Statement_of_Work_-_Munising_Main_Office_Complex_and_Visitor_Center.pdf

SECTION C—DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Furnish all labor, supervision, materials, supplies, tools, equipment, transportation, insurance, and other items necessary to provide janitorial services at the Munising Ranger District Office.

Forest Service will provide toilet paper, paper toweling, and hand soap for the soap dispensers.

Forest Service will provide cartridges and supplies for Waterless Urinals. Contractor will provide vacuum cleaner and will be responsible for purchasing replacement bags. Contractor will supply any additional cleaning supplies and equipment needed to complete floor cleaning, window cleaning, toilet cleaning, mirrors sinks, doors, floors, etc. contractor will provide garbage can liners for individual cans located in the entire office area, including feminine product receptacles in both bathrooms. Contractor is not to use Forest Service Cleaning supplies including vacuum cleaner and mop.

Forest Service employees are responsible for cleaning computers, printers, and other related communications and data equipment. These items are not to be moved by the contractor and will be identified and reviewed with the contractor prior to the start of work.

Periodic inspections will be done and contractor will be called about any discrepancies found not to be in compliance with the contract. Any subcontractors hired by contractor will be approved by the agency prior to implementation. The payments, supervision, and liability for damage of the subcontractor are the responsibility of the contractor.

New security measures are being implemented. Contractor must sign in the names of all cleaning crew each time that they enter the building. At some point during the contract period, contractor may be required to obtain a special pass to enter the building. Contractor should be prepared to submit to background checks and fingerprinting. Contractor will be notified in writing if and when this becomes a requirement.

Technical Specifications:

Requirements: The following shall be performed at the frequency stated:

Main Office Complex AND Visitor Center – Upper and Lower Floors

1. Twice Weekly Service YEAR ROUND: Tuesday and Friday After 6:00pm

a. Vacuum floors and stairways, including baseboards and underneath desks and chairs on both levels of building. Dust all surfaces including but not limited to the VIS area and all partition tops, tables, front countertop in reception area, bookcases, file cabinets, window sills, drafting tables and drafting chairs, chair legs and floor mats under chairs, and stairway railings. Do not dust or move any items on individual desks.

b. Sweep and damp mop main entrance and back entrance. Entrances cannot be waxed.

c. Any rubber mats located at door exits will be cleaned and placed back in position.

d. Clean conference rooms (upstairs and downstairs) and breakroom room area. This includes counter tops and break table. Clean and disinfect counter, sink and table surfaces in downstairs break area. Clean and wipe all tables in conference rooms (both levels) and straighten chairs. Do not need to move newspapers or personal items.

e. Spot check all Walls weekly and remove stains and marks. Remove black scuff marks from floors, doors, walls, and baseboards as needed.

f. Drinking fountains shall be cleaned (including the mouth piece on the fountain). Fountain shall be cleaned using a disinfectant that does not clog the fountain and is not harmful to individuals.

g. Empty trash receptacles. Trash shall be deposited into refuse container located outside of building in Forest Service parking lot. Trash receptacles are to be lined at all times.

h. Clean restrooms on lower level. This would include cleaning and disinfecting toilets, urinal, sinks and countertops. Mirrors shall be cleaned with glass cleaner. Sweep and damp mop floors (floors cannot be waxed), clean soap and paper towel dispensers.

Refill paper towel, toilet paper and soap dispensers as needed. Spot clean partitions and walls if soiled. Clean napkin disposal and replace bags as needed. Trash receptacles in restrooms are to be lined at all times. Toilets and toilet fixtures (rails), sink and sink fixtures, and door knobs and pulls should be cleaned and disinfected.

i. Replace urinal cartridges and fresheners etc. as requested by FS Staff. Supplies will be furnished to the contractor at the time of the request.

j. Clean Glass on all entrance doorways on upper levels with glass cleaner.

k. Damp mop supply room and furnace room floors as needed. Clean sink in furnace room as needed.

l. Monthly, Clean vents and cold air returns on stairways, ceilings, and anywhere throughout the building(vacuum, dust or use damp cloth to remove dirt and blockages on these vents).

m. Weekly, remove Cobwebs and dust from ceilings and walls.

n. CLEAN EXHIBITRY AS FOLLOWS:

a. DO NOT USE GLASS CLEANER OR AMMONIA ON ANY EXHIBITS

b. DO NOT USE PAPER TOWELS

c. Photos, Graphics and Painted surfaces should be dusted using an anitstaticum soft cloth which will be provided by the Forest Service. (Dusting should be sufficient for these areas for general cleaning. Do not use commercial cleaners as they will remove the type and paint. Do not rub, scrub or scratch painted panels.

d. Wood surfaces should be cleaned with Pledge on a weekly based or as needed. Be careful not to spray pledge directly on exhibits as you might spray the adjacent photos. Spray on to cloth and then wipe the wood surface only.

e. Plexiglas surfaces such as maps, brochure inserts, and light should be cleaned with Brillianize which will be provided by the Forest Service. Spray liquid on a soft cloth (do not use paper towels) and wipe the surface dry. Do not spray cleaner directly on the surface as you might spray adjacent photos. If the cleaner is sprayed on the photographs, it will in time discolor them.

f. Feather dust bookshelves only as needed. Do not use any cleaner.

Additional Services for Visitor Information Center Area Only In addition to the above twice weekly service, the Munising Visitor Center area will be cleaned extra days as listed per the schedule below. All the above cleaning instructions for this area will apply to these extra days.

FY19- 3 extra days (Monday, Wednesday and Thursday) May 1– October 30 FY20 – 2 extra days (Monday and Thursday) May 1- October 30 FY21 - 1 extra day (Monday )May 1- October 30 FY22- 1 extra day (Monday) May 1-October 30

3. Twice a year service

a. Wash all windows inside AND outside. (A ladder may be needed for some windows and will be provided by Contractor.) Wash all venetian blinds on the windows. Be careful with the window screens.