125628 - Bidders Checklist_BICC_02_19_2026_AMENDED_MARCH_2026.docx
DOCX document 35 KB Posted
- Attached to
- MBY Brain Injury Community Center 26
- Solicitation number
- BD-26-1071-AO-02021-125628
- Issued by
- Bristol County, New Bedford City, Massachusetts
About this file
This is a Bidders Checklist for a Request for Response issued by MassAbility, an agency under the Commonwealth of Massachusetts Executive Office of Health and Human Services, to qualify providers to operate five regional Brain Injury Community Centers (BICCs) located in Westfield, Worcester, New Bedford, Somerville, and Tewksbury. The procurement seeks qualified organizations to deliver comprehensive community-based services to adults age 22 and older (or 18-21 who have completed secondary education) who have sustained acquired brain injuries, operating on a clubhouse model philosophy aligned with International Brain Injury Clubhouse Alliance (IBICA) standards. Core services include work-ordered days, life skills education, employment support, education services, health and wellness activities, community linkages, and off-site individual support services. The bidders' conference is scheduled for March 3, 2026, at 10:00 a.m. via Zoom, with questions due by March 6, 2026, at 4:00 p.m. and MassAbility responses due by March 18, 2026. Responses are due March 31, 2026, by 4:00 p.m. through COMMBUYS, with evaluation occurring April 1-22, 2026, and notice of award estimated for April 28, 2026. The contract period runs July 1, 2026, through June 30, 2031, with five one-year renewal options extending through June 30, 2036.
Compensation is governed by 101 CMR 422.00 using half-day rates, full-day rates, and hourly rates for off-site services, with an estimated total procurement value of $32,500,000 and an annual total contract value of $3,250,000. All bidders must meet mandatory minimum criteria including proof of Massachusetts business qualification and must submit a Supplier Diversity Program (SDP) Plan committing to partner with certified diverse businesses at a minimum of 1% of contract sales. Bidders must provide a Department of Revenue Certificate of Good Standing, Contracting Qualification Form, and Certificate of Insurance with an expiry date no more than 90 days from submission. Within five business days after contract award, successful bidders must submit electronic versions of the Request for Taxpayer Identification Number & Certification (Massachusetts Substitute W-9 Form), EFT Form, Prompt Payment Discount Form, and Contractor Authorized Signatory Listing (CASL) Form if not already on file. MassAbility will manage funding through Service Authorizations and the Enterprise Invoice Management (EIM) system, with providers required to submit monthly invoices by the 15th of each month. MassAbility reserves the right to award fewer or more than five contracts based on Commonwealth interests and will conduct quarterly performance reviews with providers, potentially requiring corrective action plans or contract termination for non-compliance. Services are subject to appropriation and funding availability.
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Text version
MassAbility Brain Injury Community Center 26 MassAbility Bidders’ Checklist
MM/DD/YYYY
Instructions: Bidders must submit a completed version of this RFR Checklist, including filling in all Bidder contact information and checking off each box below, thereby certifying completion and submission of each of the forms required by this RFR. Omission of required information or documentation may be grounds for Bidder disqualification.
Vendor Information
Vendor Name
Vendor Contact Person
Vendor Phone Number
Vendor Address
Vendor Website (if applicable)
The following documents must be uploaded into COMMBUYS for the bid submission to be complete:
| CHECK IF COMPLETE |
| Form/Document |
| location |
| check if Confidential |
| ☐ | COVER PAGE |
| COMMBUYS BID POSTING: ‘F FINAL RFR’ FOLDER(FORM IS PART OF PAGE 1 OF VENDOR RESPONSE DOCUMENT) | |
| ☐ | |
| ☐ | VENDOR RESPONSE DOCUMENT |
| COMMBUYS BID POSTING: ‘F FINAL RFR’ FOLDER | |
| ☐ | |
| ☐ | BIDDER’S CHECKLIST |
| COMMBUYS BID POSTING: ‘BIDDER CHECKLIST BICC’ FILE | |
| ☐ | |
| ☐ | COST/BUDGET WORKSHEET |
| COMMBUYS BID POSTING: ‘RFR FORMS” FOLDER | |
| ☐ | |
| ☐ | DOR CERTIFICATE OF GOOD STANDING |
| LINK TO FORM INSTRUCTIONS | |
| ☐ | |
| ☐ | COMMONWEALTH TERMS & CONDITIONS FOR HEALTH AND HUMAN SERVICES |
| COMMBUYS BID POSTING: ‘COMMONWEALTH TERMS & CONDITIONS’ FILE | |
| FOR INFORMATION ONLY – NO SUBMISSION REQUIRED |
| ☐ | STANDARD CONTRACT FORM & LINK TO COMMONWEALTH TERMS & CONDITIONS |
| COMMBUYS BID POSTING: ‘F FINAL RFR’ FOLDER | |
| FOR INFORMATION ONLY – NO SUBMISSION REQUIRED |
| ☐ | SUPPLIER DIVERSITY PLAN FORM FOR POS |
| SDP POS: LINK TO FORM | |
| ☐ |
Other Forms The Bidder must submit electronic versions of these forms within five (5) business days after receiving an intent to award under this RFR. Agency personnel will reach out to make this request if applicable.
· Request for Taxpayer Identification Number and Certification (Massachusetts Substitute W-9 Form)
· EFT Form
· Contractor Authorized Signatory Listing (CASL) Form
· Contractor Qualification Form (LINK TO FORM)
· Prompt Pay Discount Form (COMMBUYS BID POSTING: ‘F FINAL RFR’ FOLDER)
· CORI Assurance Form (organizations only)
· Certificate of Liability Insurance If the following signed documents are on file with the Office of the State Comptroller, please provide us with an electronic copy of each form as long as or completed within the past 6 months of your submission date and/or haven't expired.
File details come from the government source that posted it. Updated .