Solicitation 12639524Q0112 Questions and Answers Amendment P0001.pdf
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- Solicitation number
- 12639524Q0112
About this file
This document is a Questions and Answers amendment related to Solicitation 12639524Q0112 for a Blanket Purchase Agreement for Polyethylene Bags, Brown Kraft Coin Envelopes, and Spear Envelopes for the USDA, AMS, Federal Grain Inspection Service (FGIS).
The solicitation allows vendors to bid on just the polyethylene bags or just the envelopes. It specifies required bag sizes of 9"W x 18"H x 6 mil and 6"W x 12"H x 6 mil, and indicates that slightly different dimensions may also be acceptable. The solicitation also provides historical usage quantities, though there are no minimum guarantees. An incumbent contractor, PLASTICBAGSONSALECOM INC, held a previous BPA valued at approximately $78,000 over 5 years. Vendors must submit quote samples by April 10, 2024 for technical evaluation. Award will be based on technical qualification, experience/past performance, and price, with technical and past performance being significantly more important than price.
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SOLICITATION 12639524Q0112
Questions and Answers Amendment P0001
Q: I am reviewing the solicitation documents and have a question about the acceptable sizes for the polyethylene bags. Also will the bags be frozen?
The solicitation specifies the following sizes:
- 9"W x 18"H x 6 mil thickness
- 6"W x 12"H x 6 mil thickness
Would sizes of 9"W x 16"H x 6 mil or 10"W x 18"H x 6 mil also be acceptable as replacements for the 9"W x 18"H bags? Or are the exact dimensions of 9"W x 18"H required?
Please let me know if the slightly different dimensions would be acceptable or if the 9"W x 18"H size is mandatory. I want to ensure I submit a compliant quote.
A: If the size is close, it may be ok. They do not need to be freezer proof. Just maybe tolerant to cold temperatures when being shipped but not necessarily freezer proof.
Q: I am currently working on the above bid. Being new to this process I have a few questions that I hope you can help me with.
A) As we do not produce Coin Envelopes or Spear Envelopes are we permitted to bid only on the poly bags?
B) I am having trouble determining the quantity of each line item required. It seems they are to be packaged at 500 bags/carton but there is no indication of how many cartons are required.
A: Vendors may provide a quote for just the poly bags or just the envelopes if they elect
to. USDA reserves the right to award multiple Blanket Purchase Agreements from this solicitation. Regarding the number of bags being ordered, please see Section II of the solicitation for historical quantities. This is a solicitation for a BPA so there are no minimum guarantees.
Q: Is there an incumbent?
If so what's their name, the contract number, and the value of that contract?
Also, six(6) mill thickness is rare and I want to provide the best value.
I'd like to know what is the number of Bags being ordered per month or week.
A: There is an incumbent; Blanket Purchase Agreement 12639519A0034 was held by PLASTICBAGSONSALECOM INC; the total spend was about $78,000 over 5 years.
Regarding the number of bags being ordered, please see Section II of the solicitation for historical quantities. This is a solicitation for a BPA so there are no minimum guarantees.
SOLICITATION 12639524Q0112
Questions and Answers Amendment P0001
Q: Are you looking for the reclosable or flat poly bags? Would the 9x16 work if the 9x18 is not available? Would 1000 count in a box be acceptable?
A: Please see Section IV of the Solicitation. These are the requirements of the bags.
Q: We are preparing our offer for solicitation 12639524Q0112 and would like to know if we need to quote all line items or can quote just the poly bags.
A: Vendors may provide a quote for just the poly bags or just the envelopes if they elect
to. USDA reserves the right to award multiple Blanket Purchase Agreements from this solicitation.
File details come from the government source that posted it. Updated .