12474019R0003.pdf

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CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

USDA-AMS-33SM

FREDERICKSBURG VA 22406

SUITE 101

100 RIVERSIDE PARKWAY

USDA AMS C&T

CODE 16. ADMINISTERED BYCODE

X

X

X

333922

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORUSDA-AMS-33SM

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

02/19/2019 1400 CT

01/30/2019

540-361-1126BEVERLY BROWN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12474019R0003

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 90OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Rayville LA 71269 161 Industrial Loop Rayville Classing Office USDA, AMS, Cotton and Tobacco

15. DELIVER TO

FREDERICKSBURG VA 22406

SUITE 101

100 RIVERSIDE PARKWAY

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

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12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA AMS C&T

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Tax ID Number: Not Available DUNS Number: Not Available Rayville Conveyance System Period of Performance: 02/25/2019 to 08/31/2025

001 Conveyance System 2 EA Product/Service Code: 3910 Product/Service Description: CONVEYORS

Period of Performance: 02/25/2019 to 02/24/2024 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

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XX

DATED

BEVERLY S. BROWN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

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ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

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25. ACCOUNTING AND APPROPRIATION DATA

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REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

002 Training Manuals 1 JC

Product/Service Code: 3910

Product/Service Description: CONVEYORS

Period of Performance: 02/25/2019 to 02/24/2024

003 Training 1 JC

Product/Service Code: 3910

Product/Service Description: CONVEYORS

Period of Performance: 02/25/2019 to 02/24/2024

004 Installation 1 JC

Product/Service Code: 3910

Product/Service Description: CONVEYORS

Period of Performance: 02/25/2019 to 02/24/2024

005 Delivery/Shipping 1 JC

Product/Service Code: 3910

Product/Service Description: CONVEYORS

Period of Performance: 02/25/2019 to 02/24/2024

006 Travel (if applicable) 1 JC

In accordance with Government Travel Regulations

Product/Service Code: 3910

Product/Service Description: CONVEYORS

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

90 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 90

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12474019R0003

Period of Performance: 02/25/2019 to 02/24/2024

007 Base Year: September 1, 2020 - August 31, 2021 12 MO

Maintenance for both systems

Product/Service Code: 3910

Product/Service Description: CONVEYORS

Period of Performance: 02/25/2019 to 02/24/2024

008 Option Year I: September 1, 2021 - August 31, 2022 12 MO

Maintenance for both systems

Product/Service Code: 3910

Product/Service Description: CONVEYORS

Period of Performance: 02/25/2019 to 02/24/2024

009 Option Year II: September 1, 2022 - August 31, 12 MO

Maintenance for both systems

Product/Service Code: 3910

Product/Service Description: CONVEYORS

Period of Performance: 02/25/2019 to 02/24/2024

010 Option Year III: September 1, 2023 - August 31, 12 MO

Maintenance for both systems

Product/Service Code: 3910

Product/Service Description: CONVEYORS

Period of Performance: 02/25/2019 to 02/24/2024

011 Option Year IV: September 1, 2024 - August 31, 12 MO

Maintenance for both systems

Product/Service Code: 3910

Product/Service Description: CONVEYORS

Period of Performance: 02/25/2019 to 02/24/2024

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

STATEMENT OF WORK

C.1 DEFINITIONS:

C.2 BACKGROUND:

The USDA, AMS, Cotton and Tobacco Program (CT) operates High Volume Instruments (HVI) to electronically classify cotton samples (each approximately 8 ounces) that are taken from full bales (500 pounds) at gin locations and transported to designated testing laboratories operated by the CT.

Currently an employee places samples in designated locations on the HVI to test fiber length, strength, uniformity, micronaire, color and trash content. These instruments are solely relied upon by USDA and the domestic and international cotton industries to provide accurate and timely

HVI “High Volume Instrument”

The individual instruments utilized for actual cotton testing located in the classification (classing) lab area. The automation systems shall be able to accommodate up to 6 HVI workstations in the lab.

PA “Production Assistant” which is a position title for the individual preparing the cotton samples for distribution to the multiple workstation locations in the classing lab.

Classer The position title for the individual manually grading the cotton samples.

Contractor The company awarded the contract for providing the services required by this specification.

Conveyor A single conveyor within a multi-tiered conveyor system.

Conveyor System

The multi-tiered conveyors for the purpose of product distribution connecting multiple workstations to a central supply and return conveyor. A single conveyor system consists of 1 fill workstation, 4 loader workstations, 6 HVI workstations and 3 classer workstations.

RCU “Rapid Conditioning Unit”

The conveyor with a section of air duct connected under the frame for the purpose of pulling conditioned air down through cotton samples in the cups of the containers being transported across the conveyor. It is crucial that this section of conveyor be sealed as well as possible to minimize air loss.

classification data for the marketing stream. The data is transmitted in real time, as samples are tested, to mainframe computers and made available to owners or agents of the cotton all over the world. CT is considered the world’s leader in HVI testing and tests virtually every bale of cotton grown in the U.S. each year (approximately 15-18 million samples on average in a typical year) so speed, accuracy and efficiency are key components of the CT operation in each of its ten testing locations across the Cotton Belt (cotton producing states across the United States).

C.3 SCOPE:

USDA, AMS, Cotton and Tobacco Program requests bids for conveyance equipment, components, and peripheral devices as described in this document for the Rayville, LA Cotton Classification Office located at 161 Industrial Loop. UThis project includes the installation of two new conveyor systems, classing tables and peripheral mounts for monitors and keyboards.

C.4 OVERALL PROPOSED PROCESS DESCRIBED:

• Sacks filled with approximately forty (40) cotton samples (each sample weighing one-half pound) will be received in the Rayville receiving room (north side of building) via a USDA-contracted hauler.

• Cotton sacks are delivered into the receiving room via mobilized flexible conveyors or carts.

• A person will empty each cotton sack onto one of two (2) incline belt conveyors that shall transport the loose cotton samples to two fill workstations on each conveyance system.

• A person will fill containers with loose cotton samples, then scan the sample ID with a Radio frequency Identification Reader (RFID) which will write that information to a chip that is on the container. The sample will then be transferred to the load workstations.

• A person will prepare two variable weight, usually 8-15 gram, sub-samples from the primary cotton sample. Each sub-sample will be placed on a scale for mass determination prior to its delivery into a plastic container.

• The container is then transferred to the supply conveyor that delivers the containers filled with cotton to one of six HVI length/strength workstations for further testing.

• The return conveyor shall transport the containers from one of the six HVI length/strength workstations to one of the three Classer workstations.

• The Classer workstations contain conveyors that can accumulate containers up to the containers in process.

• Once the cotton in the container at the classer workstation is processed and the cotton has been removed by the classer, the container returns to the empty return conveyor. The empty container is transported back to the fill workstations where the process resumes.

C.5 SPECIFICATIONS / REQUIREMENTS:

C.5.1 CONTAINERS

1. The containers will be supplied by the USDA, AMS, Cotton and Tobacco Program.

2. The container direction shown in each of the drawings shall be strictly adhered to for proper container location at the individual workstations. The container positions regarding heights where specified shall be strictly adhered to in the design and installation of the system.

C.5.2 INCLINE CONVEYOR (1 PER CONVEYOR SYSTEM)

1. An incline conveyor shall be installed to provide cotton samples from a sack into the loading area.

2. It shall be approximately 144 inches in total length, 24 inches in width and shall be installed to elevate from 12 inches at the floor top of conveyor to approximately 42 inches from the floor to bottom of conveyor. The angle should be no greater than 30 degrees.

3. There shall be a short horizontal section 18 inches at the bottom for dumping and a short section 18 inches at the top where PAs will be removing samples.

4. It shall contain 12 inch side rails around the entire perimeter with the exception of where samples are being removed on each side at the top.

5. It shall be a low profile conveyor with sensors to stop it when samples reach the end of the conveyor at the top.

C.5.3 FILL WORKSTATION CONVEYORS (1 PER CONVEYOR SYSTEM):

1. The empty containers shall be distributed from the main return conveyor that originates at the three classer workstations and end up at only one sample load workstation.

2. The conveyor shall be a zone accumulation conveyor. The conveyor shall be capable of stopping the containers within each zone with zero points of contact with an adjacent container.

3. There shall be two (2) fill zones. One zone shall be on a timer which can be adjustable through the HMI interface. The other zone shall be controlled by photoeyes where a PA has to physically push the container approximately two (2) inches to a conveyor that will transport the container to one of the four (4) LOAD workstations.

4. The fill station shall contain an RFID read/write head at the point of sample loading. A barcode scanner shall also be installed in the fill station and the PLC programming shall operate this area as follows:

The container is detected in the FILL position.

The RFID is erased. The current barcode identification number is written to the container in the FILL position.

5. The conveyor system shall be capable of distributing containers at a rate of thirty (30) per minute to the supply trunk that is transporting filled containers to the three load workstations.

6. The end transfers next to the sample fill zones, must be covered so cotton won’t drop into the transfers.

C.5.4 LOAD WORKSTATION CONVEYORS (4 PER CONVEYOR SYSTEM):

1. Each one shall include a sub-sample delivery system that utilizes an electronic scale, pneumatic venturi, PVC black piping and programming logic to communicate to the conveyor system.

2. Hardware shall be provided for the mounting of two loading areas for the two cotton sub-samples. Both of the loading areas shall be equipped with an electronic scale/transducer that is capable of measuring within 0 to 20 grams with resolution to within one-tenth of a gram. It shall be capable of communicating with a PLC device.

1. Hardware shall be provided for the mounting of two venturi’s that shall be positioned directly over the two loading areas. The venturi piping shall extend from the scale to the designated container labeled as LOAD in the drawing. The loading area shall lock the container into position, raise the container up two inches allowing venturi piping to extend to the container for delivery of the cotton sub-samples to minimize cotton lint loss. Each cup has a 4 inch diameter and is 4.75 inches deep. (Design shall be approved by USDA.)

2. The hardware design and install shall incorporate a method to minimize lint fly and dust to minimize the impacts of dust and lint to the employee. USDA will supply a 4 inch dust control hose that will pull 1000 cfm of which the contractor must attach their sealed chamber designed to catch the lint/dust. This “chamber” must seal against the bottom of the container when it’s in the raised position.

3. An automatic 4 inch gate valve controlled by a PLC shall be used to minimize airloss between the processing of each sample. It shall be only opened when the venturis are moving cotton into the cups and the container is in the raised position.

4. A tamping device shall be located at the second zone past the load zone. This device shall maintain a clearance of 2 inches above the container while in the up position and push cotton down into the cup a distance of 4 inches while in the down position. The actually tamper piece must be approximately 3 inches in diameter, 4 inches tall and smooth on all surfaces with no sharp edges. NOTE: The vertical up and down distances are estimates and shall be adjustable plus or minus one inch.

3. The load station shall contain an RFID read/write head at the point of sample loading. PLC programming of the controller shall be as follows.

1. The container is detected in the LOAD position.

2. The RFID is read and the identification number is provided to the HVI color/trash station for sample identification prior to testing.

3. The container is raised up 2 inches to contact the pipes.

4. The loader places cotton into the two loading areas. A scale/transducer is utilized to measure the amount of cotton in each loading area. Each of the two loading areas will act independently in the following manner. If the scale contains a weight less than the adjustable lower gram parameter setting, usually 8-9 grams, a yellow light is illuminated to indicate low weight. If the scale contains a weight higher than the adjustable upper gram parameter setting, usually 14-15 grams, a red light is illuminated to indicate a high weight. If both scales contain a weight between adjustable low/upper parameter settings, a green light is illuminated for each loading area, both devices are activated to transfer the cotton from the scales into the container designated LOAD and the gate valve opens to provide suction on the cups of the container.

5. The container is lowered back down

6. The container in the LOAD position is released.

7. The next container enters the LOAD position and the process repeats.

8. Scales shall have automatic taring after every sample

4. There shall be flow control valves for each venturi.

C.5.5 SUPPLY CONVEYORS:

1. The containers shall be distributed from the main supply conveyor that originates at the Load workstations to one of the six HVI workstations.

2. The conveyor shall be a zone accumulation conveyor with zones to allow for container separation along the length of the conveyor. The conveyor shall be capable of stopping the containers within each zone with zero points of contact with an adjacent container.

3. The conveyor system shall be capable of distributing three (3) containers per minute to each HVI workstation and a total of thirty (30) containers per minute for the system.

Software programming shall be such that no HVI machine is starved of cotton when containers are leaving the loader workstations at the rate of thirty (30) containers per minute and each HVI workstation is taking containers at a rate of three (3) containers per minute.

4. The supply conveyor shall be equipped with a mechanism to transfer the containers from the supply conveyor to the HVI workstation conveyors with UnoU hanging up of containers.

C.5.6 RCU CONVEYORS (INCORPORATED IN THE HVI WORKSTATION

CONVEYORS):

1. The HVI workstation conveyor shall incorporate an area for the conditioning of cotton known as the RCU. This 55” long area by width of conveyor shall enclose this section of conveyor on the ends and bottom allowing minimal air loss. Five containers must butt up against each other in this area and be sealed along the guard rails with some type of durable seal. This RCU must be constructed of 18 gauge steel minimum and match the color of the conveyor. There must be six intakes located on the bottom spaced equally from each other or approximately 18 inches from each other with two centered under the cups of the container and the other two spaced 18 inches on each side of the RCU. Four caps must also be included as only two of the intakes will be used depending on the layout scenario.

a. The rapid conditioning units shall have end seals containing 1/16 inch neoprene rubber.

b. The units shall also be modified with side seals of 1/16 inch neoprene rubber.

c. The railing shall be approximately 2 inches tall and the void area between the rail and the conveyor frame shall be filled with rubber seal material that is attached to the conveyor frame.

d. Each air intake hood connect with a five (5) inch diameter hose to an air plenum.

Each intake must have at least a 2 inch lip for hose attachment.

2. Air plenum must be 12 inch x 12 inch x 12 inch with four intakes total. Two intakes on the side shall be five (5) inch in diameter, one intake on the same side as the two 5 inch intakes shall be four(4) inch in diameter, and the other intake on the adjacent side will be a nine (9) inch diameter. NOTE: Six plenums will have adjacent 9 inch intake on the right of the other three intakes and the other six will have the 9 inch intake on the left of the other three intakes.

3. The plenum must be constructed of 18 gauge steel minimum painted to match conveyor.

Each intake must have 2 inch lip for hose attachment. Location of intakes will be discussed with USDA prior to fabrication. There shall be an adjustable gate valve for the 9 inch intake utilized for air balance at each HVI workstation.

4. The samples will be conditioned for a minimum of two (2) minutes as they travel across the Rapid Conditioning Unit.

D.5.7 HVI WORKSTATION CONVEYORS (6 PER CONVEYOR SYSTEM):

1. The conveyor shall position the container in process to within a ½ inch tolerance. This tolerance is necessary for the automatic delivery of the cotton subsamples contained in the two (2) small compartments (cups) of the container. The container shall be held in position for processing until the delivery of the subsamples to the HVI.

2. An HVI workstation shall contain a queue of containers that accumulate containers up to the actual HVI area which is denoted by “HVI” next to container in the drawing.

Conveyance in the area denoted by “HVI” shall be such that a switch can be set to three settings for operation (off/manual/automatic).

o UManual operationU – No containers will be transferred off of the main supply trunkline. After the last container on the workstation has been on the RCU for the required 2 minutes, containers are allowed to be processed at the HVI zone. Once the container is processed at the HVI workstation (Both samples in cups have been transferred to the HVI machine and the RFID tag scanned successfully), the HVI machine will send a signal to the conveyance system signaling that the sample has been completed and the HVI operator will activate a push button device signaling the conveyor system that the sample is back in the container. Once those three processes are complete (HVI sample transfer, HVI signal complete, HVI operator process complete), the container can then move to the next zone to be merged onto the return conveyor. The employee will push the container approximately two (2) inches where the container shall be taken away and transported on the return conveyor.

o UAutomatic operationU – Containers are diverted from the trunkline to the HVI workstation. Once the container is processed at the HVI workstation (Both samples in cups have been transferred to the HVI machine and the RFID tag scanned successfully), the HVI machine will send a signal to the conveyance system signaling that the sample has been completed and the employee will push the container approximately two (2) inches where the container shall be taken away and transported on the return conveyor. Once those three processes are complete (HVI sample transfer, HVI signal complete, HVI operator process complete), the container can then move to the next zone to be merged onto the return conveyor.

Note, the last container on the RCU must stay in place unless there is a container in the zone prior. The RCU must be covered at all times.

o UOff U–This shall allow USDA personnel to disable each workstation, at their discretion, without interrupting the conveyance system.

3. There shall be two (2) four (4) inch EXAIR Line Vacs, or equivalent, venturi devices connected with 3/8 inch air tubing with a minimum rating of 200 psi at each HVI workstation. The venturi devices shall be connected to two (2) four (4) inch round tubes positioned directly over the subsample portion of the container with a clearance of not to exceed 1/4 inch to ensure a good vacuum for cotton transport. All ducting and tubes for the transport of the cotton samples shall be smooth inside and outside to resist cotton lint tagging. Air flow shall be adjustable to each Line Vac.

4. There shall be flow control valves for each venturi.

5. The conveyor system shall be capable of receiving an electronic ready signal from the

HVI.

6. The HVI workstation shall contain an RFID read/write head at the point of sample loading. The RFID tag will be read at the point of load and the RFID number will be transmitted to the HVI.

7. The conveyor system shall activate the two venturi devices when the HVI ready signal is received and the container is in the proper location.

8. The conveyor system shall deliver a start signal to the HVI within a second of the successful delivery of the cotton samples.

9. After the cotton in each container at a HVI workstation has completed testing, the container will be pushed by the employee approximately two inches where the conveyor shall take the container for removal from the HVI workstation and over to the return conveyor.

10. The processed container shall be merged onto the return conveyor from the HVI conveyor without collisions

11. The HVI workstation shall have the ability to ensure the conditioning time of 120 seconds for each container utilizing something like the following:

a) A sensor at position 5 of the RCU to ensure full coverage of the RCU portion of the conveyor.

b) Samples shall not transfer to the venturi position until all RCU positions are occupied and 120 seconds have expired.

c) This logic shall only occur when less than 5 samples are on the HVI workstation feed conveyor.

d) The system shall allow a 20 second timeframe during which position 5 can be uncovered before the logic re-engages.

5. The ductwork shall start a minimum of one container in from the main supply trunk as this RCU area must always be covered with a container.

C.5.8 RETURN CONVEYORS:

1. The return conveyor shall deliver the HVI-processed containers to one (1) of three (3) classer workstations at a rate of thirty (30) containers per minute. Delivery to each classer should be at a rate of ten (10) containers per minute.

2. The return conveyor shall be located directly over the supply conveyor providing a minimum container clearance of five (5) inches from the top of the container to the bottom of the conveyor.

3. The conveyor shall span the necessary distance to provide delivery from all HVI workstations to all classer workstations.

4. The conveyor shall be a zone accumulation conveyor with zones to allow for container

5. The return conveyor shall connect to the last load station via a retest conveyor as noted in the drawing. The conveyor system shall detect the status of the container utilizing the RFID tag and a connection to the USDA computer system. Any container that is not ready for classing shall be redirected to the last load station for reprocessing.

C.5.9 CLASSER WORKSTATION CONVEYORS (3 WORKSTATIONS PER

CONVEYOR SYSTEM):

1. The Classer workstation shall be capable accumulating containers including the container in process at the classer area.

2. The conveyor shall position the container in process to within a one (1) inch tolerance. The conveyance in the area denoted by “class” next to the container shall be such that a switch can be set to automatic allowing containers to flow through that area if desired.

3. An RFID reader shall be located at each classer workstation. The RFID reader shall communicate with our HP Non-Stop computer system. The PBI number will be transmitted to the HP Non-Stop computer system. The PBI information is then displayed on the classer’s terminal for grading.

4. After the cotton in the container located in the “class” zone has been taken out of the container, the empty container is automatically transported to the empty container conveyor and back to the “fill” workstation. A product sensor shall be utilized in each of the classer workstations to move the empty containers out of the workstation.

5. The container in the “class” position shall have a top of conveyor height of thirty six (34) inches from the floor.

6. Hardware mounts for USDA classing devices (monitor, keyboard, scanner, cotton disposal and card disposal) shall be responsibility of the contractor but with USDA guidance for design.

C.5.10 EMPTY CONTAINER CONVEYOR:

1. The empty container conveyor shall deliver the empty containers to the fill workstation at rate of thirty (30) containers per minute.

2. The empty container conveyor shall be located directly under the supply conveyor providing a minimum container clearance of five (5) inches from the top of the container to the bottom of the conveyor.

3. The conveyor shall span the necessary distance to provide delivery from all classer workstations to the fill workstation.

4. The conveyor shall be a zone accumulation conveyor with zones to allow for container

C.5.11 LOOSE CONVEYOR FOR CLASSER WORKSTATIONS (2 PER CONVEYOR

SYSTEM):

1. The cotton sample loose conveyors shall consist of smooth horizontal belt conveyor. The belting material selected is important since it must be resistant to the tagging of cotton. All belting material shall be submitted with samples for approval by USDA.

2. The cotton will be loaded on the conveyor by a classer adjacent to it as shown in the drawing.

3. The cotton loose conveyors, shall be seven (11) feet in length and eighteen(18) inches in overall width (Refer to drawing).

4. The top of conveyors shall be installed anywhere from 9 to 12 inches above the floor.

5. Each conveyor shall be enclosed on the feed end and have twelve (12) inch sides reducing down to six (6) inch sides at the discharge end to keep cotton contained on the conveyor.

6. All side rails must be a minimum twelve (12) gauge with powder coat hybrid epoxy or baked enamel paint.

a. Edges must be smooth and covered with some type of smooth hard rubber molding.

b. All corners must be rounded to a minimum two (2) inch radius.

7. The cotton sample feed conveyor speed shall be 60 feet per minute.

C.6 CONVEYOR SYSTEM GENERAL DESIGN REQUIREMENTS/CONSTRAINTS:

1. There is currently 110/230/460V power available in the Rayville Classing Office for this project. It will be the responsibility of the contractor to provide all of the necessary power to the conveyor system and controls.

2. The Rayville office also has available compressed air at 100 PSI. This compressed air source has limited capacity and therefore the contractor must attain USDA approval of any designed components using compressed air prior to acquisition of equipment or installation.

3. All electric motors shall be rated and equipped for a high lint and dust environment and suitable for an area designated as potentially flammable.

4. Any belt conveyors used shall be comparable to a slick rubber finish that will be resistant to cotton tagging.

5. All roller conveyors shall be equipped with rollers that are sealed and contain pre-lubricated ball bearings Uand be covered with a urethane cover.

6. The height of all workstations at HVI, loader, classer, and fill areas shall be at a 34 inch top of conveyor height.

7. Refer to drawing for approximate lengths of conveyors. Widths of conveyors shall be as narrow as possible but wide enough to ensure proper conveyance of containers.

8. All conveyor shalls be equipped with a minimum of one (1) inch rails except in areas where the transport mechanisms are located. All rails in transition areas that change the direction of flow for the container shall incorporate arcs and not hard angles for guiding the container. This is to prevent the container from hanging up in areas of transitions.

Note: Guardrail height must be high enough from the top of the frame where rollers can be easily changed out.

a. UAll points of transition from the spine to the workstations shall use a flare configuration to allow for funneling of the container into the workstation area.

The flare shall be a minimum of two inches past the edge of conveyor frame to two inches past the opposite edge of conveyor frame for container entry into the workstation areas. This applies to all workstation entry points to minimize the hanging of container.

9. Conveyor frame and supports

• All conveyor supports shall span the main conveyor trench if there is one shown on the drawing and be constructed of 80/20 or equivalent structural hardware.

• All conveyor frames must be powder-coated black.

10. RFID

a. Approximately ten (15) RFID read/write heads per conveyor system for automatic writing and/or reading of the PBI numbers at each workstation.

i. Read/write head to be mounted at the “fill” workstation which will UwriteU PBI (permanent bale identification) to the RFID chip on the container.

ii. Read/write heads at each of the 6 HVI workstations shall transmit PBI from RFID chip to the HVI machine.

iii. Read/write heads on each of the return conveyors just prior to entering the classer workstation area.

iv. Read/write heads shall be placed at each of the three classer workstations which shall scan the PBI and will transmit PBI from RFID chip to the HP Non-stop computer system located at each classer terminal.

C.7 ELECTRICAL CONTROLS:

General Requirements for system:

1. There shall be a minimum of (1) Start/Stop Buttons for each of the two systems - Activation shall control all conveyors each conveyor system.

2. There shall be one (1) primary disconnect for the system to disable all conveyors

3. Each motor with power more than 110v shall have its own disconnect, located adjacent to the motor’s location and shall be equipped with phase protection.

4. The main control panel shall include a Start/Stop button.

5. Startup of conveyors shall be delayed 5 to 10 seconds and sound an alarm during the delay.

Alarm intensity shall be at 100 decibels.

6. The location of the main control panel shall be collabored with USDA. The contractor shall furnish a complete electrical schematic of the conveyor controls, switches, etc. as well as clearly labeling all breakers, controls, switches, etc. at their designated locations.

7. PLC Features

a. The system shall integrate a Allen Bradley Processor or equivalent, with the necessary Memory and Ethernet communications. The PLC documentation shall include the electronic ladder listing along with the annotations and cross-references.

The PLC shall control all motor control equipment, sensors and field electrical devices. The PLC shall be linked via Ethernet to a system compatible with BACNET.

b. Only one PLC shall be utilized for each conveyor system.

8. Control Cabinets

c. NEMA12 rated control cabinet(s) each with a 460VAC, 3 Phase, 125 amp disconnect shall be furnished. The motor starters shall be IEC manufacture. Field wiring entering the control cabinet shall tie to a terminal strip. The control cabinet shall be UL listed.

9. A minimum of 6 emergency push buttons will be placed on each conveyor system. The contractor will collaborate with USDA on the locations.

C.8 SACK CONVEYORS:

1. Two motorized (2) flex conveyors shall be provided that will convey cotton sacks loaded with cotton weighing approximately 40 pounds. The loaded sacks are approximately three

(3) feet in length and eighteen (18) inches in diameter.

The flex conveyors shall be capable of conveying sacks from sixteen (16) feet extending to approximately forty eight (48) feet and shall be 30 inches in width.

2. The flex conveyors shall be mobile with heavy duty lockable castors.

3. The flex conveyor must be 120V with reversing capability.

C.9 MAIN COMPUTER SYSTEM:

1. A database program shall be installed for tracking purposes.

2. The database shall track the number of containers processed per workstation per unit of time.

a. Processed container must be tracked using a query of PA Id#, beginning and ending date, beginning and ending time.

b. A report can be generated with a columns for PA Id#, number of containers, and time based on the inputed time and a file generated for download.

3. The database shall track stalled containers and container transfer errors.

a. Errors will be designated with a numeric code for each section (e.g. loader = 100.

Classer =200, HVI=300, trunk = 400.

4. The diagnostic program will have the ability in off-line mode (manual mode), of activiating all pneumatically driven devices, individually power rollers, and all sensors for troubleshooting purposes.

5. The diagnostics shall have the capability in on-line mode to display the state of the pneumatic devices and sensors.

6. The diagnostic and database program shall run from the main control console, as well as , the supplied laptop computers or tablet for the system, with the possibliblity of running the programs from other handheld devices.

C.10 INSTALLATION / TESTING:

This project is to be "turnkey" from start to finish. All electrical and mechanical work including plumbing required to make the conveyor system fully operational will be the responsibility of the contractor. All required moving equipment, tools, etc. shall be furnished by the contractor. The contractor should be aware that the area of installation will contain several testing instruments, classing tables, and ductwork protruding from the floor which will require care during installation to prevent damage. Each conveyor location will be designated by USDA and must be approved by the USDA prior to installation. Test runs and adjustments to assure proper operation shall be performed by the contractor. All work must be of a standard that is considered satisfactory by USDA, AMS, Cotton and Tobacco Program.

C.11 DELIVERY DATE:

The system shall be installed, commissioned and operational by July 15th 2019.

C.12 MAINTENANCE CONTRACT REQUIREMENTS:

The contractor shall be capable of providing the required services of support and/or repair services within 24 hours of notification. This is a time and materials contract. The contractor shall propose labor rates and a materials cost. The contract pricing shall be separated according to the level of experience for the services required (eg. 1P st P level, 2P nd P level, 3P rd P level technician). The materials pricing shall be quoted as parts price plus a percentage of markup for profit. The contractor shall provide all work orders for signature and approval at the time of services rendered to include the level of labor, hours of labor and any materials or parts that shall be invoiced. The invoice, submitted prior to payment, shall reference the work order document for approval purposes. The payment shall be rendered within 30 days of invoice approval. An annual inspection shall also be required at a time to be specified each year by the USDA, Contracting Officer Representative.

This will typically occur in the Spring of the year.

C.13 WARRANTY CONTRACT REQUIREMENTS:

A warranty period of 12 months shall be provided with the conveyance system provided under this contract. The warranty shall cover all parts, labor, travel expenses or other costs incurred to correct equipment failures. This shall also cover necessary software changes that are needed to correct deficiencies in the performance of the system.

C.14 CLASSING TABLES & PERIPHERAL MOUNTS (3 tables and associated mounts per conveyor system):

Overall dimensions of 28 inches (D) x 36 inches (W) x 34 inches (H). Refer to drawing

1. The frame shall be constructed from 80/20 materials.

2. The top shall be of matte finish to reduce reflection.

3. There must be 6 inch sides as shown powdercoated 10 gauge steel.

4. Opening size is as shown in drawing.

5. Drop chute underneath sized the same as opening in the table top.

C.15 DURABILITY:

These conveyors will transport large amounts of cotton, some of which will leave the containers in the form of lint and larger masses of cotton fiber and come in contact with the rollers and drive systems. All conveyor drives, rollers, and drive pressure systems must be able to withstand this environment without frequent maintenance to alleviate the difficulties that may arise due to the presence of cotton lint. Further, the conveyor must be able to endure a work schedule of 24 hours per day, seven days per week, year round.

C.16 REPAIR SERVICE:

The manufacturer or distributor of the conveyor systems must have the capability to provide repair service and spare parts to this facility within 24 hours of notification of malfunction.

C.17 INSTALLATION AND MAINTENANCE MANUAL:

A visually and verbally explicit operators' manual shall be provided to the USDA, AMS, Cotton and Tobacco Program. This manual shall fully detail any instructions regarding the installation, operation, and maintenance of the conveyor system.

C.18 TRAINING:

This project shall also include a training session. The training shall include instructions on the following:

Software

1. Starting the system

2. Stopping the system

3. Workstation switches and their logic

4. Operation of the control panel

5. Navigation of menus

6. Display light logic

7. Instruction on adjustable parameters

8. Editing or changing parameter settings

9. Instructions for controller cards

a. Locations

b. Zone controls

c. Programming

d. Installation

10. Troubleshooting problems with system

a. Sensor logic

b. Powered roller function

Database Utilization

1. Setup

2. Configuration

3. Navigation

4. Report utilization

Mechanical

1. Replacement of all rollers

2. Replacement of cards

3. Replacement of bands

4. Replacement of sensors

5. Replacement of scale/transducer

a. Calibration

b. Zero

c. Monitoring

6. Replacement of RFID components (Heads and modules) Electrical

Pneumatics

C.19 APPLICABLE STATE AND FEDERAL LAWS:

The Contractor shall comply with all applicable Federal, State, and local laws, rules, regulations, ordinances, and directives, and all provisions required for this Contract.

COR/COTR:

Steve Grantham (Memphis, TN): Phone: 901-384-3041 Fax: 901-384-3032

Roger Alldredge(Visalia, CA) Phone: 559-651-3015 Fax: 559-651-0752

Section D:

D.1 FAR 52.212-4 Contract Terms and Conditions—Commercial Items (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its postacceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference.

The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest. (i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made…