1260242_SUPPLIER.pdf

IFB/GS/DEAM/2606-1260242/City Plaza Property Management

7/29/26 9:24 AM

INVITATION FOR BIDS

Multi-Step Competitive Sealed Bid

IFB/GS/DEAM/2606-1260242/City Plaza Property Management

Chris Davis Commissioner

Department of Enterprise Asset Management

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Chandra Houston Chief Procurement Officer

Department of Procurement

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Table of Contents

1 Requirements

1.0.1 Section 1. Solicitation Requirements

1 Requirements *Response is required

0.1 Section 1. Solicitation Requirements

1.

Pursuant to Section 2-1188(I) and other relevant sections of the Procurement and Real Estate Code of the City of Atlanta Code of Ordinances ("City Code"), the City of Atlanta ("City") issues this Multi-Step Competitive Sealed Bid seeking qualified and experienced Offerors (as defined below) to procure a qualified property management firm to operate City Plaza, improve occupancy and financial performance, and protect the City's assets on behalf of the Department of Enterprise Asset Management (the "Project").

About this Solicitation

This solicitation process involves two phases:

• Phase I - Statement of Qualifications (SOQ): focuses on qualifications and technical capability.

• Phase II - Invitation for Bid (IFB): focuses on pricing and responsiveness.

ØStandard Definitions

Please note that the following key terms are used in this solicitation:

• Award: An award is made when legislation authorizing the award of the contract has been adopted by the council and approved by the Mayor, provided, however, that the contract will not become binding upon the City and the City will incur no liability under it until it has been duly executed by the contractor, returned to the City with all required submittals, including insurance and bonding, if applicable, executed by the Mayor, attested to by the municipal clerk, approved by the City attorney as to form and delivered to the contractor.

• Bid Security: A Bid Security shall be a bond provided by a surety company authorized to do business in the state by the Georgia Insurance Commissioner or the equivalent in cash, cashier's check or certified check.

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• Contract: A Contract means all types of city agreements, including purchase orders, regardless of what they may be called, for the procurement or disposal of supplies, services, construction, professional or consultant services and for the transfer of interests in real property.

• Contractor: Any person having a contract with the City.

• Discussions: An exchange of information or other means of negotiation during which the offeror and the city may alter or otherwise change the conditions, terms and price of the proposed contract.

Discussions may be conducted in connection with competitive sealed proposals, sole source and emergency procurement. Discussions are not permissible in competitive sealed bidding, except to the extent permissible in the first phase of multi-step sealed bidding, when all competitive bids exceed available funds but the responsive bid does not exceed such funds by more than five percent; or as otherwise permitted by applicable law.

• Newly Established Business: Any for-profit or nonprofit entity that was legally formed or registered in any U.S. jurisdiction within the last 24 months prior to this solicitation's posting date.

• Offeror: Any firm that has submitted a bid or proposal in response to the particular solicitation in question.

ØPhase I – Statement of Qualifications

Phase I of this solicitation evaluates Offerors' qualifications, experience, and responsiveness without considering pricing. Offerors must submit comprehensive documentation, including qualification narratives, financial capability attestations, references, and compliance acknowledgments. Successful Offerors are shortlisted for the next phase based on their technical expertise, capacity, and qualifications.

ØPhase II – Invitation for Bid(s)

In Phase II, shortlisted Offerors are required to submit pricing and meet all IFB requirements. This phase also includes compliance with the Office of Contract Compliance (OCC) goals. Evaluation is based on responsiveness and pricing, and only Offerors meeting all requirements are eligible for Award consideration.

*2.

Project Information

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Ø Project Background

City Plaza, located at 133 Trinity Avenue, is a City-owned mixed-use property that serves as an important public asset requiring ongoing operational, financial, and facility oversight. The property supports a variety of tenants and functions that require coordinated management of day-to-day operations, maintenance activities, tenant services, and financial administration. As with many mixed-use developments, effective property management is essential to maintaining occupancy, supporting efficient operations, ensuring compliance with applicable requirements, and preserving the long-term value and performance of the asset.

Ø Project Scope

The scope of services includes comprehensive property management for City Plaza at 133 Trinity Avenue, including day-to-day operations, tenant relations, leasing support, rent and revenue collection, financial management and reporting, maintenance coordination, regulatory compliance, emergency response coordination, and overall facility oversight. Services will include implementation of operational controls and management practices necessary to support occupancy goals, maintain the property, ensure effective financial stewardship, and promote efficient operation of the mixed-use asset.

PLEASE SEE ATTACHED STATEMENT OF WORK, PSC VIDEO, AND PSC

TRANSCRIPT

Attachments:

File Name or URL Type Description 1260242 City Plaza Scope of Wo

File Scope of Work

1260242 City Plaza PSC Video p

File PSC Video Part 1

1260242 City Plaza PSC Video p

File PSC Video Part 2

1260242 City Plaza PSC Transcr

File PSC Transcript Part 1

1260242 City Plaza PSC Transcr

File PSC Transcript Part 2

Select one of the following:

a. I have reviewed the attached Statement of Work

*3.

ØProject Contract

i. Pro Forma of City's Contract. If the City makes an Award under this solicitation, it will prepare and forward a Contract for execution. The Contract will include terms and conditions substantially in the form attached as Contract Terms in Oracle Cloud Application.

ii. Exceptions to the City's Terms and Conditions. Execution of the City's

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Contract within five (5) business days after notification of Eligibility for Award is required. The City does not intend to modify its standard terms, which are mandated by law and align with City practices. Any proposed revisions must be submitted in writing with the Offeror's response and clearly labeled "PROPOSED EXCEPTIONS TO CITY'S TERMS AND CONDITIONS." If no exceptions are submitted, the Offeror will be deemed to accept all terms. Significant exceptions may render the Offeror ineligible for Award.

iii. Additions to the City's Terms and Conditions. If the Project Scope involves technology services, the City may accept reasonable product-specific terms (e.g., EULA) that do not conflict with City terms. Offerors must submit these terms with their response, clearly labeled "POTENTIAL ADDITIONAL TECHNOLOGY PRODUCT-

SPECIFIC TERMS AND CONDITIONS FOR USE."

If, in the City's sole discretion, Discussions are necessary to determine responsiveness, the Department of Law will initiate them. Discussions will be limited to the product-specific terms and will not alter the City's standard Contract language. The Discussion period will not exceed five (5) business days from initial contact. Failure to reach agreement within this timeframe may render the Offeror ineligible for Award.

iv. Expansion and Extension of Rights. The City of Atlanta reserves the right, at its sole discretion and without the need for a formal amendment to this Scope of Work, to increase or modify the size, scale, volume, type, or quantity of goods or services required under this solicitation. This includes but is not limited to the extension of existing goods or services to additional City departments or using agencies. Any such increase or expansion shall be made with the expectation that the City will receive improved pricing or other favorable terms as a result of increased volume or consolidated procurement.

PLEASE SEE ATTACHED PROJECT CONTRACT

Attachments:

File Name or URL Type Description DRAFT 1260242 City Plaza Manag

File Draft Agreement

Select one of the following:

a. I have reviewed the attached Project Contract

*4.

Standards for Prequalification in Phase I

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i. Statement of Qualifications.Offerors must submit a comprehensive Statement of Qualifications that clearly demonstrates their technical expertise, organizational capacity, relevant experience, and ability to meet all requirements outlined in this solicitation. Submissions must include all requested documentation, narrative responses, certifications, and supporting materials necessary for the City to assess the Offerors qualifications as outlined below:

Ø Firm Experience and Technical Capability

• • Minimum Qualification Requirement: Offeror must demonstrate experience and technical capability providing third-party property management services for mixed-use residential and retail properties involving leasing operations, financial management, tenant coordination, maintenance oversight, and revenue collection services.

Supplier Must Provide:

• Minimum of 10 years of residential and/or retail experience managing mixed-use residential and retail/commercial properties

• Documentation demonstrating capability to perform leasing operations, rent collection, tenant coordination, maintenance oversight, budgeting, and financial reporting services

• Documentation confirming Management Company has a minimum of ten (10) years of office and/or retail and/or residential management experience.

• Documentation confirming proposed site managers have a minimum of seven (7) years of experience.

• The firm is required to have a Broker License with GREC, and the Property Manager is required to have a Real Estate License, with the exception of their administrative staff.

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• Documentation confirming Fair Housing training and Federal Housing compliance capability

Pass Standard: Offeror demonstrates compliance with the minimum qualification requirements and provides sufficient supporting documentation.

Fail Standard: Failure to provide required supporting documentation or demonstrate compliance with the minimum qualification requirements.

Hint: Please provide details in the narrative space and upload evidence that demonstrates technical expertise, organizational capacity, relevant experience, and ability to meet this minimum qualification requirement Response attachments are required.

*5.

Ø References from Prior Projects

• Each Offeror is required to provide the information below for at least three (3) references from prior projects of similar scope and complexity to this project. Offerors that qualify as a Newly Established Business and do not have prior project references must submit a formal statement on company letterhead confirming this.

Select one of the following:

a. Newly Established Business - please attach formal statement on company letterhead (Response attachments are required)

b. Established Business - please provide information for References

Respond to the following requirements if you selected option b. for requirement 5.

*5.b.1. Reference One

Select one of the following:

a. Enter Reference Details

*5.b.2. Reference Two

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Select one of the following:

a. Enter Reference Details

*5.b.3. Reference Three

Select one of the following:

a. Enter Reference Details

Respond to the following requirements if you selected option a. for requirement 5.b.1.

*5.b.1.a.1. Project (Name and brief description):

*5.b.1.a.2. Project Budget:

*5.b.1.a.3. Contact Person for Reference:

*5.b.1.a.4. Contact Person Title:

*5.b.1.a.5. Contact Phone/Ext:

*5.b.1.a.6. Contact Email:

*5.b.1.a.7. Was your firm's performance satisfactory?

Select one of the following:

a. Yes

b. No

*5.b.1.a.8. Did your firm stay within budget?

Select one of the following:

a. Yes

b. No

*5.b.1.a.9. Did your firm follow the scope and bid requirements?

Select one of the following:

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a. Yes

b. No

*5.b.1.a.10. Were deliverables provided as agreed?

Select one of the following:

a. Yes

b. No

5.b.1.a.11. Additional Comments:

Respond to the following requirements if you selected option a. for requirement 5.b.2.

*5.b.2.a.1. Project (Name and brief description):

*5.b.2.a.2. Project Budget:

*5.b.2.a.3. Contact Person for Reference:

*5.b.2.a.4. Contact Person Title:

*5.b.2.a.5. Contact Phone/Ext:

*5.b.2.a.6. Contact Email:

*5.b.2.a.7. Was your firm's performance satisfactory?

Select one of the following:

a. Yes

b. No

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*5.b.2.a.8. Did your firm stay within budget?

Select one of the following:

a. Yes

b. No

*5.b.2.a.9. Did your firm follow the scope and bid requirements?

Select one of the following:

a. Yes

b. No

*5.b.2.a.10. Were deliverables provided as agreed?

Select one of the following:

a. Yes

b. No

5.b.2.a.11. Additional Comments:

Respond to the following requirements if you selected option a. for requirement 5.b.3.

*5.b.3.a.1. Project (Name and brief description):

*5.b.3.a.2. Project Budget:

*5.b.3.a.3. Contact Person for Reference:

*5.b.3.a.4. Contact Person Title:

*5.b.3.a.5. Contact Phone/Ext:

*5.b.3.a.6. Contact Email:

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*5.b.3.a.7. Was your firm's performance satisfactory?

Select one of the following:

a. Yes

b. No

*5.b.3.a.8. Did your firm stay within budget?

Select one of the following:

a. Yes

b. No

*5.b.3.a.9. Did your firm follow the scope and bid requirements?

Select one of the following:

a. Yes

b. No

*5.b.3.a.10. Were deliverables provided as agreed?

Select one of the following:

a. Yes

b. No

5.b.3.a.11. Additional Comments:

*6.

Ø Ability to Meet Schedule and Deliver Services on Time

• • Minimum Qualification Requirement: Offeror must demonstrate the capability to provide timely property management, reporting, tenant coordination, maintenance oversight, and emergency response services necessary to support ongoing City Plaza operations.

Supplier Must Provide:

• Offeror must demonstrate the ability to provide full property management services during the designated office

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hours, which are Monday through Friday from 8:30 AM to 6:00 PM, Saturday from 9:00 AM to 5:00 PM, and Sunday from 12:00 PM to 5:00 PM.

• Description of procedures for monthly reporting, occupancy reporting, rent roll reporting, reconciliation reporting, and budget reporting

• Documentation demonstrating capability to provide 24-hour emergency response services

• Emergency contact procedures and escalation process

• Description of approach for tenant coordination, complaint handling, work order response, and leasing support

• Documentation demonstrating ability to prepare and submit Property Operation Plan within required timeline

Pass Standard: Offeror demonstrates compliance with the minimum qualification requirements and provides sufficient supporting documentation.

Fail Standard: Failure to provide required supporting documentation or demonstrate compliance with the minimum qualification requirements.

Hint: Please provide details in narrative space and upload evidence that demonstrate a proven history of performing projects within required timeframes without material delays or service interruptions.

Response attachments are required.

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*7.

Ø Company Background and Management Capacity

• • Minimum Qualification Requirement: Offeror must demonstrate sufficient organizational structure, staffing capability, financial management capability, and administrative controls necessary to manage City Plaza operations and revenues.

Supplier Must Provide:

• Company organizational chart

• Resumes of proposed key personnel

• Documentation demonstrating capability to maintain accounting records and financial controls

• Documentation demonstrating capability to manage operating accounts and escrow/security deposit accounts

• Documentation confirming FDIC-insured account capability

• Proof of business insurance coverage

• Management Team to include but not limited to:

a. Property Manager

b. Assistant Property Manager

c. Leasing Manager

d. Maintenance Supervisor

e. Maintenance Tech I

f. Maintenance Tech II

g. Security

h. Regional Manager

i. VP Operations

j. SVP Operations

Pass Standard: Offeror demonstrates compliance with the minimum qualification requirements and provides sufficient supporting documentation.

Fail Standard: Failure to provide required supporting documentation or demonstrate compliance with the minimum qualification requirements.

Hint: Please provide details in narrative space and upload evidence that demonstrate providing services or supplies similar in scope and complexity.

Response attachments are required.

*8.

Ø Past Performance on Similar Contracts

• • Minimum Qualification Requirement: Offeror must demonstrate past performance in third-party property management, including leasing, financial management, tenant coordination, maintenance oversight, and mixed-use operations.

Vendors must show a proven record managing mixed-use residential properties with 100 to 200 units, including 1- and 2-bedroom apartments, and provide evidence of the organizational capacity, staffing, and systems necessary to manage properties of similar size and complexity.

Supplier Must Provide:

• Client references for comparable property management services

• Property portfolio summaries or project descriptions

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• Documentation demonstrating satisfactory performance involving revenue collection, tenant coordination, property maintenance, financial reporting, and leasing operations

• Documentation regarding any contract defaults, litigation, regulatory violations, or unresolved disputes related to property management services

Pass Standard: Offeror demonstrates compliance with the minimum qualification requirements and provides sufficient supporting documentation.

Fail Standard: Failure to provide required supporting documentation or demonstrate compliance with the minimum qualification requirements.

Hint: Please provide details in narrative space and upload evidence that demonstrate satisfactory performance on prior projects of similar scope and complexity.

Response attachments are required.

*9.

ii. Indication of Insurability. A signed and dated letter from the Offeror's insurance broker, on the broker's official letterhead, confirming that the Offeror is qualified for and has the financial capacity to obtain the required insurance coverages. The letter must reference the solicitation number and title. If the offeror is a joint venture entity, the General Liability and Excess/Umbrella insurance policies must be in the name of the joint venture entity. The indication of insurability letter must reference the joint venture entity. If the offer chooses to provide a certificate of insurance in lieu of the broker letter of insurability, the certificate of insurance must evidence all the required insurance coverages as stated in the Appendix B, or the offeror will be deemed non-responsive.

APPENDIX B

INSURANCE REQUIREMENTS

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SOQ/GS/DEAM/2606-1260242/City Plaza Property Management

A. Preamble

The following requirements apply to all work under the agreement. Compliance is required by all Contractors/Consultants. To the extent permitted by applicable law, the City of Atlanta ("City") reserves the right to adjust or waive any insurance or bonding requirements contained in this Appendix B and applicable to the agreement.

1. Evidence of Insurance Required Before Work Begins

No work under the agreement may be commenced until all insurance and bonding requirements contained in this Appendix B, or required by applicable law, have been complied with and evidence of such compliance satisfactory to City as to form and content has been filed with City. Contractor/Consultant must provide City with a Certificate of Insurance that clearly and unconditionally indicates that Contractor/Consultant has complied with all insurance and bonding requirements set forth in this Appendix B and applicable to the agreement. If the Contractor/Consultant is a joint venture, the insurance certificate should name the joint venture, rather than the joint venture partners individually, as the primary insured. In accordance with the solicitation documents applicable to the agreement at the time Contractor/Consultant submits to City its executed agreement, Contractor/Consultant must satisfy all insurance and bonding requirements required by this Appendix B and applicable by law, and provide the required written documentation to City evidencing such compliance. In the event that Contractor/Consultant does not comply with such submittal requirements within the time period established by the solicitation documents applicable to the agreement, City may, in addition to any other rights City may have under the solicitation documents applicable to the agreement or under applicable law, make a claim against any bid security provided by Contractor/Consultant.

2. Higher Limits to Apply

If the contractor maintains broader coverage and/or higher limits than the minimums requested in this document, the City of Atlanta requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Atlanta.

3. Minimum Financial Security Requirements

All companies providing insurance required by this Appendix B must meet certain minimum financial security requirements. These requirements must conform to the ratings published by A.M. Best & Co. in the current Best's Key Rating Guide - Property-Casualty.

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The ratings for each company must be indicated on the documentation provided by Contractor/Consultant to City certifying that all insurance and bonding requirements set forth in this Appendix B and applicable to the agreement have been unconditionally satisfied.

For all agreements, regardless of size, companies providing insurance or bonds under the agreement must meet the following requirements:

i) Best's rating not less than A-,

ii) Best's Financial Size Category not less than Class VII, and

iii) Companies must be authorized to conduct and transact insurance contracts by the Insurance Commissioner, State of Georgia.

iv) All bid, performance and payment bonds must be underwritten by a U.S. Treasury Circular 570 listed company.

If the issuing company does not meet these minimum requirements, or for any other reason is or becomes unsatisfactory to City, City will notify Contractor/Consultant in writing. Contractor/Consultant must promptly obtain a new policy or bond issued by an insurer acceptable to City and submits to City evidence of its compliance with these conditions.

Contractor/Consultant's failure to comply with all insurance and bonding requirements set forth in this Appendix B and applicable to the agreement will not relieve Contractor/Consultant from any liability under the agreement. Contractor/Consultant's obligations to comply with all insurance and bonding requirements set forth in Appendix B and applicable to the agreement will not be construed to conflict with or limit Contractor/Consultant's/Consultant's indemnification obligations under the agreement.

4. Insurance Required for Duration of Contract

All insurance and bonds required by this Appendix B must be maintained during the entire term of the agreement, including any renewal or extension terms, and until all work has been completed to the satisfaction of City.

5. Notices of Cancellation & Renewal

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Contractor/Consultant must, notify the City of Atlanta by email or in writing at the address listed below by mail within 2 days of any notices received from any insurance carriers providing insurance coverage under this Agreement and Appendix B that concern the proposed cancellation, or termination of coverage.

Email: RiskCOI@AtlantaGa.Gov

Enterprise Risk Management

68 Mitchell St. Suite 9100

Atlanta, GA 30303

Confirmation of any mailed notices must be evidenced by return receipts of registered or certified mail.

Contractor/Consultant shall provide the City with evidence of required insurance prior to the commencement of this agreement, and, thereafter, with a certificate evidencing renewals or changes to required policies of insurance at least fifteen (15) days prior to the expiration of previously provided certificates.

6. Electronic Submission of Proof of Insurance Required Upon Renewal

Proof of current insurance coverage is required upon each insurance renewal term. Sixty days prior to your Certificate of Insurance expiration, you will receive an automated email (to the contact email you provided to the City of Atlanta Department of Procurement) from notifications@origamirisk.com which contains a personalized link that will be used to upload your proof of insurance documents. Per your contract, it is required that you upload your proof of insurance prior to the expiration date of your insurance coverage. Please contact your contract specialist with the Department of Procurement should you have any questions or need any further assistance regarding this requirement.

7. Agent Acting as Authorized Representative

Each and every agent acting as Authorized Representative on behalf of a company affording coverage under this contract shall warrant when signing the Accord Certificate of Insurance that specific authorization has been granted by the Companies for the Agent to bind coverage as required and to execute the Acord Certificates of Insurance as mailto:RiskCOI@AtlantaGa.Gov mailto:notifications@origamirisk.com

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evidence of such coverage. City of Atlanta coverage requirements may be broader than the original policies; these requirements have been conveyed to the Companies for these terms and conditions.

In addition, each and every agent shall warrant when signing the Acord Certificate of Insurance that the Agent is licensed to do business in the State of Georgia and that the Company or Companies are currently in good standing in the State of Georgia.

8. Certificate Holder

The City of AtlantaOffice ofEnterpriseRisk Management at 68 Mitchell Street, Suite 9100, Atlanta, Georgia 30303 must be named as certificate holder. All notices must be emailed to: RiskCOI@AtlantaGa.Gov.

9. Project Number & Name

The project number and name must be referenced in the description section of the insurance certificate.

10. Additional Insured Endorsements Form CG 20 26 07 04 or equivalent

The City must be covered as Additional Insured under all insurance (except worker' s compensation and professional liability) required by this Appendix B and such insurance must be primary with respect to the Additional Insured. Contractor/Consultant must submit to City an Additional Insured Endorsement evidencing City's rights as an Additional Insured for each policy of insurance under which it is required to be an additional insured pursuant to this Appendix B. Endorsement must not exclude the Additional Insured from Products - Completed Operations coverage. The City shall not have liability for any premiums charged for such coverage.

11. Mandatory Sub-Contractor/Consultant Compliance

Contractor/Consultant must require and ensure that all subContractor/Consultants/subconsultants at all tiers to be sufficiently insured/bonded based on the scope of work performed under this agreement.

12. Self Insured Retentions, Deductibles or Similar Obligations mailto:RiskCOI@AtlantaGa.Gov

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Any self-insured retention, deductible or similar obligation will be the sole responsibility of the contractor.

B. Workers' Compensation and Employer's Liability Insurance

Contractor/Consultant must procure and maintain Workers' Compensation and Employer's Liability Insurance in the following limits to cover each employee who is or may be engaged in work under the agreement.

Workers' Compensation. . . . . . . . Statutory

Employer's Liability:

Bodily Injury by Accident/Disease $1,000,000 each accident

Bodily Injury by Accident/Disease $1,000,000 each employee

Bodily Injury by Accident/Disease $1,000,000 policy limit

C. Commercial General Liability Insurance

Contractor/Consultant must procure and maintain Commercial General Liability Insurance on form (CG 00 00 01 or equivalent) in an amount not less than $2,000,000 per occurrence subject to a $4,000,000aggregate. The following indicated extensions of coverage must be provided:

SELECT FROM THE FOLLOWING COVERAGE FORMS BASED ON SCOPE OF WORK AND

EXPOSURE

X Contractual Liability

X Broad Form Property Damage

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X Premises Operations

X Personal Injury

X Advertising Injury

X Fire Legal Liability

X Medical Expense

X Independent Contractor/Consultants/SubContractor/Consultants

X Products – Completed Operations

X Additional Insured Endorsement* (primary& non-contributing in favor of the City of Atlanta)

X Waiver of Subrogation in favor of the City of Atlanta

D. Commercial Automobile Liability Insurance

Contractor/Consultant must procure and maintain Automobile Liability Insurance in an amount not less than $1,000,000 Bodily Injury and Property Damage combined single limit. The following indicated extensions of coverage must be provided:

X Owned, Non-owned & Hired Vehicles

X Waiver of Subrogation in favor of the City of Atlanta

If Contractor/Consultant does not own any automobiles in the corporate name, non-owned vehicle coverage will apply and must be endorsed on either Contractor/Consultant's personal automobile policy or the Commercial General Liability coverage required under this Appendix B.

E. Personal Property Insurance

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Contractor/Consultant shall always during the Term maintain insurance for the full replacement value of personal property, fixtures, inventory, and all contents of the Premises.

F. Builders Risk / Installation Floater (as needed based on exposure)

Contractor/Consultant shall procure and maintain policy for Builders Risk/ Installation Floater with all risk coverage to cover damage or destruction to renovations, repairs or equipment being installed or otherwise being handled or stored by the Contractor, including off-site storage, transit and installation. The coverage must be in an amount equal to 100 percent of the value of the contract. The following indicated extensions of coverage must be provided:

X All Risk Coverage

X Operational Testing Coverage included

X Loss Payee Endorsement

G. Fidelity Bond or a Crime

The Contractor shall procure and maintain a Fidelity Bond covering all persons receiving or disbursing funds under this contract. The Bond shall be in an amount not less than 100% of the total value of the contract and shall be specifically endorsed to cover loss under this contract and shall name the City of Atlanta as Loss Payee.

H. Excess or Umbrella Liability Insurance

Contractor/Consultant shall procure and maintain a policy providing Excess or Umbrella Liability Insurance which is at least as broad as the underlying policy. This insurance, which shall be maintained throughout the life of the contract, shall be in an amount of not less than $10,000,000 per occurrence.

X Coverage must follow form with primary policy

X May be used to achieve minimum liability limits

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X Coverage must be as broad as primary policy

I. Primary and Non-Contributory

Contractor/Consultant coverage shall be Primary and Non-Contributory where permissible.

J. Higher Limits to Apply

If the contractor maintains broader coverage and/or higher limits than the minimums requested in this document, the City of Atlanta requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Atlanta.

END OF DOCUMENT

Hint: Please upload a signed and dated letter from your insurance broker confirming your ability to obtain the required insurance coverages, and/or a certificate of insurance showing all required insurance coverages as stated in the Appendix B. You may provide either document or a combination of both, to demonstrate that your company meets the insurance requirements.

Select one of the following:

a. Please upload a signed and dated letter from the insurance broker confirming the required insurance coverages (Response attachments are required)

*10.

iiI. Financial Capability. To indicate financial capability, Offerors must submit the following:

• Attestation of Financial Capability - Offeror is required to review and sign the Attestation of Financial Capability to do business with the City, and failure to do so will result in the Offeror being deemed non-responsive. If the offeror is a joint venture entity, only the majority joint venture partner is required to sign the acknowledgment of attestation.

ACKNOWLEDGMENT OF ATTESTATION

The Offeror hereby acknowledges and certifies that its financial records have been examined by the undersigned, that the undersigned is familiar with the Offeror's financial condition, and that the Offeror is in sound financial condition. The Offeror further certifies that it has no outstanding judgments, liens, or litigation risks that would compromise its ability to fulfill its obligations to the City of Atlanta; that it is current with all federal and state tax payments and required employment withholding obligations; and that it is fully willing and financially capable of meeting all obligations

7/29/26 9:24 AM

required under the solicitation in accordance with the specifications and timeframes established by the City of Atlanta.

The Offeror further acknowledges and certifies that all information provided, and all statements made in connection with this attestation are true, accurate, and correct as of the date of execution of this acknowledgment. This acknowledgment constitutes a continuing attestation, and the Offeror agrees to notify the City of Atlanta within fifteen

(15) days of any material change to any of the representations made herein.

The Offeror acknowledges that any false or fictitious statement or representation made in connection with this Acknowledgment of Attestation may be subject to fines and penalties as provided under O.C.G.A. § 16-10-20.

Hint: Please enter your name to acknowledge.

11.

Phase I Evaluation Criteria

QUALIFICATIONS CRITERIA PASS/FAIL

Firm Experience and Technical Capability PASS/FAIL

Ability to Meet Schedule and Deliver Services on Time PASS/FAIL

Company Background and Management Capacity PASS/FAIL

Past Performance on Similar Contracts PASS/FAIL

Total PASS/FAIL

12.

Requirements for Phase II

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ØCost or Price Submission

Qualified Offerors will be asked to provide costs or prices for items being procured in such format provided in an IFB to be posted on the date set forth in the Schedule of Events below.

ØBid Security

If applicable, qualified Offerors will need to obtain a bid bond as shall be set forth in the IFB.

ØEligibility of Award

After evaluations of Phase II, Offerors eligible for Award must provide the following documentation within five

(5) business days following notice:

• Supplier Signed Contract

• Notarized IIREA affidavit or exemption

• Proof of active registration on SAM.gov or exemption

• Bid bond if applicable

• Certificate of Insurance

Ø Award

Award shall be made to the most responsible and responsive Offeror who met the eligibility of Award requirements.

13.

Tentative Schedule of Events

Event Date Time

7/29/26 9:24 AM

Pre-Advertisement Notice Posted 6/1/2026

Pre-Solicitation Conference Held 6/16/2026 2:00 PM EST

Deadline for Submission of Statement of Qualifications 8/12/2026 2:00 PM EST

Invitation for Bid Posted to Qualified Offerors 8/24/2026

IFB Close Date 8/31/2026 2:00 PM EST

14.

Additional Information

ØSubmission Due Dates

Submissions are due at the time and date specified via ATLCloud. Late submissions will not be accepted. All questions must be submitted through ATLCloud within five (5) calendar days from the date of advertisement.

Unauthorized communication may result in disqualification.

ØBlackout Period and Anti-Lobbying

The Blackout Period begins with the advertisement of the solicitation and shall remain in effect until execution of the contract, or the solicitation is cancelled and will not be resolicited, whichever comes first. During the Blackout Period, all questions, comments or discussions pertaining to this solicitation must be directed to the Department of Procurement's assigned Procurement Professional or the appropriate Supervisor. Offeror or any representative, agent or other person acting on behalf of Offeror is prohibited from contacting any other City agency, employee, representative, or elected or appointed official regarding questions, comments or discussions about this solicitation. Violations of this section will result in Offeror's disqualification.

7/29/26 9:24 AM

The City's Anti-Lobbying policies also prohibit any direct or indirect attempts to influence the selection process, including through the involvement of City employees or elected or appointed officials. Violations may result in Offeror's disqualification, suspension, or debarment in accordance with the City Code.

ØDisqualification

The City reserves the right to disqualify any Offeror failing to provide required documents.

ØRequest for Debrief

Non-Awarded Offerors may request a debrief within thirty business days of the Award posting. Requests must be submitted in writing.

ØGeorgia Open Records Act

Information provided is subject to disclosure under the Georgia Open Records Act. Confidential portions should be marked, but disclosure cannot be guaranteed.

ØNon-Discrimination and Socio-Economic Program Compliance

Offerors must comply with the City's EBO and EEO programs, prohibiting discrimination based on various factors. Non-compliance may result in penalties.

ØCancellation of Solicitation

The City may cancel the solicitation or reject submissions in whole or part in accordance with the City Code.

7/29/26 9:24 AM

15.

Certification and Acknowledgements

A. Certification Against Collusion and Other Anti-Competitive Practices

Collusion and other anti-competitive practices among Offerors are prohibited by city, state, and federal laws. All Offerors shall identify a person who has authority to sign for the Offeror who, by execution of this RFP, certifies, in writing, as follows:

"I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid or offer for the same supplies, labor, services, construction, materials, or equipment to be furnished or professional or consultant services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of city, state and federal law and can result in fines, prison sentences, and civil damages awards. By signing this document, I agree to abide by all conditions of this solicitation and offer and certify that I am authorized to sign for this Offeror."

Acknowledged By:

*16. By signing in the designated area below, the undersigned certifies (i) that the undersigned is authorized to make this submission on behalf of the Offeror, (ii) that the undersigned is an authorized representative of the Offeror responsible to have read and fully understand the requirements of this solicitation, and (iii) that its submission hereto is binding on the Offeror in respect to all terms and conditions of this solicitation and applicable law.

Hint: Please enter your initials.

*17. Printed Name

18. B. Agreement to Comply with ALL Identified Requirements of this Solicitation Costs

By submitting a response, the Offeror is certifying its agreement to comply with all of the identified requirements of this solicitation and that all costs for complying with these general business requirements are included in the Offeror's submitted pricing. All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The City is not obligated to any party to reimburse such expenses. All submissions upon receipt become the property of the City.

Acknowledged By

*19. By signing in the designated area below, the undersigned certifies (i) that the undersigned is authorized to make this submission on behalf of the Offeror, (ii) that the undersigned is an authorized representative of the Offeror responsible to have read and fully understand the requirements of this solicitation, and (iii) that its submission hereto is binding on the Offeror in respect to all terms and conditions of this solicitation and applicable law.

Hint: Please enter your initials.

*20. Printed Name