12445124B0017 Questions Asked As Of 08272024.doc

COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445124B0017 CADDO/WOMBLE REC SITE DEMO_JOB CORP DEMO IFB (Please read instructions on back before completing form.)

ALBERT PIKE

ALBERT PIKE Site Visit

08/07/2024

Bidder Comment: How far to the road does the demo go?

Resolution: Saw cut at the edge of the road – gravel from there. Leave asphalt apron approximately 30 feet from the road going into parking lot. Saw cut at that point and remove the asphalt paving lot

ALBERT PIKE Site Visit

Bidder Comment: Will the septic tank be pulled? Will it be pumped?

Resolution: Contractor is responsible for pumping and removing the septic tanks. Not sure of the size technician believes them to be around 2,000 to 2,500 gallon.

ALBERT PIKE Site Visit

Bidder Comment: Will there be a select borrow pit?

Resolution: Forest Service has a pit at 34.357895956740435, -93.8356200283766. Contractor is responsible for obtaining all permits and fees.

ALBERT PIKE Site Visit

Bidder Comment: Does old gravel on paths have to come out to natural?

Resolution: No but will need to be graded to blend with the natural contours.

ALBERT PIKE Site Visit

Bidder Comment: Will markings be put on the edge of the road?

Resolution: Forest Service will not mark the road where improvements were located. Forest Service provided plans showing approximate location of improvements.

ALBERT PIKE Site Visit

Bidder Comment: What is the reinforcing of concrete slab? Details?

Resolution: Forest Service provided plans with the information they have on the building. Will check and provide any other found about the slabs before last questions if anything is found.

ALBERT PIKE Site Visit

Bidder Comment: Is there an order on which site to work first?

Resolution: Contractor can work in an order or all at the same time.

ALBERT PIKE Site Visit

Bidder Comment: Times not allowed to work?

Resolution: Listed in the contract Section 01 13 31 M-F 7:00 am till 5:00 pm unless approved other wise. Does park close? Collier Spring, Crystal Campground, and Albert Pike do not close. Charlton is open from March to November.

ALBERT PIKE Site Visit

Bidder Comment: Can we run a mulcher to clean up everything around the sites?

Resolution: Yes, a mulcher can be run to clear small brush (under 4”) anything over 4” will require the contractor to purchase a permit.

ALBERT PIKE Site Visit

Bidder Comment: Is there still a dump station at the end of loop C?

Resolution: Yes, to be removed in this contract.

Whole asphalt loop at dump station is to be removed.

ALBERT PIKE Site Visit

08/16/2024

Bidder Comment: Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions.

Resolution: Items being removed are in previous excavations or fill material. Rock and obstructions are not anticipated.

ALBERT PIKE Site Visit

Bidder Comment: Loop C has solid concrete pads to be demolished. Is there rebar in these areas?

Resolution: The plans don’t indicate rebar is present.

ALBERT PIKE Site Visit

Bidder Comment: Based on the site visit, some of the demolition will take place near the river. Please confirm this is correct as it will require erosion/sediment control devices.

Resolution: Sediment control will be needed. Depending on the time of year, hay and mulch may be sufficient until seeding takes over.

ALBERT PIKE EMAIL 08/20/2024

Bidder Comment: Where will you be cutting off the water and electricity to the various properties or pump stations?

Resolution: 3 ft below finished grade or where they turn horizontal, whichever is shallower.

ALBERT PIKE EMAIL 08/20/2024

Bidder Comment: Can you identify each one of the slabs of the 23 to be removed?

Resolution: Albert Pike C Loop concrete slabs. Sites 15, 16 and 17 may have already been removed.

ALBERT PIKE EMAIL 08/20/2024

Bidder Comment: Can you mark the 23 campsites that need concrete slabs removed?

Resolution: They should be obvious but can be pointed out at the preconstruction meeting.

ALBERT PIKE EMAIL 08/20/2024

Bidder Comment: Want to confirm to leave signage at various campsites and along the roadway

Resolution: Signage except for no camping, no parking and directions are to be removed.

ALBERT PIKE EMAIL 08/20/2024

Bidder Comment: What are the hours of operation for the park during the period in which we will provide demolition services?

Resolution: Daylight hours only.

Job Corp

Site Visit

Bidder Comment: Please confirm there are 18 campsites and not 23.

Resolution: Job Corps does not have campsites. This question should be for Albert Pike. There were 23 campsites in Loop C but a few have been mostly removed.

Crystal Campground

Crystal Campground Site Visit

Bidder Comment: Where is the power to the well coming from?

Resolution: Power pole south side of the road. Power is off at this time confirm with power company when doing the work.

Crystal Campground Site Visit

Bidder Comment: How deep is it?

Is there a tank underneath?

Resolution: No well is below the slab and pressure tank is in the building.

Crystal Campground Site Visit

Bidder Comment: Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions.

Resolution: Items being removed are in previous excavations or fill material. Rock and obstructions are not anticipated.

Collier Springs

Collier Springs

Bidder Comment: How many gallons is the tank?

Resolution: Not sure of the size. Technician stated smaller than SST which are 1000 gallon.

Collier Springs

Bidder Comment: Water Resolution: Well indicated to be active and 167 feet deep in the state database

Charlton

Charlton

Bidder Comment: Is the well sealed up and registered?

Resolution: Unknown not found in the state database.

Job Corp

Job Corp

Bidder Comment: Is there a vault underneath the bathroom?

Resolution: No, it’s always been waterborne.

Job Corp

Bidder Comment: How much of the parking lot in front of workshops Resolution: 1st joint leave drainage curb. Remove the fence between the building and the building to the south east.

Job Corp

Bidder Comment: Sidewalks Resolution: Get rid of sidewalks leading up to buildings.

Job Corp

Bidder Comment: Sewerage treatment plant:

Resolution: get rid of fence and little shed, nothing else beyond fence.

Job Corp

Bidder Comment: Generator Resolution: Generator will be the contractors to property to salvage.

Job Corp

Bidder Comment: Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

Resolution: No…HOWEVER- these positions cannot be split between multiple locations on a potential award. Ie. You cannot work on Job Corp and Albert Pike concurrently if only one person is performing the job of Superintendent, SSHO and QC Manager

Job Corp

Bidder Comment: Please provide the site visit attendee sign in sheet.

Resolution: See sam.gov posting

Job Corp

Bidder Comment: Please confirm there are 18 campsites and not 23.

Resolution: Job Corps does not have campsites. This question should be for Albert Pike. There were 23 campsites in Loop C but a few have been mostly removed.

Job Corp

EMAIL 08/20/2024

Bidder Comment: Where will you be cutting off the water and electric to the various properties or pump stations?

Resolution: 3 ft below finished grade or where they turn horizontal, whichever is shallower.

Job Corp

Bidder Comment: Please confirm asbestos or hazmat material has been removed from all buildings and structures.

Resolution: No asbestos is present. No known hazmat material is present.

Job Corp

Bidder Comment: Are as built available for the buildings that need to be demolished pump house swimming pool admin infirmary

Resolution: As Builts might be located in a pile of plans in one of the buildings but don’t count on it.

Job Corp

Bidder Comment: What are the hours of operation for the park during the period in which we will provide demolition services?

Resolution: Access to Job Corps will be available from 7:30am to 5pm weekdays.

Job Corp

EMAIL 08/22/2024

Bidder Comment: it was stated at the pre-bid job walk that you all would try to provide some as-built drawings for the Job Corp so that we would have an idea of the thickness and reinforcement within the concrete that is to be removed. I have not seen these as-builts loaded to Sam.gov. Do you have the as-builts Resolution:

plans for the wastewater treatment plant and the health care building. The building at the treatment plant looks to have a 4 inch thick unreinforced slab with #4 rebar in the footings. The concrete walls and floors of the treatment plant tanks appear to have #4 rebar at 12 inches on center each way. The health care building looks to have #5 rebar in the footings and 6x6 #10 welded wire in the slab. I did not take pictures of those details or bring them back to the office. They are located in the storehouse building on site and are available for a contractor to look at.

If viewing is required, you must contact the COR 24 hrs in advance at:

Will McFadden, PE william.mcfadden@usda.gov 501-321-5369

Job Corp

EMAIL 08/23/2024

Bidder Comment: if fill material needs to be hauled in to fill the swimming pool hole. It looks to me like the material excavated for the pool is still on site as fill around two sides of the pool. There should be enough material on site to fill the hole from the pool and return the site to its original grading.

Resolution: : It looks to me like the material excavated for the pool is still on site as fill around two sides of the pool. There should be enough material on site to fill the hole from the pool and return the site to its original grading.

Job Corp

EMAIL 08/23/2024

Bidder Comment: wastewater treatment plant holes from tank removal

Resolution: may need fill material brought in to fill the holes from the tank removal.

INSTRUCTIONS FOR COMPLETING SD FORM 818

Coordinating OSD Component: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, resolve any conflicting views, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITIOn. Upload the form to the DoD Directives Program Portal in microsoft word format, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

Originating OSD Component: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

Classification – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

Column 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

Column 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

Column 3 – Enter the appropriate information.

Column 4 – Enter the appropriate information.

Column 5 – Enter the appropriate information.

Column 6 – Enter the comment type. Place only one comment per row. Do not include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) Critical: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) Substantive: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

Column 7 – Coordinating Component: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– Originating Component: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

Column 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.

PAGE

SD FORM 818, JAN 09

PREVIOUS EDITION IS OBSOLETE