Attach 002 - Statement of Work Mowing.pdf

US Department of Agriculture (USDA)

Statement of Work

Project

North River Office and Work Center Mowing

General Information

1.0 Scope of Work

Contractor shall furnish all labor, tools, equipment, fuel, supervision, transportation, materials and supplies necessary to mow and trim grass, weeds and tree and brush sprouts at the North River Ranger District Administrative Site as described herein from April through September. This requirement is base plus 4 option periods.

2.0 Background

The USDA Forest Service, North River Ranger District Administrative site is located at 401 Oakwood Drive in Harrisonburg, Virginia. The requirement includes mowing and trimming grass, weed and brush sprouts at the North River Ragner District Administrative Site.

Contractor Requirements

3.0 Technical Requirements / Tasks

Contractor must have previous knowledge and experience in ground maintenance and mowing services and must have equipment needed in the performance of this contract. Documentation of qualifications and experience is required. See attached Experience Questionnaire and Past Performance Questionnaire.

Grass shall be kept between 2” – 4 ½” in height.

Mowing equipment must be operated in a manner that will prevent tractor wheels or mower from tearing out turf on turns. Mowing will not be permitted when ground is so wet as to cause wheel rutting.

Trimming shall consist of cutting vegetation to a height of not more three inches around signs, fence posts, other posts, trees, signs, shrubs, culverts, comfort stations, walks, road and any other manmade object that protrudes above the ground line to such height as to prevent passage of larger mowing equipment over them without damage to the equipment or object.

Work in these areas shall be accomplished in a manner that will preserve and encourage the growth of grasses and chopping vegetation at or below ground level will not be permitted.

Mowing work is not complete until trimming around buildings, site furnishings, signs, posts, fences and other facilities is complete.

Contractor shall mow ditch lines through the bottom of ditch.

Contractor shall remove the cut grass from all roads, sidewalks, paths, and parking areas. Fallen limbs and loose rock that impede mowing operations shall be removed out of developed area by the Contractor.

Mow and trim entrance signs.

The Contractor shall be responsible for damage to buildings, signs, hitching posts, trees, shrubs, culverts, etch.

Damaged items shall be replaced at the Contractor’s expense.

4.0 Deliverables / Schedule

Key Deliverables Item No. Description Qty Due By

1 Mow and trim grass weekly at the North River Ranger District Administrative site from April to July; 18 July 30th

2 Mow and trim grass biweekly at the North River Ranger District Administrative site from August to September; 4 September 31st

There is approximately 5 acres of grounds to be mowed and trimmed.

Features that may affect work include buildings, parking areas, roadways, walkways, exterior chain link fence, and dumpsters.

7.0 Contractor’s Key Personnel

Contractor shall provide in writing the name of key personnel to the designated Contracting Officer Representative (COR) upon award of contract. The Contractor or the designated representative shall be on the job whenever work is in progress. In the absence of the Contractor, the authorized representative will take action as required to keep the job in progress under the terms of the contact. The presence of the contractor’s representative or the COR on the job will not relieve the Contractor of responsibility for satisfactory performance.

Prior to commencement of work, the contractor shall coordinate with the COR to arrange a meeting to discuss the contract terms and work performance requirements.

The Contractor shall be responsible for any damage caused by his/her personnel or equipment to any existing structures, private or public. Damaged items shall be repaired or replaced by the contractor at no additional cost to the Government.

Any interruption of utility service, the Contractor shall promptly notify the proper authority and shall cooperate with the authority in the restoration of service.

8.0 Pre-Bid Site Visit

There is no pre-bid site visit scheduled, however, if you want to see the site you may reach out to the COR for details on to do so.

COR:

9.0 Contractor Performance

Contractor will be allowed four (4) working days, Monday through Friday to perform work. Depending on weather, this stipulation could change; however, changes must be approved by the Forest Service Contracting Officer's Representative in advance.

Mowing shall start no later than the second week of April and end the last week of September, unless otherwise specified in above schedule or upon issuance or work order by the Contracting Officer's Representative. Upon receipt of a Work Order, Contractor shall begin work on the date specified. If work cannot commence at that date, the contractor shall provide written notification as to when work will begin and a schedule for completion within the number of days remaining in the time limitation specified above.

10.0 Use of Equipment

All equipment proposed for use in performance of the work shall be of the size, type, and in such condition to properly pursue the requirements of the contract. If at any time during this contract any equipment is deemed unsatisfactory the Contracting Officer may order removal and may require a satisfactory replacement at Contractor's expense.

11.0 Service Delivery Summary, Quality Assurance Plan and Government Remedies

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly described the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

The COR will periodically monitor performance to ensure services are received. The Government Representative will evaluate the contractor's performance through inspections of the contractor's work and receipts of complaints. The government may inspect each task as completed or increase the number of inspections if deemed appropriate because of repeated failures discovered during inspections or because of repeated customer complaints. Likewise, the Government may decrease the. number of inspections if performance dictates. The contractor shall be responsible for initially validating customer complaints. However, COR shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

The Contracting Office shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commewrcial Services (Nov 2023), for contractor's failure to perform satisfactory services or failure to correct non-conforming services.