Shady Lake Recreational Area Loop A Solicitation 1244512R0008 Pre-Bid Questions and Answers.pdf

The pre‐bid site visit occurred yesterday morning. The list of attendees are in the attached pdf. A list of questions posed during the pre‐bid meeting along with questions posed before and after can be seen below. I will need some guidance on some of these questions as they are not defined in my opinion (questions in RED, defined answers provided in BLACK):

1. There is a detail of a kiosk in the drawings yet there is no mention in the specs or associated schedule of items referencing the kiosk installation. If one is needed, what line item is it associated with?

a. Kiosk detail are for reference only. Intent was to show the style of kiosk that is required to be repaired and repainted.

2. There is no detailed information in the specs for 06 10 00 Rough Carpentry Allowance. What does this include?

a. Site markers, timbers, kiosk repair, bathroom renovation, siding repair, and electric service details all contain items that would fall under rough carpentry.

3. Are there model numbers for the picnic tables, grills, and fire pits? Also what quantities will the Forest Service provide per each?

a. The contractor will provide all of the equipment. We will provide model numbers for the picnic tables, grills, and fire pits.

4. Sheet C‐500 under the picnic tables detail states, "See Specs for a Detailed List" when it comes to furnished tables, but one was not found in the specs. Is there a detailed list for all furnished material for the project?

a. See 3a, the contractor will provide all of the equipment.

5. The CXT drawings are marked "For Reference Only" and are not listed in the specs, but are a line item. Are we installing a single‐vault Gunnison as the drawings depict and if so, what color?

a. In the plans, Sheet C‐102 requires a left hand Gunnison Single CXT. Such CXT will have one color for the roof, and one color for the walls. Color selection will be made during submittals submission.

6. The Scope of Work mentions "Replacing the Fishing Pier" yet there is no mention in the specs or on the drawings. Has this been removed from the project?

a. This item has been removed from the scope of work.

7. The tent pad detail does not mention the timber size needed. What size timbers are required for the tent pads?

a. Timber size shall be 6”x6” treated ground contact timber.

8. Can the site markers be prefabricated similar to those from Rockart Signs and Markers?

a. Plan sheet C‐500 defines the requirement; only revision to such definition is that we do not want engraved numeral. We use site marker signs that are attached to the site marker post. Rockart marker to be attached to the marker post. We will provide specific model number for the Rockart numeral.

9. Question regarding options for the VFD. Can an alternative be used if these two listed are not available.

a. Yes, submit an alternative and we can approve it pending review of such alternative.

10. What if we cannot find American made campsite service pedestal? Will a Mexico product be approved if submitted?

a. Please submit findings, a Mexico made product may be available for approval if no such

American product can be found.

11. Any finish work within the bathhouse interior room.

a. Existing finishes disturbed during construction shall be restored. New work shall match existing adjoining work. Walls shall be patched, prepped, and painted where vents, panels, or equipment is moved.

12. Is there termite treating provisions for the bathhouse or new structures?

a. This is not defined in the plans, but we would like a single perimeter treatment for the bathhouse only.

13. When can work start?

a. The Monday after Labor Day.

14. What all items of the bathhouse must be painted.

a. See plans sheet A‐101 and A‐201.

15. The new route for the campsites goes through trees, are those trees to be removed?

a. Upon performing layout for construction site demolition, the COR and contractor will determine what trees can be left and what trees must be removed.

16. Does all construction debris have to be removed from site, can wood or trees be burned on site?

a. All construction debris and trees removed must be removed from Government site and properly disposed of in accordance to regulations. See specifications/plans.

17. Are there provisions to replace structural components if they are found to be dilapidated and need of repair prior to painting?

a. Replacement of structural rafters and affected materials as follows: Qty 1 ‐ 10” diameter log valley rafter x 18ft, Qty 1 – 3‐3/4” x10‐1/4”x18’ rough cut lumber valley rafter, Qty 1

– 7” diameter log rafter x 14’, Qty 1 – 8” diameter log rafter x 14’, approximately 18lf of rough cut 1”x10”x6’ roof decking, 446sf of architectural roofing shingles matching US Forest Service requirements (CertainTeed Presidential Shake IR or GAF Timberline Armorshield II SBS Modified IR or equal), and 446sf of roofing underlayment that meets or exceeds the physical requirements of ASTM D226 and D4869 Meets the requirements for a fire resistance.

18. Can contractors stay on site during construction. They asked to stay in other camping sites.

a. Contractors will be allowed to stay in campground with standard applied fees. All amenities for standard campsite usage will be available until November 30th; after which there will be no water or trash services. The contractor will then have to supply their own water and dispose of their trash offsite after November 30th. There are also privately owned campgrounds in relative vicinity of this site.

19. The schedule of items calls for 6500yds of fill. Is this correct, and for bidding purposes are they to bid for this exact quantity or what is needed?

a. The quantity defined should be bid as a lump sum from the contractors with the amount needed based off of their calculations/assessments for the site. This amount should be based on the plans and the actual site conditions, it should not be driven off of 6500yards of fill.

20. Is the exis ng sep c tank to be abandoned in place and a new sep c tank installed?

a. See the plans/specifications.

21. What kind of sep c tank/system should be installed?

a. See the plans/specifications.

22. Questions about the availability of a septic tank this size, and have issues with finding a supplier?

a. A cast in place septic tank will be accepted or a two tank septic systems which total volumes equate to what is specified in the plans and specifications for the single tank system will be accepted with submittals. The in/out elevations for such systems will need to match the plans/specifications.

23. Are there any provisions for the roof?

a. There are no provisions for the roof other than what is required for the replacement of structural rafters and roof decking

24. Questions about the specific rock for bedding of pipe.

a. See plans C‐502 and C‐503 for rock requirements for pipe bedding.

25. Is the location for the CXT vault location correct or does it need to be where the old unit is location.

a. The plans are correct for the new location.

26. No benchmarks are located on the actual plans for sheet C‐100. The table for benchmarks is there but no reference points established in the table.

a. See the attached topographic survey data pdf for site elevation reference.

27. Are we removing the chip and sealed road East of the culvert on the plans for the roadway.

a. Yes, plans sheet C‐101 defines the requirement.

28. Is there a specific contact for a service company who performs section 33 13 00?

a. The contractors should work with outside agencies to provide the service requirements specified within section 33 13 00.

29. Will the government provide CAD drawings of the contract drawings?

a. See the plans.

30. The Schedule of Items (Attachment 001) provided has some items listed with a prefilled quantity for that particular item. Do offerors use price only the quantity prefilled on the Schedule of Items, or if our takeoff is different amount, do we change the prefilled quantity?

a. Offerors to use the price quantity prefilled except for the fill amount. See question answer 19a for the fill estimation quantity.

31. Is the government commi ng to the sq of siding to be replaced on the bid schedule?

a. Yes, see the schedule of items quan ty.

32. If more siding needs to be repaired will that be handled in a change order?

a. Yes, if the schedule of items quantity is exceeded, a contract modification will need to be enacted to cover additional quantities.

33. Will a close to match stamp be accepted for the concrete walkway if they do not make an exact match?

a. Yes, we can accept a closely matched pa ern during the submi al process.

34. What will be done to the bathhouse?

a. See the plans/specifications.

35. Will the bathhouse be removed and a new installed?

a. See the plans/specifications.

36. Will the bathhouse remain as is?

a. See the plans/specifications.

37. If removing the bathhouse, what will be done with the sanitary system under it?

a. See plans/specifications.

38. Please provide a soil analysis report if possible. Has the soil been tested for containing rocks?

a. No soil analysis in place. Contractor to perform as per the plans/specifications. Rocks are extremely common in site locations throughout the Ouachita National Forest.

39. In executing this project, can one superintendent fulfill the supervision, safety, and QAQC roles?

a. This is subject to contractors company setup. Definition of such not defined by the US Forest Service.

40. Are contractors required to issue a contract specific QA/QC Plan?

a. See the specifications.

41. Are contractors required to issue a contract specific Safety Plan?

a. See the specifications.

42. Does the asphalt require a prime coat on the base rock?

a. See the specifications.

43. The spec makes mentions of fibers in the asphalt. Is a fiber additive required? If so, please provide a spec or preferred product.

a. TBD

44. Need a spec for the geotextile fabric under base rock.

a. See the specifications; reference AASHTO M288.

45. What is the asphalt binder performance grade to be? i.e. PG 67‐22?

a. See the specifications; reference AASHTO MP1a.