1270017_SUPPLIER.pdf

IFB/CS/DOA/2608-1270017/Central PC Air Replacement - Phase 2 at H-JAIA

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REQUEST FOR QUALIFICATIONS

Multi-Step Competitive Sealed Bid

IFB/CS/DOA/2608-1270017/Central PC Air Replacement - Phase 2 at H-JAIA

Ricky Smith Airport General Manager Department of Aviation

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Chandra Houston Chief Procurement Officer

Department of Procurement

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Table of Contents

1 Requirements

1.0.1 Section 1. Solicitation Requirements

1 Requirements *Response is required

0.1 Section 1. Solicitation Requirements

1.

Pursuant to Section 2-1188(l) and other relevant sections of the Procurement and Real Estate Code of the City of Atlanta Code of Ordinances ("City Code"), the City of Atlanta ("City") issues this Multi-Step Competitive Sealed Bid seeking qualified and experienced Offerors (as defined below) to replace the aging PC Air systems serving Concourses B and E to improve reliability, ensure code compliance, and support airport operations on behalf of the Department of Aviation ("DOA") (the "Project").

About this Solicitation

This solicitation process involves two phases:

• Phase I - Statement of Qualifications (SOQ): focuses on qualifications and technical capability.

• Phase II - Invitation for Bid (IFB): focuses on pricing and responsiveness.

ØStandard Definitions

Please note that the following key terms are used in this solicitation:

• Award: An award is made when legislation authorizing the award of the contract has been adopted by the council and approved by the Mayor, provided, however, that the contract will not become binding upon the City and the City will incur no liability under it until it has been duly executed by the contractor, returned to the City with all required submittals, including insurance and bonding, if applicable, executed by the Mayor, attested to by the municipal clerk, approved by the City attorney as to form and delivered to the contractor.

• Bid Security: A Bid Security shall be a bond provided by a surety company authorized to do business in the state by the Georgia Insurance Commissioner or the equivalent in cash, cashier's check or certified check.

• Contract: A Contract means all types of city agreements, including purchase orders, regardless of what they may be called, for the procurement or disposal of supplies, services, construction, professional or consultant services and for the transfer of interests in real property.

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• Contractor: Any person having a contract with the City.

• Discussions: An exchange of information or other means of negotiation during which the offeror and the city may alter or otherwise change the conditions, terms and price of the proposed contract.

Discussions may be conducted in connection with competitive sealed proposals, sole source and emergency procurement. Discussions are not permissible in competitive sealed bidding, except to the extent permissible in the first phase of multi-step sealed bidding, when all competitive bids exceed available funds but the responsive bid does not exceed such funds by more than five percent; or as otherwise permitted by applicable law.

• Newly Established Business: Any for-profit or nonprofit entity that was legally formed or registered in any U.S. jurisdiction within the last 24 months prior to this solicitation's posting date.

• Offeror: Any firm that has submitted a bid or proposal in response to the particular solicitation in question.

ØPhase I – Statement of Qualifications

Phase I of this solicitation evaluates Offerors' qualifications, experience, and responsiveness without considering pricing. Offerors must submit comprehensive documentation, including qualification narratives, financial capability attestations, references, and compliance acknowledgments. Successful Offerors are shortlisted for the next phase based on their technical expertise, capacity, and qualifications.

ØPhase II – Invitation for Bid(s)

In Phase II, shortlisted Offerors are required to submit pricing and meet all IFB requirements. This phase also includes compliance with the Office of Contract Compliance (OCC) goals. Evaluation is based on responsiveness and pricing, and only Offerors meeting all requirements are eligible for Award consideration.

*2.

Project Information

Ø Project Background

The centralized Pre-Conditioned Air (PC Air) systems serving Concourses B and E are approaching the end of their useful service life. Aging equipment, increasing maintenance requirements, and evolving operational needs have created the need to modernize the systems. In addition, changes in aircraft gate configurations and current building and life-safety codes require upgrades to the existing infrastructure to support reliable long-term airport operations.

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Ø Project Scope

The Central PC Air Replacement – Phase 2 project will replace and modernize the aging centralized pre-conditioned air systems serving Concourses B and E at the airport. The work includes replacing major mechanical equipment, upgrading distribution piping and controls, improving supporting electrical, plumbing, fire protection, and life-safety systems, and expanding the infrastructure to support current and future aircraft gate configurations.

Construction will occur primarily during overnight hours within the Aircraft Operations Area (AOA) and will require extensive coordination with the Department of Aviation and airline stakeholders to minimize disruptions to airport operations.

PLEASE SEE ATTACHED SCOPE OF WORK

Attachments:

File Name or URL Type Description

1270017 PC AIR PHASE II

SCOPE

File Scope of Work

Select one of the following:

a. I have reviewed the attached Statement of Work

*3.

ØProject Contract

i. Pro Forma of City's Contract. If the City makes an Award under this solicitation, it will prepare and forward a Contract for execution. The Contract will include terms and conditions substantially in the form attached as Contract Terms in Oracle Cloud Application.

ii. Exceptions to the City's Terms and Conditions. Execution of the City's Contract within five (5) business days after notification of Eligibility for Award is required. The City does not intend to modify its standard terms, which are mandated by law and align with City practices. Any proposed revisions must be submitted in writing with the Offeror's response and clearly labeled "PROPOSED EXCEPTIONS TO CITY'S TERMS AND CONDITIONS." If no exceptions are submitted, the Offeror will be deemed to accept all terms. Significant exceptions may render the Offeror ineligible for Award.

iii. Additions to the City's Terms and Conditions. If the Project Scope involves technology services, the City may accept reasonable product-specific terms (e.g., EULA) that do not conflict with City terms. Offerors must submit these terms with their response, clearly labeled "POTENTIAL ADDITIONAL TECHNOLOGY PRODUCT-

SPECIFIC TERMS AND CONDITIONS FOR USE."

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If, in the City's sole discretion, Discussions are necessary to determine responsiveness, the Department of Law will initiate them. Discussions will be limited to the product-specific terms and will not alter the City's standard Contract language. The Discussion period will not exceed five (5) business days from initial contact. Failure to reach agreement within this timeframe may render the Offeror ineligible for Award.

iv. Expansion and Extension of Rights. The City of Atlanta reserves the right, at its sole discretion and without the need for a formal amendment to this Scope of Work, to increase or modify the size, scale, volume, type, or quantity of goods or services required under this solicitation. This includes but is not limited to the extension of existing goods or services to additional City departments or using agencies. Any such increase or expansion shall be made with the expectation that the City will receive improved pricing or other favorable terms as a result of increased volume or consolidated procurement.

PLEASE SEE ATTACHED PROJECT CONTRACT

Attachments:

File Name or URL Type Description

1270017 DRAFT

Agreement.pdf

File Draft Agreement

Select one of the following:

a. I have reviewed the attached Project Contract

*4.

Standards for Prequalification in Phase I

i. Statement of Qualifications.Offerors must submit a comprehensive Statement of Qualifications that clearly demonstrates their technical expertise, organizational capacity, relevant experience, and ability to meet all requirements outlined in this solicitation. Submissions must include all requested documentation, narrative responses, certifications, and supporting materials necessary for the City to assess the Offerors qualifications as outlined below:

Ø Firm Experience and Technical Capability

•Offeror shall provide documented experience illustrating the management and replacement of Pre-Conditioned Air System infrastructure in an occupied medium to a large hub airport with minimal impact on the continuous operation.

•Offeror shall provide documented experience for three (3) previous projects with a similar scope and complexity in the last ten (10) calendar years.

o The three (3) projects submitted must demonstrate that the Offeror has successfully provided construction services for similarly sized and scaled projects within occupied airport concourses operating in a comparable

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operational environment, while maintaining active gate operations and supporting critical airport infrastructure.

o Each submitted project must demonstrate phased construction involving Central Pre- Conditioned Air (PC Air) systems, including installation or replacement of PC Air units and associated mechanical, electrical, controls, utility, testing, and commissioning components.

•Offeror shall provide references for each project.

•At least one (1) of the referenced projects must have been completed with a minimum of $5,000,000 in mechanical, piping and/or plumbing systems.

•Offeror participating in this procurement must have and submit a valid Georgia Contractor's License, Electrical Contractor's License, and any specific licenses for the associated work.

The Prime Offeror shall use Exhibit C, Form "J", Experience Statement to document work experience. All Sub-Contractor work experience is to be documented using Exhibit C, Form "B", Essential Subcontractor Qualification Statement.

Attachments:

File Name or URL Type Description 1270017 Exhibit C Form J.

pdf

File Form J

1270017 Exhibit C Form B.

pdf

File Form B

Hint: Please provide details in the narrative space and upload evidence that demonstrates technical expertise, organizational capacity, relevant experience, and ability to meet this minimum qualification requirement Response attachments are required.

*5.

Ø References from Prior Projects

•Each Offeror is required to provide the information below for at least three (3) references from prior projects of similar scope and complexity to this project. Offerors that qualify as a Newly Established Business and do not have prior project references must submit a formal statement on company letterhead confirming this.

Select one of the following:

a. Newly Established Business - please attach formal statement on company letterhead (Response attachments are required)

b. Established Business - please provide information for References

Respond to the following requirements if you selected option b. for requirement 5.

*5.b.1. Reference One

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Select one of the following:

a. Enter Reference Details

*5.b.2. Reference Two

Select one of the following:

a. Enter Reference Details

*5.b.3. Reference Three

Select one of the following:

a. Enter Reference Details

Respond to the following requirements if you selected option a. for requirement 5.b.1.

*5.b.1.a.1. Project (Name and brief description):

*5.b.1.a.2. Project Budget:

*5.b.1.a.3. Contact Person for Reference:

*5.b.1.a.4. Contact Person Title:

*5.b.1.a.5. Contact Phone/Ext:

*5.b.1.a.6. Contact Email:

*5.b.1.a.7. Was your firm's performance satisfactory?

Select one of the following:

a. Yes

b. No

*5.b.1.a.8. Did your firm stay within budget?

Select one of the following:

a. Yes

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b. No

*5.b.1.a.9. Did your firm follow the scope and bid requirements?

Select one of the following:

a. Yes

b. No

*5.b.1.a.10. Were deliverables provided as agreed?

Select one of the following:

a. Yes

b. No

5.b.1.a.11. Additional Comments:

Respond to the following requirements if you selected option a. for requirement 5.b.2.

*5.b.2.a.1. Project (Name and brief description):

*5.b.2.a.2. Project Budget:

*5.b.2.a.3. Contact Person for Reference:

*5.b.2.a.4. Contact Person Title:

*5.b.2.a.5. Contact Phone/Ext:

*5.b.2.a.6. Contact Email:

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*5.b.2.a.7. Was your firm's performance satisfactory?

Select one of the following:

a. Yes

b. No

*5.b.2.a.8. Did your firm stay within budget?

Select one of the following:

a. Yes

b. No

*5.b.2.a.9. Did your firm follow the scope and bid requirements?

Select one of the following:

a. Yes

b. No

*5.b.2.a.10. Were deliverables provided as agreed?

Select one of the following:

a. Yes

b. No

5.b.2.a.11. Additional Comments:

Respond to the following requirements if you selected option a. for requirement 5.b.3.

*5.b.3.a.1. Project (Name and brief description):

*5.b.3.a.2. Project Budget:

*5.b.3.a.3. Contact Person for Reference:

*5.b.3.a.4. Contact Person Title:

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*5.b.3.a.5. Contact Phone/Ext:

*5.b.3.a.6. Contact Email:

*5.b.3.a.7. Was your firm's performance satisfactory?

Select one of the following:

a. Yes

b. No

*5.b.3.a.8. Did your firm stay within budget?

Select one of the following:

a. Yes

b. No

*5.b.3.a.9. Did your firm follow the scope and bid requirements?

Select one of the following:

a. Yes

b. No

*5.b.3.a.10. Were deliverables provided as agreed?

Select one of the following:

a. Yes

b. No

5.b.3.a.11. Additional Comments:

*6.

Ø Ability to Meet Schedule and Deliver Services on Time

•Offeror must submit a preliminary project schedule meeting the following requirements, in accordance with Exhibit C, Form "C", Preliminary Contract Schedule:

oShow the durations for all tasks oSchedule shall be broken down by phase and show work completed within durations as shown on the contract drawings (Exhibit A.1, Technical Specifications) oProvide an electronic copy of the schedule in 11" X 17" format with a minimum font size of 10pt. The document shall be in color. The Critical Path

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shall be in Red.

oShow the continuity and flow of the work.

oThe level of detail in the schedule shall match the level of detail in the Work Plan (Exhibit "C" Form D).

•The number of tasks shall be reasonable with the cost of the project and the baseline schedule requirements. (i.e., a bid of $3 million would be approximately 20 construction tasks included, a bid of $10 million would be over 40 construction tasks indicated).

Failure to provide a preliminary schedule as described above may result in the bid being found non-responsive.

Attachments:

File Name or URL Type Description 1270017 Exhibit C Form C.

pdf

File Form C

1270017 Exhibit C Form D.

pdf

File Form D

Hint: Please provide details in narrative space and upload evidence that demonstrate a proven history of performing projects within required timeframes without material delays or service interruptions.

Response attachments are required.

*7.

Ø Company Background and Management Capacity

•Offeror shall submit information regarding the project organization meeting the following requirements, in accordance with Exhibit C, Form "E", Project Organization:

oOrganization chart with the titles of key personnel proposed to manage this project.

oA written description of the organization, defining lines of authority, responsibility, and communication.

oA written description outlining the overall working of the organization with particular emphasis on Home Office/Site interfaces and the procedures for monitoring and controlling the work.

•Offeror shall submit a resume for each key person to be assigned to the Contract, containing at least the following information on each person. Offeror may submit separate resume, in lieu of completing form (attach and properly designate additional pages, if necessary), in accordance with Exhibit C, Form "G", Resumes of Key Personnel:

oPosition

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oTitle oName oYears of Experience oEducation/Qualifications oPresent Positions in Offeror's Company (include professional experience) oProject Experience (include Title/Scope/ Role and contract value for each project performed) oEmployment History (include Title and Role at Company) oOfferor must provide resumes for the following positions:

Project Manager Safety Managers General Superintendent MEP Superintendent Project Scheduler, and Quality Control Manager oEach key person assigned to this project must be capable of obtaining approval for an ATL badge. This includes a 10-year background search by fingerprint analysis.

oEach key person shall be assigned full time to the Contract. Refer to Exhibit "F" Special Conditions, SC- 6.2 for additional qualification requirements.

•Offeror shall submit a detailed narrative project Work Plan, in accordance with Exhibit C, Form "D", Work Plan. The intention of this work plan is for the Offeror to explain the means and methods used in making the preliminary schedule tasks occur as indicated in Exhibit "C" Quantities, Pricing and Data, Form "C".

For the purposes of this submittal means and methods is defined as the resources made available and procedures or techniques to be used in meeting the preliminary schedule provided in FORM"C". The level of detail in the Work Plan shall take into account phasing as shown on contract documents. The Work Plan shall meet the following requirements, and Offeror must respond to each item listed below:

oList contract milestones as stated in SC-2 and discuss what actions shall be taken to ensure Offeror achieves milestones as prescribed in the contract. In addition, Offeror shall describe activities to be performed during the administrative period following Notice to Proceed.

oDiscuss in detail how the bidder intends to meet requirements with regards to submittals, scope and schedule for each phase as indicated on the drawings.

oDiscuss in detail the number and type of crews, size of crews and durations of each shift the bidder will utilize for each phase of the project. Offeror shall demonstrate staffing is sufficient to complete work within phase durations.

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oIdentify how many days a week the Offeror will perform work per phase.

oDiscuss in detail what work will be self-performed and what work will be subcontracted.

o Discuss in detail the equipment to be used on the project. Equipment used shall be reasonable for the scope and scale of work being performed.

Offeror shall demonstrate that equipment is capable of meeting productions rates necessary to complete work within the phase duration.

Include a list of equipment required to complete proposed work. This shall include, type, model characteristics (steel tracks, rubber tire, all terrain, mobile, stationary), sizes, max height, scope of work for intended use(s) and sub/owned/rented.

oThe Offeror shall state whether it plans to use a crane or not. If the use of a crane is anticipated, explain the intended scope and procedure for the use of a crane (size, type, weight, max height, access, setup locations).

Failure to answer all items as described above shall result in the bid being found non-responsible.

•Offeror shall demonstrate that it is committed to implementing a first-rate safety program and that it has an exceptional safety and environmental record, in accordance with Exhibit C, Form "F", Safety Program. The Offeror must submit their current Experience Modification Rate (EMR). If an EMR is not available Offeror must submit a written statement detailing the Firm's safety record on its last five years including contact names and numbers where the City can verify the safety record statement.

•Offeror shall provide a Log and Summary of OSHA violations and any fines or settlements of its Company, Firm, or joint venture partners for the past thirty-six

(36) months. Attach the Log and Summary of Occupational Injuries and Illnesses as required by the U. S. Department of Labor for the past thirty-six (36) months. Provide OSHA Recordable Incident Rate (Year 2022) and OSHA Lost Days Away Incident Rate (Year 2025). This is applicable to site construction and installation activities only.

•Offeror shall complete Exhibit "C" Form F. Safety Program, Safety and Health History (SHH) form.

•Offeror shall provide a summary description of the Quality Control (QC) Program (refer to Exhibit H) to be implemented in performance of the Work. This summary shall include information on the organization of the program, including the authority and responsibility of all involved personnel. As a minimum the Offeror shall submit the following information in narrative form:

oQuality Control Program Administrator.

oItems of work in this project where Quality Control Testing will be accomplished.

oCorrective Action program.

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Notes: Final QC program will be approved as submitted under the Contract requirement.

•Offeror shall document a list of contracts currently in progress or bid stage utilizing Exhibit "C" Form I. Work in Progress.

Attachments:

File Name or URL Type Description 1270017 Exhibit C Form C.

pdf

File Form C

1270017 Exhibit C Form D.

pdf

File Form D

1270017 Exhibit C Form E.

pdf

File Form E

1270017 Exhibit C Form F.

pdf

File Form F

1270017 Exhibit C Form G.

pdf

File Form G

Hint: Please provide details in narrative space and upload evidence that demonstrate providing services or supplies similar in scope and complexity.

Response attachments are required.

*8.

Ø Past Performance on Similar Contracts

•Offeror shall document a statement as to its experience qualifications. In the case of a joint venture or LLC, separate forms shall be submitted for previous experience of the joint venture and the experience of each party of the joint venture or LLC, utilizing Exhibit "C" Form J. Experience Statement.

•Offeror shall provide documented experience of three (3) previous projects with a similar scope and complexity in the last ten (10) calendar years.

Attachments:

File Name or URL Type Description 1270017 Exhibit C Form J.

pdf

File Form J

Hint: Please provide details in narrative space and upload evidence that demonstrate satisfactory performance on prior projects of similar scope and complexity.

Response attachments are required.

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*9.

ii. Financial Capability.To indicate financial capability, Offerors must submit the following:

• Attestation of Financial Capability - Offeror is required to review and sign the Attestation of Financial Capability to do business with the City, and failure to do so will result in the Offeror being deemed non-responsive. If the offeror is a joint venture entity, only the majority joint venture partner is required to sign the acknowledgment of attestation.

ACKNOWLEDGMENT OF ATTESTATION

The Offeror hereby acknowledges and certifies that its financial records have been examined by the undersigned, that the undersigned is familiar with the Offeror's financial condition, and that the Offeror is in sound financial condition. The Offeror further certifies that it has no outstanding judgments, liens, or litigation risks that would compromise its ability to fulfill its obligations to the City of Atlanta; that it is current with all federal and state tax payments and required employment withholding obligations; and that it is fully willing and financially capable of meeting all obligations required under the solicitation in accordance with the specifications and timeframes established by the City of Atlanta.

The Offeror further acknowledges and certifies that all information provided, and all statements made in connection with this attestation are true, accurate, and correct as of the date of execution of this acknowledgment. This acknowledgment constitutes a continuing attestation, and the Offeror agrees to notify the City of Atlanta within fifteen (15) days of any material change to any of the representations made herein.

The Offeror acknowledges that any false or fictitious statement or representation made in connection with this Acknowledgment of Attestation may be subject to fines and penalties as provided under O.C.G.A. § 16-10-20.

Hint: Please enter your name and job title to acknowledge.

*10.

iii. Indication of Insurability.

A signed and dated letter from the Offeror's insurance broker, on the broker's official letterhead, confirming that the Offeror is qualified for and has the financial capacity to obtain the required insurance coverages. The letter must reference the solicitation number and title. If the offeror is a joint venture entity, the General Liability and Excess/Umbrella insurance policies must be in the name of the joint venture entity. The indication of insurability letter must reference the joint venture entity. If the offer chooses to provide a certificate of insurance in lieu of the broker letter of insurability, the certificate of insurance must evidence all the required insurance coverages as stated in the Appendix B, or the offeror will be deemed non-responsive.

Attachments:

File Name or URL Type Description 1270017 OCIP Insurance Require

File Required Coverages

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Select one of the following:

a. Please upload a signed and dated letter from your insurance broker confirming your ability to obtain the required insurance coverages, and/or a certificate of insurance showing all required insurance coverages as stated in the Appendix B. You may provide either document or a combination of both to demonstrate that your company meets the insurance requirements. (Response attachments are required)

*11.

iv. Office of Contract Compliance (OCC). OCC requirements apply to any Offerors susceptible for award.

While Offerors are not required to meet OCC participation goals at the SOQ stage, any Offerors advancing beyond Phase I will be required to meet established goals or demonstrate acceptable Good Faith Efforts as referenced.

Attachments:

File Name or URL Type Description 1270017 Appendix A.pdf File OCC Requirements

Select one of the following:

a. I have reviewed the attached OCC requirements.

12.

Phase I Evaluation Criteria

QUALIFICATIONS CRITERIA RELATIVE WEIGHT PERCENTAGE (%)*

Firm Experience and Technical Capability PASS/FAIL

Ability to Meet Schedule and Deliver Services on Time PASS/FAIL

Company Background and Management Capacity PASS/FAIL

Past Performance on Similar Contracts PASS/FAIL

Total PASS/FAIL

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13.

Requirements for Phase II

ØDemonstration of Ability to Meet OCC Requirements

Compliance with OCC goals is mandatory in Phase II. The City promotes equal business opportunities through its diversity programs, including Small Business Enterprises (SBE).

Office of Contract Compliance Requirements (IFB)

It is the policy of the City of Atlanta to promote full and equal business opportunity for all persons doing business with the City. The City must ensure that firms seeking to participate in contracting and procurement activities with the City are not prevented from doing so on the basis size as it relates to revenue and number of employees. The City is committed to ensuring that it is not a passive participant in any private scheme of discrimination. To ensure that businesses are not discriminated against with regard to prime contracting, subcontracting or other partnering opportunities with the City, the City has developed its' various diversity inclusion programs. The purpose of the Small Business Opportunity Program is to ensure that the City of Atlanta has a robust race-neutral approach to promoting full and equal business opportunity for all persons doing business with the City of Atlanta, to promote commerce by assisting Small Business Enterprises (SBEs) to actively participate in the City's procurement process and ensure that the City of Atlanta utilizes programs that provide it with the best possible resources.

The City of Atlanta has established a 35% Small Business Opportunity ("SBO") participation goals for this solicitation. This goal is not a fixed quota, set-aside, or preference, but rather a participation target that may be met through prime contracting, subcontracting, joint ventures, or other approved partnerships in accordance with the City's OCC requirements. The City of Atlanta will monitor and evaluate each Respondent's submission for SBE participation and/or demonstrated Good Faith Efforts to promote equitable contracting opportunities consistent with the City's SBE Program and applicable provisions of the City Code.

To assist prime contractors in this effort, the OCC has set forth in this solicitation document the SBE goals within the relevant NAICS Codes for this Project.

•€€€€€€€Diversity Program – SBE •€€€€€€€Diversity Program Goal – 35% •€€€€€€€Dominant NAICS Code:

Plumbing & HVAC- 238220 Electrical- 238210 Fire Protection- 922160

Good Faith Outreach Efforts Documentation: written documentation demonstrating its outreach efforts to identify, contact, contract with, or utilize businesses including certified Small Business Enterprises (SBEs) —as subcontractors or suppliers for the contract. This documentation must include: a list of all subcontractors or suppliers categorized in accordance with the applicable diversity program (i.e., or SBE)

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ØCost or Price Submission

Qualified Offerors will be asked to provide costs or prices for items being procured in such format provided in an IFB to be posted on the date set forth in the Schedule of Events below.

ØBid Security

If applicable, qualified Offerors will need to obtain a bid bond as shall be set forth in the IFB.

ØEligibility of Award

After evaluations of Phase II, Offerors eligible for Award must provide the following documentation within five

(5) business days following notice:

• Supplier Signed Contract

• Notarized IIREA affidavit or exemption

• Proof of active registration on SAM.gov or exemption

• Bid bond if applicable

• Certificate of Insurance

Ø Award

Award shall be made to the most responsible and responsive Offeror who met the eligibility of Award requirements.

14.

Tentative Schedule of Events

Event Date Time

Pre-Advertisement Notice Posted N/A

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Pre-Solicitation Conference Held N/A

Deadline for Submission of Statement of Qualifications 8/24/2026 2:00 PM

Invitation for Bid Posted to Qualified Offerors 8/31/2026

IFB Close Date 9/10/2026 2:00 PM

15.

Additional Information

ØSubmission Due Dates

Submissions are due at the time and date specified via ATLCloud. Late submissions will not be accepted. All questions must be submitted through ATLCloud within seven (7) calendar days from the date of advertisement.

Unauthorized communication may result in disqualification.

ØBlackout Period and Anti-Lobbying

The Blackout Period begins with the advertisement of the solicitation and shall remain in effect until execution of the contract, or the solicitation is cancelled and will not be resolicited, whichever comes first. During the Blackout Period, all questions, comments or discussions pertaining to this solicitation must be directed to the Department of Procurement's assigned Procurement Professional or the appropriate Supervisor. Offeror or any representative, agent or other person acting on behalf of Offeror is prohibited from contacting any other City agency, employee, representative, or elected or appointed official regarding questions, comments or discussions about this solicitation. Violations of this section will result in Offeror's disqualification.

The City's Anti-Lobbying policies also prohibit any direct or indirect attempts to influence the selection process, 8/10/26 3:12 PM including through the involvement of City employees or elected or appointed officials. Violations may result in Offeror's disqualification, suspension, or debarment in accordance with the City Code.

ØDisqualification

The City reserves the right to disqualify any Offeror failing to provide required documents.

ØRequest for Debrief

Non-Awarded Offerors may request a debrief within thirty business days of the Award posting. Requests must be submitted in writing.

ØGeorgia Open Records Act

Information provided is subject to disclosure under the Georgia Open Records Act. Confidential portions should be marked, but disclosure cannot be guaranteed.

ØNon-Discrimination and Socio-Economic Program Compliance

Offerors must comply with the City's EBO and EEO programs, prohibiting discrimination based on various factors. Non-compliance may result in penalties.

ØCancellation of Solicitation

The City may cancel the solicitation or reject submissions in whole or part in accordance with the City Code.

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16.

Certification and Acknowledgements

A. Certification Against Collusion and Other Anti-Competitive Practices

Collusion and other anti-competitive practices among Offerors are prohibited by city, state, and federal laws. All Offerors shall identify a person who has authority to sign for the Offeror who, by execution of this RFP, certifies, in writing, as follows:

"I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid or offer for the same supplies, labor, services, construction, materials, or equipment to be furnished or professional or consultant services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of city, state and federal law and can result in fines, prison sentences, and civil damages awards. By signing this document, I agree to abide by all conditions of this solicitation and offer and certify that I am authorized to sign for this Offeror."

Acknowledged By:

*17. By signing in the designated area below, the undersigned certifies (i) that the undersigned is authorized to make this submission on behalf of the Offeror, (ii) that the undersigned is an authorized representative of the Offeror responsible to have read and fully understand the requirements of this solicitation, and (iii) that its submission hereto is binding on the Offeror in respect to all terms and conditions of this solicitation and applicable law.

Hint: Please enter your initials.

*18. Printed Name

19. B. Agreement to Comply with ALL Identified Requirements of this Solicitation Costs

By submitting a response, the Offeror is certifying its agreement to comply with all of the identified requirements of this solicitation and that all costs for complying with these general business requirements are included in the Offeror's submitted pricing. All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The City is not obligated to any party to reimburse such expenses. All submissions upon receipt become the property of the City.

Acknowledged By

8/10/26 3:12 PM

*20. By signing in the designated area below, the undersigned certifies (i) that the undersigned is authorized to make this submission on behalf of the Offeror, (ii) that the undersigned is an authorized representative of the Offeror responsible to have read and fully understand the requirements of this solicitation, and (iii) that its submission hereto is binding on the Offeror in respect to all terms and conditions of this solicitation and applicable law.

Hint: Please enter your initials.

*21. Printed Name