1260138_SUPPLIER.pdf

IFB/GS/DPW/2603-1260138/Police Pursuit Motorcycles Repair, Parts and Services

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INVITATION FOR BID

IFB/GS/DPW/2603-1260138/Police Pursuit Motorcycles Repair, Parts and Services

Cyril Turner Commissioner

Department of Public Works

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Chandra Houston Chief Procurement Officer

Department of Procurement

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Table of Contents

1 Requirements

1.0.1 Section 1. Solicitation Requirements

2 Lines

2.1 Line Information

2.2 Line Details

2.2. Line 1

2.2. Line 2

2.2. Line 3

2.2. Line 4

2.2. Line 5

2.2. Line 6

2.2. Line 7

2.2. Line 8

2.2. Line 9

2.2. Line 10

2.2. Line 11

3 Appendix: Alternate Lines

3.1 Instructions for Alternate Lines

3.2 Alternate Lines Template

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1 Requirements *Response is required

1.1 Section 1. Solicitation Requirements

1.

About This Solicitation

The City of Atlanta (the City) issues this Invitation for Bid (IFB) to solicit bids from qualified and experienced Offerors to procure fully equipped, law enforcement–ready motorcycles designed and manufactured specifically for police operations, including high-speed pursuit, traffic enforcement, emergency response, and extended patrol use, as well as comprehensive repair services, OEM parts supply, diagnostics, training, and ongoing technical support necessary to maintain fleet operational readiness. This solicitation is conducted in accordance with applicable provisions of the Procurement and Real Estate Code of the City of Atlanta Code of Ordinances (the "City Code").

This document is written for clarity and ease of use. Offerors should follow the instructions carefully and submit all required information in the format requested.

Purpose of the Solicitation

The purpose of this solicitation is to:

• Solicit bids from qualified Offerors capable of performing the required services

• Identify the bid determined to be most advantageous to the City

Issuance of this solicitation does not constitute an agreement or commitment by the City. Any engagement for services will occur only upon execution of a fully approved and binding contract.

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Multiple Award(s) may be made at the discretion of the City.

ØStandard Definitions

Please note that the following key terms are used in this solicitation:

• Award: An award is made when legislation authorizing the award of the contract has been adopted by the council and approved by the Mayor, provided, however, that the contract will not become binding upon the City and the City will incur no liability under it until it has been duly executed by the contractor, returned to the City with all required submittals, including insurance and bonding, if applicable, executed by the Mayor, attested to by the municipal clerk, approved by the City attorney as to form and delivered to the contractor.

• Bid Security: A Bid Security shall be a bond provided by a surety company authorized to do business in the state by the Georgia Insurance Commissioner or the equivalent in cash, cashier's check or certified check.

• Contract: A Contract means all types of city agreements, including purchase orders, regardless of what they may be called, for the procurement or disposal of supplies, services, construction, professional or consultant services and for the transfer of interests in real property.

• Contractor: Any person having a contract with the City.

• Discussions: An exchange of information or other means of negotiation during which the offeror and the city may alter or otherwise change the conditions, terms and price of the proposed contract.

Discussions may be conducted in connection with competitive sealed proposals, sole source and emergency procurement. Discussions are not permissible in competitive sealed bidding, except to the extent permissible in the first phase of multi-step sealed bidding, when all competitive bids exceed available funds but the responsive bid does not exceed such funds by more than five percent; or as otherwise permitted by applicable law.

• Offeror: Any firm that has submitted a bid or proposal in response to the particular solicitation in question.

*2.

Project Information

Ø Project Background

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The City of Atlanta Department of Public Works requires the procurement of police pursuit motorcycles to support public safety and law enforcement operations across the city. To address this need, the City intends to competitively procure these motorcycles through an Invitation for Bids (IFB) process to secure a responsive and responsible vendor capable of delivering fully assembled and operational motorcycles, as well as providing reliable repair services, warranties, OEM-quality parts, and required training.

Ø Project Scope

Scope - The intent of this solicitation is to procure fully equipped, law enforcement–ready motorcycles designed and manufactured specifically for police operations, including high-speed pursuit, traffic enforcement, emergency response, and extended patrol use, as well as comprehensive repair services, OEM parts supply, diagnostics, training, and ongoing technical support necessary to maintain fleet operational readiness for the City of Atlanta Police Department.

Classification - The material(s) must be classified as follows:

Group I – Police Pursuit Motorcycles

Group II – Repair Services and Parts

PLEASE SEE ATTACHED SPECIFICATIONS, PSC VIDEO and PSC TRANSCRIPT

Attachments:

File Name or URL Type Description 1260138 Police Pursuit Motorcy

File Specifications

Pre-Solicitation Conference fo

File PSC Video

Pre-Solicitation Conference fo

File PSC Transcript

Select one of the following:

a. I have reviewed the attached Statement of Work

*3.

ØProject Contract

i. Pro Forma of City's Contract. If the City makes an Award under this

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solicitation, it will prepare and forward a Contract for execution. The Contract will include terms and conditions substantially in the form attached as Contract Terms in Oracle Cloud Application.

ii. Exceptions to the City's Terms and Conditions. Execution of the City's Contract within five (5) business days after notification of Eligibility for Award is required. The City does not intend to modify its standard terms, which are mandated by law and align with City practices. Any proposed revisions must be submitted in writing with the Offeror's response and clearly labeled "PROPOSED EXCEPTIONS TO CITY'S TERMS AND CONDITIONS." If no exceptions are submitted, the Offeror will be deemed to accept all terms. Significant exceptions may render the Offeror ineligible for Award.

iii. Additions to the City's Terms and Conditions. If the Project Scope involves technology services, the City may accept reasonable product-specific terms (e.g., EULA) that do not conflict with City terms. Offerors must submit these terms with their response, clearly labeled "POTENTIAL ADDITIONAL TECHNOLOGY PRODUCT-

SPECIFIC TERMS AND CONDITIONS FOR USE."

If, in the City's sole discretion, Discussions are necessary to determine responsiveness, the Department of Law will initiate them. Discussions will be limited to the product-specific terms and will not alter the City's standard Contract language. The Discussion period will not exceed five (5) business days from initial contact. Failure to reach agreement within this timeframe may render the Offeror ineligible for Award.

iv. Expansion and Extension of Rights. The City of Atlanta reserves the right, at its sole discretion and without the need for a formal amendment to this Scope of Work, to increase or modify the size, scale, volume, type, or quantity of goods or services required under this solicitation. This includes but is not limited to the extension of existing goods or services to additional City departments or using agencies. Any such increase or expansion shall be made with the expectation that the City will receive improved pricing or other favorable terms as a result of increased volume or consolidated procurement.

Attachments:

File Name or URL Type Description 1260138 Police Pursuit Motorcy

File 1260138 Draft agreement

Select one of the following:

a. I have reviewed the attached Project Contract

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*4.

Required Bid Submissions

Ø Contract Employment Report (CER)

Select one of the following:

a. Offerors must complete and submit the CER form. The CER form is required as part of the bid submission and must be completed in its entirety.

Respond to the following requirements if you selected option a. for requirement 4.

*4.a.1. Name of Firm:

*4.a.2. Name of Owner:

*4.a.3. Mailing Address:

*4.a.4. City:

*4.a.5. State:

*4.a.6. County:

*4.a.7. Zip Code:

*4.a.8. Telephone No. :

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4.a.9. Fax No. :

*4.a.10. Please Complete the following Information

What type of Business would your company be engaged in with the City of Atlanta?

*4.a.11. Is your company an affiliate or division of a parent company?

Select one of the following:

a. Yes

b. No

*4.a.12. Has your company previously received an EEO Certification from the City of Atlanta?

Select one of the following:

a. Yes

b. No

*4.a.13. Please list the number of employees in each category:

Management / Officials

Select all that apply:

a. Black

b. White

c. Asian American

d. Native American

e. Hispanic

f. Other

g. Not Applicable

*4.a.14. Professionals / Architects / Engineers / Etc.

Select all that apply:

a. Black

b. White

c. Asian American

d. Native American

e. Hispanic

f. Other

g. Not Applicable

*4.a.15. Supervisors

Select all that apply:

a. Black

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b. White

c. Asian American

d. Native American

e. Hispanic

f. Other

g. Not Applicable

*4.a.16. Office / Clerical / Sales

Select all that apply:

a. Black

b. White

c. Asian American

d. Native American

e. Hispanic

f. Other

g. Not Applicable

*4.a.17. Craftsmen / Laborers

Select all that apply:

a. Black

b. White

c. Asian American

d. Native American

e. Hispanic

f. Other

g. Not Applicable

*4.a.18. I certify that all representations on this Contract Employee Report form are correct as of the date stated.

Select one of the following:

a. Acknowledged By:

Respond to the following requirements if you selected option a. for requirement 4.a.11.

*4.a.11.a.1. Name of Parent Firm

*4.a.11.a.2. Name of Owner:

*4.a.11.a.3. Mailing Address:

*4.a.11.a.4. City:

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*4.a.11.a.5. State:

*4.a.11.a.6. County:

*4.a.11.a.7. Zip Code:

*4.a.11.a.8. Telephone No. :

4.a.11.a.9. Fax No. :

Respond to the following requirements if you selected option a. for requirement 4.a.13.

*4.a.13.a.1. Black Male

*4.a.13.a.2. Black Female

Respond to the following requirements if you selected option b. for requirement 4.a.13.

*4.a.13.b.1. White Male

*4.a.13.b.2. White Female

Respond to the following requirements if you selected option c. for requirement 4.a.13.

*4.a.13.c.1. Asian American Male

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*4.a.13.c.2. Asian American Female

Respond to the following requirements if you selected option d. for requirement 4.a.13.

*4.a.13.d.1. Native American Male

*4.a.13.d.2. Native American Female

Respond to the following requirements if you selected option e. for requirement 4.a.13.

*4.a.13.e.1. Hispanic Male

*4.a.13.e.2. Hispanic Female

Respond to the following requirements if you selected option f. for requirement 4.a.13.

*4.a.13.f.1. Other Male

*4.a.13.f.2. Other Female

Respond to the following requirements if you selected option a. for requirement 4.a.14.

*4.a.14.a.1. Black Male

*4.a.14.a.2. Black Female

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Respond to the following requirements if you selected option b. for requirement 4.a.14.

*4.a.14.b.1. White Male

*4.a.14.b.2. White Female

Respond to the following requirements if you selected option c. for requirement 4.a.14.

*4.a.14.c.1. Asian American Male

*4.a.14.c.2. Asian American Female

Respond to the following requirements if you selected option d. for requirement 4.a.14.

*4.a.14.d.1. Native American Male

*4.a.14.d.2. Native American Female

Respond to the following requirements if you selected option e. for requirement 4.a.14.

*4.a.14.e.1. Hispanic Male

*4.a.14.e.2. Hispanic Female

Respond to the following requirements if you selected option f. for requirement 4.a.14.

*4.a.14.f.1. Other Male

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*4.a.14.f.2. Other Female

Respond to the following requirements if you selected option a. for requirement 4.a.15.

*4.a.15.a.1. Black Male

*4.a.15.a.2. Black Female

Respond to the following requirements if you selected option b. for requirement 4.a.15.

*4.a.15.b.1. White Male

*4.a.15.b.2. White Female

Respond to the following requirements if you selected option c. for requirement 4.a.15.

*4.a.15.c.1. Asian American Male

*4.a.15.c.2. Asian American Female

Respond to the following requirements if you selected option d. for requirement 4.a.15.

*4.a.15.d.1. Native American Male

*4.a.15.d.2. Native American Female

Respond to the following requirements if you selected option e. for requirement 4.a.15.

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*4.a.15.e.1. Hispanic Male

*4.a.15.e.2. Hispanic Female

Respond to the following requirements if you selected option f. for requirement 4.a.15.

*4.a.15.f.1. Other Male

*4.a.15.f.2. Other Female

Respond to the following requirements if you selected option a. for requirement 4.a.16.

*4.a.16.a.1. Black Male

*4.a.16.a.2. Black Female

Respond to the following requirements if you selected option b. for requirement 4.a.16.

*4.a.16.b.1. White Male

*4.a.16.b.2. White Female

Respond to the following requirements if you selected option c. for requirement 4.a.16.

*4.a.16.c.1. Asian American Male

*4.a.16.c.2. Asian American Female

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Respond to the following requirements if you selected option d. for requirement 4.a.16.

*4.a.16.d.1. Native American Male

*4.a.16.d.2. Native American Female

Respond to the following requirements if you selected option e. for requirement 4.a.16.

*4.a.16.e.1. Hispanic Male

*4.a.16.e.2. Hispanic Female

Respond to the following requirements if you selected option f. for requirement 4.a.16.

*4.a.16.f.1. Other Male

*4.a.16.f.2. Other Female

Respond to the following requirements if you selected option a. for requirement 4.a.17.

*4.a.17.a.1. Black Male

*4.a.17.a.2. Black Female

Respond to the following requirements if you selected option b. for requirement 4.a.17.

*4.a.17.b.1. White Male

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*4.a.17.b.2. White Female

Respond to the following requirements if you selected option c. for requirement 4.a.17.

*4.a.17.c.1. Asian American Male

*4.a.17.c.2. Asian American Female

Respond to the following requirements if you selected option d. for requirement 4.a.17.

*4.a.17.d.1. Native American Male

*4.a.17.d.2. Native American Female

Respond to the following requirements if you selected option e. for requirement 4.a.17.

*4.a.17.e.1. Hispanic Male

*4.a.17.e.2. Hispanic Female

Respond to the following requirements if you selected option f. for requirement 4.a.17.

*4.a.17.f.1. Other Male

*4.a.17.f.2. Other Female

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Respond to the following requirements if you selected option a. for requirement 4.a.18.

*4.a.18.a.1. Date

*4.a.18.a.2. Preparer's Name:

*4.a.18.a.3. Preparer's Title:

*4.a.18.a.4. Preparer's Signature:

Hint: Please enter your initials.

*5.

Ø Indication of Insurability

A signed and dated letter from the Offeror's insurance broker, on the broker's official letterhead, confirming that the Offeror is qualified for and has the financial capacity to obtain the required insurance coverages. The letter must reference the solicitation number and title.

APPENDIX B

INSURANCE & BONDING REQUIREMENTS

IFB/GS/DPW/2603-1260138

Police Pursuit Motorcycles Repair, Parts and Services

A. Preamble

The following requirements apply to all work under the agreement. Compliance is required by all Contractors/Consultants. To the extent permitted by applicable law, the City of Atlanta ("City") reserves the right to adjust or waive any insurance or bonding requirements contained in this Appendix B and applicable to the agreement.

1. Evidence of Insurance Required Before Work Begins

No work under the agreement may be commenced until all insurance and bonding requirements contained in this Appendix B, or required by applicable law, have been complied with and evidence of such compliance satisfactory to City as to form and content has been filed with City. Contractor/Consultant must provide City with a Certificate of Insurance that clearly and unconditionally indicates that Contractor/Consultant has complied with all insurance and bonding requirements set forth in this Appendix B and applicable to the agreement. If the Contractor/Consultant is a joint venture, the insurance certificate should name the joint venture, rather than the joint venture partners individually, as the primary insured. In accordance with the solicitation documents applicable to the agreement at the time Contractor/Consultant submits to City its executed agreement, Contractor/Consultant must satisfy all insurance and bonding requirements required by this Appendix B and applicable by law, and provide the required written documentation to City evidencing such compliance. In the event that Contractor/Consultant does not comply with such submittal requirements within the time period established by the solicitation documents applicable to the agreement, City may, in addition to any other rights City may have under the solicitation documents applicable to the agreement or under applicable law, make a claim against any bid security provided by Contractor/Consultant.

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2. Higher Limits to Apply

If the contractor maintains broader coverage and/or higher limits than the minimums requested in this document, the City of Atlanta requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Atlanta.

3. Minimum Financial Security Requirements

All companies providing insurance required by this Appendix B must meet certain minimum financial security requirements. These requirements must conform to the ratings published by A.M. Best & Co. in the current Best's Key Rating Guide - Property-Casualty.

The ratings for each company must be indicated on the documentation provided by Contractor/Consultant to City certifying that all insurance and bonding requirements set forth in this Appendix B and applicable to the agreement have been unconditionally satisfied.

For all agreements, regardless of size, companies providing insurance or bonds under the agreement must meet the following requirements:

i) Best's rating not less than A-,

ii) Best's Financial Size Category not less than Class VII, and

iii) Companies must be authorized to conduct and transact insurance contracts by the Insurance Commissioner, State of Georgia.

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iv) All bid, performance and payment bonds must be underwritten by a U.S. Treasury Circular 570 listed company.

If the issuing company does not meet these minimum requirements, or for any other reason is or becomes unsatisfactory to City, City will notify Contractor/Consultant in writing. Contractor/Consultant must promptly obtain a new policy or bond issued by an insurer acceptable to City and submits to City evidence of its compliance with these conditions.

Contractor/Consultant's failure to comply with all insurance and bonding requirements set forth in this Appendix B and applicable to the agreement will not relieve Contractor/Consultant from any liability under the agreement. Contractor/Consultant's obligations to comply with all insurance and bonding requirements set forth in Appendix B and applicable to the agreement will not be construed to conflict with or limit Contractor/Consultant's/Consultant's indemnification obligations under the agreement.

4. Insurance Required for Duration of Contract

All insurance and bonds required by this Appendix B must be maintained during the entire term of the agreement, including any renewal or extension terms, and until all work has been completed to the satisfaction of City.

5. Notices of Cancellation & Renewal

Contractor/Consultant must, notify the City of Atlanta by email or in writing at

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the address listed below by mail within 2 days of any notices received from any insurance carriers providing insurance coverage under this Agreement and Appendix B that concern the proposed cancellation, or termination of coverage.

Email: RiskCOI@AtlantaGa.Gov

Enterprise Risk Management

68 Mitchell St. Suite 9100

Atlanta, GA 30303

Confirmation of any mailed notices must be evidenced by return receipts of registered or certified mail.

Contractor/Consultant shall provide the City with evidence of required insurance prior to the commencement of this agreement, and, thereafter, with a certificate evidencing renewals or changes to required policies of insurance at least fifteen (15) days prior to the expiration of previously provided certificates.

6. Electronic Submission of Proof of Insurance Required Upon Renewal

Proof of current insurance coverage is required upon each insurance renewal term. Sixty days prior to your Certificate of Insurance expiration, you will receive an automated email (to the contact email you provided to the City of Atlanta Department of Procurement) from notifications@origamirisk.com which contains a personalized link that will be used to upload your proof of insurance documents. Per your contract, it is required that you upload mailto:RiskCOI@AtlantaGa.Gov mailto:notifications@origamirisk.com

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your proof of insurance prior to the expiration date of your insurance coverage. Please contact your contract specialist with the Department of Procurement should you have any questions or need any further assistance regarding this requirement.

7. Agent Acting as Authorized Representative

Each and every agent acting as Authorized Representative on behalf of a company affording coverage under this contract shall warrant when signing the Acord Certificate of Insurance that specific authorization has been granted by the Companies for the Agent to bind coverage as required and to execute the Acord Certificates of Insurance as evidence of such coverage. City of Atlanta coverage requirements may be broader than the original policies; these requirements have been conveyed to the Companies for these terms and conditions.

In addition, each and every agent shall warrant when signing the Acord Certificate of Insurance that the Agent is licensed to do business in the State of Georgia and that the Company or Companies are currently in good standing in the State of Georgia.

8. Certificate Holder

The City of AtlantaOffice ofEnterpriseRisk Management at 68 Mitchell Street, Suite 9100, Atlanta, Georgia 30303 must be named as certificate holder. All notices must be

Services emailed to: RiskCOI@AtlantaGa.Gov.

9. Project Number & Name

The project number and name must be referenced in the description section of the insurance certificate.

10. Additional Insured Endorsements Form CG 20 26 07 04 or equivalent

The City must be covered as Additional Insured under all insurance (except worker' s compensation and professional liability) required by this Appendix B and such insurance must be primary with respect to the Additional Insured. Contractor/Consultant must submit to City an Additional Insured Endorsement evidencing City's rights as an Additional Insured for each policy of insurance under which it is required to be an additional insured pursuant to this Appendix B. Endorsement must not exclude the Additional Insured from Products - Completed Operations coverage. The City shall not have liability for any premiums charged for such coverage.

11. Mandatory Sub-Contractor/Consultant Compliance mailto:RiskCOI@AtlantaGa.Gov

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Contractor/Consultant must require and ensure that all subContractor/Consultants/subconsultants at all tiers to be sufficiently insured/bonded based on the scope of work performed under this agreement.

12. Self Insured Retentions, Deductibles or Similar Obligations

Any self-insured retention, deductible or similar obligation will be the sole responsibility of the contractor.

B. Workers' Compensation and Employer's Liability Insurance

Contractor/Consultant must procure and maintain Workers' Compensation and Employer's Liability Insurance in the following limits to cover each employee who is or may be engaged in work under the agreement.

Workers' Compensation. . . . . . . . Statutory

Employer's Liability:

Bodily Injury by Accident/Disease $1,000,000 each accident

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Bodily Injury by Accident/Disease $1,000,000 each employee

Bodily Injury by Accident/Disease $1,000,000 policy limit

C. Commercial General Liability Insurance

Contractor/Consultant must procure and maintain Commercial General Liability Insurance on form (CG 00 00 01 or equivalent) in an amount not less than $1,000,000 per occurrence subject to a $2,000,000aggregate. The following indicated extensions of coverage must be provided:

Contractual Liability

Broad Form Property Damage

Premises Operations

Personal Injury

Advertising Injury

Fire Legal Liability

Medical Expense

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Independent Contractor/Consultants/Subcontractor/Consultants

Products – Completed Operations

Explosion, Collapse and Underground (XCU) Liability

Additional Insured Endorsement* (primary& non-contributing in favor of the City of Atlanta)

Waiver of Subrogation in favor of the City of Atlanta

D. Commercial Automobile Liability Insurance

Contractor/Consultant must procure and maintain Automobile Liability Insurance in an amount not less than $1,000,000 Bodily Injury and Property Damage combined single limit. The following indicated extensions of coverage must be provided:

Owned, Non-owned & Hired Vehicles

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If Contractor/Consultant does not own any automobiles in the corporate name, non-owned vehicle coverage will apply and must be endorsed on either Contractor/Consultant's personal automobile policy or the Commercial General Liability coverage required under this Appendix B.

E. Garage Keeper's Insurance

Operator shall procure and maintain Garage Keeper's Liability Insurance, in an amount not less than $10,000,000. The coverage must be inclusive of "Auto" and "Other Than Auto" coverages.

The Other Than Collision coverage shall include "Comprehensive" (all perils) coverage.

Additional Insured Endorsement* (written on a primary, non-contributing basis)

F. Excess or Umbrella Liability Insurance

Contractor/Consultant shall procure and maintain a policy providing Excess or Umbrella Liability Insurance which is at least as broad as the underlying policy. This insurance, which shall be maintained throughout the life of the contract, shall be in an amount of not less than $3,000,000 per occurrence.

Coverage must follow form with primary policy

May be used to achieve minimum liability limits

Coverage must be as broad as primary policy

G. Property Coverage/Inland Marine

Contractor/Consultant shall procure and maintain all risk property coverage in an amount

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equal to replacement value for all equipment, furniture, fixtures, machinery and/ or personal property.

H. Primary and Non-Contributory

Contractor/Consultant coverage shall be Primary and Non-Contributory where permissible.

I. Higher Limits to Apply

If the contractor maintains broader coverage and/or higher limits than the minimums requested in this document, the City of Atlanta requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Atlanta.

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END OF DOCUMENT

Select one of the following:

a. I have uploaded a signed and dated letter from the insurance broker confirming the required insurance coverages (Response attachments are required)

*6.

Ø Bid Security

A letter from a Georgia licensed insurance broker confirming that the Offeror is eligible for the required coverage and that the broker will issue policies upon Award, as follows on the broker's letterhead:

• Name of the principal (contractor/supplier)

• Statement that the surety is licensed to do business in the relevant jurisdiction

• Purpose of the letter (e.g., in support of a bid or proposal)

• Specify the bond amount or percentage (minimum 5% of the bid value)

• Clear statement that the surety has conducted a review of the principal's qualifications and financial status

• Indicate the duration or validity of the letter of surety (e.g., "valid for 90 days from Assurance of good faith and commitment

• Invitation to contact the surety for further information or confirmation

• Signature of an authorized officer of the surety company

• Name, title, and contact information

Select one of the following:

a. I have uploaded a signed and dated letter of Surety to confirm the bond coverage eligibility (Response attachments are required)

7.

Ø Cost Proposal

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Cost proposal must be submitted separately through Oracle Cloud and must include all costs associated with the proposed services.

Post-Award Requirements

Ø Compliance

• Failure to submit all required proposal documents may result in a determination of non-responsiveness

• Failure to satisfy eligibility of award requirements within the specified timeframe may result in the City proceeding with the next eligible Offeror

Ø Eligibility for Award

After completion of the evaluation process, Offerors determined to be eligible for award will be notified in writing.

Eligible Offerors must submit the following documentation within five (5) business days of notification, unless otherwise specified:

• Supplier-signed City contract

• Notarized Illegal Immigration Reform and Enforcement Act (IIREA) affidavit or valid exemption

• Proof of active registration in SAM.gov or valid exemption

• Certificate of Insurance evidencing required coverages

• Certificate of Authority to Transact Business in the State of Georgia issued by the Georgia Secretary of

State

8.

Schedule of Events

Event Date Time

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Pre-Advertisement Notice Posted 02/09/2026

Pre-Solicitation Conference Held 02/15/2026 9:00 AM EST

Invitation for Bid Posted 03/19/26

IFB Close Date 04/07/2026 2:00 PM EST

9.

Additional Information

ØSubmission Due Dates

Submissions are due at the time and date specified via ATLCloud. Late submissions will not be accepted. All questions must be submitted through ATLCloud within five (5) calendar days from the date of advertisement.

Unauthorized communication may result in disqualification.

ØBlackout Period and Anti-Lobbying

The Blackout Period begins with the advertisement of the synopsis and shall remain in effect until execution of the contract, or the solicitation is cancelled and will not be resolicited, whichever comes first. During the blackout period, all questions pertaining to this solicitation must be directed to the Department of Procurement's assigned Procurement Professional or the appropriate Supervisor. Offeror or any representative, agent or other person acting on behalf of Offeror is prohibited from contacting any other City agency, employee, representative, or elected or appointed official regarding questions about this solicitation. Violations of this section will result in Offeror's disqualification.

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The City's Anti-Lobbying policies also prohibit any direct or indirect attempts to influence the selection process, including through the involvement of City employees or elected or appointed officials. Violations may result in Offeror's disqualification, suspension, or debarment in accordance with the City Code.

ØDisqualification

The City reserves the right to disqualify any Offeror failing to provide required documents.

ØRequest for Debrief

Non-Awarded Offerors may request a debrief within thirty business days of the Award posting. Requests must be submitted in writing.

ØGeorgia Open Records Act

Information provided is subject to disclosure under the Georgia Open Records Act. Confidential portions should be marked, but disclosure cannot be guaranteed.

ØNon-Discrimination and Socio-Economic Program Compliance

Offerors must comply with the City's EBO and EEO programs, prohibiting discrimination based on various factors. Non-compliance may result in penalties.

ØCancellation of Solicitation

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The City may cancel the solicitation or reject submissions in whole or part in accordance with the City Code.

10.

Certification and Acknowledgements

A. Certification Against Collusion and Other Anti-Competitive Practices

Collusion and other anti-competitive practices among Offerors are prohibited by city, state, and federal laws. All Offerors shall identify a person who has authority to sign for the Offeror who, by execution of this RFP, certifies, in writing, as follows:

"I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid or offer for the same supplies, labor, services, construction, materials, or equipment to be furnished or professional or consultant services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of city, state and federal law and can result in fines, prison sentences, and civil damages awards. By signing this document, I agree to abide by all conditions of this solicitation and offer and certify that I am authorized to sign for this Offeror."

Acknowledged By:

*11. By signing in the designated area below, the undersigned certifies (i) that the undersigned is authorized to make this submission on behalf of the Offeror, (ii) that the undersigned is an authorized representative of the Offeror responsible to have read and fully understand the requirements of this solicitation, and (iii) that its submission hereto is binding on the Offeror in respect to all terms and conditions of this solicitation and applicable law.

Hint: Please enter your initials.

*12. Printed Name

13. B. Agreement to Comply with ALL Identified Requirements of this Solicitation Costs

By submitting a response, the Offeror is certifying its agreement to comply with all of the identified requirements of this solicitation and that all costs for complying with these general business requirements are included in the Offeror's submitted pricing. All expenses for preparing and submitting responses are the sole cost of the party submitting the response.

The City is not obligated to any party to reimburse such expenses. All submissions upon receipt become the property of the City.

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Acknowledged By

*14. By signing in the designated area below, the undersigned certifies (i) that the undersigned is authorized to make this submission on behalf of the Offeror, (ii) that the undersigned is an authorized representative of the Offeror responsible to have read and fully understand the requirements of this solicitation, and (iii) that its submission hereto is binding on the Offeror in respect to all terms and conditions of this solicitation and applicable law.

Hint: Please enter your initials.

*15. Printed Name

Services

2 Lines

2.1 Line Information

Line Estimated Quantity

UOM Response Price

Line Amount

Response Minimum

Release Amount

1-GROUP I

Police Pursuit Motorcycle – Fully Equipped (1500cc+, ABS, lighting, siren, electronics box, radios, crash bars, saddlebags, decals, manuals, delivery ready-for-service)

1 EAC

H

2-GROUP I

Battery Tender – Part #66000038 (Required)

3-GROUP I

Motorcycle Drop Guards (Required)

4-GROUP I

Delivery

5-GROUP I

Extended Warranty (Optional – beyond 36 months/36,000 miles)

6-GROUP II

Motorcycle Repair Services – Monday through Friday, 8:00 a.m.

to 5:00 p.m.

7-GROUP II

Services – Any service requests outside the hours of 8:00 a.m. to 5:

00 p.m., Monday through Friday.

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Line Estimated Quantity

UOM Response Price

Line Amount

Response Minimum

Release Amount

8-GROUP II

Motorcycle Repair Services – Any service requested on weekends.

EAC

9-GROUP II

Services – Labor Rate for Holiday Hours

10-GROUP II

Technician Training – Factory Certified 2 technicians minimum

11-GROUP II

Operator Training Minimum 2 hours

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2.2 Line Details

2.2. Line 1 GROUP I Police Pursuit Motorcycle – Fully Equipped (1500cc+, ABS, lighting, siren, electronics box, radios, crash bars, saddlebags, decals, manuals, delivery ready-for-service) To provide an alternate line, see appendix.

Category Name AUTOMOBILE

MAINTENANCE

AND REPAIR

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Price Breaks You may propose price breaks in the space provided or on a separate sheet of paper. The break quantity is cumulative.

Location Quantity Pricing Basis

(Circle One Value) Response Value

2.2. Line 2 GROUP I Battery Tender – Part #66000038 (Required) To provide an alternate line, see appendix.

Category Name AUTOMOBILE

MAINTENANCE

AND REPAIR

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Price Breaks You may propose price breaks in the space provided or on a separate sheet of paper. The break quantity is cumulative.

Location Quantity Pricing Basis

(Circle One Value) Response Value

2.2. Line 3 GROUP I Motorcycle Drop Guards (Required)

To provide an alternate line, see appendix.

Category Name AUTOMOBILE

MAINTENANCE

AND REPAIR

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

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Price Breaks You may propose price breaks in the space provided or on a separate sheet of paper. The break quantity is cumulative.

Location Quantity Pricing Basis

(Circle One Value) Response Value

2.2. Line 4 GROUP I Delivery

To provide an alternate line, see appendix.

Category Name AUTOMOBILE

MAINTENANCE

AND REPAIR

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Price Breaks You may propose price breaks in the space provided or on a separate sheet of paper. The break quantity is cumulative.

Location Quantity Pricing Basis

(Circle One Value) Response Value

2.2. Line 5 GROUP I Extended Warranty (Optional – beyond 36 months/36,000 miles) To provide an alternate line, see appendix.

Category Name AUTOMOBILE

MAINTENANCE

AND REPAIR

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Price Breaks You may propose price breaks in the space provided or on a separate sheet of paper. The break quantity is cumulative.

Location Quantity Pricing Basis

(Circle One Value) Response Value

2.2. Line 6 GROUP II Motorcycle Repair Services – Monday through Friday, 8:00 a.m. to 5:00 p.m.

To provide an alternate line, see appendix.

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Category Name AUTOMOBILE

MAINTENANCE

AND REPAIR

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Price Breaks You may propose price breaks in the space provided or on a separate sheet of paper. The break quantity is cumulative.

Location Quantity Pricing Basis

(Circle One Value) Response Value

2.2. Line 7 GROUP II Motorcycle Repair Services – Any service requests outside the hours of 8:00 a.m. to 5:

00 p.m., Monday through Friday.

To provide an alternate line, see appendix.

Category Name AUTOMOBILE

MAINTENANCE

AND REPAIR

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Price Breaks You may propose price breaks in the space provided or on a separate sheet of paper. The break quantity is cumulative.

Location Quantity Pricing Basis

(Circle One Value) Response Value

2.2. Line 8 GROUP II Motorcycle Repair Services – Any service requested on weekends.

To provide an alternate line, see appendix.

Category Name AUTOMOBILE

MAINTENANCE

AND REPAIR

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Price Breaks You may propose price breaks in the space provided or on a separate sheet of paper. The break quantity is cumulative.

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Location Quantity Pricing Basis (Circle One Value)

Response Value

2.2. Line 9 GROUP II Motorcycle Repair Services – Labor Rate for Holiday Hours To provide an alternate line, see appendix.

Category Name AUTOMOBILE

MAINTENANCE

AND REPAIR

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Price Breaks You may propose price breaks in the space provided or on a separate sheet of paper. The break quantity is cumulative.

Location Quantity Pricing Basis

(Circle One Value) Response Value

2.2. Line 10 GROUP II Technician Training – Factory Certified 2 technicians minimum To provide an alternate line, see appendix.

Category Name AUTOMOBILE

MAINTENANCE

AND REPAIR

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

Price Breaks You may propose price breaks in the space provided or on a separate sheet of paper. The break quantity is cumulative.

Location Quantity Pricing Basis

(Circle One Value) Response Value

2.2. Line 11 GROUP II Operator Training Minimum 2 hours

To provide an alternate line, see appendix.

Category Name AUTOMOBILE

MAINTENANCE

AND REPAIR

SERVICES

Item Revision

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Allow Alternate Lines Yes Alternate Line Provided Yes No Target Minimum Release

Amount (USD) Start Price (USD)

Price Breaks You may propose price breaks in the space provided or on a separate sheet of paper. The break quantity is cumulative.

Location Quantity Pricing Basis

(Circle One Value) Response Value

4 Appendix: Alternate Lines

4.1 Instructions for Alternate Lines

Alternate lines are allowed for some negotiation lines. For these lines, you can propose one or more alternatives by entering information for each alternate line in the format given below. Print and insert multiple copies as per your requirement.

4.2 Alternate Lines Template

Negotiation Line

(Number and description of the negotiation line for which you have an alternative)

Example:1-xxxxxx where xxxxxx is the line description of first negotiation line.

Alternate Line Number (Enter only numbers in sequence starting with 1 for every alternate line)

Alternate Line Description

Response Price (For a negotiation line with cost factors, enter your line price in the cost factors table)

Response Minimum Release Amount

Note to Buyer

Price Breaks If the negotiation line has price breaks which you are required to enter, then you must copy those price breaks for your alternate line. If they are optional, then you may propose price breaks in the space provided or on a separate sheet of paper.

Location Quantity Pricing Basis

(Price/Discount Percentage)

Response Value

Start Date End Date

RFQ 1260138

Proprietary and Confidential

Contract Terms and Conditions

Standard Purchase Order Terms and Conditions

PO T&Cs

1. Correct Purchase Order and Stock Numbers must appear on all packages, invoices, shipping papers and correspondence packing slips must accompany all shipments.

2. Invoice Instructions: Using Supplier Portal is the preferred method for submitting invoices to the City of Atlanta and will expedite the payment of your invoices. Submit your invoices at https://ehxr.fa.us2.oraclecloud.com.

If not submitted through Supplier Portal, pdf invoices can be emailed to APMailbox@atlantaga.gov. One pdf per invoice is needed or use the separator page if sending multiple invoices in one pdf so invoice scanning software is able to recognize your invoice properly. Any invoice that does not reference the City of Atlanta's Purchase Order number will be returned to the vendor unpaid.

3. Enter our order for the items or services decided subject to conditions set forth in this Order and on the reverse side hereof. Important- This Order expressly limits acceptance to terms stated herein, and any additional or different terms proposed by the Seller are rejected unless expressly agreed to in writing.

4. Unsatisfactory delivery schedule or service will be sufficient cause for cancellation of this Order at no expense to Buyer.

5. Seller and Buyer agree as follows:

a. Seller to Package Goods- Seller will package good in accordance with good commercial practice. Each shipping container shall be clearly and permanently marked as follows:

i. Seller's name and address

ii. Consignee's name, address, and purchase order or purchase release number and the supply agreement number if applicable

iii. Container number and total number of containers, e.g. box 1 of 4 boxes

iv. The number of containers bearing the package slip. Seller shall bear cos of packaging unless otherwise provided.

6. Terms of payment shall commence on the date of receipt by Buyer's designated purchasing office of an invoice, conforming with Buyer's purchase order. Return of the invoice by Buyer to Seller for any reason not attributable to the fault of the Buyer will extend the discount periods so that it commences on the subsequent date of receipt of such invoice by Buyer.

7. Do not substitute material on this Order without authority from Purchasing Department. All material furnished must be as specified and will be subject to inspection and approval of Buyer after delivery. Buyer reserves the right (Payment notwithstanding) to reject and return, at the risk and expense of the Seller, such portion of any shipment which may be defective or fails to comply with specifications, without invalidating the reminder of the order.

8. Unless otherwise provided herein or by law, Seller shall pay all sales, use, excise, and other taxes, charges and contributions now or hereafter imposed on, or with respect to or measured by either the goods furnished hereunder, or the compensation paid to persons employed in connection with performance hereunder, and Seller shall indemnify Buyer against any liability and expense by reason of Seller's failure to pay the same.

9. Seller warrants

a. That each and all of the articles herein described are free from defects in design, workmanship, and materials https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsecure-web.cisco.com%2F13495PPxv9-pv7h9jwWH1jtYADxRXI9Q9hHN_9xeGB5v3tDUtYui7pbFAqkk8FHFJUCcCFEeVKomBdD5OlSU-ARskp6eEVO_D1OFC33gSw8QQiQXAlYuHwnrAHM4ArZS92kC_07e2ro6TRnS9boUIQNGuRX1XNjIxumew-jB_nnpR1qK7xs5AJuNVtlGPPlA-U5XXNe7u_jr2NSP51nFjI61I8yEz2nkabgrIeucICR3c_4FU1W0PycNMLRyLVC-Yesrgdx_Yj3s2nVcGFetB1FhE9ehauV88SnxnTEacDEfTKJtKCqs67z20UvA_D_Xj3QIHvmU36QH0EHdTOIv8pZ7QYJpTpocZKh0xiNksc-mZrnMC4ltu7l0AYedGIQ2i6g3zUOcuniGcm9FUfEVkKazoFvsarN8zjehqNJYjTMsMyDky6w5e5bIh1aFiIETTImG9Utw47vIcE2bZ2DBcPMRXB2VqKncM_DiELuEaDS5AylbkVqAgTlV_XMn_u6f1AERGHEUR_NKrA53noPbsYw%2Fhttps%253A%252F%252Fehxr.fa.us2.oraclecloud.com%252F&data=02%7C01%7CKSFloyd%40atlantaga.gov%7Cfee55bdffc9146e490a908d7fe4e7cbc%7C031a550af1f34b629c643ef02c7798a5%7C0%7C0%7C637257485367423740&sdata=1AoRzd6w1gW9lAvbN5wCxcg%2F6ZldDhWr3L9DKprqb4s%3D&reserved=0 mailto:APMailbox@atlantaga.gov

b. That unless otherwise specified herein all such articles and the components thereof are new and have not been previously used

c. That the said articles are fit for use for their ordinary intended purposes and any purposes specified herein

d. That each and all of the articles herein described and the sale and use thereof will not constitute infringement or contributory infringement of any patent, or infringement of any copyright or trademark, or violation of any trade secret

e. That none of the chemical substances sold or transferred under this Purchase Order to buyer as of the time of such sale or transfer, is on the list of chemical substances compiled and published by the administrator of the EPA pursuant to the Toxic Substances Control Act (Title 15 U.S.C. §2601 et seq.)

10. Seller shall indemnify and hold Buyer and its employees harmless from and against any and all claims, suits, judgement or expenses (including attorney's fees) which are grounded or based wholly or partially upon alleged negligence or actual negligence in the formation or manufacture of any merchandise sold by the Seller to the Buyer hereunder, or upon any alleged defect or actual defect in the merchandise, or upon a claim that the merchandise was not of merchantable quality or that it was not fit for the purposes for which it was intended.

11. Either Seller or Buyer shall be excused from performance of the obligations hereunder when and to the extent that such performance is delayed or prevented by any circumstances reasonably beyond control, or by fire, explosions, any strike or labor dispute, or any act of omission of any governmental authority.

12. The vendor or contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working for the vendor or contractor, to solicit or secure this contract or purchase order, and that the vendor or contractor as not paid or agreed to pay any person, company, association, corporation, individual or firm, other than a bona fide employee working for the vendor or contractor, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this provision. For the breach or violation of the above warranty and upon finding after notice and hearing, the City shall have the right to terminate the purchase order or contract without liability, and at its discretion, to deduct from the contract or purchase order price, or otherwise recover the full amount of such fee, commission, percentage, gift, or consideration.

13. This contract can be modified or rescinded only by a writing signed by both of the parties or their duly authorized agents.

14. No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party.

15. Prohibition Against Assignment: It is the intent of the parties that the terms printed herein will control irrespective of any subsequent execution for a work order, receipt, purchase order, or similar instrument.