Site Visit Minutes for 12444124R0001 Multiple Service Maintenance (team).pdf

Site Visit Minutes for 12444124R0001 Multiple Service Maintenance IDIQ at Savannah River Site (SRS), SC on 21 November 2023

Below are Questions asked and responses at the Site Visit with Forest Service personnel and various contractors as identified on the internal sign-in sheet.

1. Question: How many CAPS are there in a year?

Response: Typically, there are four mowing cycles of the Burial Caps (820-acres), Early Construction and Operational Disposal Sites (ECODS)(1-Acre), and Unit Post Closure Signs (2.71-acres) during the growing season; areas are approximate, Multiple Service IDIQ Drawing Set identifies the locations.

2. Question: Regarding the South Carolina Statewide Wage Determination that’s used for Attachment 3, is there a separate Wage Determination for SRS?

Response: No, the Wage Determination that used for South Carolina Statewide is valid for

SRS.

3. Question: Is there a separate Schedule of Item (SOI) that’s required for Attachment 10, the Seed Project (Well Pad Maintenance and Mowing)?

Response: Yes, Page 3 of Attachment 10 is the SOI for the Seed Project.

4. Question: Is all contractors required to provide pricing on the Seed Project?

Response: Yes, all contractors interested in this IDIQ contract is required to provide pricing on the Seed Project.

5. Question: Is there a weight limit on the Sanitary Land Field site?

Response: Yes, the weight limit on the Sanitary Land Field site is 15,000 lbs. The direct response from the Area Closure Project (ACP) team is 15,000 lbs. weight limit on the Sanitary Land Fill cap per the individual equipment used for the task (tractor and bushhog or tractor towing a mower).

6. Question: Will there be a landing pad for the awardee to store equipment that will be used on the IDIQ contract?

Response: For the purposes of proposal preparation Offerors can assume that a landing pad/laydown area will be available for temporary storage of equipment for a specific task order not to exceed more than 30 days parked. Equipment must be in working order, disabled or broken-down equipment must be stored off site for repairs. CONEX/storage container equivalent will not be authorized. Additionally, fuel and oils are not to be stored beyond work week use.

7. Question: Can the awardee of this IDIQ, freely cut trees?

Response: Yes, the contractor can cut trees up to 18inches.

8. Question: What are the work hours when a task order is issued?

Per DOE’s site hours of operation requirements opera�ng Hours are 07:00 AM to 05:00 PM, Monday to Friday. The contractor shall perform services required under this contract during normal opera�ng hours excluding the following Federal Holidays.

9. Question: Are H2B Foreign National workers allowed under this IDIQ contract?

Response: Yes, H2B is allowed by law to work under this IDIQ contract, however, since they are required to have a government escort on the SRS site, we do not have available personnel to escort.

10. Question: Can GPS be used on the SRS site?

Response: GPS is not available for the SRS site; a current map will be provided to the awardee.

11. Question: Forestry worker vs Laborer vs. Surveyor

Response: Survey Aide: This work consists of providing labor to Assist USDA Forest Service Engineers and Surveyors in surveying and mapping. They will be functioning as Survey Aide (99831). The duties are to include, but not limited to, rod-person, cutting survey lines with bush axe, machete, and/or brush saw and other duties.

Forest Worker/Laborer: This work consists of providing labor to provide services not listed on contract.

12. Question: How long does the quarterly mowing usually take.

Response: The quarterly mowing usually takes 30-days.

13. Question: How to treat for Fire Ants?

Response: Fire Ant Treatment application is addressed in Section 500, Applied pesticide to be determined based on Task Order issuance.

14. When are additional Questions due, regarding this solicitation?

Response: Additional Questions can be submitted by COB Monday, 27 November 2023 to Tina Pettyjohn, Tina.Pettyjohn@usda.gov and David Mitchell, david.mitchell@usda.gov.

15. When are proposals due?

mailto:Tina.Pettyjohn@usda.gov mailto:david.mitchell@usda.gov

Response: Proposal are due Friday, 15 December 2023 @ 11AM EST to Tina Pettyjohn, Tina.Pettyjohn@usda.gov.

Below are additional comments stated by the Project Engineer, Tony Waiswilos or the Contracting Officer, David Mitchell.

1. When loading large equipment, a Department of Energy or Forest Service Representative must be present. Large equipment is defined as… The DOE-SRS identifies self-propelled medium and heavy-duty equipment requiring special consideration when loading or off-loading from a trailer. This includes equipment from a rent affiliate. Mowers and non-agriculture self-propelled equipment does not require observation.

Front End Loaders, Scrapers, Compactors/Rollers, Backhoes, Spreading Machines, Graders, Trucks (Excluding P/U’s) Tractors (Agricultural and Industrial) related to the Multiple Service Contract requires observation during loading and unloading (This list is not all inclusive).

Reference: OSR 1-201 (Rev. 11-30-2016)

2. IAW SOW 200.01, ECODS is not a part of the 820 Acres of work… However, Burial Caps, Early Construction and Operational Disposal Site (ECODS) and Perimeter trails, and Unit Post Closure Signs not included with burial caps are part of the Post Closure Cap Maintenance cycle.

3. The peak season for this IDIQ contract is typically during the summer months.

Generally, last week of March,2nd week of May, last week of June, last full week of August are the staring days of the mowing cycle.

4. The incumbent, Central Minority Maintenance (CMM) will not compete for this IDIQ contract since they have graduated from the 8(a) program.

mailto:Tina.Pettyjohn@usda.gov