Instructions to Quoters_Camp Trailer Demolition_9Sept2024.pdf

MEMORANDUM FOR: SAM.gov

FROM: USDA Animal and Plant Health Inspection Service (APHIS)

250 Marquette Avenue, Suite 410 Minneapolis, MN 55401

SUBJECT: Instruction to Quoters- Request for Quote (RFQ) for Camp Trailer Demolition (RFQ# 12639524Q0248)

1. In accordance with FAR Part 13, the Government intends to award to the Quoter whose quote is determined to be the best value to the Government based on the Evaluation Criteria listed on Page 3.

2. Quotes must be submitted electronically via email to the Contracting Officer, Amanda

Imlach, at Amanda.Imlach@usda.gov by 11:00am CDT on September 17th, 2024. Ensure the solicitation number (12639524Q0248) and Project name (“Trailer Demolition”) are stated in the email’s subject line.

3. Any questions pertaining to this solicitation must be emailed to the Contracting Officer. The deadline for questions related to this solicitation is September 12th, 2024, at 1:00 PM CDT. All questions must be submitted in writing via email. Any questions received after that date may not be accepted or answered.

4. The quotation package must contain:

• Completed SF-1442 (Attachment 1) o Block 14- Vendor name, address, phone number, Federal Tax ID number, and UEI number o Block 17 o Block 19 (if applicable) o Blocks 20a, 20b, and 20c.

• Completed Price Schedule (Attachment 1) o Fill out the Price Schedule in Section 1.1 of the Statement of Work (Attachment 1).

• Technical Capability Statement

• Completion of the Provisions (Attachment 2) o If already completed on SAM.gov that will be accepted. It is the responsibility of the contractor to ensure it is up to date.

• Active System for Award Management (SAM) registration o A prospective awardee must be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation.

5. Your quote must be presented within the Government format (completed SF-1442, Technical

Capability Statement, Price Schedule, Provisions, and signed “Instructions to Quoters”). Non-conformance with these instructions may result in rejection of your quote.

6. The Site visit had to be rescheduled due to weather. The new date and time for the site visit is September 11th 2024 at 9:00 am CDT. To attend the site visit, Quoters must mailto:Amanda.Imlach@usda.gov contact Troy Trevino (Email: troy.trevino@usda.gov; Phone: 956-265-4708). See Attachment 2, Page 11, FAR 52.236-27 for details. Quoters must take steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to:

-conditions bearing upon transportation, disposal, handling, and storage of materials;

-the availability of labor, water, electric power, and roads;

-the conformation and conditions of the ground; and -the character of equipment and facilities needed preliminary to and during work performance.

Quoters shall also satisfy itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Government, as well as from any drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

7. The estimated magnitude of this procurement is between $25,000 and $100,000.

8. This action is a total (100%) small business set-aside. The NAICS code for this action is

238910 with a size standard of $19M. The PSC is P500.

9. List of Attachments:

• Attachment 1- SF1442 and SOW

• Attachment 2- Provisions

• Attachment 3- Figures

• Attachment 4- Wage Determination for Webb County, TX.

10. Quoters are only permitted to submit one (1) quote. Alternate quotes will not be evaluated.

11. The Quoter is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without questions.

12. USDA is exempt from sales tax: tax ID no. 41‐0696271; tax exempt no. 471640000.

13. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Quoter for any costs.

mailto:troy.trevino@usda.gov

Evaluations will be conducted in accordance with FAR Part 13.106. The Government will award a firm-fixed priced construction contract resulting from this solicitation to the responsible quoter whose offer, conforming to the solicitation, will be most advantageous to the Government. The evaluation criteria are as follows:

Evaluation Criteria:

o Technical Capability Technical Capability Statement- Quoters must provide relevant experience that demonstrate’ s Quoters ability to meet each requirement. Relevant experience must include similar demolition projects. The technical capability statements must not exceed five (5) pages. Pages that exceed the required page limit may not be reviewed and evaluated for technical capability.

o Price The Price Schedule in Section 1.1 of the SOW will be used to evaluate pricing.

o Past Performance

In accordance with FAR 13.106-2(b)(3), past performance will be evaluated using SAM.gov, FPDS, and CPARs.

Active System for Award Management (SAM) registration