Solicitation Questions and Answers (Q0063) v5 4 May 2026.pdf

Question & Answers – Solicitation 12444026Q0063 - Updated: v5 05/04/2026

Questions in Black Text Answers in Blue Text

Question 01 received: Friday, April 24 2026 10:07AM Question 01 answered: Friday, April 24 2026 11:39AM Good Morning Mark,

1. My name is xx. I was email to ask if there was going to be a site visit for the janitorial services on the property solicited. If not then if there are any more details as far as square footage, how many restrooms, etc. Thanks for your time xx.

Hi, I am fine if you guys would like to do a site visit it you ant if not, I can get the information you have requested. Just let me know which one you would like.

Question 02 received: Sunday, April 26 2026 05:07PM Question 02 answered: Monday, April 27 2026 06:49AM

1. Does the government have an incumbent at that location? If so, can the government provide the seniority list and pricing for the award?

There is no seniority list and pricing for the award as we are in the solicitation stage for a new requirement.

2. There seems to be some disconnect between the Combined Synopsis and the SOW: On page 1 of the SOW, the schedule of items table lists the frequency as "One time per week". However, the Statement of Requirement in the Combined Synopsis, page two, requests "Monday through Friday between the hours of 7:30AM and 4:00PM"; can you please clarify if there is a discrepancy?

There is no discrepancy, the service will be performed one time per week during the normal business house of 7:30AM and 4:00PM

3. Additionally, the PoP on the Combined Synopsis states 1JUL to 30JUN for base and the 4 OY, but the SOW states 1AUG-31JUL; can we confirm the exact PoP?

The correct Period of Performance is: 07/01/2026 thru 06/30/2027

Question 03 received: Sunday, April 26 2026 11:35PM Question 03 answered: Monday, April 27 2026 06:53AM

1. Hello! We are performing independent research on the Combined Synopsis/Solicitation (12444026Q0063).

We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number? Appreciate any insight you can provide.

This is a new requirement

Question 04 received: Friday, April 24 2026 04:05AM Question 04 answered: Monday, April 27 2026 08:12AM

1. Please let us know if there are any special instructions or any information you require from us to schedule an appointment for this site visit.

Kindly confirm who will escort the visitors on the site Any Special Instructions for the attendees ?

Please see attached, this has also been uploaded to sam.gov for all to see

Question 05 received: Friday, April 24 2026 10:05AM Question 05 answered: Monday, April 27 2026 08:17AM Please let us know if there are any special instructions or any information you require from us to schedule an appointment for this site visit.

Kindly confirm who will escort the visitors on the site. Any Special Instructions for the attendees ?

Question 06 received: Friday, April 24 2026 02:39PM Question 06 answered: Monday, April 27 2026 08:18AM Please let us know if there are any special instructions or any information you require from us to schedule an appointment for this site visit.

Kindly confirm who will escort the visitors on the site. Any Special Instructions for the attendees ?

Question 07 received: Saturday, April 25 2026 07:05AM Question 07 answered: Monday, April 27 2026 08:19AM I would like to request a site visit to better understand the scope of work, including layout, square footage, and cleaning requirements. Please let me know your availability for a site visit prior to the proposal due date.

Question 08 received: Friday April 24 2026 05:46PM Question 08 answered: Monday, April 27 2026 08:26AM

1. Could you provide the approximate square footage and number of restrooms for the facility? We would also like to schedule a site visit at your convenience before the May 7 deadline.

Question 09 received: Friday April 24 2026 10:07PM Question 09 answered: Monday, April 27 2026 08:27AM

1. I was emailing to ask if there was going to be a site visit for the janitorial services on the property solicited. If not then if there are any more details as far as square footage, how many restrooms, etc.

Please see attached, this has also been uploaded to sam.gov for all to see

Question 10 received: Monday April 27 2026 06:29PM Question 10 answered: Monday, April 27 2026 08:33AM

1. Could you provide the approximate square footage and number of restrooms for the facility? We would also like to schedule a site visit at your convenience before the May 7 deadline.

Please see attached, this has also been uploaded to sam.gov for all to see

Question 11 received: Monday April 27 2026 12:25PM Question 11 answered: Monday, April 27 2026 08:37AM

1. Specifically, could you please confirm the following: Total square footage of the facility, Number of restrooms within the scope, Number of offices or rooms to be serviced Please see attached, this has also been uploaded to sam.gov for all to see

Question 12 received: Monday April 27 2026 09:28PM Question 12 answered: Monday, April 27 2026 09:33AM

1. Does the government have a preference of presence over delivery? That is, do you prefer a porter setup with a crew on site from 730 to 4 on the identified cleaning day OR you just want the job done on the specified day in a quick in-and-out fashion? Also, is there a preferred day for visitation or is that up to the contractor?

The government is requesting service to occur during the ID’d time frames of 0730am-4pm, once a week per the Schedule of Items located on the Statement of Work.

Question 13 received: Monday April 27 2026 11:13PM Question 13 answered: Tueday, April 28 2026 04:36PM

1. Reaching back out to inquire about a site visitation this Friday. Is this possible to accommodate?

Yes I will be here after 9:00 am on Friday so feel free to stop by.

Question 14 received: Tuesday April 28 2026 03:26PM Question 14 answered: Tuesday, April 28 2026 06:03AM Could you please provide the approximate square footage of the facility, or confirm if it is available in the solicitation documents?

Approximately 8,000 sq ft, see attached building map

Question 15 received: Tuesday April 28 2026 01:57PM Question 15 answered: Wednesday, April 29 2026 03:48AM

1. We would like to visit the site to better understand the layout, cleaning requirements, and overall scope of work in order to prepare an accurate and competitive quote. Please let us know your availability between 9:00 AM – 3:00 PM ET, or provide a suitable time for us to coordinate. Thank you, and we appreciate your assistance.

Does Friday work for you? Anytime between 9:00 AM -3:00 PM.

Question 16 received: Thursday April 30 2026 08:34AM Question 16 answered: Thursday April 30 2026 08:34AM

1. Who is the current contractor?

This is a new requirement

2. What is the current contract amount?

This is a new requirement

3. If you are unable to provide the current contract amount, what is the current budget your agency has for this project?

We are not required to disclose our Independent Government Cost Estimate (IGCE) to vendors prior to awarding a contract. Once the contract is awarded, the total value and other details are public and can be found on sites such as sam.gov

4. Square footage of each facility?

Refer to the solicitation attachments for this information

5. Frequency of Services?

Refer to the solicitation attachments for this information

6. Number of custodians required?

Refer to the solicitation attachments for this information

7. Time frame to clean? Between hours?

Refer to the solicitation attachments for this information

8. Mandatory walkthrough?

Refer to the solicitation attachments for this information

Question 17 received: F r i day May 1 2026 04:22PM Question 17 answered: Monday May 4 2026 04:01AM

1. Period of Performance dates. The SAM.gov synopsis (updated 4/30/2026) lists the Base Year as 07-01-2026 through 06-31-2027, while the attached Statement of Work lists 08-01-2026 through 07-31-2027. Please confirm the correct start date and the dates for each option year. We also note that "06-31" is not a valid calendar date.

I will try and answer as many questions as I can. If you would like a site visit, just send me an email with time between 9:00am- 3:00pm Monday through Friday. Thank you

2. Site visit. Is a site visit required for offerors, or is it recommended? If required, may a designated representative attend on our behalf, and are dates/times available before the May 7 submission deadline? Please also confirm whether the recently posted "Building Map with Site Visit POC" document is intended as a substitute for an in-person visit or as supplemental information.

yes

3. Facility square footage and restroom count. The SOW does not specify the cleanable square footage of the Blacksburg office or the number of restrooms. Please provide these figures so offerors can price accurately.

Approximate Square Footage 8,000 – Number of Restrooms- 2 with 2 stalls in the women’s and a 2-urinals and a stall in the men’s.

4. Government-furnished property and supplies. The SOW confirms that the Government will provide restroom consumables (paper, soap). Please confirm whether the Government also furnishes cleaning chemicals, equipment (vacuum, mop, etc.), and trash liners, or whether these are the contractor's responsibility.

We do supply all the trash bags and vacuum, mops ect. We do not provide a carpet cleaner.

5. Pricing of periodic services. The Schedule of Items shows a single line item per year for "office cleaning, once a week." Should the periodic services described in the SOW (twice-yearly interior/exterior window cleaning; quarterly refrigerator and oven cleaning) be priced within the annual line item, or as separate line items? If separate, please advise on the preferred SOI format.

We would hope this contract will start June 1st

6. Submission format. Please confirm the preferred method of quote submission (email vs.) and any specific document or file-naming requirements.

Please upload your quote into the portal.

Question & Answers – Solicitation 12444026Q0063 - Updated: v5 05/04/2026