12445124B0014 Questions Asked As of 08052024.doc
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- Solicitation number
- 12445124B0014
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a Questions and Answers (Q&A) matrix for an Invitation for Bid (IFB) issued by the U.S. Forest Service for the renovation of the Uwharrie Hunt Camp Campground in Troy, North Carolina. The IFB includes a scope of work for demolition, grading, timber and bridge replacement, and ADA accessibility upgrades. Key details include a site visit scheduled for 07/25/2024, a question deadline of 08/01/2024, and bid due date of 08/16/2024. The contract will be a firm-fixed price award to the lowest responsive/responsible bidder. The procurement is set aside for small businesses under NAICS code 237990 with a magnitude between $25,000 and $100,000. The Q&A matrix addresses 15 questions from bidders on topics such as material specifications, drawing details, and project requirements. The responses provide clarification, corrections, and guidance to bidders on the contract requirements.
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| File | Type | Posted |
|---|---|---|
| 12445124B0014 Questions Asked As Of 07302024.doc | DOC document | |
| 12445124B0014 REV 2 COMPLETE PACKAGE 07152024.pdf |
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COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445124B0014 Uwharrie Huntcamp Repairs IFB (Please read instructions on back before completing form.)
| # |
| Class |
| Component and POC Name, Phone, and E-mail |
| Page |
| Para |
| Comment Type (C/S) |
| Comments, Justification, and Originator Justification for Resolution |
| A/R/P |
Email question 7/29/2024
Bidder Comment: Sheet C-07 – Check Valve, Section D: Will 2” brass be acceptable over copper?
Resolution: No, copper must be used as shown.
Email question 7/29/2024
Bidder Comment: Sheet C-07 Note 3 – Detail Sheet C-08 – Sheet C-08 is Missing in the digital file
Resolution: Typo. This is referring to the curb valve box detail on Sheet C-06.
Email question 7/29/2024
Bidder Comment: On Sheet C-06 – ¾ to ¾ connection – What do you specify for 2 by ¾ connection – will tapping saddles be acceptable?
Resolution: See note 2 on Sheet C-07. Connect 2” PVC to existing ¾” PCV with reducer/bushing. Tapping saddles are not accepted, but should not be needed in any case.
Email question 7/29/2024
Bidder Comment: NC Specifications require tracer wire – Is tracer wire applicable for this project?
Resolution: We will be using ID tape in lieu of tracer wire, see Sheet C-07 and Specification Section 02315.
Email question 7/29/2024
Bidder Comment: Section 01110 Part 2 PRODUCTS, Item C states: Water hydrants will be U150W, and, Section 15200 Hydrants: Part 2 Section 2.01 YARD HYDRANTS, Item A states: Yard hydrants shall be Woodford Model U34
Q: Which hydrant is applicable for this project: Woodford U150W or Woodford Model U34 Resolution: Section 01110 is incorrect (apologies). The hydrants shall be Woodford Model U34, per Section 15200 and Detail on Sheet C-06.
Email question 7/29/2024
Bidder Comment: Specification Index: 01420 Reference Standards is missing from the package
Resolution: That was an omission (apologies). Standards incorporated by reference for this project are the International Building Code and International Plumbing Code.
Email question 08/01/2024
Bidder Comment: Please confirm that tree removal is not a part of this project Resolution: That is correct. Tree removal is not included in the contract.
Email question 08/01/2024
Bidder Comment: Please specify where the contractor lay down area will be Resolution: The Contractor may keep their equipment and materials stored at the job site at their own risk. Final location can be discussed and agreed upon with the COR, however there are various flat areas within the campground and parking areas that may be used.
Email question 08/01/2024
Bidder Comment: Attachment 002 Part 2 Products states "All timbers at camping pads are to be 6"x6". Sheet C-04 of the drawings shows 6"x8". Please confirm which is required.
Resolution: In this case, the plans are correct. Timbers shall be 6”x8”. Apologies for the error.
Email question 08/01/2024
Bidder Comment: Sheet C-01 shows a Keynote 10 in two locations, however, there is not a keynote 10 listed. Please confirm if there is a typo or missing keynotes.
Resolution: Keynotes are displayed in error. Disregard.
Email question 08/01/2024
Bidder Comment: Per 452.237-74 Key Personnel a Site Manager and a Safety/Quality Control Officer are required. Can the site manager serve as all three?
Resolution: Yes.
Email question 08/01/2024
Bidder Comment: #1: Section 01110 Part 2 A.
States all timbers at camping pads are to be 6x6 AWPA Type C conflicts with Attachment 001 Rev1 Schedule of Items, states Tent Pad Landscape Timbers as 6x8. Please advise on which size is correct.
Resolution: See Question
Email question 08/01/2024
Bidder Comment: #2: For the timber bridge materials: Pentachlorophenol is no longer available for treatment of SYP. Would you accept CCA or CA-C as an alternate to the oil based CuN treatment requirements for the timber bridge materials? CCA and CA-C can be supplied to a UC4B retention per AWPA specifications.
Resolution: No, CCA and CA-C may not be used on bridge members, as they pose threats to aquatic species.
Email question 08/01/2024
Bidder Comment: #3: Are running planks required on the bridges? They are not shown on Sheet C-03.
Resolution: Running planks are not required.
Email question 08/01/2024
Bidder Comment: #4: What treatment types are acceptable for the stair materials and campsite pad borders? Would a CA-C treated to UC4B Retention be acceptable?
Resolution: For the campsite border and stair treads, CA-C or CCA treated to UC4B would be acceptable.
Bidder Comment:
Resolution:
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INSTRUCTIONS FOR COMPLETING SD FORM 818
Coordinating OSD Component: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, resolve any conflicting views, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITIOn. Upload the form to the DoD Directives Program Portal in microsoft word format, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.
Originating OSD Component: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.
Classification – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.
Column 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.
Column 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.
Column 3 – Enter the appropriate information.
Column 4 – Enter the appropriate information.
Column 5 – Enter the appropriate information.
Column 6 – Enter the comment type. Place only one comment per row. Do not include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.
(C) Critical: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS MUST IDENTIFY:
– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.
– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.
(S) Substantive: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.
Column 7 – Coordinating Component: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.
– Originating Component: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.
Column 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.
PAGE
SD FORM 818, JAN 09
PREVIOUS EDITION IS OBSOLETE
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