Ordering_Procedures.docx

Ordering Procedures

1. Call Orders will be placed against this BPA via email only.

2. Calls may be placed only by a warranted CO/PA in the USDA – FS – Region 8. All orders under this BPA shall be made via a written Call Order (SF-1449 or equivalent). A specific, sequential call order number shall be included on the order and shall specify the BPA number, as will specific Period of Performance.

3. A new requirement will be sent to the Contractor via email, telephone, or other method that will convey the necessary information. Use of electronic commerce (EC) is encouraged.

4. Contractors will respond by submitting technical specifications and pricing for the proposed requirement via e- mail to the requesting CO/PA.

5. Evaluations of proposals will normally be based solely on price, however individual requests maybe be evaluated on price and other factors identified in the request.

6. Based on a review of the Contractor's response and any necessary clarifications, the CO/PA will issue a written Call Order award (SF-1449 or equivalent) to the Contractor via email.

7. Ordering Thresholds Call Orders will be placed against this BPA by the USDA – FS – R8 Office organizational elements in accordance with the following: Competition was established through RFP process of the base BPA, and competition will be used with all BPA contract holders based on Competition Threshold stated below:

a. <$25,000.00 Single Source BPA Holder - Requirements estimate at less than $25,000, the Government may propose a single BPA holder to receive the requirement.

b. >$25,000.00 All BPA Holders - If the requirement estimate exceeds $25,000, then all BPA holders will receive the requirement for proposal/quote.

c. Any services deemed an emergency / mission essential by the Government may result in a single source award to any of the BPA holders regardless of value.

8. Ordering Exceptions

9. Exceptions to the Ordering Procedures are listed below.

a. The need for such services is of such urgency that providing such opportunity would result in unacceptable delay.

b. Only one awardee is capable of providing the services required at the level of quality necessary because the services ordered are unique/specialized.

10. Award of Call Orders Call Order will primarily be awarded based on price. However, individual call orders may include evaluation factors other than price. Call Orders issued under any resulting BPA will include the following information as applicable:

(1) BPA Number and Delivery/Call Order number;

(2) Date of the order;

(3) Description of the products/services to be performed;

(4) The work Schedule, period of performance, or required completion date;

(5) Place of delivery or performance;

(6) Deliverables;

(7) Line item number and description, quantity, unit price and extended total;

(8) Accounting and appropriations data.

(9) DOL Wage Rates

(10) Identify the Contracting Officer’s Representative for the Call Order