1265889-event.pdf

01 November 2024

Worker’s Compensation Third Party Administration Worker's Compensation Third Party Administration

01 November 2024

Open 10/16/2024 2:00 PM CDT Type RFP - Request for Proposal Close 12/19/2024 2:00 PM CST Number 005-RFP-1338-2025 Currency US Dollar

Sealed Until 12/19/2024 2:00 PM CST

Payment Terms 0% 0, Net 60

01 November 2024

Contacts Jocelyn Brincks jocelyn.brincks1@iowa.gov

Phone +1 515-499-3659

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Commodity Codes Commodity Code Description 95874 Human Resources Management Services

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It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Respondent opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Respondent must approve and resubmit their Proposal after an amendment has been posted by the Issuing Officer. If the Proposal was submitted before the amendment, all information will be saved. The Respondent only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your proposal again (if previously submitted).

Background Information

The Iowa Department of Administrative Services (DAS) provides Workers’ Compensation benefits to a covered population of over 70,000 active employees. This approximate number does not include populations who may be eligible for Workers’ Compensation benefits such as inmates, student workers and temporarily assigned employees. Services are currently provided by a third-party administrator. The State, through award of this Request for Proposal (RFP), plans to continue use of a third-party administrator (TPA).

Contract Term

The Contract shall have an initial term of two (2) years, beginning on July 1, 2025 (the “Effective Date”). At the end of the Contract’s initial term, the State shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to a total of four (4) additional one-year terms.

Description

Required to View Event

Prerequisites Required to Enter Bid

01 November 2024

1. Respondent shall read and make certifications of their Proposal.

2. Respondent shall read and authorize to release information for their Proposal.

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Buyer Attachments

1. 005-RFP-1338-2025 - Workers Comp Third Party Administration.pdf

2. Addendum 1 - 005-RFP-1338-2025.pdf

01 November 202401 November 202401 November 202401 November 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjY1ODg5LTE3MDU4NTYzNzkwMDUtUkZQLTEzMzgtMjAyNSAtIFdvcmtlcnMgQ29tcCBUaGlyZCBQYXJ0eSBBZG1pbmlzdHJhdGlvbi5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjY1ODg5LTE3MTU4MDIwNTZBZGRlbmR1bSAxIC0gMDA1LVJGUC0xMzM4LTIwMjUucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1:

Instructions:

1.1 Confidential Treatment of Information - Is Respondent requesting confidential treatment of specific information?

1.2

A Respondent requesting confidential treatment of specific information shall: (1) fully complete and sign Part 2 of Form 22, (2) conspicuously mark the outside of its Proposal as containing confidential information, (3) mark each page upon which the Respondent believes confidential information appears and CLEARLY IDENTIFY EACH ITEM for which confidential treatment is requested; MARKING A PAGE IN THE PAGE MARGIN IS NOT SUFFICIENT IDENTIFICATION, and (4) submit a “Public Copy” from which the confidential information has been excised.

Group 2: Group 2 - Terms & Conditions Instructions: Respondent will read the terms and conditions.

2.1

If Respondents have questions, requests for clarification, or exceptions with any components within the RFP (including proposed alternate language to Terms & Conditions), such shall be submitted as questions through the Q & A Board. If the Agency determines that any changes will be made resulting from the questions asked, the Agency will communicate such changes in an RFP addendum. Other than through this process, the Agency rejects and will not be required to evaluate or consider any additional questions or proposed alternate language submitted with response.

2.2

Respondent shall download and read the contract template associated with this solicitation. In Question 2.3, if Respondent agrees with all terms and conditions without change, answer “YES”. For exceptions to terms and conditions, answer “No” to Question 2.3. Respondent shall then upload a redlined version of the terms and conditions document and submit it with their response to this solicitation. BY

SUBMITTING A SOLICITATION WITHOUT UPLOADING A REDLINE VERSION OF

THE TERMS AND CONDITIONS, Respondent acknowledges its acceptance of the solicitation terms and conditions without change.

2.3

Service Terms and Conditions - The Contract(s) that the Agency expects to award as a result of this solicitation will be based upon the Proposal submitted by the successful Respondent and the solicitation. The contract between the Agency and the successful Respondent shall be a combination of the specifications, terms and conditions of the solicitation, the contract terms and conditions in this solicitation, the offer of the Respondent contained in the Proposal submitted by the Respondent, written clarifications or changes made in accordance with the provisions of the solicitation, and any other terms deemed necessary by the Agency, except that no objection or amendment by a Respondent to the provisions or terms and conditions of the solicitation shall be incorporated into the Contract unless the Agency has explicitly accepted the Respondent’s objection or amendment in writing. The contract terms and conditions contained in this solicitation will be incorporated into the Contract

2.4

If a Respondent takes exception to a provision(s) with the terms and conditions, Respondent must upload redlined Microsoft Word version of the terms and conditions.

Respondent will state the reason for the exception and the specific contract language it proposes to include in place of the provision. Exceptions that materially change these terms or the requirements of the solicitation may be deemed non-responsive by the State, in its sole discretion, resulting in possible disqualification of the Solicitation. The Agency reserves the right to either award a Contract(s) without further negotiation with the successful Respondent or to negotiate contract terms with the selected Respondent if the best interests of the Agency would be served. **PLEASE NOTE** DO NOT

INCLUDE REDLINED VERSION OR EXCEPTIONS OF THE TERMS AND

CONDITIONS WITH TECHNICAL RESPONSE. REDLINED TERMS AND

CONDITIONS MUST BE A WORD DOCUMENT.

Group 3: Solicitation Response

Instructions: Results Respondent shall upload and attached Technical Proposal and Cost Proposal in Separate files. ** Note: Do not Include any costs in Technical Proposals. **

3.1 Respondent must attach separate Technical Proposal file. ** Upload Technical Proposal Here** *** DO NOT INCLUDE PRICING IN TECHNICAL PROPOSAL***

****DO NOT INCLUCE EXCEPTIONS TO CONTRACT TERMS****

3.2 Respondent must attach separate Cost Proposal file. **Upload Cost Proposal Here**

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