reserves the right to increase or decrease Contract quantities in accordance with available funds. If the City Council has not appropriated funds, or if sufficient funds are not available to complete the purchase, the City reserves the right to decrease quantities to stay within the budget limitations.

ADDENDA

The City makes a concentrated effort to ensure any addenda issued relating to these Specifications are distributed to all interested parties. It shall be the Bidder's responsibility to inquire as to whether any addenda to the Specifications have been issued. Upon issuance by the City, all Addenda are part of the Bid Proposal. Signing the Bid Proposal on the signature page thereof shall also constitute signature on all Addenda.

PRECEDENCE OF BID PRICES

In the event of discrepancies between the bid total, summaries of totals and unit price extensions, the unit price correctly extended will control over the summaries of totals, and the summaries of totals correctly added will control over the total, whether the summaries of totals are extended unit prices or lump sums.

RIGHT TO REJECT ANY AND ALL BIDS

The City reserves the right to reject any and all bids.

TIME PERIOD TO AWARD/REJECT BIDS

The undersigned Bidder agrees that the City may have SIXTY-FOUR (64) DAYS from the date bids are opened to accept or reject this Bid Proposal. It is further understood that if the Bidder to whom any award is made fails to enter into a Contract as provided in the Specifications, award may be made to the next lowest responsive and responsible Bidder, who shall be bound to perform as if he/she had received the award in the first instance. No Bid Proposal may be withdrawn prior to award within that time.

A250090 2025-01 CPDFHWADivI 1.6 rev. 07.25

AWARD OF CONTRACT

When bids are submitted to the Council, the award will be made to the lowest responsive and responsible Bidder, subject to the right to reject any and all bids.

MINOR IRREGULARITIES

The City reserves the right to waive any informality or minor irregularity that does not have a monetary consideration when it is in the best interest of the public and of the City to do so. A discrepancy that offers a Bidder an unfair advantage will cause the bid to be nonresponsive.

CITY ENGINEER'S QUANTITY ESTIMATE

All bids will be compared with the City Engineer's Estimate of the quantities of work to be done.

TIEBREAKER

In the event a tiebreaker is needed to establish the lowest responsive and responsible…