Hazardous Waste Removal Multiple-Award BPA QA.pptx

Hazardous Waste Removal Multiple-Award BPA Q&A Session U.s. Department of agriculture (USDA) Animal and plant health inspection service (APHIS) Agricultural marketing service (AMS)

Contact Information Contracting:

Katie Maloney (APHIS) – katie.Maloney@usda.gov Matthew Phillips (AMS) – matthew.phillips3@usda.gov

Contracting Officers’ Representatives:

Elizabeth Roether (APHIS) – elizabeth.roether@usda.gov Timothy Brewer (AMS) – timothy.m.brewer@usda.gov

Scope of Work Overview Hazardous waste removal from any U.S. State and designated territories per order need

BPAs will be awarded to multiple successful quoters Total estimated need over 5 yrs is $2 million No minimum guaranteed amount (orders or dollars) for any BPA holder

Definitions BPA – Blanket Purchase Agreement; bilateral agreement of terms and conditions that apply to all orders referencing the agreement. The Government is obligated only to the extent of authorized purchases (orders) actually made under the BPA. FAR 13.303 TSDF - treatment, storage and disposal facilities Urgent – Reasons for issuing an urgent request include warnings or pending citations from the EPA, state departments, health agencies, etc. Incidents that should be covered by a facility’s emergency response plan are not included in this scope of work.

Response Requirements Full & Open Competition Quotes due by 5PM Eastern on May 10, 2024 to contracting emails NAICS 562112 – Size Standard $47 million in Annual Receipts Subcontracting Plan required for Other Than Small Businesses under NAICS 562112 List UEI instead of DUNS Use $750,000 as the estimated BPA value to calculate subcontracting values in Section C 3 different SCA Wage Determinations are applicable depending on each order’s geographic location

Response Requirements, cont’d Vendor Experience Sheet RFQ Service Tables Must complete in provided format Consult with intended subcontractors Important for tracking disposal timelines in specific areas Designate Urgent capabilities Provide info on TSDFs and waste type not included in tables Percentage removal to storage vs treatment/disposal Statement(s) addressing cost control methodology, acknowledgement of timelines, and deliverable requirements

Quote Evaluation – Factor 1/3 Factor 1: Technical Approach – For this factor, the Vendor must include specifics on their intended technical approach to satisfy all of the requirements of this BPA. These requirements include but are not limited to the following list:

- Geographical coverage: Vendors must complete Attachment 3 to indicate the geographic areas in which they can provide the requested services.

- Cost control methodology: Vendor must demonstrate how they will ensure that they have identified the lowest-cost transportation and disposal methods, including use of subcontractors.

Quote Evaluation – Factor 1/3

- Adherence to timelines: Vendor must provide a statement acknowledging the response and action timelines outlined in the SOW (14 business days to submit a quote at the order level; facility contact within 10 business days of awarded order; service/pickup date within 60 calendar days of award) (72 hours to submit a quote for urgent requests; service/pickup date within 14 calendar days of award or Notice to Proceed).

- Manifest deliverables: Vendor must provide a statement acknowledging that manifest documents are required prior to or at the same time as invoices, and invoices submitted without manifest documents attached or already received by the Government will be rejected.

- Subcontracting plan: Vendors that cannot be classified as a Small Business under the NAICS provided above must submit a subcontracting plan using Attachment 5. For the purposes of the subcontracting plan, vendors are advised to use the estimated total BPA value of $750,000 while calculating the “Goal Total Dollars” and “Goals Percentage” values in the Small Business Subcontracting Plan attachment.

Quote Evaluation – Factor 2/3 Factor 2: Experience – Each vendor must submit details on a minimum of three (3) but no more than five (5) separate projects within the last 5 years of the closing date of this solicitation (Attachment 4). The projects described should consist of experiences that are similar to the scope and magnitude of this requirement.

Quote Evaluation – Factor 3/3 Factor 3: Past Performance – Past Performance will be evaluated for the same projects as submitted for Factor 2. The Vendor must include complete contact information for each customer and each project submitted in response to Factor 2. The government reserves the right to contact references to verify any information provided.

In the case of a Vendor without a record of relevant past performance or for whom information on past performance is not available, the Vendor’s quotation will not be evaluated favorably or unfavorably on past performance.

The evaluation will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

Order Competition Orders will competed between BPA holders at the time of need BPA holders will be contacted if they service the area that the facility is in Price reasonableness will be evaluated at the order level Award will go to lowest priced technically acceptable quote

Questions