10.30.23.SOW FPL Elevator 24Q0002 rev2.docx

US Department of Agriculture (USDA)

Statement of Work Elevator Preventative Maintenance & Repair Services 12444824Q0002

Contents

Project

ELEVATOR PREVENTIVE MAINTENANCE & REPAIR SERVICES

General Information

1.0 Scope of Work

Maintenance and Service Contract for all Traction and Hydraulic elevators located at the Forest Products Laboratory (FPL) in Madison Wisconsin. The contractor shall furnish all qualified/certified personnel, labor, materials, tools, equipment, supervision, and oversight required to perform maintenance and repair services in accordance with the following scope of work. The contractor shall perform monthly/routine inspections and 24/7 maintenance and Service Calls on all FPL elevators to include calibrating, adjusting, and replacement of worn or defective parts, and troubleshooting as necessary to ensure continual operation. This shall include emergency call-back on weekends and holidays as deemed by the Statement of Work (SOW).

Emergency Repairs: The contractor shall respond to emergency repair calls within 24 hours after notification at any time (during and/or after business hours, 8am – 5pm, including weekends and holidays). Only the Contracting Officer, Contract Specialist or the Contracting Officer Representative are authorized to make an emergency call. The contractor shall prepare and submit a written report within two (2) business days after the emergency repair. The report shall include the date and time of the service call, the repairs performed, and the name of the technician performing the repairs.

The CO or designated representative shall be notified of additional repairs or services needed that incur additional charges above and beyond the regular service contract charges. No work is to be done to address the repair without authorization from the CO. The Government reserves the right to pursue repairs through any procurement means available and/or required by Federal regulation.

Improvements: If a system becomes unserviceable due to original manufactures parts not being accessible or able to be purchased due to but not limited to the age of the equipment; thus, requiring the installation of new or improved equipment or modifications to existing equipment as directed or required by cognizant authorities (COR and or FPL Facilities Engineering supervision), is not included in this contract.

Preventive Maintenance Inspection and Service: The Contractor shall perform Preventive Maintenance Inspection and Service (PMIS) work on all equipment systems covered under this contract. Work shall consist of maintaining these systems in a safe, reliable, and satisfactory operating condition. All work shall comply with ANSI A17.1 except as modified herein. The Contractor shall provide all necessary services, parts and materials, and complete all repair requirements identified during the performance of a PMIS as part of the PMIS. The Government may consider excessive or repeated system breakdowns/deficiencies as an indication of unsatisfactory PMIS performance by the Contractor.

PMIS work includes periodic Contractor operation, inspection, checks, adjustments, and maintenance of elevator systems necessary to ensure that each system complies with applicable local, ANSI, and manufacturers ' standards of safety, reliability, and satisfactory operating condition. PMIS work shall be performed in accordance with an appropriate PMIS checklist. The intent of PMIS is to provide routine maintenance services that permit the early detection and correction of items that, if deficient or defective, would: (a) interfere with the normal effective operation of the elevator systems; (b) endanger life and/or property; or (c) involve excessive cost or long lead time for repair. PMIS work shall include, but not necessarily be limited to: comprehensive operational inspection and adjustments to insure the satisfactory functioning of machinery and controls, car speeds, leveling devices, car and hoist way doors, and safety edge mechanisms; detecting and correcting the causes of unusual noises or vibrations; manufacturers' recommended machinery lubrication; adjustments to bring system operation within the manufacturers' specifications; repairs, including defective part and component replacements.

2.0 Background

The Forest Products Laboratory is has 4 buildings that require elevator preventative maintenance, and support. Geographically the facility is located at One Gifford Pinchot Drive, Madison Wisconsin, on a 22-acre campus within the city limits. The contractor must be able to provide of all inspections, testing and repairs as required.

Contractor Requirements

3.0 Technical Requirements / Tasks

The Contractor shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision, incidental engineering, and management required to perform the maintenance, repair, and component replacement as required to maintain elevator, systems in accordance with the manufacturer's original specifications, Wisconsin Elevator Code and Regulations, American National Standards Institute (ANSI), Occupational Safety and Health Administration (OSHA), Wisconsin Occupational Safety and Health (AOSH), and Joint Commission (JACO) standards (all strictly enforced and adhered to)

4.0 Government Furnished

None

5.0 Deliverables / Schedule

Deliverables required but not limited to:

· All internal and external components, parts, assemblies, and subassemblies forming a part of each elevator system or necessary for its safe operation shall be inspected, adjusted, lubricated, repaired, or replaced as necessary to ensure system is functioning as designed. NO unusual or objectionable machinery wear, noise, or vibration.

· Clean equipment areas/rooms.

· All car speeds meet manufacturer's rated speeds. Smooth car movement, with no unusual or objectionable noise or vibration.

· All leveling devices maintained and adjusted to permit cars to stop level with a LI floors/landing.

· All doors and safety edges maintained and adjusted to operate at rated speeds and as per original equipment specifications.

· All normal and emergency operating controls maintained and adjusted to be fully operational.

· All lights and indicator lamps are operational.

· All safety systems and mechanisms maintained in safe, operational condition.

· All cables lubricated and maintained within allowable limits of wear. Systems are "shut-down" and COR is notified when worn or damaged cables are found.

b. Warranted Equipment: Equipment, components, and parts, other than that installed under the contract, shall not be removed or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer without prior approval of the COR. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Contractor shall be reported to the COR so that necessary actions may be taken. The Contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty and the duration of such warranties. Available warranty information will be furnished to the Contractor by the COR.

c. Licensing and Supervision: The Contractor shall be licensed by the State of Wisconsin to provide the maintenance and repair services specified in this contract. All work shall be performed by elevator mechanics specifically qualified and trained to work on elevators equipment. Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided to the COR prior to award of the contract.

d. Parts: The Contractor shall furnish and replace all parts to meet SOW requirements. The Contractor shall provide new or factory reconditioned parts and components when providing maintenance and repair services as described herein. All replacement units, parts, components, and materials to be used in the maintenance, repair, and alteration of equipment shall be compatible with that existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall conform to the technical specifications and used in accordance with original design and manufacturer intent. Items not listed in the technical specifications shall be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. When disputes arise concerning material, equipment, and components selected for work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, equipment, and components so that compliance with the Government 's requirements are satisfied.

e. Management: The Contractor shall manage the total work effort associated with the operations, maintenance and repair, and all other services required herein to assure fully adequate and timely completion of these services. Included in this function are a full range of management duties including, but not limited to scheduling, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practice.

f. Work Control: The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements. The contractor shall communicate all scheduled and unscheduled work with the COR.

g. Records: Cumulative service records shall be kept for each system in the inventory shown in a separate record file shall be established and kept up to date for each system. The records shall include.

Preventative Maintenance Inspection and Service work (PMIS) Inspection, Testing and Certification Work Service Work The date (s) when the service was scheduled, started, and completed.

Name of individual(s) who performed the services.

The nature and extent of all service and repair work performed including completed PMIS records description of conditions and deficiencies found.

Schedule of Items

The Contractor shall provide the services shown below for the period of the contract.

6.0 Travel

N/A

7.0 Contractor’s Key Personnel

The Contractor shall continuously maintain an adequate staff with suitable management expertise to assure work is scheduled and completed in accordance with these specifications. All elevator mechanics must be specifically qualified and trained to work on elevator equipment. Mechanics must have all required licenses, and documentation for said qualifications. Contractor shall maintain an adequate craft work force to complete work in accordance with the time and quality standards specified.

8.0 Security Requirements

Contractors’ personnel that perform work at Forest Products Laboratory will be granted twenty-four hour seven days a week building access for monthly inspections, work, and emergency services.

9.0 Data Rights

None

10.0 Section 508 – Electronic and Information Technology Standards Reports and document shall all be 508 compliant.

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