1267T020R0003 Amendment 1.docx

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

USDA Forest Service Rocky Mountain Acquisition Service Team 1019 N. 5th Street Custer, SD 57703

9B. DATED (SEE ITEM 11)

04/04/2019

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

|X| The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers |X| is extended, |_| is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

THE CONTRACT ORDER NO. IN ITEM 10A.

E. IMPORTANT: Contractor |_| is not, |X| is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

Black Hills National Forest Road Maintenance

The purpose of this amendment is to provide minutes of the preproposal meeting and address any corrections to the solicitation. Due date for proposals is extended to May 12, 2020 @ 10:00am MDT. This includes the 5 seed projects.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment #1 – 1267T020R0003

MEMORANDUM FOR RECORD April 15, 2020

SUBJECT: Pre-Quote Meeting Minutes, Solicitation 1267T020R0003, Road Maintenance ID/IQ, Black Hills National Forest.

A pre-quote meeting had been scheduled for the above referenced solicitation on 04/15/2020 at 9:00 a.m. MDT.

Brenda Oster opened the meeting. Attendee Introductions:

Contractors Jim Habeck – Black Hills Transport Travis Crisman – TLC Excavation Randal Seibel – Oster Seibel Excavation Jeremy Ross – JTR Mike Anderson - Anderson Excavating Garrett Bietz – Dan Hart Patrol Services Diane Messer & Mr Messer - D&D Construction

Forest Service Brenda Oster – Contract Specialist Barb Darling – Contracting Officer Alberta Settle – South Zone Engineer Kelly Koistinen– Contracting Officer’s Representative Paul Bosworth – North Zone Engineer Chad Downs – North Zone Engineering

Brenda reviewed the solicitation.

· Project is Idefinite Delivery/Idefinite Quantity with a base year and 4 option years.

· This is a Small Business Set-Aside.

· The NAICS Code is 237310 with a size standard of $36.5 million

· The quote due date is 05/05/2020 at 10:00 am. Extended to 05/12/2020.

· Ensure DUNS number is provided.

· Construction and Service Wage Determinations for SD and WY issued with each Task Order.

· Performance and Payment bonds may be required for task orders.

· Reviewed Fire Prevention.

· Safety Plan – Page 19

· Biobased Products – Page 20

· Insurance coverage in the amounts stated in AGAR Clause 452.228-71 will be required.

· RFP solicitation procedures are being utilized for the resulting award of the contract. Contractors are encouraged to respond to the evaluation factors in Section M, pages 34 through 44.

· Contractors must be registered in the System for Award Management (SAM) database in order to receive award. SAM is also where a contractor can update the company’s Online Representations & Certifications Application (ORCA).

Corrections:

Page 12 of Solicitation – 52.216-18 Ordering. Such orders may be issued from Date of Award through March 31, 2025 (changed from February 28, 2025), as long as the current Option is exercised.

Seed Projects:

1. Task Order 1. NFSR 504 Reconstruction – (Updated attachment included) Item 2070- 01. Quantity should be 267 instead of 90.

The beginning of the project is at the West end of the road, at the intersection with NFSR 781, Wabash Springs Road.

Project length is 1.16 mile.

Road is not currently stake. Forest Service engineers believe bidders will recognize the sections that need work. The project will be staked prior to start of work.

Q: Is road open?

A: No because of the condition of the road, depth of existing ruts, and wet surface, Forest Service will not open the gates for bidders to review the road. Bidders may walk the road, beginning at the west end.

Q; Can this be closed while they are working on it?

A: Yes, because already closed due to its condition.

2. Task Order 2 – NFSR 140/240 - (Updated attachment included) Reconstruction - Kelly Koistinen indicated there is a sunken culvert that will have to be added.

3. Task Order 3 - Northern Hills Road Maintenance - (Updated attachment included) Correction will be made since there is dog hair pine in ditch line. Will add requirement to remove from ditch line. Most can be done with grader. Also will increase ditch size. All will be changed via Amendment.

Q: On first blading, is one blading this fall and one in Spring?

A: Just fall blading and all ditches must be pulled.

4. Task Order 4 - Bearlodge RD Roadside Brushing

- no questions

5. Task Order 5 - Hell Canyon RD Roads Cattle guard Cleaning Q: Fix all the ones that are broken?

A: If there is one or two damaged or rusted grille rails, contracactor can will remove and replace those limited rails.

Rail is to be replaced with like-sized material – of same thickness and dimensions and weld in place using appropriate welding materials such as 70/18 welding rod.

Q: Do you have specification on geo-synthetic fabric?

A: The geotextile material shall meet the FP14 Class 2 Nonwoven requirements in Section 714, such as Mirafi 160 N, or equal.

General Questions:

6. Q: How can we obtain grading maps for all the roads, can’t read the details?

A: Can make appointment to pick up copy from Northern Hills Ranger District Office in Spearfish, SD from Kelly Koistinen - call 605-443-3093.

7. Q: Where can we find a list of definitions for all terms? i.e. Units in schedule of items?

A: Those are defined in FP-14, Section 109.

8. Q: Where do we find the Seed Project Specifications?

A: Attachments in beta.SAM. IDIQ paragraph 1.12 has hyperlinks to FP-14 and Sign documents.

/s/Brenda Oster Brenda Oster Aministrative Contracting Officer