Gauley Ranger District Roof Pre Bid Notes.docx

Gauley Ranger Station Roof Pre-Quote Meeting Notes

1. Forest Service Project Members:

a. Clark Bartelt – Contract Officer

b. Kendre DiPietro – Contract Officer Representative

2. Safety

a. Unreliable cell service, during open hours the staff in the building can assist with emergency phone calls.

b. The existing roof is very slick.

c. The existing roof has leaks, the contractor can be given access to the attic to assess possible soft locations on the roof before accessing the roof. Estimated locations are provided in the attached drawing.

3. General

a. Davis Bacon Wages – Certified Timesheets Required

b. All Communication through CO during bidding process. If someone asks a question, answers will be provided to all bidders.

4. Site Access for the Project

a. Building will be open to the public and Forest Service Staff during the work.

i. Maintain safe access to the building doorways.

ii. Coordinate with occupants, 7 days advanced notification for noise and dust producing activities. We will work with the contractor as much as possible where good weather windows may make this difficult.

b. Get preapproval for staging locations of materials and waste. Do not block parking.

5. Schedule

a. Post Award Conference will be held within 10 days of contract award.

b. Period of Performance will be 60 days after notice to proceed.

c. Work to occur Monday – Friday, 8am to 4:45pm

i. The contractor may request working outside of these hours and it will be considered although not guaranteed at this time.

d. No work on Federal Holidays

6. Specification Notes

a. Must provide the following with the bid:

i. Show 5 years of roofing construction experience.

ii. Provide WV contractor license.

b. Submittals

i. Submit shingle and underlayment material information for approval prior to purchase.

ii. If options items are approved submit appropriate materials information per the specification.

c. Notify COR immediately of any damage found after removal that will affect the installation of the new roof. Delays related to processing these findings will be incidental to the contract.

7. Project Description

a. Mobilization – Only 1 lump sum cost.

b. Remove/Disposal of Existing Roof – includes all components of the existing roof that will be replaced with new components.

i. Only the office building, not the adjacent warehouse.

c. Install New Roof – includes ice/water barrier, synthetic underlayment, architectural shingles, step flashings, pipe/penetration flashings, drip edge, ridge/valley shingles, and other items necessary to complete in the installation.

i. Only the office building, not the adjacent warehouse

d. Option A: Replacement of gutters

i. See the specifications for gutter requirements (specifically page 22).

ii. Option item will be exercised if the budget allows.

e. Option B: Replaced damage sheeting. To be paid in SF quantities as needed.

i. Option item likely to be exercised, final quantity will be determined after existing roof removal.

8. Specific Questions

a. Do we just need ridge caps or do we need to install ridge vents?

i. Just ridge caps, the vents are built into the framing design:

ii.

b. The roofing appears to bend up under the roof vents and cover the vertical, what do we do here?

i. Remove the old roofing material and install flashing in the highlighted area indicated in this sketch. Also replace items 7E and 7G shown on the sketch:

ii.

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