Questions and Answers Solicitation 12639523Q0004.pdf

Solicitation 12639523Q0004 – Questions and Answers

Janitorial Services for USDA, AMS, SCP, SCI Division 100 Riverside Parkway, Suite 101

Fredericksburg, VA 22406

Q: Who is the incumbent?

A: C Clean Corp, 401 3rd St., Suite 7, Rapid City, SD 57701.

Q: Where can we find Attachments 1 and 2?

A: They were uploaded to the solicitation attachments in SAM.gov via Amendment 01.

Q. Will the government provide consumables? If not, what is the population, including trainees?

A: The contractor is responsible for providing all management, supervision, labor, supplies, materials, tools, and equipment necessary for effective performance of the requirements within this specification. This includes but is not limited to break room paper towels and hand washing soap. When class is in session, there are up to 32 trainees present.

Q: What time are questions due?

A: Friday, November 4, 2022 at 11:59 a.m. CT.

Q: Do vendors provide trash can liners, toiletries, soap, etc.? Are there sanitzer dispensers, quantities, brands?

A: Yes, the Contractor shall be responsible for providing consumables such as trash can liners, toiletries, soap, etc. There are no hand sanitizer dispensers on property.

Q: What are the total number of paper towel dispensers for each facility/area for service?

A: There are four (4) total paper towel dispensers; one dispenser each in the male restroom, female restroom, kitchen, and lab. The brand of the paper towel dispensers is Fort James.

Q: What are the total number of hand soap dispensers for each facility/area for service?

A: There are four (4) total hand soap dispensers; one dispenser each in the male restroom, female restroom, kitchen, and lab. Brand information is not available.

Q: Are there hand sanitizer dispensers, and if so, is the Contractor responsible for keeping them filled? What are the quantities and brands?

A: There are no hand sanitizer dispensers on property.

Q: Is there any known presence of asbestos and/or mold for any area(s) of the facilities to be serviced?

A: No.

Q: What is the square footage of the carpeted areas for each facility/area for service?

A: Lower Level: 13,480 square feet, Upper Level: 1,499 square feet. It is important to note that the upper-level is currently included in our lease, but the upper-level area will not be included when a new lease is signed. It is likely that the new janitorial contract will begin prior to the new lease being executed, so Vendors should account for the upper-level carpeting within their quotation.

Q: What is the square footage of the hard flooring surface areas for each facility/area for service?

A: Lower Level: 1,526 square feet, Upper Level: None.

Q: What is the square footage of the VCT/LVT flooring areas for each facility/area for service?

A: Lower Level: 3,240 square feet, Upper Level: None.

Q: Are there ample dedicated secure Janitorial closets and/or storage space(s) provided for the storing of cleaning equipment and supplies onsite?

A: Yes.

Q: What are the total number of restrooms to be cleaned for each facility/area for service?

A: Two (2) total.

Q: What are the total number of restrooms sinks to be cleaned for each facility/area for service?

A: Two (2) double sinks in each of the restrooms (there is also a single sink in the kitchen and a double sink in the lab, but this will be changed over to a triple sink when upgrades are done to the lab).

Q: What are the total number of restroom stalls to be cleaned for facility/area for service?

A: Male restroom: 3 stalls and 1 urinal; Female restroom: 4 stalls.

Q: Is the scope of work in current contract the same as this solicitation?

A: Yes.

Q: Are supplies included in the current contract price?

A: Yes.

Q: Do I need to be Service-Disabled certified?

A: To be eligible for an award, your SAM.gov registration must show that your entity is a Service-Disabled Veteran-Owned small business for the applicable NAICS code.

Q: Can I subcontract with another company?

A: Yes, there is nothing preventing a prime/subcontractor relationship, teaming agreement, joint venture, etc.

Q: How many employees are currently providing custodial services?

A: Currently two, in the past there was only one employee.

Q: Can you confirm the Bonding requirements for this project?

A: There are no bonding requirements.

Q: What is the estimated monthly population utilizing each facility/area for service?

A: Currently it is approximately 20, however we will be hiring additional employees so the total will be closer to 30.

Q: Do you need the janitorial services during business hours? From 9:00am- 5:00pm?

or are you looking to have the property clean after work hours or before work hours?

A: Janitorial services shall be rendered between 9:00 a.m. – 5:00 p.m. ET three days per week when class is not in session, and 5 days per week when class is in session, excluding Federal holidays.

Q: Around how much you were being charged in supplies?

A: USDA does not have that information available.

Q: Can USDA provide a layout or floorplans for the facility?

A: A floorplan will be provided within Amendment 02 as an attachment within the SAM.gov solicitation posting.

Q: When you say licenses, what kind of licenses are you referring to? Do you mean a business license?

A: There are no specific Federal license requirements known for this requirement;

however, the Contractor shall be responsible to have certificates of training, licenses, certifications, permits, and bonding as required by the state, county, parish, city, and other local jurisdictions, all entities of the Federal Government and/or as specified in this contract for each activity they will be directly engaged in or supervise, if required.