C05_Question and Answers_12444026Q0078.pdf

Janitorial Services on the Charlton Recreation Sites-12444026Q0078

Questions and Answers

Who is the current contractor?

Answer: There is no contract in place currently. This is a new contract.

What is the current contract amount?

Answer: N/A

If you are unable to provide the current contract amount, what is the current budget your agency has for this project?

Answer: I cannot provide that information.

Square footage of each facility?

Answer: Day use bathroom 1 is 768 sq ft, Bathroom 2 is 1152 sq ft, B loop Bathroom is 1024 sq feet, and loop C 1024 sq ft.

Frequency of Services?

Answer: See Schedule of Services on Technical Exhibit 4 of PWS.

Number of custodians required.

Answer: Number of personnel needed to complete the tasks would be up to you.

Time frame to clean? Between hours? Answer: The contractor is responsible for conducting business, between the hours of 7:00 a.m. to 8:00 pm

Is this a DVBE only set aside solicitation?

Answer: This solicitation is open to all small businesses.

Minimum insurance requirements: The evaluation criteria require personnel to be insured “according to the minimum insurance requirements,” but the specific coverage types and limits do not appear in the solicitation. Please specify the required insurance (e.g., commercial general liability limits, workers’ compensation, automobile liability).

Answer: Workers’ compensation

Pricing unit: The Quote Schedule lists 101 days at a “Per Day” unit price for each period, while the SF1449 line items show a “12 MO” unit. Please confirm that pricing should be submitted as a per-cleaning-day unit price multiplied by 101 days for each period.

Answer: Please submit your pricing as “12 month” (for invoicing purposes). The 101 cleaning days will be coordinated with the district POC for scheduling.

Quantity and contract type: Is the 101 cleaning-days quantity per period a firm requirement or an estimate, and is there a guaranteed minimum? The award is described both as a firm-fixed-price requirements contract and as an IDIQ; please confirm the contract type and any guaranteed minimum/maximum.

Answer: The contract is for a firm fixed price purchase order with a base year, plus four option years.

Place of performance: The SF1449 references the Ouachita Ranger District, while the PWS references the Caddo-Womble Ranger District for the Charlton Recreation Site. Please confirm the correct district and the exact site address or coordinates.

Answer: The Ouachita Ranger District mentioned in the description is a mistake. It should say Ouachita National Forest. I will make corrections. Thank you for pointing that out.

Site visit: Provision 52.237-1 is incorporated. Will a site visit be scheduled or otherwise permitted before the quote deadline? If so, please provide the date, time, meeting location, and RSVP instructions.

Answer: A site visit will take place on Thursday, June 11, 2026, at 8:30 AM CST.

Location: 11500 Albert Pike Road, Royal, AR 71968. For the site visit meet at pavilion in day use please, it is to the left past the day use gate. POC: Clint Bryant or Diana Freeman PH: 870-867-2101.

Personnel screening: With FAR 52.204-9 (Personal Identity Verification of Contractor Personnel) incorporated, what identity-verification or background-check requirements apply to contractor personnel, what is the processing timeline, and is any associated cost the contractor’s responsibility?

Answer: disregard this clause. The facility is not a controlled facility.

Trash disposal: Where is collected trash to be deposited — in an on-site Government-provided dumpster, or is oƯ-site haul-oƯ to a sanitary landfill the contractor’s responsibility? Answer: Government onsite dumpsters.

Water availability: Government-furnished utilities are listed as “Not Applicable.” Please confirm that running water is available at the bathhouse facilities for the performance of janitorial tasks.

Answer: Yes, running water in all four (4) bath houses.

Can the Government clarify whether grounds policing includes activities beyond litter removal, such as vegetation management, removal of fallen limbs, storm debris cleanup, or mowing/trimming services?

Answer: No ground policing or vegetation removal. Only cleaning and taking the trash from the 4 bathrooms.

Contract Management vs. On-Site StaƯing: PWS 1.4.14 requires the designation of a Contract Manager and alternate who must be available between 7:30 a.m. to 4:00 p.m., Monday through Thursday. The Instructions to OƯerors require identifying at least one Primary and one Alternate personnel who will perform the services. Does the Government require the Contract Manager to be one of the two on-site service personnel, or can the Contract Manager be an oƯ-site administrative lead available via telephone/email during the specified hours?

Answer: The contract manager can be an oƯ-site administrative, as long as they are available to be reached via email/telephone. They will be the main POC for any discrepancies or questions regarding their personnel.

Consumable Supplies Responsibility: PWS Section 1.1 explicitly identifies the Contractor's responsibility for furnishing soft, two-ply toilet paper. PWS Section 4.2 further lists soap, paper towels, and 3.0 mil trash liners as Contractor-furnished items. Could the Government confirm that the Contractor is responsible for the purchase and replenishment of all four items (toilet paper, soap, paper towels, and liners) for the 10 trash containers and fixtures listed in Technical Exhibit 3?

Answer: The Contractor shall provide toilet paper, soap for soap dispensers, trash bags, and cleaning supplies in order to meet the requirements. Toilet paper will be a minimum of soft, two-ply toilet paper and size to fit toilet paper dispensers. All trash bags and liners must have a thickness of 3.0 mil or greater.

Can the Government confirm the exact number of restroom facilities, vault toilets, and recreation areas included in the performance work statement? Answer: 4 bathrooms with running water and electricity. No vault toilets. All in the same area.