12639522Q0226P0003-S.pdf

(x)

12639522Q0226 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

APHIS-MN-126395

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

USDA APHIS

08/04/20220003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/02/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Tax ID Number: Not Available

DUNS Number: Not Available

Purpose of this amendment is to make the following changes:

The original solicitation was set aside for Woman Owned Small Business. Multiple quotes were received, all quotes were considered. The USDA was unable to make a best value award determination. In accordance with FAR 13.103-6 not all quotes received were determined to be fair and reasonable pricing in conjunction with the independent government cost estimate, historical pricing and competitive price quotes. The contractor(s) in line for an award were checked to verify the contractors Woman Owned Small Business certificate status in accordance with FAR 19.15. None of the contractors in line for an award had active

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

CORINNE M. NYGREN

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 48CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639522Q0226/0003 certifications. As a result, the Woman Owned

Small Business set aside is dissolved and the requirement is now set aside for Small Business.

Contractors have until 09/15/2022 @1200 EST to update an existing offer or submit a new quote.

Period of Performance: 10/01/2022 to 09/30/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Amendment 0003 Effective 09/08/2022. Changes are in red font

12639522Q0226 3 9/8/2022

Request for Quote #12639522Q0226

Janitorial Services

United States Department of Agriculture (USDA)

Animal Plant Health Inspection Service (APHIS)

Wildlife Services (WS)

PART I – SCHEDULE OF ITEMS Continued

• This is a total “Small Business” set aside.

This Request for Quote for Janitorial Services is being conducted in accordance with FAR 13, Simplified Acquisition Commercial Services Procedures. Simplified acquisition procedures will be followed. This solicitation will result in a firm fixed price commercial services janitorial contract.

The Contractor shall submit a firm-fixed price quote to perform all services required in accordance with the Statement of Work. The Contractor's price shall be their fully burdened rate which includes all costs associated with the performance of any and all services against this contract in accordance with this “statement of work” (SOW). Quotes should be of sufficient detail to determine their adequacy.

Item

Number Line Item Description Price Per

Month Total

Base Period

October 01, 2022 –September 30, 2023 (12 months) Unit Price

Per Month $/MO x 12

Firm Fixed priced Contract to provide Janitorial

Services for APHIS WS office located at 238 E. Dillon

Street Pocatello, ID 83201 $ $

Option Period 1

October 01, 2023 – September 30, 2024 (12 months) Unit Price

Per Month $/MO x 12

Firm Fixed priced Contract to provide Janitorial

Option Period 2

October 01, 2024 – September 30, 2025 (12 months) Unit Price

Per Month $/MO x 12

Firm Fixed priced Contract to provide Janitorial

12639522Q0226 4 9/8/2022

Option Period 3

October 01, 2025 – September 30, 2026 (12 months) Unit Price

Per Month $/MO x 12

Firm Fixed priced Contract to provide Janitorial

Option Period 4

October 01, 2026 – September 30, 2027 (12 months) Unit Price

Per Month $/MO x 12

Firm Fixed priced Contract to provide Janitorial

GRAND TOTAL: ______________

In order to be considered for this contract the Contractor must submit the following:

• The 1449 (page 1) with the following blocks completed: 17, 30a, 30b, and 30c.

• A firm fixed price quote showing the price for line items 0001, 0002, 0003, 0004 and 0005.

• Information on the contractor’s company and the services they are offering to provide in order for the government to conduct the comparative evaluation of quotes as outlined in the section below entitled “Evaluation of Quotes” on page 4. Contractors should submit detailed and sufficient information in order for the government to conduct a comparative evaluation of their quote.

• Paragraph (b) of the provision 52.212-3, Offeror Representations and Certifications-

Commercial Items if you have completed the annual representations and certification electronically via the System for Award Management (SAM) Website located at https://www.sam.gov/portal. NOTE the provision 52.204-7 System for Award Management requiring vendors to be registered in SAM prior to submission of a quote.

• Completed provision 52.223-1 Biobased Product Certification

• PLEASE DO NOT INCLUDE A COPY OF THE ENTIRE SOLICTIATION WITH YOUR

QUOTE PACKAGE. You need only include the documents requested above and reference the solicitation number in your submission.

If the Contractor’s quote does not contain all of the items listed above, the quote may be considered incomplete for evaluation purposes and no further consideration will be given to the Contractor’s quote, thereby making the quote ineligible for award.

Quotes shall be submitted via email only by the closing date of Thursday, September

15, 2022, at 12:00 pm. ET (1200 hours) to Mario Garcia at mario.garcia2@usda.gov.

Please reference the solicitation number on your documents and in the subject line of the e-mail. Mr. Garcia can be reached by phone at (919) 257-7535.

https://www.sam.gov/portal mario.garcia2@usda.gov

12639522Q0226 5 9/8/2022

The deadline for questions related to this solicitation is Friday, September 12, 2022 at 5:00 p.m. ET. All questions must be submitted in writing to the Contracting Officer, Mario

Garcia. Any questions received after that date may not be accepted or answered.

The original solicitation was set aside for Woman Owned Small Business. Multiple quotes were received, all quotes were considered. The USDA was unable to make a best value award determination. In accordance with FAR 13.103-6 not all quotes received were determined to be fair and reasonable pricing in conjunction with the independent government cost estimate, historical pricing and competitive price quotes. The contractor(s) in line for an award were checked to verify the contractors Woman

Owned Small Business certificate status in accordance with FAR 19.15. None of the contractors in line for an award had active certifications. As a result, the Woman

Owned Small Business set aside is dissolved and the requirement is now set aside for

Small Business. Contractors have until 09/15/2022 @1200 EST to update an existing offer or submit a new quote.

Late quotes will not be accepted.

EVALUATION OF QUOTES

The Government will award a contract in accordance with FAR part 13.106 resulting from this solicitation to the responsible contractor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the quote determined to be the best value which will include a comparative evaluation of contractor quotes considering price, technical capability, and past performance. The USDA’S comparative evaluation of contractor quotes will consider the contractors ability to meet the agency’s needs and the contractor’s demonstrated ability to provide the services requested in the statement of work.

It’s the contractor’s responsibility to provide sufficient information on the services they are quoting for this solicitation. The government does not assume the responsibility to search for information on the services the vendor is offering.

12639522Q0226 6 9/8/2022

PART II – STATEMENT OF WORK

1.0 BACKGROUND

This requirement is for the United States Department of Agriculture (USDA), Animal Plant Health and Inspection Service (APHIS), Wildlife Services (WS).

USDA APHIS Wildlife Services (WS) in Pocatello, Idaho. This program provides supplies to support Wildlife Services mission. The mission of USDA APHIS Wildlife Services (WS) is to provide Federal leadership and expertise to resolve wildlife conflicts to allow people and wildlife to coexist.

1.1 CONTRACT TYPE AND TERM

This solicitation will result in the issuance of a firm fixed price multiple year commercial services janitorial contract.

The base period of performance will be from October 1, 2022 to September 30, 2023 and shall be for a base period of twelve months with four (4) twelve (12) month options to renew. The

Contractor shall be notified by written notice within 60 days contract anniversary date of the

USDA’s intent to renew the contract. If all the option periods are exercised by the USDA, the contract will expire on September 30, 2027.

1.2 SCOPE OF WORK

Services are to be performed at the USDA facility located at: USDA APHIS WS Office, Pocatello, ID. The square footage of the area to be cleaned is 3,000 sq.ft. Pricing shall include all costs necessary to accomplish the services in the statement of work (including but not limited to:

overhead, general and administrative, profit, insurance, transportation, labor hours, equipment and supplies).

The janitorial services will meet with all standards of cleanliness, which will reflect good housekeeping, as determined by the on-site Contracting Officer’s Representative (COR). The

Statement of Work will be incorporated into the contract. The Government will furnish all hand paper towels, toilet paper, trash bags, air fresheners, toilet seat covers and hand soap.

The Contractor shall furnish all necessary cleaning supplies (disinfectant, cleanser, furniture polish, floor cleaner, glass cleaner, feminine product for dispensers, disposal bags and urinal cakes, mops, floor buffer & pads, brooms, dusters and cloths) and equipment (mop buckets, vacuum cleaners) and equipment (floor buffers, buffer heads, wax striping heads, carpet cleaning machines and supplies), and other supplies required to perform services stated in the statement of work for the cleanliness of the building.

The Government shall furnish:

All consumable products inclusive of but not limited to: all hand paper towels, trash bags, air fresheners, toilet seat covers and hand soap.

Hours: Janitorial Services are to be performed one day per week: (Contractor may choose the day of the week to perform services). Hours of business of the facility are from Monday – Friday

12639522Q0226 7 9/8/2022 from 8:00 AM - 4:00 PM (Excluding national holidays and weekends) to ensure completion of all the tasks listed below. All services will be performed on every weekly visit unless otherwise noted.

Upon award of this contract, it is required that the contractor adheres to the Statement of Work and all tasks shall be done expeditiously and on schedule. The tasks required in the Statement of Work

(SOW) are as follows:

Location of Services:

USDA APHIS WS

238 E. Dillon Street

Pocatello, ID 83201

1.3 DUTIES

ONCE PER WEEK TASKS

• Thoroughly clean and polish all entry area glass.

• Empty and clean all wastepaper baskets in the facility, replace all basket liners, and wash wastepaper baskets if necessary.

• Empty and clean all garbage pails.

• Spot clean desks, tables, counters and other work surfaces to remove coffee rings, spills and other noticeable marks.

• Dust accessible areas (those areas clear and free of any papers, boxes, trash, etc.) in all office areas (i.e., file cabinet tops, desktops, monitors, etc.).

• Remove all garbage from office and place in the designated exterior dumpster bin.

• Clean and disinfect water fountains.

• Clean and disinfect all restroom surfaces. This shall include toilets, toilet partitions, sinks, soap and towel dispensers, doors, handles, etc.

• Clean mirrors in restrooms with glass cleaner.

• Clean, disinfect, and mop all restroom floors with soapy water or cleanser containing water.

Remove newly discovered stains on floor tile as soon as possible.

• Disinfect and wipe down doorknobs and surrounding area of bathroom doors.

• Restock necessary restroom supplies, i.e. paper towels (in dispensers), toilet tissue, receptacle liners,

• Spot clean all visible marks on walls and partitions.

• Vacuum all carpet areas and rugs. Spot clean any carpet areas that have become visibly soiled (stains that can be removed by hand). Sweep and mop all floors with a neutral cleaner.

• Dust any tables

• Disinfect telephone handsets and keypads.

• Disinfect light switches and door handles.

• Sweep, mop, vacuum rugs in breakroom.

MONTHLY TASKS

12639522Q0226 8 9/8/2022

• Remove spider webs when observed, whether around furniture, in corners, at the ceiling level, or on the walls. Dust window blinds with magnetic duster or equivalent means. Dust tops of doors, door frames, floorboards, wall hangings and air vents.

• Clean windowsills with a damp cloth.

• Clean inside of exterior windows with glass cleaner (as needed).

• Wipe bases of chairs clean.

TWICE PER YEAR

• Shampoo carpet

• Strip and wax office restroom floors

General Instructions, Notices, and Rules

• Appropriate signage will be used during cleaning to prevent slips and falls

• Utility carts/rolling trash cans must be used to transport trash throughout the building to the outside dumpster.

• Trash bags must not be dragged along the floor or allowed to drip.

• Trash will not be stored in the janitorial room or other locations within the PPQ

• No WS paper towels/products are to be used when cleaning.

• Do not clean the computer monitors or television (TV) screens. Cleaning the monitors and/or screens can result in damage.

• The Contractor must provide the Government a background check for any janitorial employee being considered for service at the USDA facility. The background check must be provided prior to the employee beginning work at the facility.

• No unauthorized personnel are permitted in the WS buildings. Unauthorized personnel include: Family members, Children, Friends, Pets, People who have not completed and passed the background check (including contract holder’s employees), and people who do not have an issued badge. These people are not permitted to be in the WS buildings. No exceptions.

• Cleaning equipment, supplies, rags, etc. will be cleaned, changed, sterilized, and/or sanitized, as appropriate, to avoid cross contamination and maintain sanitary conditions.

• All mops are to be cleaned daily and will be replaced as needed or on a monthly basis, whichever occurs first.

• At least one male and female restroom in the building must be available if staff are still in the building. Do not close all restrooms at the same time.

• The Janitor closets are to be kept in an orderly manner (mop sink clean; floors scrubbed and mopped as needed)

• Contractor will be responsible for moving and replacing furniture and equipment to the original setting after cleaning.

1.4 SELECTION OF CLEANING AND PAPER PRODUCTS

The Contractor shall ensure that all cleaning solutions shall be used in strict conformance with the product's Environmental Protection Agency (EPA) and state requirements. All manufacturers' instructions and recommendations for the use of cleaning solutions shall be strictly followed. In addition, the contractor shall comply with all federal, state, or local laws and regulations

12639522Q0226 9 9/8/2022 concerning the use, storage, and disposal of hazardous materials. The contractor shall minimize the use of harsh chemicals and the release of irritating fumes.

The USDA is mandated by legislation and executive order to purchase products that are good for the environment. Below are minimum requirements for paper products, industrial wipes and trash liners that must be used by Contractors in a USDA service contract. The successful Contractor will be required to meet or exceed the below-listed mandatory environmental- prefer ability criteria. The offered products must meet requirements as stated below:

a. Disposable paper products: The disposable paper products must contain at least 100% recovered materials and 30% post-consumer product and manufactured without the additional use of elemental chlorine or chlorine compounds.

b. Plastic trash bags: Plastic trash bags and other liners with a minimum of 30%·post-consumer recycled content.

c. General purpose industrial wipes: The general purpose industrial wipes must contain at least

100% recovered materials and 40% post-consumer content.

d. Cleaning fluids: Cleaning products shall have highest percentage of bio-based products practicable. The cleaning fluids must be in accordance with Colorado Code of Regulations low

VOC cleaning products OR Green Seal Standard GS-37 approved.

FEDERAL REQUIREMENTS

1. All chemicals used will be those commercially available which meet Federal, state, and local codes.

2. The Contractor shall use green cleaning products made with bio-based materials and or recycled materials to the greatest extent possible.

3. Preference should be given to concentrated cleaning chemicals which use ecologically sound packaging and are phosphate-free, non-corrosive, non-flammable, and fully biodegradable.

4. The Contractor will take every precaution to ensure that only safe products are used. Information can be obtained from Federal, state, and local agencies concerning the safety of chemical cleaning materials.

5. Contractor will provide COR with Material Safety Data Sheets (MSDS) as specified in this contract and keep the sheets current for any product that is used in this contract.

6. The Contractor shall use paper products and trash can liners that meet the requirements as described above.

Examples of acceptable products may be found at:

http://pub.fss.gsa.gov/environ/clean-prod-catalog.html.

1.5 DEFINITIONS

Green Cleaning: A planned and organized approach to cleaning that is designed to protect the occupants’ and workers' health, while at the same time reducing the impact on our environment.

Green Cleaning affects all aspects of cleaning to include: stewardship; communication; the selection of cleaning chemicals, janito1ial equipment, paper and supplies; plus the procedures and methods in which the cleaning is accomplished, pollution prevention strategies, and other opportunities that when used reduce the impact when compared to traditional cleaning procedures and practices.

12639522Q0226 10 9/8/2022

Environmentally Preferable: Means products or services that have a reduced effect on human health and the environment when compared with competing product s or services that serve the same purpose.

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of

2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and

Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for custodial services for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All-purpose cleaner Deodorizer

Carpet shampoo Floor finish

Gum remover Floor finish restorer

Disinfectant sanitizer Floor sealer

Extraction fluid Furniture polish

Floor stripper Glass cleaner

Neutral cleaner (liquid) Grout sealer

Stain remover Stainless steel polish

Air freshener including dispenser Toilet bowl cleaner

Bathroom cleaner White board cleaner

Liquid hand soap including dispenser Cream cleaner

Lime and scale remover (tub and tile cleaner) Solvent

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content. In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial quote a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning

Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The

Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

12639522Q0226 11 9/8/2022

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification and with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products under

Service and Construction Contracts.

1.6 QUALITY ASSURANCE

The contractor shall appoint a competent, experienced, and knowledgeable point-of-contact (POC), Supervisor, who shall independently manage, supervise, and act as a representative of the contractor for coordination of all work assignments required under this contract.

The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The

Contractor shall maintain complete inspection records and make them available to the

Government. The Government may require reperformance of nonconforming services at no increase in contract price. Nonconforming services will be handled in accordance with FAR clause

52.212-4 - Contract Terms and Conditions—Commercial Products and Commercial Services.

Should the contractor fail to successfully perform any of the cleaning deliverables outlined in this

SOW, the contractor shall re-clean at no-cost to the government. If failure to perform continues, and the contractor does not maintain a consistent corrective action, the Government may require the personnel to be removed from the site or termination of the contract.

1.7 GOVERNMENT PERSONNEL CONTACT INFORMATION

Facility Point of Contact:

Patrick Darrow – Facility Manager & Contracting Officer Representative

USDA Pocatello Supply Depot

238 E. Dillon Street

Pocatello ID 83201

Office: 208-236-6920 Fax: 208-236-6922

Patrick.a.darrow@aphis.usda.gov

Mario Garcia - Contract Specialist

USDA APHIS MRPBS

Office: 919-257-7535

Mario.garcia2@usda.gov

Robert Zeglin – Contracting Officer

USDA APHIS MRPBS

Office: 612-336-3205

Robert.Zeglin@usda.gov

The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions or other stipulations of this contract. Any other commitment, either explicit or implied, is invalid. The CO is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for mailto:Patrick.a.darrow@aphis.usda.gov mailto:Mario.garcia2@usda.gov mailto:Robert.Zeglin@usda.gov

12639522Q0226 12 9/8/2022 any costs incurred during the performance of this contract; (5) obligate or deobligate funds into the contract; or (6) otherwise change any terms and conditions of this contract. No information, other than that which may be contained in an authorized modification to this contract duly issued by the

Contracting Officer, which may be received from any person employed by the United States

Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

1.8 SAFETY AND SECURITY REQUIREMENTS

All contractor personnel employed in the work, while on the premises, shall comply with all building regulations. Contract employees shall wear a USDA issued contractor badge at all times while at the USDA facilities.

Contract employees shall display the badge to USDA personnel while at the USDA facilities.

Under no circumstances will contract employees abuse the authority of the badge.

The contractor and contractor employees are responsible for safeguarding all government property provided for use. The contractor shall establish a method to safeguard and ensure that all card keys/keys, badges issued are not lost or misplaced and are not used by unauthorized persons. Keys shall be used only by authorized contractor personnel for contract related purposes. At the end of the contract period, all keys shall be returned to the Government contact person. Keys issued to the

Contractor by the Government shall not be duplicated. The Contract manager shall ensure that all badges are returned upon termination of employment or at contract end. The Contractor shall report the occurrence of any lost or stolen Government property immediately to the designated

Government contact person. If a key is lost, the lock will be replaced by the Government and the cost deducted from monies due to the Contractor. If the master key is lost or duplicated, the

Government will replace all locks and keys for that system.

A. Contractors shall comply with the personal identity verification (PIV) policies and procedures to be followed by contractors and contractor employees are specified in the Departmental Regulation and Departmental Manual (DM) 4620-002. Copies can be downloaded from the website at http://hspd12.usda.gov

B. In accordance with the USDA policy and directives, a Background Investigation of the janitorial services personnel is required prior to starting work under this contract as well as maintaining it throughout the duration of the contract. The contractor shall, through their own internal background investigation protocol and pre-employment investigation, ensure that each contractor employee submitted for a federal background investigation is reasonably expected to receive a favorable adjudication of their respective investigation.

C. The USDA will pay for the required federal background investigation. The government shall have and exercise full and complete control over granting, denying, withholding, or termination the background investigation clearance for employees.

D. All contractor personnel that will have access to the USDA facility will be required to have a background investigation with no less than favorably adjudicated results. The level and type of background investigation is to be determined and will be included in the contract award. Once approved and working at the facility, the contractor personnel shall not be removed or diverted from the site without prior notification to the Contracting Officer, Contracting Officer

Representative or the agency designated point of contact.

12639522Q0226 13 9/8/2022

E. The contractor shall not employ persons for work on this contract if such employee is considered by the USDA to be a potential threat to health, safety, general well-being or operational mission of USDA and its employees and property. If the USDA finds a prospective employee to be unsuitable for his or her assigned duties, the contractor will be advised immediately that such employee cannot continue to work or be assigned to work under the contract.

F. The Contracting Officer Representative or other agency designated point of contact will assist the contractor, where practical, with the background investigation process and the associated paperwork.

G. The Contractor shall provide to the USDA Personal Identity Verification Sponsor and the

Personnel Security Specialist the information required to initiate the background investigation, including information on previous Office of Personnel Management background investigations or clearances conducted by the contractor. The Contractor shall ensure that prime and subcontractor employees requiring background investigations complete and submit the proper paperwork and forms.

1.9 SECURITY AND CONTRACTOR IDENTITY PROOFING, REGISTRATION, AND E-

VERIFY PROCESS

You can obtain further guidance from the Personnel Security Specialist who oversees the investigation process for contractors:

USDA Personnel Security Division Contact Information:

USDA, APHIS, MRPBS, HRD

Attn: Security Specialist - Contractors

250 Marquette Ave, Ste. 410, Minneapolis, MN 55401

Phone: (612) 336-3294

USDA APHIS | Personnel Security

For information on HSPD-12 process please call or e-mail:

Toll Free: 1-833-682-4675

Email: USDAHSPD12HELP@DM.USDA.GOV

The Security Specialist will validate the level of background investigation required of the employee’s position and initiate them into OPM’s secure on-line e-QIP portal and will provide further instructions by means of email for completing the electronic questionnaire. For further information and reference on the USDA personnel security requirements please see the document entitled Agar Advisory 81 entitled “Common Identification Standard for Contractors” at http://www.dm.usda.gov/pdsd/bulletin04-02.pdf

1.10 SERVICE CONTRACT ACT

Per FAR 52.222-41 the Service Contract Act applies to this contract. Contractors may be requested to provide proof that all contract employees are paid appropriately.

https://www.aphis.usda.gov/aphis/ourfocus/business-services/HRD/Personnel_Security mailto:USDAHSPD12HELP@DM.USDA.GOV http://www.dm.usda.gov/pdsd/bulletin04-02.pdf http://www.acquisition.gov/far/current/html/52_222.html#wp1160021

12639522Q0226 14 9/8/2022

The contractor is required to obtain and verify the wage determination for the next performance period when the option period is exercised on the contract. In accordance with FAR 52.222-43, the contractor shall notify the contracting officer of any increase claimed under this clause within 30 days after receiving a new wage determination unless this notification period is extended in writing by the contracting officer.

1.11 INVOICING INFORMATION

THE CONTRACTOR SHALL SUBMIT INVOICES MONTHLY and include any supporting documentation via www.ipp.gov. Invoices are submitted in arrears and in accordance with FAR

52.212-4.

A proper invoice must include:

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Name, title, and phone number of person to notify in event of defective invoice; and

(vii) Taxpayer Identification Number (TIN).

The Government reserves the right to reject an invoice that does not include the information above

12639522Q0226 15 9/8/2022

SOLICITATION PROVISIONS & CONTRACT CLAUSES

PART III – CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clauses may be accessed electronically at these addresses:

http://www.acquisition.gov/far/ and www.usda.gov/procurement/policy/agar.html

NUMBER TITLE DATE

52.204-13 System for Award Management Maintenance Oct 2018

52.204-18 Commercial and Government Entity Code Maintenance Aug 2020

52.212-4 Contract Terms and Conditions—Commercial Items Nov 2021

52.232-40 Providing Accelerated Payments to Small Business Nov 2021

Subcontractors

52.237-2 Protection of Government Buildings, Equipment, and Apr 1984

Vegetation

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing

Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a

Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of clause) http://www.acquisition.gov/far/ http://www.usda.gov/procurement/policy/agar.html

12639522Q0226 16 9/8/2022

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive

Orders—Commercial Products and Commercial Services (May 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) ( 31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-

77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with

Alternate I (Nov 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

12639522Q0226 17 9/8/2022

Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Sep 2021) ( 15

U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (Sep 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (

15 U.S.C. 657a).

__ (13) [Reserved]

_X_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) ( 15 U.S.C.

644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) ( 15 U.S.C.

644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) ( 15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Nov 2021) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Sep 2021) of 52.219-9.

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (Sep 2021) ( 15 U.S.C. 637s).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) ( 15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Sep 2021) ( 15 U.S.C. 657f).

_X_ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Sep 2021) (

15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Sep 2021) ( 15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned

Small Business Concerns Eligible Under the Women-Owned Small Business Program (Sep 2021) (

15 U.S.C. 637(m)).

_X_ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (

15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Sep 2021) ( 15U.S.C. 637(a)(17)).

_X_ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

__ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2022)

(E.O.13126).

_X_ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

12639522Q0226 18 9/8/2022

_X_ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29

U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

__ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496).

_X_ (35) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) ( 22 U.S.C. chapter

78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (May 2022) (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–

Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 ( 42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014)

(E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s

13423 and 13514).

__ (ii) Alternate I (Jun2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) ( 42

U.S.C. 8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct

2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

Driving (Jun 2020) (E.O. 13513).

__ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

__ (48) 52.225-1, Buy American-Supplies (Nov 2021) ( 41 U.S.C. chapter 83).

__ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2021) (

41 U.S.C.chapter83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C.

4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-

138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (Jan 2021) of 52.225-3.

__ (iii) Alternate II (Jan 2021) of 52.225-3.

__ (iv) Alternate III (Jan 2021) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (Oct 2019) ( 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X__ (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, 12639522Q0226 19 9/8/2022 proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United

States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal

Year 2008; 10 U.S.C. 2302Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ( 42 U.S.C.

5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area

(Nov2007) ( 42 U.S.C. 5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (Feb 2021).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Products and

Commercial Services (Nov 2021) ( 41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (57) 52.232-30, Installment Payments for Commercial Products and Commercial

Services (Nov 2021) ( 41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_X_ (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award

Management (Oct2018) ( 31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award

Management (Jul 2013) ( 31 U.S.C. 3332).

__ (60) 52.232-36, Payment by Third Party (May 2014) ( 31 U.S.C. 3332).

__ (61) 52.239-1, Privacy or Security Safeguards (Aug 1996) ( 5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) ( 15 U.S.C.

637(d)(13)).

__ (63) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov

2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

__ (iii) Alternate II (Nov 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

_X_ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) ( 41 U.S.C. chapter67).

The US Department of Labor Wage Determination 2015-5509, Revision 18, dated 06/27/2022, for

Bannock County, ID where the work will be performed applies to this Service.

_X_ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) ( 29

U.S.C. 206 and 41 U.S.C. chapter 67).

Employee Class/Occupation Code Monetary Wage-Fringe Benefits

Janitor - 11150 WG-2

_X_ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (Aug 2018) ( 29 U.S.C. 206 and 41 U.S.C.

chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014)

12639522Q0226 20 9/8/2022

( 41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to

Contracts for Certain Services-Requirements (May 2014) ( 41 U.S.C. chapter 67).

_X_ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order

14026 (Jan 2022).

_X_ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O.

13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (

42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor

Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and…