Notes to Quoters - Revised.pdf

2.0 Notes to Quoters:

2.1 Submission Instructions

Quoters must submit their complete quotation via email to Kathy Melby at Kathleen.melby@usda.gov no later than the date/time specified in the solicitation.

2.2 Required Contents of a Complete Quote:

1. Cover Letter or Standard Form (SF) 1449. Reference the solicitation number and include company name, address, point of contact information, and Unique Entity Identier (SAM.gov)

2. Acknowledgements of amendments.

3. Completed Pricing Schedule (Section 1.0). Provide a firm-fixed price unit price for each line item. Alternate Pricing Schedules will not be considered.

4. Technical Information.

Submit information in sufficient detail to evaluate compliance with the Government requirements including the description of the Brand Name part numbers as stated in the attached Statement of Work attachment 1 “Product Specifications” document. This may include product literature, product samples (if requested) , or other documents, if necessary. The Contracting Officer will evaluate products based on the information furnished by the quoter. The Contracting Officer is not responsible for locating or obtaining information not identified in the quote.

5. Quoters must complete annual representations and certifications online in the System for Award Management (SAM.gov) in accordance with FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services.

If paragraph (b)(2) of the provisions is applicable, a written submission is required.

Note: The “Buy American Certificate” applies to this solicitation and must be completed (52.212-3(f)).

2.3 This solicitation is issued as unrestricted.

2.4 Quoters must be registered in the System for Award Management (www.SAM.gov) no later than the solicitation response date.

Implementation Of Executive Order 14173, 14168, and 14148 Notice: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations.

Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

http://www.sam.gov/

In advancement of Section 2 of Executive Order 14208, the removal of requirements related to Executive Order 14057 eliminates all non-statutory sustainability requirements or preferences in purchases of food service wares, including paper straws. In addition to removing requirements related to Executive Order 14057, the attachment also reflects recent updates to Code of Federal Regulation citations for the U.S. Department of Agriculture’s BioPreferred® Program, a statutory purchasing preference program.

2.5 All questions must be submitted in writing to Kathy Melby in writing to Kathleen.Melby@usda.gov. Submit questions no later than 2 business days prior to the response deadline to ensure adequate time is available to response and amend the solicitation if necessary.

Telephone inquiries will not be honored.

2.6 A prospective contractor may be requested to provide additional information not assist the Government in making a responsibility determination (FAR Subpart 9.1)

2.7 The U.S. Department of Agriculture (USDA) is an agency of the federal government, tax-exempt. (Tax. I.D. No. 41-0696271.)

mailto:Kathleen.Melby@usda.gov