Questions_and_Answers_Part_Two-_Moth_shipments.pdf

Final Questions and Answers for the NOW Moth Transport solicitation

Posted December 11, 2017

Q: The solicitation is requesting for pricing per unit. Could you clarify if the unit for the price is per lb or per piece?

A: Pricing is per pound

Q: Could you clarify on the 1449 if UNIT PRICE means, per box or per lb?

A: Per pound

Q: I saw the change to the box weights. Are the dimensions in the original still the same, or does that change as well?

A: The dimensions remain the same

Q: When will the Awardee provide the return shipment service, who will be tendering the cargo? Are you going to pick up from the agencies address? The agency cannot tender cargo to the airline as they are not a TSA Approved IAC (independent Air Carrier) We will have to pick up from the agencies address.

a. When will the awardee be notified of the return shipment?

b. Who will be responsible for delivery from the airline to PHX? Will PHX be waiting at the airline.

A: USDA APHIS plans to have TSA approval to tender the cargo. Responses should assume that is the case. Delivery of return boxes from Phoenix airport to the APHIS office will be the responsibility of APHIS. If ground transport is being utilized for return boxes the offeror must state location of drop off (if other than airport). Awardee will be notified of return shipment as soon as boxes are available for transport back to Phoenix.

Q: Who will make contact with the consignee that the freight has arrived?

A: That will be the responsibility of the awardee.

Q: Is 48 lbs of the shipping box with or without NOW MOTH? What is weight without NOW moth?

A: Please see updated weights in Amendment 01. A full box will weigh approximately 86 to 104 pounds. Return (empty) box weight will be between 46 to 54 pounds.

Q: If utilizing ground shipment is it best to pick up at the Bakersfield facility, or airport, or other?

A: Please provide price of proposed pickup spot in your response. If cost is the same we would prefer from the APHIS facility. Your proposal should include any supplies (labels, etc.)

necessary.

Q: For PPS service, we plan on scanning the airbills, and emailing them to the Phoenix facility for the flight out. Is this acceptable?

A: Yes

Q: What is the terms of claims for any potential loss/damage to the boxes?

A: Please see Amendment 01 to the solicitation which incorporates Government Property clause.

Q: What is the payment terms.

A: The Prompt Payment Act applies so payment will be within 30 days. Invoices will be submitted monthly

Q: Should we quote to you as the flat fee provided by the airline or convert the flat fee into a price per pound?

A: The response must be in price per pound to be considered.

Q: Will your cooperators deliver the empties to Bakersfield Airport, or do we need to provide pick up service?"

A: If air shipment is being utilized the cooperators will deliver to the Bakersfield Airport.

Q: What specific Holidays are excluded from the shipments for both Federal and Military?

A: APHIS observes standard US Government holidays. However, shipments may be required on holidays.

Q: How was the estimated amount (pounds) determined per option year?

A: We used anticipated 7 day a week deliveries for 10 months (February through November) at two boxes a day. But, I caution this is simply an estimate and could fluctuate.

Q: Can you provide delivery schedule from previous contract to give better idea of number of shipments per year?

A: That information would be irrelevant. This is a new requirement with different quantities, etc.

Q: I want to clarify as to whether or not any ground transportation has to be arranged to and/or from either airport?

A: No, APHIS will handle ground transportation to/from airports.

Q: Is this for air movement and ground movement of the freight by one company?

A: Yes, this solicitation will result in one contract award.