Questions and Answers for the PIS Janitorial Requirement JD.docx

Questions and Answers for the PIS Janitorial Requirement 12639526Q0032

1. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. There was an incumbent for the services.

2. If not brand new, could you please provide the current / previous contract number? 12639522C0004

3. Please provide us with the incumbent and total contract award details. McKenzie’s Cleaning Inc., $604,545.00

4. Is there an incumbent contractor for this requirement? If so, could you please provide the contractor’s name? Mckenzie’s Cleaning Inc.

5. What is the current or most recent annual contract value for these services? $604,545.00

6. What is the Government’s estimated or expected daily staffing level for performance of this contract? Three

7. Are janitorial consumables expected to be unlimited, or are they capped in any way? If available, could you provide an estimate of the prior year’s annual quantities or expenditures for consumables? Consumables expected to be unlimited. We do not have those numbers.

8. Are there any specific restrictions on subcontracting for this requirement beyond the standard small-business limitations, and does the Government anticipate that any portion of the work must be self-performed by the prime contractor? ?

9. Additionally, while reviewing the solicitation, we noted the scheduled site visit on February 17, 2026, at 10:00 AM Eastern. Please confirm whether advance notice or registration is required in order to attend. If not, we plan to participate. No advanced noticed is required.

10. Who is the current contractor? McKenzie’s Cleaning Inc.

11. What is the current contract amount? $604,545,00

12. If you are unable to provide the current contract amount, what is the current budget your agency has for this project? See answer to question 11.

13. Square footage of each facility?

14. Frequency of Services? Monday through Saturday

15. Number of custodians required? 3

16. Time frame to clean? Between hours? 1500-1800 Mon. Fri. 0800-1200 Sat.

17. Mandatory walkthrough? Walkthrough is not mandatoy.

18. Could you please let us know if there are any specific requirements for attendance? There are no specific requirements to attend the site visit.

19. In reference to the above, our company is not a Small Business Enterprise. Does this mean we cannot be considered for award of this solicitation? Correct, you cannot be considered for award. This is a total small business set aside.

20. Is it possible to do a site visit tomorrow at the Plant Inspection Station (6302 NW 36th St. Miami 33162)? A group site visit was scheduled for February 17th, 2026.

21. Could you please let us know the agency's policy regarding site visits for this solicitation? A group site visit was scheduled for February 17th, 2026.

Could you please confirm whether we need to register in advance to participate in the walkthrough, or if it is open to all bidders with an RSVP? The site visit was open to all bidders, no RSVP necessary.

22. Please confirm if there are any access requirements or documentation needed in advance. No requirements are needed for the site visit.

23. Who is the current incumbent contractor for this requirement? McKenzie’s Cleaning Inc.

24. Is this a new requirement or a recompete of an existing contract? Recompete of an existing contract.

25. If a recompete, could you please provide the current contract number and contract value? 12639522C0004, $604,545.00

26. I am interested in bidding on the Janitorial Services bid for Miami Plant Inspection Service. I saw that the bid is today. Was this a mandatory site visit? This was not a mandatory site visit.

27. Could you please confirm whether the value of the previous contract for these services is publicly available? Yes, $604,545.00

28. Could you please provide the current pricing for the existing janitorial services? $604,545.00

29. Firstly square footage based on what you said is more so around 45,000 is that correct. The scope of work mentioned that the building was 42,882 square foot. Also, can you please clarify the hours that were given during Today’s walkthrough for Monday through Thursday and then the weekend hours for me as well?42,882 is the correct square footage of the facility and the hours of operation. 3:00 p.m. – 8:00 p.m. on Monday – Friday and Saturdays 8:00 a.m.-12:00 p.m.

30. What would be the magnitude for this project? Not sure

31. How much was the value for the previous contract? $604,545.00

32. What brand is the machine (floor cleaner) you have in the facility? CT160

33. How tall is the building? 35 Feet Tall

34. Would I be able to get my service team in for a site visit for Solicitation 12639526Q0032 either tomorrow or Friday? A site visit has already taken place.

35. Will the contractor be responsible for supplying all Paper Products, Trash Liners, Hand Soaps and Sanitizers? Yes

36. If so, is there any historical usage data that can be provided?

37. What is the last contract number and its amount? 12639522C0004, $604,545.00

38. What is the tentative start date once awarded? Anticipating a March 15th start date but this is TBD.

39. Will we have access to the floor cleaning machine on the premises? And if yes, who will be responsible for its maintenance (and repairs, if any)? Can you also provide its Brand and model number, if we are allowed to use it? Yes, the system is a CT160 and you will be responsible for repairing the system if it break down, but only if you are using it.

40. How many employees are in the facility? This will help us estimate accurately the amount of supplies needed to be provided by us. 65 employees

41. How many SMALL desk wastebaskets are there? roughly 100

42. How many BIG garbage receptacles are there? 12

1. What is the square footage just for the second floor? ? I have attached the floor plan and schedule of this facility for review 2.

43. What is the square footage for the carpeted areas? I have attached the floor plan and schedule of this facility for review

3. ?

4. Are there any preferred procedures for cleaning the dock area/truck entrance area? USDA prefers you to use a pressure washer in this area preferably between 3500-4000 PSI

5. Is the exterior glass of the entrance to be cleaned, too? Yes

6. What is the cleaning frequency for the glass stairs? Clean glass partitions with glass cleaner to remove smudges, soil, fingerprints.

7. Will cleaning of glass windows near and within the staircase be required? Yes

8. What is the Terrazzo floor square feet, and how old is the terrazzo flooring? I have attached the floor plan and schedule of this facility for review. The terrazzo floors are 16 years old.

9. Is there a “Made In America" only requirement for this solicitation? Not sure.

10. Who is the incumbent? McKenzie’s Cleaning Inc.

11. What is the reasoning for change? Contract expired

12. What was the previous award amount? $604,545.00

13. Are any certifications required or helpful for this contract? No

14. Could you please provide sq ft for each of the different floor surfaces? I have attached the floor plan and schedule of this facility for review

15. If not all are available, please provide available sq feet information for the first floor.

16. Who is responsible if stains do not fully remove after cleaning from any carpet and non-carpet areas? Bring it to the USDA Attention so it can be addressed quickly as possible.

17. Are there any areas that cannot get wet when cleaning? No,

18. If any office desk is not clear of paperwork/files when dusting, may that desk not be cleaned that day? Correct, If the space is not prepared first then the cleaning will not take place.

19. Re: Big Conference room #201 on the second floor: What is the frequency for cleaning the floor in this room? Carpets through the facility should be vacuumed and shampooed.

20. Re: Big Conference room #201 on the second floor: What is the frequency for cleaning meeting tables/chairs and cleaning garbage bins? Disinfect and Clean conference room tables, podium and counters top to remove stains, smudges, soil, fingerprints; the wood polish recommended by the manufacture. Empty trash and replace liners

21. Re: Big Conference room #201 on the second floor: What is the frequency, and any preferred procedures for cleaning the glass windows/walls in this room? The cleaning of the glass on the second floor inside the conference room is not in the contract so that answer is no.

22. Please confirm if any building exterior glass walls cleaning services will be provided for the first and second floors? If yes, please provide measurements for these parameters and or pictures. No

23. Re: Reception/Entrance area exterior: Cleaning of glass walls includes second floor exterior cleaning or only first floor? Only the first floor but there is glass connected to the door frames on the second floor

24. Re: Area exterior: Cleaning of glass walls on the second floor exterior will be required? If yes what frequency will be required. No,

25. If the lounge sinks are not clear/empty, will the cleaning of the inside the sink not be done that day? Correct in this case.

26. Can you please confirm hours for Saturday cleaning? 8am-12pm

27. Do janitorial personnel have to be escorted at all times (Attachment 2 states “must be escorted at all times”), versus routine unaccompanied access with badge/card keys (other sections describe keys/badges and PIV/LincPass processes). Which applies, and in which rooms? You will be assigned a contractors Linc pass which will provide you with access coverage for the space you will be providing service.

28. Are escorts required in each restricted-areas (Room 154, Room 155, CITES Room 156, Maintenance office, etc.) ? Not sure!

29. How long do background investigations and badge issuance take relative to award date? We can’t put a timeframe on this because every situation is different.

30. Can you estimate the trash volume expectations at loading dock/inspection areas? There are currently three 50gal containers located on the loading dock the normally get switched out once daily.

31. Can you confirm whether “international garbage container” is on-site and contractor responsibilities for movement/handling (who provides bags, container access, pick-up). There is currently a 40-yard container at the site, and the contractors are responsible for handling the trash from the facility to the regulated waste container daily.

32. Please explain the expectations for mat handling (12 anti-fatigue mats) and whether contractor ever repositions them or only cleans around them as stated. Carpet floor mats throughout the facility should be vacuumed and shampooed.

33. Confirm whether strip & wax of terrazzo is truly required (the Terrazzo association guidance emphasizes sealing and neutral cleaning; stripping/finishes can add slip risk). If required, confirm acceptable products/finish system and slip resistance standard they’ll enforce. Strip and Wax Labs, Bathrooms, Hallways Terrazzo floor, offices, lunchrooms, Entry ways.1st,2nd floor

34. Confirm whether the government has any preferred chemical list, especially given “Green Seal GS-37” / low-VOC language and bio-based preference. All Chemicals must be EPA registered.

35. Please provide the approximate area (sq. ft.) for the different floor types: VCT, tile, carpet, cement and terrazzo. I have attached the floor plan and schedule of this facility for review.

36. What is IPP onboarding lead time and whether USDA will allow first invoice timing flexibility if IPP setup delays occur. Flexibility will be given.

37. Do you expect a separate schedule/price breakout for periodic tasks (carpet extraction, strip & wax) even though pricing is monthly FFP? No there will not be a separate breakout for the services.

38. The solicitation shows inconsistency in cure times for Type I defects: one section states correction within 60 minutes; another line references 20 minutes. Please confirm the cure time. Also, can you provide an example of how service defect penalties are calculated? I need more information about the questions.