12445124B0017 Questions Asked As Of 08132024.doc

COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445124B0017 CADDO/WOMBLE REC SITE DEMO_JOB CORP DEMO IFB (Please read instructions on back before completing form.)

ALBERT PIKE Site Visit

08/07/2024

Bidder Comment: How far to the road does the demo go?

Resolution: Saw cut at the edge of the road – gravel from there. Leave asphalt apron approximately 30 feet from the road going into parking lot. Saw cut at that point and remove the asphalt paving lot

ALBERT PIKE Site Visit

Bidder Comment: Will the septic tank be pulled? Will it be pumped?

Resolution: Contractor is responsible for pumping and removing the septic tanks. Not sure of the size technician believes them to be around 2,000 to 2,500 gallon.

ALBERT PIKE Site Visit

Bidder Comment: Will there be a select borrow pit?

Resolution: Forest Service has a pit at 34.357895956740435, -93.8356200283766. Contractor is responsible for obtaining all permits and fees.

ALBERT PIKE Site Visit

Bidder Comment: Does old gravel on paths have to come out to natural?

Resolution: No but will need to be graded to blend with the natural contours.

ALBERT PIKE Site Visit

Bidder Comment: Will markings be put on the edge of the road?

Resolution: Forest Service will not mark the road where improvements were located. Forest Service provided plans showing approximate location of improvements.

ALBERT PIKE Site Visit

Bidder Comment: What is the reinforcing of concrete slab? Details?

Resolution: Forest Service provided plans with the information they have on the building. Will check and provide any other found about the slabs before last questions if anything is found.

ALBERT PIKE Site Visit

Bidder Comment: Is there an order on which site to work first?

Resolution: Contractor can work in an order or all at the same time.

ALBERT PIKE Site Visit

Bidder Comment: Times not allowed to work?

Resolution: Listed in the contract Section 01 13 31 M-F 7:00 am till 5:00 pm unless approved other wise. Does park close? Collier Spring, Crystal Campground, and Albert Pike do not close. Charlton is open from March to November.

ALBERT PIKE Site Visit

Bidder Comment: Can we run a mulcher to clean up everything around the sites?

Resolution: Yes, a mulcher can be run to clear small brush (under 4”) anything over 4” will require the contractor to purchase a permit.

ALBERT PIKE Site Visit

Bidder Comment: Is there still a dump station at the end of loop C?

Resolution: Yes, to be removed in this contract.

Whole asphalt loop at dump station is to be removed.

Crystal Campground Site Visit

Bidder Comment: Where is the power to the well coming from?

Resolution: Power pole south side of the road. Power is off at this time confirm with power company when doing the work.

Crystal Campground Site Visit

Bidder Comment: How deep is it?

Is there a tank underneath?

Resolution: No well is below the slab and pressure tank is in the building.

Collier Springs

Site Visit

Bidder Comment: How many gallons is the tank?

Resolution: Not sure of the size. Technician stated smaller than SST which are 1000 gallon.

Collier Springs

Bidder Comment: Water Resolution: Well indicated to be active and 167 feet deep in the state database

Charlton

Bidder Comment: Is the well sealed up and registered?

Resolution: Unknown not found in the state database.

Job Corp

Bidder Comment: Is there a vault underneath the bathroom?

Resolution: No, it’s always been waterborne.

Job Corp

Bidder Comment: How much of the parking lot in front of workshops Resolution: 1st joint leave drainage curb. Remove the fence between the building and the building to the south east.

Job Corp

Bidder Comment: Sidewalks Resolution: Get rid of sidewalks leading up to buildings.

Job Corp

Bidder Comment: Sewerage treatment plant:

Resolution: get rid of fence and little shed, nothing else beyond fence.

Job Corp

Bidder Comment: Generator Resolution: Generator will be the contractors to property to salvage.

Bidder Comment:

Resolution:

Bidder Comment:

Bidder Comment:

INSTRUCTIONS FOR COMPLETING SD FORM 818

Coordinating OSD Component: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, resolve any conflicting views, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITIOn. Upload the form to the DoD Directives Program Portal in microsoft word format, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

Originating OSD Component: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

Classification – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

Column 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

Column 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

Column 3 – Enter the appropriate information.

Column 4 – Enter the appropriate information.

Column 5 – Enter the appropriate information.

Column 6 – Enter the comment type. Place only one comment per row. Do not include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) Critical: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) Substantive: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

Column 7 – Coordinating Component: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– Originating Component: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

Column 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.

PAGE

SD FORM 818, JAN 09

PREVIOUS EDITION IS OBSOLETE