14 KTR Question Log 1132606.xlsx

XLSX spreadsheet 14 KB Posted

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Mount Dora FL Janitorial Services Federal contract opportunity
Solicitation number
12639524Q0267GPA
Issued by
Department of Agriculture Animal and Plant Health Inspection Service Marketing and Regulatory Programs Business Services

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This document appears to be a Question and Answer (Q&A) log related to a federal contract opportunity for janitorial services at a USDA APHIS facility in Mount Dora, FL. The key details are:

The solicitation number is 12639524Q0267GPA and the contract is for approximately 3,520 sq ft of janitorial services, including 3 offices, 2 restrooms, 2 common areas, 2 kitchens, and 1 supply room. The contractor is expected to provide all cleaning supplies and equipment except for toilet paper, paper towels, and hand soap, which will be provided by APHIS. The work is to be performed once per week, after 4:30 pm on a flexible schedule. There is 270 sq ft of hard floor and 3,250 sq ft of carpet to be cleaned. Contractors will be provided a key for access. The contract is anticipated to be awarded in Q4. Past performance information is not required, per FAR 15.305(a)(2)(iv). No separate carpeted rugs need to be machine washed.

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14 KTR Question Log 1132606.xlsx XLSX spreadsheet
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14 KTR Question Log 1132606.xlsx XLSX spreadsheet
14 KTR Question Log 1132606.xlsx XLSX spreadsheet
14 KTR Question Log 1132606.xlsx XLSX spreadsheet
14 KTR Question Log 1132606.xlsx XLSX spreadsheet
14 KTR Question Log 1132606.xlsx XLSX spreadsheet
14 KTR Question Log 1132606.xlsx XLSX spreadsheet
14 KTR Question Log 1132606.xlsx XLSX spreadsheet
9 Specifications Checklist 1132606.xlsx XLSX spreadsheet
13 SCA Wage Determinations 1132606.pdf PDF
9 Final Solicitation 1132606.pdf PDF
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Sheet1

Mount Dora FL Janitorial Services
Updated9/3/24 8:49
KTR QuestionGovernment Response
1Could you please provide the square footage of the areas requiring janitorial services?APHIS: 3,520 sq ft
2Will the tools, chemicals, and supplies necessary to carry out the janitorial services be provided by the solicitation, or is the contractor expected to supply them?APHIS: We provide toilet paper, paper towels, and hand soap. They provide all other cleaning supplies and equipment.
3How many restrooms and offices are included in the cleaning requirements?APHIS: Three offices, 2 restrooms, 2 common areas, 2 kitchen areas, & 1 supply room.
4How is access to the area handled? Will contractors need to be given access daily?APHIS: They will be provided with a key.
5Are funds available for this solicitation?APHIS: Yes.
6Are invoices going to be scheduled annually or monthly?APHIS: Monthly or quarterly would be allowed.
7Are site visits being scheduled?APHIS: Yes, site visits are available if requested.
8Do you have a prefered date of the week service is to be provided?APHIS: Anytime after 430pm, flexible on days.
9Who is the incumbent contractor that is currently doing the work?APHIS: Previous contract information can be found here: https://www.usaspending.gov/award/CONT_AWD_12639520C0057_12K3_-NONE-_-NONE-
10How would you like your proposal submitted?APHIS: via email to gus.altschuler@usda.gov
11Can you confirm that the job is only once a week?APHIS: Yes, the requirement is once per week.
12What is the hard floor square footage for mopping?APHIS: 270 sqft.
13What is the carpet floor square footage to be cleaned?APHIS: 3,250 sqft.
14Will the cleaning need to take place at the same times each week?APHIS: Same days and approximate time is preferred.
15How many desks are there?APHIS: 6.
16How many windows need to be cleaned in and outsideAPHIS: The front walls of the office are glass and the front doors are glass. So 2 glass doors and 4 large glass panels.
17Did the scope of work change since the last the last company had the contract?APHIS: No.
18Would you like for this quote to be submitted in one complete pdf or separate attachments?APHIS: Separate attachments for each requirement.
19Will there be animals held at this location?APHIS: No.
20Will there be a designated supply or janitorial room in the agency for storing cleaning supplies and equipment?APHIS: Supplies can be stored in our supply room.
21How many workers does the current contractor have on the site each week to carry out the task?APHIS: Normally only one but that occasionally varied.
22Apart from carpet, what other types of flooring are there throughout the agency?APHIS: 270 sq feet of tile.
23Are there specific cleaning brand products required by the agency to complete the scope of work?APHIS: No.
24This contract will be awarded in Q4. During which fiscal quarter or month are the annual duties (carpet cleaning) expected to be performed?APHIS: If need be, carpet cleaning can wait for early Q1 FY25.
25Will I be able to send in my information without a past performance report and will I be disqualified if I didn't send that information?APHIS: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Per FAR 15.305(a)(2)(iv)
26Is there any furniture that will need to be moved in order to vacuum and shampoo the full 3,250 SQ FT of carpet?APHIS: Only need to move rolling office chairs.
27How many carpets are there in total that would need to be machine washed separately?APHIS: There are no separate carpeted rugs. All carpet is nailed down.
28How big are the carpets that need to be machine washed separately?APHIS: There are no separate carpeted rugs. All carpet is nailed down.
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