Statement of Work.pdf

Statement of Work (SOW) Project: Dairy Heifer Barn Freestall Mattress Purchase/Removal/Installation at

UW/USDA Farm

GENERAL INFORMATION

1.0 Scope of Work:

Removal and disposal of old mattress as well as provide and install new mattresses in the USDA-ARS heifer barn at the Marshfield Agricultural Research Station in Stratford, WI.

To include the removal of old mattresses/pad/top cover from 168 stalls, provide 168 new mattresses/pad/top cover, hardware anchors for attaching top cover, and complete installation of 168 new mattresses. Installation is in an animal facility with exposure to dairy cattle and manure.

2.0 Background:

The freestall mattresses are a critical part of the animal housing facility to provide a comfortable resting space for dairy cattle. The current mattress system consists of a 2-inch-thick mattress filled with rubber crumbs (1 mattress per stall), a comfort pad, and a seamless top cover that is tensioned over all the mattresses in each stall section and anchored to the concrete base. In addition, a poly brisket board is part of the system which can be re-installed, but costs for re-installation should be included. Each stall section area has 4 individual freestalls per stall section (~16 feet long) with a total of 42 stall sections (168 total individual freestalls). The current mattresses are 12 years old with the mattresses compressed and the cover worn which is causing abrasions/lesions on the animal’s legs when getting up and down from the mattress. The new, purchased mats must include a rubber crumb filled mattress, high-density memory foam pad, seamless top cover, and anchoring hardware.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks:

Removal of old mattresses and top covers; re-grading/compacting of base material (as needed); provide new mattresses, pads, top covers and anchor materials; and the complete installation of the mattress system according to manufacturer guidelines for installation.

There are 42 sections that have 4 freestalls in each section (~16 feet long each). In total, 168 new mattresses and pads, and sufficient new top cover length for anchoring to concrete end walls of each stall section using anchoring strips is required.

Specific characteristics needed for mattresses, pad, and top cover:

• Mattress must be 66-inches (long) by 46-inches (wide), rubber-particle-filled mattresses

• Mattress fabric for #1 (above) should be needle-punched polypropylene with nylon stitching.

• Mattresses should be 2 inches thick and weigh between 90 and 135 lbs.

• Must have a 1.5 inch thick pad made with high-density polyurethane memory foam.

• Must have HRC top cover. Fabric should be reinforced needle-punched polypropylene with top-coating made of impregnated natural rubber coating.

Top-cover rolls are 75 inches wide by 154 feet long.

• Must include poly-pillow brisket board re-installation (existing poly-pillow brisket board can be re-used).

• Must include all other installation parts and accessories.

• Must include removal of old mattresses and top cover, re-grading of base (as needed), and installation of new mattresses, pad, and top cover. Old mattress materials must be placed into a provided dumpster.

4.0 Government Furnished:

The UW/USDA-ARS farm crew will supply a suitable forklift or skid-steer for moving the mattresses during removal/installation. Old mattress materials will be placed into a provided dumpster. Bed base material (lime screenings) will be provided in the case that bed floor base need to be re-graded and compacted by contractor prior to installation of new mattresses (as needed).

5.0 Deliverables / Schedule:

Removal of old mattress as well as delivery and installation of new mattresses to be completed at the Marshfield Agricultural Research Station located at 208356 Drake Ave, Stratford, WI 54484.

The anticipated start date is between June 1, 2024 and July 31, 2023 with completion of the entire package within 10 days from the start of the removal of the old top covers/mattresses. All work at the site (delivery of materials, removal of old top covers/mattresses, and installation of new mattresses/pads/top covers) must be conducted during normal business hours of 7am and 4pm Monday through Friday unless scheduled in advance with farm staff.

Contractors must notify the USDA technical POC (Matt Akins) and farm staff (Will

Cordes – 715-650-7429) at least 1 week before anticipated start of the package implementation to ensure the plans work with the farm’s schedule, and coordinate work schedules around animal research projects.

6.0 Travel:

To 208356 Drake Ave, Stratford, WI 54484.

7.0 Contractor’s Key Personnel:

Key personnel for the contractor include the technical representative to determine the correct materials, and the staff in charge of removal of the old top covers and mattresses, and installation of the new top cover, pads and mattresses. The contractor representative and staff must have prior experience working in agricultural facilities with removal/installation of freestall mattress applications.

8.0 Security Requirements:

Deliveries and on-site removal/installation of materials must be scheduled during regular work day business hours.