C04 Attachment 1 - SOW w Drawings_Linen_Rug Services.pdf

STATEMENT OF WORK (SOW)

Project: Linen and Rug Service

Locations: Biosciences Research Laboratory (BRL) Northern Crops Science Laboratory (NCSL) 1616 Albrecht Blvd N 1307 18th St N Fargo, ND 58102 Fargo, ND 58102

Biosciences Research Laboratory Building 3 (Barn) 1616 Albrecht Blvd N Fargo, ND 58102

GENERAL INFORMATION

1.0 Background:

The BRL and NCSL are two USDA ARS laboratory facilities located on opposite ends of the North Dakota State University campus. These facilities have multiple entrances which require rugs capable of diminishing dirt, snow, rainwater from making hallways and entrances a safety hazard, in addition to rugs in breakrooms near countertops and sinks. Scientific staff wear lab coats for work in all labs.

2.0 Scope of Work:

The government requires rug, uniform & apparel, and facilities services to these locations. The vendor must be able to provide all supplies listed, except for Lab Coats (USDA-owned), and perform all services (pickup, laundering, pressing, hanging, folding, and delivery), including Lab Coats. Service requirements are weekly, bi-weekly, and as needed.

Items to be addressed by this contract:

Rubberized area rugs by entrances (3x5 – 19ct, 3x10 - 7ct, 4x6 – 25ct) – solid gray / solid brown – according to facility (listed in C below)

Rubberized area rugs by entrance and two hallways at building 3 (Barn) (3x5 – 6ct, 4x6 – 2ct)

– solid brown

Mop heads (8 dust, 8 wet) Mop frame (9), rags (100ct) towels (3ct)

Lab coat (laundry only) services (31 coats, various sizes) Avg. number sent out each week: 31.

Work uniform (10 denim pants) for maintenance staff. Approximately five uniforms pants are returned weekly. Pants size: 46x30 – Qty 10. Size subject to change.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements:

A. Provide items, pick-up, launder, fold, and return linens weekly.

Mop heads Towels Denim pants

B. Pick-up, launder, press, hang, and return lab coats weekly.

C. Provide items, pick-up, launder, and return rubberized area rugs bi-weekly.

3X5 Gray (7ct) Location – NCSL 3X5 Brown (18ct) Location – 12ct at BRL, 6ct at the Barn 3X10 Brown (7ct) Location – BRL 4X6 Brown (14ct) Location – 12ct at BRL, 2ct at the Barn 4X6 Gray (13ct) Location – NCSL

4.0 Government Furnished: N/A

5.0 Deliverables / Schedule:

o Hallway/Entrance Rugs – Biweekly o Linens/Garments – Weekly

6.0 Travel: N/A

7.0 Contractor’s Key Personnel: N/A

8.0 Security Requirements:

USDA facilities are secure facilities. Linens and garments are delivered weekly to the receiving bay at 1616 Albrecht Blvd N. Rugs are delivered and installed in place at the BRL and NCSL facilities during regular business hours. Business hours are Monday through Friday, 8:00 am to 5:00 pm. Receiving dock hours are Monday through Friday, 10:00 am to 3:00 pm.

Building 3 (Barn) has enhanced security protocols due to the periodic presence of research animals. Access to the building may be periodically restricted.

9.0 Data Rights: N/A

10.0 Section 508 – Electronic and Information Technology Standards: N/A

11.0 Period of Performance:

This contract will consist of one 12-month base period, with four optional 12-month periods not to exceed a total of 60 months.

QUESTIONS AND ANSWERS

Question USDA Response

1 Will linens and garments be picked up at the mentioned loading bay (1616 Albrecht Blvd N) as well? If not, where is pick up?

Linens and garments will be picked up at 1616 Albrecht Blvd N.

2 Are rugs picked up in place and returned in place as well?

Yes

3 Any special care instructions that deviate from industry norms?

No, there are no special care instructions.

4 Should the work uniforms and lab coats be delivered exclusively to 1616 Albrecht Blvd?

Yes. They will be distributed, as needed, internally.

5 Are the rags Microfiber or Terry (cloth)?

We have no specific preference. Current rags are terrycloth.

6 What kind and what material are the lab coats? What are the sizes?

Poly-cotton blends. Sizes range from XS to XXL. Laundry service only – lab coats are USDA property.

7 Are the T-shirts embroidered or screen printed? Do they have name tags? What brand?

No. No. Brand is inconsequential.

8 What is the budget for this contract?

We do not provide budgets for our solicitations.

9 Do the lab coats, shirts, and pants need to be pressed?

Lab coats – Yes T-shirts/pants – No

10 Should all garments be delivered on hangers or folded?

Lab coats – hangers. Uniforms (jeans, t-shirts, twill jackets) – folded.

11 Do the employee names need to be labeled on the garment or are they sent in a bundle, and they are distributed out to the employees?

Lab coats are USDA owned. USDA will distribute lab coats upon delivery to 1616 Albrecht Blvd N.

12 Does the agency already have all items needed in their possession, i.e. all rugs, all towels, all clothing or are any new items needing to be purchased?

Lab coats are owned by USDA and require no purchase.

Uniforms (pants, t-shirts, twill jackets), linens, and rugs are rented from linen/rug service provider.

13 Can you confirm what items are expected to be picked up on the first day of the contract?

Soiled lab coats. Rugs, garments, linens are rented from successful linens/rugs contractors and should be swapped out on first day.

14 Can you confirm if the contract payment terms will be net 30 upon invoicing?

Yes

15 Does the delivery and pick up day have to be the same weekly and bi-weekly?

Preferably, yes, but the Government will approve adjustments when coordinated beforehand

16 Can you provide the square footage of both buildings of the deliverables?

BRL – 1616 Albrecht Blvd – 63,000 sq/ft.

NCSL – 1307 18th St N – 60,000 sq/ft.

(End)

N S

E

W 3X5 at entrance to garage

4X6 in garage – for what purpose, I don’t know. Likely, between conference room and exit to courtyard.

4X6 in front of environmental chamber room

4X6 in entrance to Seed Cleaning wing

4X6 outside stairwell, 4X6 outside stairwell

3X5 between corridor and lobby

4 4X6 in main entryway

4X6 outside stairwell, 4X6 outside stairwell 4X6 entrance

3X10 in front of cabinets

3X5 exit to courtyard

4X6 in corridor by exit door

3X5 outside stairwell, 4X6 outside stairwell

USDA Biosciences Research Laboratory

1. NE Entrance – 2 3X5, 1 4X6

2. NW Entrance – 1 3X5

3. USAccess Entrance – 1 3X10, 3 3X5

4. Main Entrance – 2 4X6

5. Breakroom – 1 3X10 in front of sink/cabinetry

6. SE Entrance – 2 4X6, 1 3X4

7. Southside lot exit – 3X5

8. Receiving Entrance – 3X5

9. West door – 4X6

10. Insects Unit Entrance – 3X10

11. South Lot Entrance – 3X5

12. Bldg 5 North Exit – 3X10

13. NAGC exit – 4X6

14. Penthouse Exit – 3X5 (2nd Floor)