Solicitation Package No. 12639524R0023.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-MN-126395

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

USDA APHIS

APHIS-PPQMEDFLY-9J76 CODE 16. ADMINISTERED BYCODE

X

481219

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MN-126395

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

07/08/2024

612-336-3602KIM YEN TU

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

08/07/2024 1000 CT

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12639524R0023

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 781120331OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Los Alamitos CA 90720 3802 Constitution Ave Andrew Dang

15. DELIVER TO

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$25

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

DUNS Number: Not Available The United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Plant Protection and Quarantine (PPQ) intends to award a firm fixed price Indefinite Delivery, Indefinite Quantity (IDIQ) contract for aircraft and crew services for the aerial release of sterilized fruit flies to support the Fruit Fly Preventive Release Program in these areas in the State of California.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

PART 1.0 PRICE SCHEDULE

Item No. Description Quantity Unit Unit Price Total Price 0001 Startup Fee (see section 1.1) 1 EA

0002 Ordering Period 1: Aerial Dispersal of sterile fruit flies in California as per attached statement of work, Period of performance:

Award Date – 07/31/2025

3600 HR

Item No. Description Quantity Unit Unit Price Total Price 1001 Ordering Period 2: Aerial

Dispersal of sterile fruit flies in California as per attached statement of work, Period of performance:

08/01/2025 – 07/31/2026

3600 HR

1002 Ordering Period 2:

Modification of aircraft for the installation of double box release machine from the single box release machine (Section 2.14.1). Fee is for each aircraft.

2 EA

Item No. Description Quantity Unit Unit Price Total Price 2001 Ordering Period 3: Aerial

Dispersal of sterile fruit flies in California as per attached statement of work, Period of performance:

08/01/2026 – 07/31/2027

3600 HR

2002 Ordering Period 3:

Modification of aircraft for the installation of double box release machine from the single box release machine (Section 2.14.1). Fee is for each aircraft.

2 EA

Item No. Description Quantity Unit Unit Price Total Price 3001 Ordering Period 4: Aerial

Dispersal of sterile fruit flies in California as per attached statement of work, Period of performance:

08/01/2027 – 07/31/2028

3600 HR

3002 Ordering Period 4:

Modification of aircraft for the installation of double box release machine from the single box release machine (Section 2.14.1). Fee is for

1 EA

Item No. Description Quantity Unit Unit Price Total Price 4001 Ordering Period 5: Aerial

Dispersal of sterile fruit flies in California as per attached statement of work, Period of performance:

08/01/2028 – 07/31/2029

3600 HR

4002 Ordering Period 5:

Modification of aircraft for the installation of double box release machine from the single box release machine (Section 2.14.1). Fee is for

1 EA

1.1 Price Schedule Notes

1.1.1 The line item quantities specified in the Price Schedule are estimates for evaluation purposes and are not guaranteed. See Section 2.9, Contract Type. The guaranteed minimum and contract maximum can be found in clause 452.216-73 Minimum and Maximum Contract Amounts.

1.1.2 The Government will furnish required JP8 aviation fuel for aircraft that use Jet Fuel. Unit price should exclude the aviation fuel cost if aircraft uses JP8 aviation. Avgas 100LL is not available at the current Base of Operating (KSLI). If offeror’s aircraft requires Avgas, the offeror will provide the required fuel and include fuel cost in the unit price.

1.1.3 The contract price must include all costs associated with the performance of, any and all, aerial dispersal services ordered against this contract for the State of California, including but not limited to, furnishing and transporting all personnel and equipment to the work site and release areas, providing aircraft, crews, certifications, insurance, licenses, state bonding, permits, fees, general and administrative expenses, and other such costs normally required to perform the services specified herein.

1.1.4 The quantities specified in the Price Schedule represent the Government's best estimate for the contract period at the time of issuance of this solicitation. The quantities are based on historical flight activity during past years. Based on monthly flight activity during the past and present aerial release contracts, it is estimated that an average of 300 flight hours per month will be required if the same criteria of application is used. Depending on the criteria of application used, flight hours will increase and/or decrease accordingly. See Section 2.4 General Contractor Requirements.

1.1.5 Startup fee consists of installing government furnished special purpose equipment in aircraft and ferrying aircraft from the contractor’s base of operations to the Los Alamitos Army Airfield (KSLI), Joint Forces Training Base, Los Alamitos, California, or other designated site.

1.2 Submission Overview

Offerors are advised to carefully review the proposal submission requirements specified in Section 1.3, Proposal Submission Requirements. Award will be made to the Offeror that is most advantageous to the Government based on the factors contained in the solicitation (FAR 12.602(c)). This acquisition involves the use of streamlined evaluation of offers (FAR 12.602(c)) in conjunction with the Tradeoff Source Selection Process (FAR 15.101-1). The Government reserves the right to award to other than the lowest priced offer. It is the Offeror’s responsibility to ensure the completeness of the proposal. The Government may evaluate solely on the information provided in the initial proposal and not assume that an Offeror possesses any capability that is not specifically identified in the proposal.

Failure to comply with the requirements of the solicitation may result in a proposal receiving no further consideration for award unless the Contracting Officer decides to hold discussions and includes the Offeror in the competitive range.

1.3 PROPOSAL SUBMISSION REQUIREMENTS

The contractor shall submit the following items to be eligible for award. Proposals shall be submitted electronically in the following format:

☐ 1. Cover letter including the following information:

• The solicitation number

• The Offeror’s name, address, and Unique Entity Identifier (SAM.gov)

• Names, titles, telephone numbers, and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority.

☐ 2. Signed SF1449 and acknowledgement of amendments

☐ 3. Completed Price Schedule

☐ 4. Technical Approach Technical Approach reflects the degree to which the Offeror’s proposed approach meets or does not meet the threshold performance or capability requirements.

Offerors shall provide a detailed narrative description of their proposed technical approach that covers at minimum the following items:

☐ a. Aircraft Information

1) Describe at minimum six (6) Aircraft (Make, Model, and Registration No.) that meet contract specifications for installation of insect machine (Section 2.14). If at least six (6) aircraft are not available, explain how the Offeror plans to obtain the aircraft.

2) Address the timeframe during which the Offeror plans to modify aircraft, if necessary, to accommodate the installation of the insect release machine and related equipment and obtain FAA approval to begin dispersal operations under this contract.

☐ b. Licenses and Permits

The Offeror shall identify if they currently have the license(s), and necessary permits to begin operations soon after contract award, by 12/01/2024, or describe when contractor anticipate having the license(s) and permits to begin operations by 12/01/2024. Provide the status of applications currently in progress.

☐ c. Aircraft & Equipment Maintenance Plan

Describe the maintenance facility and skilled personnel onsite and nearby the required airports to perform regular maintenance and periodical inspections on their airplanes. The offeror shall provide information on their maintenance facility, where it is located and their plan for conducting maintenance to ensure there is no delay in services while the planes are being serviced.

☐ d. Aircraft Safety The Offeror shall provide information on their aircraft safety records including aircraft accidents in the past 2 years.

☐ e. Key Personnel

Describe how the Offeror plans to provide Key Personnel per clause 452.237-74 Key Personnel:

• Contractor Representative

• Aircraft Crew – Pilot and Copilot/Disperser

Include names, roles, and resumes of individuals to show that proposed Key Personnel meet ALL of the qualifications specified in section 2.6 and 2.7 of SOW, including prior experience.

If positions are currently vacant, the Offeror shall describe how they plan to fill the position(s) to meet the minimum qualification requirements within the required schedule and represent that all key personnel positions are available to begin performance in accordance with specified scheduling requirements.

☐ 5. Past Performance Past performance considers the Offeror’s demonstrated recent and relevant record of performance in performing services that meet the contract’s requirements. It is based on the offeror’s overall record of recency, relevancy, and quality of performance.

☐ Offerors shall submit completed Prior Experience Questionnaires (Attachment 2) for at least three (3) projects. Offerors shall provide information to demonstrate the prior project experience of the offeror and major subcontractors that will perform aerial service. Performance must have been in the last 5 years. Relevant experience is defined as fixed-wing aerial release services (i.e. aerial spraying for control of insects or agricultural crop protection).

To evaluate past performance, the Government will rely on Contractor Performance Assessment Review System (CPARS) records or Federal Awardee Performance and Integrity Information System (“FAPIIS”) record, past performance submittals provided by the Offeror as solicited, and the submittals required under this evaluation factor Past Performance – Prior Experience Questionnaire. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance rests with the Offeror.

The Government’s assessment of past performance will be based mainly on the Offer’s reputations with customers and other sources. The Government will consider the currency and relevance of past performance information, the source of the information, context of the data, and general trends in the contractor’s performance. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

The Government may contact any or all of the past performance references provided by the Offeror in response to this solicitation and may also use information obtained from any other sources, including Government files or data obtained through interviews with personnel familiar with work performed by the contractor. In the case of an offeror with less than three (3) past performance projects or for whom information on past performance is not available, the offeror will not be rated favorably or unfavorably provided the offeror certifies that past performance information is not available and provides an acceptable explanation as to why additional past performance information is not available.

The evaluation will take into account relevant past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirements when such information is available and relevant to the instant acquisition. If necessary, during the evaluation process, any adverse information received regarding subcontractor past performance may be shared with the Offeror during clarifications or discussions if held.

☐ 6. Small Business Subcontracting Plan

Large businesses are required to submit a small business subcontracting plan or describe why there are no subcontracting opportunities.

Submit a subcontracting plan by using Attachment 4, Sample Format SB Subcontracting Plan.

Submit Attachment 3, Small Business Subcontracting Questionnaire if there are no subcontracting opportunities.

The U.S. Department of Agriculture (USDA), Animal Plant and Health Inspection Service (APHIS), is committed to the participation of Small Businesses, Small Disadvantaged Businesses, Women‐ Owned Small Businesses, HUBZone Small Businesses, and Service-Disabled Veteran Owned Small Businesses in the performance of work under this solicitation and resulting contract. Your attention is directed to solicitation clauses 52.219‐8 entitled "Utilization of Small Business Concerns," and 52.219‐9 entitled "Small Business Subcontracting Plan" Alt II.

Submission of a Subcontracting Plan in accordance with the above clauses is required for proposals exceeding $700,000.00. The Contracting Officer will review the plan using the following goals to assure that it represents your best efforts to maximize subcontracting opportunities. Award will not be made until the Contracting Officer approves the Subcontracting Plan. The offeror’s subcontracting plan shall meet or exceed the goals expressed below, in terms of percentages of total planned subcontracting dollars. See Attachment 4, Sample Format SB Subcontracting Plan. The accepted plan shall be included in and made part of the resultant contract. The minimum required goals expressed in percent of total planned subcontracting dollars are:

a. Small Business 21.0%

b. Small Disadvantaged Business 5.0%

c. Women‐Owned Small Business 5.0%

d. HUBZone Small Business 3.0%

e. Service‐Disabled Veteran‐Owned Small Business 5.0%

f. Reporting (ISR/ESR through www.esrs.gov) 100%

It is the offeror’s responsibility to propose goals that are achievable. Adjustments to the above goals may be proposed and may be considered for negotiation by the Contracting Officer. The subcontracting plan will be evaluated in accordance with FAR 19.704 Subcontracting Plan Requirements, which can be accessed at the following website: https://www.acquisition.gov/

Offerors should be aware that failure to meet subcontracting goals in the performance of the contract may negatively impact performance evaluations. See also Clause 52.219‐16 Liquidated Damages – Subcontracting Plan.

☐ 7. Contractor Representation & Certifications Offeror Representations & Certifications: Offerors must complete the representations specified in Section 5.0, Provisions.

1.4 Responsibility Determinations

In accordance with Federal Acquisition Regulations (FAR) Subpart 9.1, the apparent successful offeror may be requested to provide additional information in order to assist the Government in making a responsibility determination. This includes, but is not limited to, the following:

a. A description of the resources available to demonstrate the firm is capable of complying with the performance requirements.

b. Financial statements, including balance sheets that identify major categories of assets, liabilities, and owner’s equity, and profit and loss statements for the past three (3) years.

c. A Bank Certification of Financial Capability (line of credit) https://www.acquisition.gov/

This information will be treated as confidential commercial or financial information to the extent permitted by law under exemption 4 to the Freedom of Information Act, 5 U.S.C. § 552(b)(4). The financial statements should be not over 60 days old. If over 60 days old, a certification should be attached stating that the financial condition of the firm is substantially the same or, if not the same, the changes that have taken place.

1.5 Evaluation Factors

The evaluation factors are specified in provision 52.212-2, Evaluation – commercial Products and Commercial Services. It is intended that proposals be evaluated, and award made, without discussions with the offerors (other than communications conducted for the purpose of minor clarification(s)). If discussions are determined to be necessary, discussions will occur with all offerors unless a competitive range has been established.

1.6 Solicitation Due Date & Questions

Proposals are due by the specified response date/time in the solicitation. Proposals must be sent via email to Kim Yen Tu at kimyen.n.tu@usda.gov. No Late proposals will be accepted.

All questions must be submitted via email to Kim Yen Tu at kimyen.n.tu@usda.gov no later than five (5) days prior to the solicitation closing date. Responses will not be provided to telephonic inquiries.

PART 2.0 STATEMENT OF WORK (SOW)

2.1 Background

Fruit Flies are occasionally transported inadvertently across our borders and introduced into the environment of the United States by numerous means. These flies come in on various fruits and vegetables in various stages of their life cycles. If allowed to exist in the environment, they could cause millions of dollars in damage and have a significant impact on international and interstate trade. The female flies lay upwards of 300 eggs in over 250 varieties of fruit and vegetables during their lifespan.

The utilization of the Sterile Insect Technique (SIT) along with spray applications of pesticides is the only current safe solution to this problem. As a consequence, the Secretary of Agriculture is committing resources to continually introduce sterile fruit flies into areas that have historically been prone to numerous introductions.

The United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Plant Protection and Quarantine (PPQ), in conjunction with California Department of Food and Agriculture (CDFA) is conducting a Preventative Release Program. A Preventative Release Program is the release of sterilized male fruit flies throughout an area to be available and breed with any introduced female to prevent infestations of this pest.

2.2 Scope of Work

This is a firm fixed price Indefinite Delivery, Indefinite Quantity (IDIQ) contract for aircraft and crew services for the aerial release of sterilized fruit flies to support the Mediterranean Fruit Fly Preventative Release Program in the Los Angeles Basin and as needed to support additional fruit fly aerial release programs in California.

mailto:kimyen.n.tu@usda.gov

2.3 Period of Performance

The period of performance includes five ordering periods as specified. It is estimated that the contract will be awarded August 2024. The initial required onsite reporting date for four (4) aircraft and the Contractor Representative is November 15th, 2014. Four (4) aircraft crews are required to report onsite by November 22th, 2024. (See Section 2.10).

Ordering Period 1: Award Date – 07/31/2025 Ordering Period 2: 08/01/2025 – 07/31/2026 Ordering Period 3: 08/01/2026 – 07/31/2027 Ordering Period 4: 08/01/2027 – 07/31/2028 Ordering Period 4: 08/01/2028 – 07/31/2029

2.4 General Contractor Requirements

The contractor shall provide six fixed wing twin engine airplane(s), as needed during the contract period, with qualified pilots and dispersers for aerial distribution of sterile fruit flies. Twin engine aircraft are required here because of the highly and densely populated nature and heavily congested airspace of the Los Angeles basin; previous experience of near miss crashes on contracts for similar services in this region and other regions; the higher performance capability of the multi-engine aircraft, which provides additional speed for evasive action; the unusual manner in which fruit fly release aircraft change direction; and the greater chance of being able to return to an airport, airfield, or other safe landing strip area in the event of engine failure.

During the period of performance of the contract, the number of aircraft and crew required may vary on any given day from zero to six. The need for aircraft and crew may vary throughout the contract period due to unforeseeable events, such as, reduced availability of sterile insects, program changes, or termination of the program. The Contracting Officer will give the contractor 10 days written notice to release aircraft and crew. However, the contract will remain in effect for the entire period in the event aircraft and crews are needed again at a later date. The government will provide a 5-day notice for contractor to resume work or to expand operations as needed. Based on monthly flight activity on past and present aerial dispersal contracts for California, it is estimated that an average of 300 flight hours will be required each month if the same criteria of application is used.

The contractor shall provide all personnel, labor, supplies, services, facilitating equipment and associated materials required for the aerial release of sterile insects in accordance with this statement of work (SOW). In general, aerial release of sterile fruit flies shall proceed in a timely manner at the prescribed application rate over designated areas assigned by the COR or authorized program representative. Work shall be performed in a professional manner and Contractors shall comply with Federal and State Department of Agriculture regulations for pest control.

Regular meetings between the Contractor’s Program Manager and the Government COR or his/her authorized program designee is encouraged to share information, plan and schedule work. Currently the average requirement for aerial dispersal of sterile fruit flies in California is approximately 24 flights per week. The COR or Authorized Program Representatives shall provide the Contractor notice, verbally or written, of program changes that will result in more than a 10 percent plus or minus change to the average requirement.

Special purpose modifications, described herein, will be required for installation of the refrigerated insect release machine and related equipment provided by the Government. Following installation of the Government furnished insect release machine and Federal Aviation Administration (FAA) approval, the Contractor shall deliver aircraft with qualified pilots and dispersers for aerial distribution of sterile fruit flies to KSLI or other designated site by November 15, 2024. The Government reserves the right to change the designated base of operation during the course of the contract. A bilateral contract modification is required to change the designated base of operation (52.212-4). All Contractor aircraft designated for use in the performance of this contract shall comply with the aircraft requirements specified herein, have a Government furnished insect release machine installed in the aircraft, and provide proof of approval from the FAA of the installation.

2.5 Contract Work Hours

The workday shall begin at the time of arrival at the SIT site. Workdays normally consist of an eight-hour workday plus a ½ hour lunch break, seven days a week, Sunday through Saturday, excluding Federal holidays or when the airfield is closed, unless otherwise notified by the COR or COR Authorized Program Representative that additional or fewer workdays are required. All required Contractor’s employees will report at the time designated by the COR or COR Authorized Representative and will remain on site until released by the COR or COR Authorized Program Representative. If this requirement is unmet, for reasons within control of the contractor, monetary consideration shall be deducted from the contractor’s invoice. Refer to Section 2.15, Contractor Performance Standards.

2.6 Contractor Representatives (CR) – Key Personnel

The Contractor’s Representative shall be always present at the work site when work under this contract is being performed. The CR may serve as a pilot under section 2.7 as well. Substitution or replacement of CR shall be reported to the COR or USDA Authorized Program Representative per 452.237-74 Key Personnel clauses.

2.7 Contractor Pilots & Copilots – Key Personnel

Contractor is required to always have on staff at minimum two (2) aircraft crews and have the ability to provide additional crews when operations expand. Crews consist of a pilot and a copilot/disperser.

Substitution or replacement of pilots and copilots shall be reported to the COR or USDA Authorized Program Representative 452.237-74 Key Personnel clauses.

1. A qualified instrument rated Commercial Pilot or Airline Transport Pilot with a current First or Second-Class FAA medical certificate for each aircraft and the ability provide additional pilots when needed. Pilot must have:

a. More than 1,200 hours total time.

b. More than 250 hours as pilot-in-command.

c. More than 50 hours night flying

d. More than 50 hours of instrument, 5 hours must be in actual instrument weather.

f. More than 100 hours of the stated flight time must have occurred in the past 12 months.

e. More than 100 hours multi-engine time as pilot-in-command (if multi-engine aircraft are used).

d. A minimum of 25 hours pilot-in-command time in the make and model of the aircraft to be used, at least 10 hours of which must have been acquired within the preceding 12 calendar months.

e. Ability to operate the electronic guidance system.

2. A qualified copilot/disperser for each aircraft that:

a. Has basic mechanical knowledge/skills to learn how to operate, clean, and make minor adjustments to a refrigerated special-purpose insect release machine, auxiliary power unit generator, and related equipment.

b. Is able to work in an environment inside an airplane that can cause motion sickness.

c. Is able to fill out daily work sheets and read maps for tracking and reporting activities.

3. Pilot and copilot capable of operating and downloading the aircraft flight data logging system and to provide essential training and guidance for project personnel to ensure proper transfer of required mapping data.

4. Pilot and copilot is responsible for the completion and submission of a written record of each release, by region, using the government-issued form at the end of each day. Contractor shall ensure that all required information is entered completely, accurately, and legibly prior to submission to the COR.

2.8 Importance of starting and Accomplishing Flights on Time

Time is of the essence, there are numerous biological, entomological, and physical factors that determine the amount of time insects can be held at the temperature required in the release machine.

Starting and accomplishing flights on time will ensure these times are held to a minimum. If performance is delayed for reasons within the control of the contractor (excluding excusable delays defined in 52.212-4(4)), monetary consideration will be deducted from the contractor’s invoice. In addition to monetary deductions, other remedies for nonperformance as outlined in FAR 52.212-4 will be applicable.

2.9 Contract Type

This is a firm-fixed-price Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract. Services will be ordered through the issuance of individual task orders. (See clauses 52.216-18 Ordering and 52.216-22 Indefinite Quantity.)

Services shall be ordered annually through the issuance of individual task orders based on quantities estimated at time of order. The Government may issue task orders for additional quantities on an as-needed basis in accordance with the terms of this contract. Task order prices will be in accordance with the fixed unit prices established in the Pricing Schedule. The unit price shall include all costs associated with performing all work under the contract in a complete and acceptable manner. The unit price that will be paid for any line item will not be changed based on the quantity ordered by the Government.

Contract and Task Order minimum and maximum amounts are specified in the following clauses:

52.216-19 Ordering Limitations and 452.216-73 Minimum and Maximum Contract Amounts. The ultimate contract price for any given ordering period will be the sum of the task orders issued during that period. The contractor must inform the APHIS Contracting Officer when the task order reaches 80% of the total ordered quantity.

Payment will be made according to hours and tenths of hours as shown on the daily aircraft flight records. No payment will be made for any flying not ordered or authorized by the COR or Authorized Representative.

2.9.1 Work Order Coordination

Individual work orders will be issued via email at a frequency of no less than once every 4-7 calendar days. The work orders will convey information on the number of flights for fruit flies to be disbursed during the 4-7-calendar day period and include the estimated aircraft that may be required to complete the work orders.

2.9.2 Instructions/Covered Flight Areas

Specific direction (when, where, hours, etc.) will be provided by the COR or Authorized APHIS Representative on a daily basis. Areas to be flown will be assigned before each day's operation and may change throughout the day due to weather or other circumstances. Areas to be flown are considered 100 percent congested areas. Flights that are unacceptable flown and accomplished, for reasons within control of the contractor, monetary consideration shall be deducted from the contractor’s invoice. Unacceptable flights means:

• Performing a flight without functioning flight data logging system

• Changing a release region/release rate without preapproval

• Releasing outside of the boundaries of a release area without preapproval

2.10 Reporting Requirements

The initial onsite reporting date for four (4) aircraft and the Contractor Representative is November 15, 2024. Aircraft shall have the single box release machine installed. After reporting, one day will be required for inspection by the COR. At least four (4) aircraft crews will be required to report by November 22, 2024, for orientation and training prior to performance.

2.11 Contractor Liability

The Contractor is liable for any damages, losses, or injuries to people, property, and animals which occur as a result, directly or indirectly, from its work performed while under contract with USDA. The Contractor shall immediately notify the COR and/or Authorized Representative of any damages, losses, or injuries occurring during the performance of this contract. The Contractor will not be charged liquidated damages when the delay in delivery or performance arises out of causes beyond the control and without the fault or negligence of the Contractor.

2.12 Accident Reporting and Investigation

• In the event of an incident or accident involving the aircraft, the pilot, if able, must notify the PPQ supervisor as soon as practical.

• The Contractor must maintain an accurate record of all aircraft accidents, incidents and injuries to Contractor or Government personnel arising in the course of performance under this purchase order and must immediately notify the Contracting Officer of all such accidents, incidents or injuries. The Contractor must not permit removal or alteration of the aircraft following an accident until authorized by the Contracting Officer except in emergencies such as threat to life or property, blocking airport runways, etc. The Contractor must make available his personnel, records, and any equipment, damaged or undamaged, deemed necessary by the Accident Investigation Board to determine accident cause factors.

• The contractor will be responsible for any costs involved in disassembly of any aircraft, aircraft engine, propeller, rotor assembly or appliance necessary to determine probable accident or incident cause.

• Salvage of damaged or demolished aircraft will be done at the Contractor’s expense. No equipment or personnel performing under this contract may be used on such operations unless authorized by the Government.

• When search for and rescue of Contractor’s personnel or repair of aircraft which are out of commission (either at the base camp or in the field) is made necessary by the failure of the Contractor’s equipment or accidents caused by his employees, the cost of such search, rescue and repairs is solely the responsibility of the Contractor.

2.13 Maintenance and Condition of Equipment

The Contractor shall ensure that all aircraft, equipment, and supplies required for use in the performance of this contract are in good operating condition. If in unsatisfactory condition, or otherwise determined by the COR or USDA Authorized Program Representative to be unsuitable for safe and efficient performance of the services required of this contract, shall not be used. Any unsuitable aircraft, equipment, and/or supplies must be promptly removed from the work site and replaced with equivalent or better aircraft, equipment, and/or supplies that are in good operational condition. Transportation of replacement aircraft, equipment, and/or supplies to point of use will be at the Contractor’s expense.

Contractor-furnished equipment failure is not an acceptable cause for performance delays or nonperformance.

Contractor must follow equipment and aircraft maintenance plan submitted during the solicitation that is used under this contract. Maintenance and repairs must not affect availability of aircraft available to perform services. Transportation of maintenance personnel and equipment must be provided by the Contractor at no additional cost to the Government. Aircraft must be operated and maintained in accordance with all manufacturer requirements and applicable Federal Aviation Regulations. The Contractor must assure that all maintenance performed on contract aircraft is recorded in the affected aircraft’s maintenance record in accordance with FAR 43, 91, and 135 as applicable.

2.14 Government Furnished Equipment and Supplies

The government shall furnish the following items for performance under this contract.

2.14.1 Insect Release Machines

Insect release machines will be provided to the Contractor for each aircraft provided. Delivery of Government furnished equipment (insect release machine) to the contractor will be made within 10- 15 days after contract award. All machines will be returned to the COR upon termination of the contract. Any damage or malfunction of machinery needs to be reported to the COR immediately and returned for repair. Contractor is also responsible for cleaning the government finished equipment at the end of each day (Release machine, release chutes, vacuum).

There are two types of insect release machines: single box and double box release machine. The government intends to mostly use the single box release machine. However, there may be instances where we may request the contractor to switch one or all of the machines to a double box release machine during the period of performance of the contract. The government will provide sufficient notice and aircraft modification time to the contractor when a double box release machine is required for release operations. See Attachment 1_ Insect Release Machine Specs for machine drawings and specifications.

2.14.2 Sterile Fruit Flies

Sterile flies will be delivered to the aircraft each day prior dispersal by CDFA personnel. Monetary consideration may be deducted from money due the Contractor, for any loss of flies that directly resulted from contractor’s failure to perform under this contact in addition to any other consideration mentioned in Section 2.15, Contractor Performance Standards. The current costs of said flies are: $26 per lbs. of Mediterranean fruit fly (Ceratitis Capitata) and $47 per lbs. of Mexican fruit fly (Anastrepha Ludens).

2.15 Precautions/ Public Relations

It is essential for the Contractor and all employees of the Contractor, and their subcontractors, to display a positive image of USDA and CDFA by ensuring that their employees, and the employees of their subcontractors, maintain favorable relations with the general public. Personnel must be courteous in their dealings and communicate in a professional manner with the general public, FAA, Military, TSA, Air Traffic Control (ATC), media, or other governmental agency personnel. If restrictions, delays, or other complications result in compromising aerial release operations in any release area caused by unfavorable relations and/or nonprofessional interactions with the general public, FAA, Military, TSA or ATC, media, or other governmental agency personnel, may result in removal of personnel, monetary consideration, or immediate termination of the contract for reason of default. Refer to Section 2.15, Contractor Performance Standards.

2.16 Operating Standards

1. The contractor will stage and power up the Government furnished ground support equipment to include auxiliary power generators, extension cords, and lifts, to pre-chill the insect release machine 15 to 20 minutes prior to each aircraft’s scheduled estimated time of departure and stow such equipment at the completion of the workday.

2. All aerial distribution of fruit flies will be conducted during daylight hours under VFR conditions and all ATC instructions and airport procedures will be strictly adhered to. At the discretion of the COR or Authorized Representative it may be required to operate in IFR conditions to VFR conditions on top for the aerial distribution.

3. Flights will be conducted seven (7) days per week and approximately 120-130 hours per week of flying will be required. The above flight hours are the estimated minimum number of flight hours required to support present program needs. If areas of sterile insect release expand or reduce, flight hours required will increase/decrease accordingly.

4. The above figures do not constitute, nor are they to be construed as a guarantee of the volume of work that may be placed on this contract.

5. Base of operations will be the Los Alamitos Army Airfield (KSLI), Los Alamitos, California, or other suitable site designated by the COR.

6. The preferred operating altitude will be assigned by the COR, COR Authorized Representative or Air Traffic Control in each release areas.

7. Operating release speed will be 140 - 160 MPH MAX indicated airspeed, or lower, as assigned by the COR or ATC.

8. The estimated average time per flight is 2 - 3 hours.

9. The estimated average flights per day for each airplane will be 1 – 4 flights.

10. TSA / FAA Certificate of Waiver to Operate in the Disney Theme Park(s) TFR will be required.

2.17 Certification Requirements – State/Federal

The contractor will be required to comply with applicable Federal Aviation Agency (FAA) and any other Federal/State/County regulations/requirements covering operations that will be conducted. California regulations require Contractors to be licensed to do business in the state of California. The contractor and its pilots must be licensed to apply pesticides in the State of California. The contractor's pilots are licensed and certified by the FAA, the State of California, and counties within the State of California in which applications are conducted. Immediately upon award of the contract, the contractor shall contact the appropriate offices to identify all FAA, state, and county requirements.

Before performance of the contract, the prospective contractor must submit to the COR copies of proof for the following:

1. Insurance and/or other requirements, including FAA Certificates of Waiver that apply, must be in effect before starting operations.

2. Documents that shall be available at the reporting airport for inspection by the COR include, but are not limited to; Aircraft Registration and Airworthiness Certificate; aircraft, propeller, and engine log books; pilot and medical certificates; and proof of flight review and insurance. Documents provided for proof of insurance shall clearly state:

a. The aircraft registration number

b. The period of coverage

c. Limits of liability

2.18 Aircraft Modifications and Requirements

1. Aircraft will be required to operate in the restricted category.

2. The aircraft furnished shall be capable of maintaining an operating release speed will be 140 - 160 MPH MAX indicated airspeed. The cabin space behind the crew must be large enough to accommodate installation of the insect release machine furnished by the Government and access large enough for loading / unloading the insect holding boxes. The insect release machine dimensions and weight of each component are described in Attachment 1. The insect release machine base is mounted on top of an aluminum frame. A minimum three-inch clearance between the aluminum frame and aircraft floor is required to accommodate the installation of the chute attached to the bottom of the machine. The offeror must provide sufficient information that the equipment can be loaded/ unloaded with no adverse safety hazards to personnel or cause damage to equipment or aircraft.

3. Aircrafts will require modifications to accommodate the installation of the insect release machine and related equipment. These modifications include:

a. Opening through the floor and belly of the aircraft to allow installation of a funnel and chutes to carry the insects overboard from the exit opening on the bottom of the insect release machine. See Attachment 1.

b. Electrical supply to operate the release machine.

4. In addition to the aircraft being equipped for night and IFR flights as described in Federal Aviation Regulation, 14 CFR 91.205, and equipped for operations conducted within Class B Airspace, it shall have the following:

a. Dual VHF NAV-COM's

b. ADS-B Transponder

c. An intercom system with compatible headsets for communications between the pilot and disperser.

5. Aircraft shall have a recorder (MASTER SWITCH ACTIVATED NOT ACCEPTED) that will automatically record flight time in hours and tenths of hours. Flight time recorders will be subject to accuracy checks by the COR.

6. Aircraft shall be equipped with a 28-volt electrical system to provide a minimum 50 amperes of electrical power in addition to the normal electrical load required for the aircraft radios and other components. The additional electrical power is needed to operate the release machine (50 amps).

7. Aircraft appearance must be maintained in a condition, which does not indicate neglect, and is acceptable to the COR.

2.19 Aircraft Guidance and Flight Data Logging System

1. An operational Global Positioning System (GPS) and flight data logging software that will log and display the date and time of the entire flight from takeoff to landing and differentiate between standard flight and flight when the dispersal system is on/off. The system shall provide immediate deviation indications and sufficiently accurate to keep the aircraft on the desired flight path.

2. Compact moving map display with polygon feature that will alert the pilot when the aircraft is entering or exiting a specific geographic polygon.

3. Software designed for parallel offset in increments equal to the assigned swath width of the application aircraft.

4. A course deviation indicator (CDI) or a course deviation light bar, also a CDI, must be installed on the aircraft and in a location that will allow the pilot to view the indicator with direct or peripheral vision without looking down. The CDI must be capable of pilot selected adjustments for course deviation indication with the first indication at 3 feet or less.

5. The system must display to the pilot the current swath number and cross-track error. The swath advance may be set manually or automatically. If automatic is selected, the pilot must be able to override the advance mode to allow repeat applications of single or multiple swaths.

6. The system must be equipped with software for flight data logging that has a system memory capable of storing a minimum of 4 hours of continuous flight log data with the logging rate set at one second intervals. The full logging record will include position, time, date, altitude, ground speed, cross-track error, dispersal on/off, insect release machine auger or motor RPM, aircraft registration number, pilot name, and job name or number. The flight data log software shall be, at a minimum, compatible with Windows 7 PC computers, desk jet, laser, or inkjet printers and plotters. The system must compensate for the lag in logging dispersal on/off. The system will display dispersal on/off at the boundary without a saw tooth effect. Must be capable to end log files, rename, and start a new log in flight.

7. The software must generate a map of the entire flight within a reasonable time. Systems that require more than one minute to generate a map of a four-hour flight on a Windows 7 compatible computer will NOT be accepted. When viewed on the monitor or the printed hard copy, the flight path will clearly differentiate between dispersal on/off. The software must be capable of replaying the entire flight in slow motion and stop and restart the replay at any point during the flight. Must be able to zoom to any portion of the flight for viewing in greater detail and print the entire flight or the zoomed-in portion. Must have a measure feature that will measure distance in feet between swaths or any portion of the screen. Must be able to determine the exact latitude/longitude at any point on the monitor.

8. Flight information software provided by the contractor must have the capability to interface with MapInfo (version 7.0 or higher) and Arc View GIS (version 10 or higher). The interface process must be "user friendly", as program personnel will be responsible to operate the system in order to access the information.

9. The contractor must provide a user’s manual for the data logger software.

10. It will be the contractor’s responsibility to provide program personnel with all flight recorded information at the end of each day or when requested. The contractor will provide the appropriate downloading device to enable program personnel to retrieve flight data information.

2.20 Performance Standards

Contractor performance will be monitored throughout the effective period of the contract. It is important that the contractor maintains performance standards under this contract. The COR or Authorized Representative will notify the contractor in writing or by email of performance issues on a weekly basis. In accordance with 52.212-4 (a) Inspection/Acceptance, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming services.

PERFORMANCE

ELEMENT

PERFORMANCE

REQUIREMENT

ACCEPTABLE QUALITY

LEVEL

METHOD OF

SURVEILLANCE

1. Performing Scheduled Flights (See Section 2.8.1)

Work is ordered and communicated with contractor once every 7 days. The contractor is expected to perform all flights requested from the COR or USDA Authorized Program Representative.

No more than two occurrence of missed scheduled flights every quarter.

10% deduction of hourly flight rate will be deducted for each subsequent missed flights in the quarter.

On Site Monitoring by USDA or authorized representative and review of Daily Aircraft records

2. Proper Release/Flights flown as instructed (Section 2.8.2)

Contractor shall follow flight/release direction of COR or USDA Authorized Program Representative to ensure that flight is flown properly, and fruit flies are released in correct

No more than two occurrence for improper flights or improper release every quarter.

10% deduction of hourly flight rate will be deducted for each subsequent

Review of flight data recording records, Region Statistics Sheet, and Daily Aircraft Records designated areas and at correct rates.

improper release/flight flown in the quarter.

3. Public Relations (Section 2.14)

Contractor and all employees of the Contractor, and their subcontractors, to display a positive image of USDA by ensuring that their employees, and the employees of their subcontractors, maintain…