12697448-SPC- 04 Notice to Bidders.docx

CITY OF BATAVIA

GENESEE COUNTY, NEW YORK

WATER FILTRATION PLANT & FIRE STATION 2026 ROOF REPLACEMENT PROJECT

Notice to Bidders

All work will be in accordance with the Contract Drawings and Specifications and as directed by ENGINEER. Separate sealed Bids will be received by the City of Batavia until 10:00 a.m. local time on September 24, 2026, at the office of the City Clerk, City of Batavia City Hall, One Batavia City Centre, Batavia, New York 14020, and then at that time and place be publicly opened and read aloud.

All Bids shall be made on the forms furnished and shall be enclosed in a sealed envelope marked "WATER FILTRATION PLANT & FIRE STATION 2026 ROOF REPLACEMENT PROJECT” and directed to the City of Batavia.

The project consists of the removal and replacement of the garage roof of the Water Filtration Plant and the roof of the Fire Station, as described in the Contract Documents.

BIDDERS MAY COORDINATE A SITE VISIT DATE WITH BAILEY GROTH, SUPERINTENDENT OF WATER AND WASTEWATER; PHONE 585-345-6317; EMAIL: BGroth@BataviaNewYork.com.

The Contract Documents may be examined at the following locations:

Construction Exchange of Buffalo and WNY 2660 William Street Cheektowaga, New York 14227

Contract Documents may be viewed and ordered through the Avalon Plan Room at, www.avalonbuff-planroom.com in the “Public Bid” section. If you do not have internet access or have questions on ordering from the site, please contact Avalon Document Services at (716) 995-7777. Bids must be submitted on the proposal form(s) furnished in the Contract Documents and must not be detached from the book. Only official planholders are eligible to bid on the project. Subcontractors, suppliers, equipment vendors, etc., will also be required to submit the non-refundable payment in order to receive the Contract Documents.

Bids must be submitted on the proposal form(s) furnished in the Contract Documents and must not be detached from the booklet. Failure to submit a bid on the proposal form(s) furnished in the Contract Documents, or submittal of form(s) detached from the Contract Documents, will result in automatic disqualification of bid. Addendum pages, if issued, shall be stapled to the original pages of the Contract Documents, and submitted as part of the Bid.

Bids must be submitted on the form(s) furnished in the Proposal Booklet. The entire Proposal Booklet shall be submitted with the bid along with any other required forms outlined in the Contract Documents. Failure to submit a bid on the proposal form(s) furnished in the Proposal Booklet, will result in automatic disqualification of bid. Addendum pages, if issued, along with any other required forms outlined in the Contract Documents, shall be stapled to the original pages of the Proposal Booklet and submitted as part of the Bid.

A bid security in the amount of 5% of the total bid made payable to the “City of Batavia” will be required and is subject to the conditions provided in the Instructions to Bidders. Failure to submit a bid bond or certified check with bid will result in automatic disqualification of bid. If, upon acceptance of his bid, a bidder fails to enter into a Contract with the City of Batavia, the bid security shall be forfeited to and become the property of the City.

No bidder may withdraw his Bid within forty‑five (45) calendar days after the actual date of the opening thereof. The successful bidder will be required to furnish a performance bond and payment bond, each in an amount equal to 100 percent (100%) of the total Contract award amount.

The City of Batavia is exempt from the payment of sales and compensating use taxes of the State of New York and of cities and counties on all materials, equipment, and supplies sold to the City of Batavia pursuant to this Contract. Also exempt from such taxes are purchases by the CONTRACTOR and his Subcontractors of materials, equipment, and supplies to be sold to the City of Batavia pursuant to this Contract, including tangible personal property to be incorporated in any structure, building, or other real property forming part of the Project. These taxes are not to be included in the Bid.

Each bidder's attention is called to the General Municipal Law, which requires a Bidder's Certificate of Non‑Collusion. Copies of such certifications are part of the Proposal Form, and unless completed with the Bid, will not be accepted.

The City of Batavia reserves the right to waive any informalities in the Bid and to reject any or all Bids.

Date: September 3, 2026

CITY OF BATAVIA

ENGINEER:

GHD Consulting Services, Inc.

285 Delaware Avenue, Suite 500 Buffalo, New York 14202

GHD | Water Filtration Plant & Fire Station Roof Replacement 2026 Project | 12697448 NTB‑ 2 NOTICE TO BIDDERS